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Dunbarton Board of Selectmen August 20, 2026

Video

Put it this way. Le's been talking about
you.
>> Le's known me a long time.
>> I know. His wife was at my flower girl.
That's how long ago.
All this good stuff is yours.
>> Okay. I'm just just get myself organized
here.
>> That's your personal stuff for
nonpublic.
>> Nonpublic. Correct.
>> This is your agenda.
>> Got
>> discussion. Discussion.
This is homework. This is other stuff.
So go. This is the mailbox.
>> Okay.
>> One second. I got to turn off.
>> Understood. Understood.
Thank you. So, this is the mailbox list.
This is the mailbox list.
We sent Dana the mail.
>> Okay. Is Dana on?
>> Oh, yeah.
>> Okay. Um just um we're I know we have a
big audience here tonight. We're going
to wait about one or two minutes because
we have a a selectman who's ill, but
he's going to join us on on a video
call. So, bear with us while we set that
up. So, we're going to delay for a
minute or two.
He said he was exposed to two ill people
and he said he definitely got
[clears throat] the the ver and he
doesn't want to share it with us
tonight.
>> Appreciate that.
>> Yes.
Hey Dana,
can you hear me?
>> I can. Can you hear me?
>> Yes, we can. I'm going to make sure my
volume's all the way up.
It is.
And
all right.
>> Okay. It's being um it's going 7:02. I'd
like to call the Dunard and Borisman
meeting to order for Thursday,
August 20th.
>> I can't hear Michael now.
>> I will speak up a little bit more.
>> [clears throat]
>> Okay, just lean just to your agenda. The
date was wrong.
>> I see his lips moving, but I'm not
hearing anything.
>> The date was the date was wrong on the
agenda. Did you hear that?
>> Is it
>> today? Oh, yes. I hadn't updated it.
>> Okay, that's fine.
>> Okay, I have two selectman present. I
have one selectman on video due to um um
I'll just say he can't attend tonight.
And I have the town administrator here
recording for the uh citizens of Dunbar,
Mr. Bar Martell,
and a member of the public here.
>> Try this.
>> Yeah, we we need to fix this technical
issue here.
>> Okay, stand by.
>> Hear anything anybody saying except for
Lee.
>> Okay, which
>> I just moved the laptop in front of the
select board.
>> Can you hear me now?
>> Test one, two, three. Test, can you?
>> Okay, now I can hear you. Okay. When we
talk, just talk to the screen. I think
>> Can you hear me, Dana?
>> Yes, I can, actually.
>> That was odd. I couldn't hear you at all
before.
>> Okay. I think it was too far away. I
think we're good now. Okay. Gentlemen, I
have some uh minutes from the last
meeting from August 6th.
>> August 20. Oh, excuse me.
>> August 6th.
>> August 6th. So, I'll make a I'll make a
motion to approve the regular minutes of
the August 6, 2026
meeting as amended.
I'll second that.
Any further discussion on those
hearing? None. All in favor? I I
[clears throat]
>> I'll make a motion to approve the uh
7:59 p.m. non-public minutes of August
6, 2026 as amended. And I would also
make as part of the motion to have them
sealed.
Any I'm open of discussion. I concur
with the sealing of them. There was a
lot of information in there which uh I
think should not be put out general
public. Dan, any discussion on those?
>> No, they were very uh verbatim for sure.
They they contained more detail than
normal. So I agree with ceiling.
>> Okay. I definitely agree with that.
There was quite a bit of detail.
>> Yeah, it took it it took it was many
pages.
>> Yes. Okay. All in favor?
>> I Frost. Yes.
>> Lavoy. Lavoy. Yes.
Okay. So,
and
>> Michael, can I just ask as a um point of
order, who who else is in the room right
now?
>> I have the uh the town clerk walked in
and uh a new uh IT uh consultant, Mr.
>> Brian Ray.
>> Brian Ray of what road in Dumbard? Brian
>> uh 39 Long Pond.
