Selectmen's Meeting - 8/18/2026
Speakers are labeled SPEAKER_N. This transcript is machine-generated.
Yeah. >> Yeah. Order at 601 to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all. Everybody seen payroll manifest? >> Yep. >> Everybody seen the minutes from August 11th? >> Yes. [snorts] >> I make a motion we approve the minutes from August 11th. >> Second. All >> in favor? [clears throat] >> Three. Land use change tech bills. Everybody read the New Hampshire DEES uh grant agreement for the second F600 potential. If Governor council do approve it, there's the potential for up to $143,97 to get reimbursed through the town. So, >> so which truck is it we're looking at on getting rid of too? >> The other the other Mac 10wheeler. >> 10 wheeler. >> Yep. It's up uh up top. >> But we don't want another 10 wheel, right? >> We have one on order right now. >> Oh, yeah. That's right. >> So, no 10 million. >> Mid September, beginning of October is when we should take delivery of that 10 million. Okay. So, Everybody see the monthly building inspector report? >> The expenditure request. I'm gonna wait till [clears throat] region planning representative there. I didn't see that. >> I didn't see that either. Was that in there? >> I didn't see that. I didn't see it. >> Oh, yep. >> No, I didn't look at that one. >> Skipped right over that one. >> Was that just a renewal? No, it's just to thank him for attending the meeting. Thank you. >> Rules of procedure, under business, board have any comments? Anything they like to change in that add to it? >> Yeah, there is. But um I think what we should do is >> take our markups, give them to Karen and have him implement them or at least >> Yes, we have draft what the changes might be. >> Can we can review it? >> See, >> yeah, >> we do need to have a rough draft. So, >> right. Um, obviously the whole board can review what what they proposed, >> but let's set a date to do that though. I think we should. >> Yeah. I mean, we talked about that last week for everybody was going to do that. Um, >> yeah, because there are some things that I think that >> we should be added, should be clarified, especially on the resident side there >> um for them so that they know what's expected. >> So, do you think we should have a draft by next week? recap. Let's going through the draft September first. Karen, give you enough time to >> please go through things and then >> is everybody okay with that? >> Yep. I think that's a great idea. Before we do that, the website, the new website's supposed to go live the 20th. So Danielle is finishing that up. She just having the department heads review their sections for any changes. So hopefully they have responded back to work. >> Go live is August 20th. >> Yes. >> Uh Thursday. Thursday. >> I'm so excited. >> Right. All >> those two people, three people, four people that weren't at five that weren't at last week's joints board meeting with Pittsfield, we had gone there. Um [clears throat] the bulk of it is we're going to try to see Winter Sandalt, see if we can work together on that. Um, we're going to get both road agents to talk about how much we use for materials each year. And then we are going to meet again September [cough and clears throat] here at 5:30. >> That's what I just wanted. Um >> what we're doing is looking at some of the commodities that we're we can share such as salt, gravel, um stuff like that that we can buy in bulk and maybe get a discounted price on. That seems to be one of the biggest avenues that we might be able to save a little money. Um some of the other stuff that we discussed was uh um you know fire fire resources and police resources but they pretty much work together as it is already. So it's >> you know I don't know how much benefit is really there or how much we can actually help each other out more than what we're already doing. And then uh couple other things were uh the u maybe uh talk about maybe a mechanic shared mechanic or or mechanical services because or because of the cost. Those are our biggest costs is is repairs and maintenance on our heavy equipment. I >> mean just maintenance in general. >> Yeah. Is expense. [clears throat] So, um, we had also talked about trying to trying to have our both of our business development committees, economic development committees, whatever you want to call it, um, meet together and try to see what we can do to attract businesses to either town, help each other out. Um, Pittsfield, I don't know. I actually don't know if Barnes is a limited access section of 28 or not, but Pittsfield is a what they call a limited access. >> I don't think it is. >> 28. >> Yeah, Barnstead's not. But Barnes does have I believe in our in our zoning ordinance, it has some kind of um protect protection type thing for viewable area on 28. >> So, >> remember there's some kind of buffer zone or something like that to push everything back. Isn't there limited driveway cutouts on 20? >> Well, that's Yeah, that's what that's what Pittsfield has. They the state won't allow them anymore, >> but they requested that >> originally that was requested through through the select board or town or whatever. >> Yeah. They said back in the 60s they requested that >> and now they're trying to put it back and it's not going real well. >> Yep. Yep. Um, overall it wasn't a bad meeting. >> No, no, we're going to continue to keep having kind of try to get it worked out. Um, there was talk about trying to get another town involved, but as long as we can figure out us two first, then it's who knows who we can go with. So, um, but we got to we got to figure out the basis of it first. Get things set and then we can concentrate on that. Huh? >> Yeah, we did talk about that. Um, doing something fuel fuel wise. I think that was mainly for for gas because we both have our own diesel. [clears throat and cough] Um, it's just the gas portion of it. uh, tomorrow night have a prospect school board meeting and that's going to regard the school construction they're going to have. Um, just so everybody knows too, last Thursday there was a water leak here at town hall from the boiler. Brasco ended up coming out fixing it. another $475. >> the leak was from the boiler. It wasn't from the storm. >> It was from both. >> Kind of both >> is what it was. So, it was but it was a it was an issue that somebody knew about it last year. I'll say that's no longer on the board and um they kind of got forgot about honestly. >> is that >> Yes. Yeah, from the boiler. So, >> I haven't had a chance or an opportunity to look at that door [clears throat] or the seal around the bulkhead or >> Yeah, >> but apparently that's a problem >> that Yeah, that when I had downpours, heavy rain and um at one point everything was graded like the water went away from it if I remember right. It's been a problem for years past road agents actually tried to ditch move the water away from there but I just talked to about it overhang so much coming off the roof >> and it just down >> well there's a lot coming off that roof too right there. So that's that's something that we got to think about for the potential addition. >> So if they're in the working corner then, >> right? >> Uh just so everybody knows, everything went well with car on vacation last week, so nothing majorly happened smoothly. We did have a part- timerr um start in the tax office yesterday, actually. So there is a second part-timer depending how you want to look at it could be a third if you count the debt is part time too. So just don't want to get wrong but um so Dean now works and he's Monday Thursday Friday's Tuesday Wednesday >> you're back open fulltime right? >> Yes. Yep. So >> we should is that on the website or we put that out there? >> I don't know. >> I can see the hours on the town website never get changed. >> Okay. >> When we did that so I can say that. >> So [clears throat] there is that. >> We probably ought to make an announcement somewhere along the line. >> Maybe put it on the whole page of the website >> something. Just so everybody knows when they go to the home page. Nancy, you ready? I know we're early or do you have more people showing up to help you? >> You flying solo tonight. >> You hear his town moderator? >> That's your hat tonight. No, that's that's the first hat tonight. [laughter] >> You got 120 of them. [laughter] >> Four. 144. That's what I meant. >> Okay. So, I'm here. >> The big question is the elementary school. >> Yep. They posted that for the election on September 8th happen. >> They are all ready for that. >> They are. >> I have asked Matt I've had conversations with Matt about that ahead of time already. >> So, he is the new superintendent. Matt is >> so just so we were ahead of in case we needed to change the location. So, they do have it on their school calendar. they'll be closed that day. And November 3rd, they'll be closed as well for that. He did say that beginning of this year, the school buses are supposed to have access to go around the building this year. So, that's all supposed to be done and that we'll have access around the backside there. >> Okay. So, I would like to go Y >> going up there. >> That's what it seems to be. Yep. So, let's uh something happens where we can't. So, but at least Yeah. At least we weren't trying to scramble around the last minute. Um >> that's why I reached out to him just to get a schedule there on that. We don't have to be out. >> No. So, I don't I don't know when paving is going to happen up there or whatnot, but you assured me that >> um just just FYI, I've already been to safety training. the secretary of state and office this year did a safety training and tumblers and it was more to just let us know that they have our mask and was there security office out of state. >> And so it's just really good in that um some people worried about showing up. >> So there was that and conflict resolution supposed to send that information next Thursday I have a training and after I do that then I will train >> now what's the training on is that um any changes to the process or procedure of registering or >> no so the [clears throat] um the supervisors take care of all registration things. So it's more to just talk with the ballot gatekeepers procedure >> because they >> didn't even notice. >> And so the next question is availability of police. I would like to have someone in the morning 6:45 to 8:00 p.m. >> [clears throat] >> I was during the day. >> Well, that's what I was asking you. >> Okay. All right. >> That's when it's the busiest. Plus, that way they're in the ballot box. So that 6 p.m. 8 p.m. 7:30. I'm sure they will. >> You'll have two because Nick will be out Friday. So, >> we'll have two instead of one. >> Graduates on Friday. >> Friday. >> Yeah. [clears throat] As an FYI, we're not situation. >> Well, we had more than zero. So >> and I guess the same thing too as long as that's going on there. >> Not available that day. have a proxy. >> That's a good to know. >> That's good to know. >> Yeah. There's no way she's getting that day off. But I don't know what people's work. >> I should be there. >> Good. >> You need one of us all day. Two of us all day. supposed to be there >> or proxy >> all five of us that would constitute a meeting >> together and you're discussing town business >> it's an election >> and the constitution requires us to do that >> all five >> y >> so is that different >> curious now is that different than local elections every town not all five of us have ever been there >> because proxy, >> You can have a if you can't be there, you can >> Well, that's so that's fine if you have a proxy then, but >> then it needs to be posted then where it is so people know because I've never seen that. Who Who's a proxy is with somebody that's not they're on the board. >> Since I've been since I've been on the board, all five of us have been there or a replacement for them. >> But I'm saying I've never seen anything as to like who was the replacement for them. Sometimes we don't know until >> we don't know but that's >> but I just want to make sure >> she is she issues as needed. >> I just want to make sure that residents come in if they're asking that there's information available >> that they can know. >> Well, they should be asking the moderator and Nancy can tell them >> because the moderator is running the election. >> I get it. She's in charge. >> I get it. She's running it. There shouldn't there's a whole bunch of other paper that she puts up too. It's not hard to just put up a piece of paper that says so and so is filling it for Paula. >> That's fine. I'm just saying I don't think it's required. >> I just it is not required. >> And usually depends on I have a 99% chance there. >> But I look at >> Y >> I have some staff. >> I know that. Yeah, I know that >> cover and coverage may only be an hour or two. >> You know what I mean, >> I'm just trying to understand for myself. So, >> right. So, so >> that's fine. I don't mind. >> [laughter] >> You're not going anyways. >> And you call and you say, "Hey, I can't make it. >> I'll be in at 11." >> So then on the spot, I look around and I say, "Okay, And so then comes up. >> I mean, there's never been an issue with it. >> Yeah, I know. >> Right. And I usually try to No, I'm okay. I'll keep moving around. >> It's okay. >> It'll be over on me. Pretty sure you >> So that's why we got to hurry up. We just meet We're under pressure from the sun. >> Right. Right. >> So, so that's why it's not there. >> I can tell you >> somebody Well, I can tell you I won't be at work. I couldn't take the day off. >> So, I can say I will not be there. >> I think we've got this routine down pretty well. >> What? Yeah, because I slept over setting everything up. >> Okay. Anything else you guys need? >> Yeah. Did you talk to Rocket at all? Is he coming set up? >> Yeah, we had somebody else last year. Young kid, right? Who's a young guy? >> That goes back to 1940 something, doesn't it? [laughter] >> That's my mom's book. [laughter] No, this >> it looks >> Oh, yeah. Jesse's daughter. >> Yes, that's who it was. Jesse's boyfriend's Jesse's daughter's boyfriend. >> Oh, they're still together. [laughter] We got to get some young blood trained in there. You know what I mean? >> What do you want me to do? >> Yeah. Bring the defibrilling election. No, but don't go too far. Don't worry, you're gonna hate me. But it's just so we're all on the same page. So, everybody is done with the elections >> come with it. Just make sure >> uh your expenditure request for 300 year celebration >> for the hats. What' you say? Has >> been denied. So, The total amount goes over the what the purchasing policy allows which means you need to have informal bids or quotes. I'm just putting it out here in public to see what the board wants to do. >> I say we prosecute to full extent of the law. >> So just >> after the election, >> right? Yeah. After the election. So that would be you know try to get at least three. >> Is this something that