>> 39 Long Pond Road.
>> And then Bombard recording
>> and you said that right.
>> Okay. Yeah, I actually I didn't hear the
>> It was Bar Martell was here recording
for the citizens of Denver,
>> Mr. Bar. Okay, thank you.
>> And I and I asked just for the
audience's
um info. I can only see the select board
table. I can't see the audience. So
that's why I'm asking.
>> So noted. Okay. All right. Um
I don't know about for public comment
first, Bob. The last roll. Anything for
public?
>> Not really.
>> Public. Public. Okay. Bring it back to
the board. We're going to go straight in
the town uh business, the town clerk.
You'd be so kind to come up, Jennifer.
I think you have my materials already.
They are right here.
>> And I I understand we these are for
ballot clerks and trustee of the trust
funds.
>> Correct.
>> The ballot clerks all for the um the
same term.
>> Correct. Then I'd like to uh I I'll go
through the list. So make one motion on
it for the ballot clerks and then we'll
make a sep motion for uh the alternate
trustee of the trust funds
>> and that's for Dana's benefit as well.
>> I don't think he has a copy of that.
>> Okay. Then I'm going to make the uh I'd
like to nominate the following
individuals as clerks for the term
ending uh starting today and ending
August 2028. Annette Buford Frost, Peret
Cox, Deborah Foster, Janet Gola, Pamela
Milloto, Jonathan Ricard, Patricia
Sharon, Stanley Zopa, Deborah Troier,
Deborah Urbank, Allison Valeris, Philip
Walker, and Margaret Watkins.
>> Uh, one comment. When I vote, I feel as
though I should abstain from my wife,
Annette Buford Frost. I have no
objection with you voting. So I don't
think you have to as a settlement. It's
>> Oh, you mean for all of them?
>> Okay,
>> Dana, I have no no problem with Chuck
voting for all of them. He wants to
abstain, but is one of his is
>> my wife is one of the ballot.
>> I don't think it has any bearing on
this.
>> Yeah, I don't I don't find this to be um
a significant conflict of interest.
>> Okay. All right. [clears throat] Just
wanted to make a note of it.
>> So be it. Say loaded.
So, I have a total of 13. Is that uh
correct?
>> Correct. 13.
>> 13. Correct. Then have a call for a
motion. All
>> I'll make a motion that we uh approve
the 13 ballot clerks as recommended by
the town clerk.
>> I'll second that.
>> Recommended by the moderator.
>> By the moderator.
>> Oh, recommended by the moderator. Okay.
>> All in favor? I I
>> Yes,
>> Dana. We're going to sign and you will
have to signature when you when you feel
a little healthier.
>> Yeah. And this likely that I'll be I'll
stop by tomorrow. I'll have my I'll try
and stay away from folks in case I'm
still contagious.
>> Okay. Very good. Uh Chuck, if you'd be
so kind to make that last motion. We
have another another position being
voted upon. It's the alternate trustee
of the trust funds.
I'll make a motion to uh approve the uh
alternate of the uh alternate trustee of
the trust funds who is Randolph Bower
for the term ending
>> for the term uh ending March 2027.
>> I'll second that. Any discussion on
that? He came recommended by the uh
>> trust trust funds. Okay.
>> The recommendation packet.
>> Okay. Very good.
>> Any further discussion Dana?
hearing. None. All in favor?
>> I I
>> I'm not sure there.
>> Just sign on one page or
>> and for the record is another thing
since I asked who was in that room.
There's nobody in the room where I am.
>> Okay. I'm alone here. You can see the
mountains in the background.
>> [laughter]
>> I can hear the waves hitting the ocean.
The
>> I I tried to come up with a better
reason why I wasn't there, Michael.
[laughter]
>> Okay, Jennifer, while we're waiting for
signatures, um we're going to meet um
next week. No, when?
>> September 3rd. The moderator and I will
be here to debrief right before the
election.
And uh we know who the other new
transfer station manager will be
available for. He has set up before so
he knows the setup. You just got to make
sure the moderator talks to him. Get
him.