you use on a regular basis for all stuff >> or would be a good idea if wants to buy some money, >> Well, and that's the other thing. That's another reason you get a couple of quotes because your profit margin could be a lot high, you know. Did you get rid of all the shirts you purchased for the whole home day? >> She wasn't the chair. >> Sorry, that wasn't the question though. right, >> we can get you the coffee that over. >> I mean, it seems >> it's kind of late. Yeah, you already ordered yet. >> Freddy be picked up. >> Oh, I didn't know that part. >> All right. Well, we're going to grant your request this time. >> I know that. >> What is it? 2,000 over 1500. >> 1500. >> Anything under that, you can do whatever you want. >> Yeah. so to speak, >> within reason, >> Just don't bring us three invoices at $1,400 all with the same date. >> No, same person. >> Well, they're all the same date and they're all from the same roughly the same thing. Three different vendors. We're going to know what it is at the end of the day. That means you spent more than 50 the board's approval, >> but you spent it three times that day. >> I see. So >> there is a system. >> So >> we've been we've been creating a checks and balance in town hall for situations like that. I don't know t-shirt. >> Oh my. >> I mean, she probably has spent over $1,500. are going to spend over probably 100 church over that >> if it goes over $1,500. >> Guess the point is get the best deal possible >> and the only time really will go >> save a dollar. >> And part of the reason why [snorts] this is because the board has to approve the purchase. We have to sign off on that. Old home day, their committee does that. The board doesn't have to sign off on. But we've got to be the same with everybody. >> I know. So I know. So, so [snorts] when we sell all of our swag, >> would that be that'd be revenueable? general fund. And the other thing is that please donate so that we can make sure >> cost. So for the drone show, >> how much is a drone show? >> What's that? What's that average >> for a drone show? >> Oh my god. >> Yeah, that's >> So we have to >> you know how much fireworks that is? [snorts] >> We have a blast. Um, yes, probably. [clears throat] >> That's an hour and a half fireworks, I mean, I would say try to get, you know, three quotes for your own show, firework show if you can. sometimes it's hard. You put it out there and only one person responds back. >> Better see competitive Okay. >> That's all. >> So, are you going to >> We don't have We don't have a choice. It being delivered tomorrow. >> Oh, okay. Whatever. something. >> You ever seen me with a hat on? >> Thank you. >> Thanks. >> Sorry, Justin. bumper a little early. >> Uh Nancy, one more thing. Are you are you planning on going up to school prior? Yes. >> A consultation, so to speak, with >> I don't have to be. You just tell me what to do. >> Wow. >> Oh yeah. >> If you show up at Prospect M, you can talk to him tomorrow. The school board meeting tomorrow night. Yeah, >> math. >> Okay. Anybody else have anything on the board? >> All good. >> Anything else? >> The only thing I want to mention about the 300 that was set up just for that purpose. it isn't going to continue. There's no money bring back. >> Where's it going to go? >> Well, it will offset any any cost. So if they make out ahead and they actually have to I mean it could go towards home day because we'll pretty much dissolve that committee anyways afterwards >> then I'd have to have a warrant to dissolve that capital >> right >> because old woman is not going to have an old woman next because of the 300 years >> whatever that Yeah, >> that makes more sense. Um, okay. I do want to confirm that the report from the school that we are referring to is from the building inspector. His report, what he typed up, sent to us there, that is what was sent to the school. As far as the state reports go, the states aren't producing any formalized inspection reports. Um, and this was after checking with FAB on that. So, just so everybody's is aware of the actual state reports, there is no actual state report. Prior to my knowledge, the school doesn't have it either. So, the only one that we referred to or when we keep referring to the report, it's the one that Fab produced um about his findings when he first went up there. >> no, this was a separate one of the school um that Fab found some things wrong with the state inspectors and he he thought it was so severe that he wrote us up a report. um gave it to us. We were trying to meet with the ele the school board there with no luck and then we sent it to the school board. They've now worked between FAB and them. They've all worked everything out. So they've worked out who who's supposed to communicate with FAB. They've got everything squared away on their own. So um I will say and it's up to the board. My feeling on fabs, what fab typed up for a report should be put on the town's website, but it's a board decision. So that's just how I