>> Yes, they they've spoken at least once
if not twice.
>> Okay. And did your ballot counting go
okay the other night?
>> It went great.
>> Okay. I was on standby in case you
needed
>> Yes, and I appreciate that. No, we had
um four ballot clerks and the moderator
and I and we finished in 45 minutes.
>> Very good. including a overview at the
beginning of the RSAs and why we were
doing this and that it was public etc.
>> Still signing.
>> Okay. Still signing. Sorry.
>> But I do have a question. I got an email
that is training on Saturday the 22nd
and are the selectmen uh required to
attend that training?
>> I don't know that anybody is required or
not required. It's recommended to go to
one of the training sessions being held
if possible in person.
Okay.
>> And usually if you if they conduct a
session, usually they'll have them
online tape them so you can at least
look view.
>> Yeah. They they don't expect to have
them until the week before the election,
if not, you know, it might be trailing
towards the weekend before the election
that it sounded like they'd be waiting
until they finished all the in-person
trainings to do that.
>> I recall I went with Sleman Martell one
time. We went to a physical location and
listened for three, four hours saying a
lot of stuff didn't imply for it, but it
was it was enjoyable to listen to the uh
Secretary of State talk.
>> I'll just make a note. I'm not hearing
anybody else speaking other than the two
of you.
>> Okay, we'll uh we'll ask anyone to
speak. We'll come up.
>> Okay, I will come up and speak. We were
talking about the training. Can you hear
me now, Dana? This is
>> I can.
>> You can. Okay. So, this is Jennifer, the
town clerk. Uh, there's a number of
trainings that I emailed out to the
selectmen, ballot clerks, supervisors of
the checklist, other election officials.
Um, there was a whole list of them in
different locations.
The ones in conquered are this Saturday.
There's a session at 9 and a session at
1. So, many people find that a more
convenient location than other Keen or,
you know, other places around the state.
those trainings are recommended. The
webinars likely won't come out till the
week before the election if not um the
weekend right before the election. But
but we shall see.
>> Just remember Dana needs to sign those.
So we to act upon it now.
>> Yeah, you got a quorum.
>> You got a quorum. So you can act upon
it. They can be act.
>> So does he need to sign them or does I
don't know?
>> Does doesn't really need to have to
vote.
>> Right. He voted
>> and you have a quorum right now.
>> Yeah.
>> So it's more than adequate in signatures
by but quorum by by voice vote signature
to corum by signatures also
>> so you can act upon it now.
>> Thank you.
>> Thank you for coming in. [snorts]
We have the uh
>> next item is going to be the emergency
operation plan
>> put together by the fire department.
>> So, um
Brandon called me late today saying that
he was very likely being going to be
called into work um because they had a a
sick um response and the B fire
department. So, he said if he didn't
make it, he would ask me to speak on
this. This is the [clears throat]
emergency operations plan that the board
had approved applying for a grant with
the labor matching the uh grant and we
met that uh we finalized the um language
here and um if he delays this any longer
he will have to add um reapply with an
additional extension. So he in the Mike
you can read his email but he uh did ask
for the board to uh approve the final
version of this. The last update on that
entire document was in 2008. The re uh
acknowledgement pages were updated in
2012 and 2024 but this here is reviewing
every single page and updating all the
appendix so that they're current.
>> It was it was uh reviewed and
co-authored by the Achiever Police.
>> Correct. You want to read that email at
all or
>> Yeah. We'll ask you to read that read
this whole email.
>> Yeah. Yeah. Okay. Uh this is an email
I'm reading from Brandon Scog uh to the
town administrator and select board uh
members. Um the subject agenda request
uh August 20, 2026, the emergency
operation plan adoption. Uh good
afternoon. I would like to request uh
placement on the select board agenda for
tomorrow evening, August 20, 2026 for
adoption of the updated emergency
operation plan for the town of Dunar.
Over the last two months, Deputy EMD
Remlard and I have worked to schedule
and hold meetings with town department
heads and invested parties alongside
community partners to review and update
the EOP, emergency operation plan.
Although an emergency management
preparedness grant from New Hampshire
Homeland Security and Emergency
Management
um we contracted with Hubard Consulting
to hold meetings and review all aspects
of our community to plan and prepare for
all hazards that might require
coordinated response and mitigation.
This would not have been possible
without the dedication of
representatives from the town
administrators office, finance,
building, public works, police
department, and fire department,
community partners from New Hampshire,
HM,
Gosstown Police Department, Capitol Area
Fire Mutual Aid, Capital Area Public
Health Network, and the US Army Corps of
Engineers also attended meetings to
provide vital information pertinent to
the EOP. The final steps after town
adopted adoption will include E I mean
HM review. I'm not exactly sure what
that uh acronym stands for. Um
>> if I may, HSM is Homeland Security and
Emergency Management.
>> Great. You're here at just the right
time.
>> Can you announce who you are?
>> Yes. Apologies. Brandon Scland, Fire
Chief. Sorry for being tardy. All right.
Thank you uh for the additional
information. Uh the HSM review I left
off there. Submission and closure of the
EMPG. So Brandon, I'll ask you to
>> Yeah. So EMPG uh is a grant that's
offered through Homeland Security and
Emergency Management. It's called an
emergency management preparedness grant.
>> Okay. and and then after that and
distribution to all appropriate offices
and community partners. Please let me
know if there are any questions. Brandon
Scogland, Chief Fire Department and EMD.
Um so I was asked to read your email
>> the question. This is our final version.
Does it go for review? One more review.
>> Yeah, we're going to send it to Homeland
Security and Emergency Management for
review. Just final steps to make sure
that we're not missing anything
obviously concerning on their end. Um,
and once we get their blessing, it's
going to be a final copy. We'll make um,
the other thing that I'm going to do is
make multiple copies. It'll be
distributed throughout the town office
here, the tax the town um,
>> town clerk's office, everybody.
>> And if I had to distill this to a very
bottom line is that by having this type
plan, we're eligible for federal funding
and event.
>> Correct. So, this was obtained through
an EMPG grant. Um, and the only grant
that we were uh that we were eligible
for was to hire a consultant to get this
back up to date. So much like the
hazardous mitigation plan, this is good
for five years.
>> So after a 5year period, we have to
review it, update information, and then
resubmit. So both of those documents
have to live within a 5-year period.
>> Yeah. But without this document, we
wouldn't we may not be eligible for
federal FEMA.
>> Yeah. And so we hear on the news all
these people apply for FEMA problems
when there's like a major flood or
something like that. If you don't have a
plan in place, you don't you're not
eligible.
>> That's that's the still bottom line.
>> So it's part of preparation.
>> Dana, when you come in, we'll have to
get you to sign it, too.
>> When does it have to go?
>> Uh,
it's a good question. I think by the end
of this month.
>> Okay. Okay.
>> I'd have to look at the date.
>> Data will be available for signature
tomorrow.
>> Sure.
>> So, we'll leave in the office for
tomorrow for signature. You can pick it
up anytime after.
>> Yeah. I don't plan on doing anything
with it until after the 1 of next week
when Chief Arm can sign it as well.
>> Okay. Very good. Any other questions
from the public? I'll let open up the
public for this now. Anything hearing?
None.
>> Dana motion.
>> Motion to accept the the draft.
>> It's not draft.
>> Well, yeah. A motion to accept the final
updated 2026 emergency operations plan.
>> I'll make a motion to adopt the final
2026 emergency operations plan as
presented to the board this evening.
>> I'll second that, Dana. Any further
discussion from you?
>> Um the microphone is cutting out again.
>> Again, this is uh this is going to be
done every five years according to the
chief. got to be updated and I I forcing
them to distill it into a bottom line.