feel. So I think we pretty much agreed on that. We just wanted the school board to review first. >> Yep. and they have >> if I remember right >> so >> I don't >> if we're going to put that on the website then we should also put something that the issue has been resolved so that people know that >> yes there was this concern but it has been resolved so that we're not like stirring up [clears throat] something >> that they think oh this is all going on and what happened but it's been resolved so they should know that too >> agreed I agreed to that there um >> which I think we have another communication from that that states that right >> something yeah >> something like that so we can put them both on the website >> y [clears throat] >> and I know we talked about rules of procedure there all September 1st um so I will just say one of the things that I think should be in our rules of procedure is it should be clearly documented how to obtain information that from the board there to say um such as potentially an actual formalized 91 request potentially. Um but something is actually out there in our rules or procedure for the public to to all read and see and they know what it is. So it's not okay this person comes in, they get the information, but this person wants it and we hold it back. I just want to make sure it's the same for everybody. So and and all the residents know it. they know what to expect. So that's just I just want to throw that out there is one thing I'm thinking. So board have anything last time? >> Okay. I'm going to open public input at 6:42 and yes you will be allowed to speak to anything >> anyone. This is our land use tax change in tax that was for the dump. >> No, >> there's three land use change tax bills. there's three properties in town. Um, I don't have the paper right in front of me. >> It was the ones for the conservation commission. >> Yeah. Um it's on Province Road moving property changing to conservation. >> But it's on Province Road. >> So basically it's just a change of use of the land. That that's for older. If you have an older truck, you can you can get rid of it and then they'll they'll give you a grant to purchase a new one. >> So, we >> we just signed it, though. So, it has not been approved at this point. >> So, we Yeah, we've we've applied for the grant um to replace one truck. [snorts] We're going from a 10 wheeler to an F600. So, 10 wheeler to like a one ton. >> Easiest way to describe it. Um, it has been accepted by DEES, but the governor and council need to approve it for us. So, and it'll cover up to 80% of the cost of the new truck that we would get reimbured. So, >> so I guess [clears throat] I found violations. school and made me wonder do they have a clerk that works or may not >> to my knowledge that's what milestones for >> they're the project management >> they're doing their own works >> that's the school hired Milestone to manage that project and >> that's very >> yes very much so this project >> and seen a number of failures from the contractor it's Someone's getting behind the a financially. It doesn't cut corners and you know that they didn't employ a clerk of the works is hired and employed by the school >> What if we spent $25 million >> and that's and that's why trying to [clears throat] make sure that the taxpayers are covered so the town doesn't run into an issue like would happen at Prospect potentially down the road. That's a very good question for the school board. >> And I intend to [laughter] just quick anecdote. [clears throat] Rochester did a new upgrade on the wastewater treatment facility and the clerk of the works on the major farm construction. This isn't right. He says, "Yeah, it is. I got it right here in the throwing upside down." [laughter] No, that's it. >> I'm really surprised. >> It's a lot of money and you got to have you should have somebody monitoring or available for questions or anything else in even just to share information >> with with board members or something else. Um, >> you know, that should have happened and We we tried >> we tried to force that. I don't know what happened with that. Well, I mean those >> I just want to make a quick comment because when we did Prospect Mountain um I don't think that was very well managed either or or monitored should I say. And a couple years later, we ended up putting a four, what was it? 400,000 or $700,000 roof on it. >> Roof, >> you know, could have been avoided. >> Let's hope that this doesn't happen to us. >> Thanks for coming. >> Anyone else? Public input. I'm just I just want to make sure you don't have >> it. >> Where's Linda? Can you take her? >> She's over in the corner over there. >> Quiet lady. >> I know they are. >> There you are. I just want to make sure you didn't have anything. Just sometimes you wait till 12. I'm going to close public input at 648. Not public. Yeah. put that under make a motion we go into nonpublic under RSA 91 [snorts] 312 >> Hold on. It's in the letter. >> Make sure I I get it.