If we don't have an emergency operations
plan and if we have a FEMA type
disaster, we get we don't get we get
little by having a plan. We we're
eligible for a FEMA type grants in the
future.
>> Yeah. Okay. I did hear that.
>> Okay. I if I said it wrong, you tell
correct me.
>> Nope.
>> It works.
>> All in favor?
>> I
Yes.
>> Okay. It's been approved by the board.
It's going to be in your hands tomorrow
after one signature.
>> Okay. Thank you. Thank you for the hard
work and we were at a brush on the
north. So it was so so articulated.
>> I went home to get cleaning before
coming to see you all.
>> You done? You did good.
>> Okay. We also have uh next thing uh we
have some home we had some homework for
from the town administrator to get to
us. We had asked her for some job
descriptions and some uh
um
>> duties
>> duties for the avenue positions which
are coming up. She has prepared those.
We have a um uh a nonpublic I mean we
have a non-public tomorrow interview
with a potential candidate for one of
the positions. We have duties delineated
as prepared by the uh town
administrator. Anything else you want to
say on that one?
>> So Dana This again is noted that uh it's
a work in progress. I did provide the
board with two of the job descriptions
within my office. There's still
>> You're going to need to speak towards
the microphone. We It's just not It's
not working that well.
>> Okay. Um this is a work in progress. I
provided the board with two of the u
major positions within my office. Uh
there are more to come forward and um
>> hopefully we'll be able to get the
complete uh town office staff to you
within here within the next week or two.
>> Okay. Thank you.
>> You can just put that in my mailbox.
>> Yeah. Yeah. I'll put I'll make sure you
get copies of it.
>> I have a full packet to put into your
hand out tomorrow.
>> Okay. Thank you, Lane, for doing that as
requested.
Okay. Lastly on the agenda, we have a um
gentleman, you all were copied on a
email from the Dumbart school board,
Rayanne Rory regarding the dees parking
lot conditions and we actually it was
reviewed by uh Jeff Crosby who's going
to be here tonight so we can ask more
questions on that. I don't see Jeff here
right now.
>> So, uh do you where's the I have a
written Could
you give us a written uh
>> Yeah, it's attached in that envelope.
>> Uh thank you.
He broke down he gave us some estimates
from his point of view as far as what it
would talk cost to uh to repair and
replace the parking lots in question.
uh we have a these are just
approximations internal estimates not by
not by external companies but for the
lower one was 65,000 upper one was 75k
and 35 in front of the fire station
before we go forth with anything u
there's couple ways we can fund this uh
we can fund this by a warrant article
next year and delay it next year we have
this is a repair we have operating funds
and a uh maintenance fund we could do
probably one of these projects which I
would say possibly perform the most
critical one or we could uh just maybe
just do patches if there are any
potholes and do minimal work just to
keep it operational for the school year
and uh maybe delay it to next year. Uh
at this point I like to get some input
from the uh road agent as far as what he
thinks his priorities are. U this was
brought up before we looked at it before
and it wasn't in terrible condition.
However, it probably needs needs some
attention,
>> right? And uh Dana, any comments on
this?
>> Yeah, I remember reviewing this last
year and I will um my recollection of
that is some of us actually visited down
there and did not find it in significant
disrepair. Um I would consider it only
minor disrepair. Maybe some cracks. I
don't even remember there being
potholes. Otherwise, we probably would
have recommended filling those potholes,
>> right?
I think we actually [clears throat] need
to go put eyes on this in addition to
the road agent's opinion.
>> Okay. So, I'd like to maybe table this
issue until we do that. And the thing is
we'll all be at the school for the
elections. So, uh we can do a joint walk
through it. Everyone can walk through it
and take a good look at it.
>> And um I did drive through it after I
saw the email uh yesterday and I I
didn't see any potholes. I did see
cracks and like I I concur with Dana's
um synopsis as well.
It it I don't know that it needs
immediate action, but uh I did note also
um in the email uh mentioned that some
of the curving was in bad shape and I
did see that the curving uh on the side
is in very bad shape and would need to
be replaced. So Jeff might be able to
address that question better,
>> but I would say a walk through with all
of us so we have a freely disc a free
discussion on that and find out what we
think should be addressed down there.
Right.
>> And we have some dollars, as I said, in
this year's budget. We've been
conservative on our spending. If
something needed to be done in the next
60 days, we could actually execute
before the winter falls in.
>> One of the things I would like to um
have the road agents opinion on is the
same way that and and others do service
of roads where they use that hot rubber
um melted application towards their
cracks that extends the life of roadways
and I'm wondering if we only have cracks
whether that would be a uh something
that we should at least get a quote on
and consider if there are only cracks
and no potholes down there.
>> Okay, concur. Why don't we defer to the
rest of this discussion to if he arrives
later on this evening? He said he
>> said he was going to come in.
>> Okay, I'm going to go right to the
mailbox items.
Uh, we have a letter of resignation from
one of our police department employees.
I'm sad to see her go, but I think she
she had for personal reasons resigned.
be a letter of resignation
which we're all aware of and I kind of
alluded to that last meeting that it may
be may come to fruition and it did.
>> What's the effective date on that
Michael?
>> Effective date was
>> Was it August 7th?
>> 10th.
>> Oh, 10th. Okay.
And then we have another one, a second
one which was uh in which was announced
earlier was uh we have a resignation
letter um from a uh a part-time employee
at the transfer station and I met with
him early this week and uh he's got an
opportunity for a full-time job. So I I
I applaud him which is good and he's
leaving on a very high note and uh so
he'll he will be missed.
This is Brent, just for the for the
record, Brent Ethridge. He uh worked for
10 years before us and he did a great
job, but uh I think he uh he's wants to
open a new chapter in his life and so I
applaud him and wish him the best of
luck there.
>> His last day,
>> his last day yesterday.
Um,
we already did the appointment letter
for the alternate trustee of the trust
fund. U, we have an email from the chief
requesting a review of the uh,
administrators department police
department administrator. That's going
to be addressed at the personnel
personnel meeting next week workshop
because we're going to be looking at a
couple other wage scales in addition to
his administrator.
Uh, there was a memo put out by the uh,
Hope Rarcy uh that there's uh personal
time off. People have to use personal
time off or or they can they cannot town
will not be approving a paid time off
request until the next year that went
out on the 18th. It was a courtesy
reminder.
>> There were two different emails if I
recall. Lean, you could probably speak
to that, right? We had the full-time
folks being reminded of the new vacation
policy and the amount of carryover. So,
that was a separate memo from part-time
employees with PTO.
>> Correct. You're you're a step ahead of
me. One was for full-time employees, one
was for part-time. The uh we made a
change this this past year to the U
full-time employees. They can carry uh
up to 40 hours and 60 hours respectively
into the new year if they if they so
desire.
question.
>> Uh we got a uh certified letter from
FEMA. Um this is on the flood planes.
They completed their study and uh they
noted no significant changes were made
to the flood hazard data for the town of
Denver.
Wow. Aren't you in the flood plan down
there at your house?
They uh they did a review on that this
year, but they reported no changes.
And um
>> Michael, I don't know if this is um
related or not. Um somewhat is we got a
uh we did get an email from I think it
was the the DOT indicating that they
were looking to replace a culvert on 77
out by the
kind of the water control area. It's
actually Winslow Road.
>> It's not Route 77. It's Winslow Road.
>> it's near the old the gas station.
>> The gas station.
>> That's correct.
>> Yes. It's not Route It's not on Route
77, but it's that other road that I
guess you call it an old Route 77. Y
>> before they built the dyke over there
where 77 crosses over, but it's Winslow
Road that comes out where the old gas
station is
>> uh at the bottom of Mills Hill. It's
that area there. They want to replace a
culbert and replace some of the uh guard
rails.
>> They're in very poor shape.
>> Yeah. And they were asking for all sorts
of impacts, whether it be drainage onto
your property, wildlife, anything you
can imagine. They want to know all all
potential impacts to the environment
down there.
The letter was very uh broad in asking
for inquiries. And the thing is, would
it be worthwhile to send it out to
>> the two that it would affect
>> the two butters?
>> Yeah, I I can do that. There's um
>> because their input would be
>> Hall lives right behind the stage gas
station
>> a little bit louder.
>> Why don't you come right up here?
We have the administrator come up so you
can hear her data.
>> We have I'm aware of two people that
could be affected by that. Um that would
be Kyle Hall who lives right directly
behind the gas station location and then
obviously the gas station. Um everyone
else would have to be detourred back
through Ray Road or back to Mansion Road
to Barard Hill if they needed to go
through there.
But those specific properties, the
abuters, I mean, they would actually if
there's any impacts there like water
systems or anything like that. That's
what they want. They want to know every
potential small impact.
>> Okay. I can send a copy of that letter
to all the abutters on that.
>> I think it'd be worthwhile. What do you
think?
>> Yes, it would be. We should go to the
abuters. Uh I would think the state
would do that,
>> but the thing is I think even if they do
it, if we do it ourselves to make sure
>> overcommunication is better. I do have a
comment on this project. Um, in that uh
I've noted that the what used to what
work old guard rails are an extremely
>> Can you hear me Dana?
>> No. The old guard rail the old uh guard
rails I don't even call them guardrails
because they're the type of cables and
posts that preceded guard rails are in
extremely uh poor condition along that
road. And it did say that they were
going to be replacing some of those old
uh whatever you call them, guard rails
with new ones in the area of the
culvert. I've noted in driving that road
um for quite some time that these guard
rails have fallen over along the whole
stretch of that road and along um that
corner near uh Fred Mullen's house uh
and as well as the the condition of that
road I think is rather poor. And I'd
like us to consider the select board
that may that perhaps we should
add request the state to expand the
project. You know, I don't want to kill
the project, but I think they need to
look at these guardrails along the whole
length of the road as well as the
condition of some other smaller
culberts.
>> So it comes down maybe when the road
agent comes in, it comes down to what is
the state responsibility? What is our
responsibility?
>> That that road is the state.
>> It's completely the state. Winslow and
Stark Lane which tie into
>> and even Mansion Road, isn't it?
>> So, they're responsible for paving and
maintaining the guardrails.
>> Right. Correct.
>> So, the thing is
>> they're very poor condition.
>> Well, we may want to respond to him that
the there's not only those guardrails
they want to replace. They should
consider replacing other guardrails
along the road which are in nonfunction
condition.
>> You hear that, Dan?
Yeah.
>> Okay. Let's um u let's let's put that
on. We have some we have a lead time
here. So the work's not going to begin
to I think 2027.
>> I don't remember.
>> It was we have a
>> October October 2027 is the
date for the project.
>> Right. Okay.
>> But so we got some lead time. Maybe we
should just put thoughts together and
prepare a response from the town.
>> Okay. So I say reach out the buyers
first and come up with a list. you can
start creating a list of things we want
done to that road as recommended
changes.
>> For approval,
>> I um I might also recommend that uh this
copy of this letter goes to the
conservation commission because there
are uh there are different items that
they're requesting from here that would
that the conservation commission would
have an opinion on.
>> I think they were CCed on a separate
letter.
>> Yeah, they were CCed on a separate
>> Okay. I don't see that we got
>> Okay, understood.
>> That is
it. I thought it was
>> But we'll we'll we'll ensure that it's
it's been delivered.
>> Yep.
>> Okay. Uh any further discussion on that?
Danny, you brought that up. It was good
good item bring up.
>> Okay. Hearing now, I'm going to continue
with the mailbox then.
Okay. Um just to let you know that we
had the audit within the town uh from
the department uh department of labor.
It's been completed and we are
finalizing any u any back payments we
owe to individuals
and I think by tomorrow we'll have be
100% completed. Lean
>> correct. Y
>> and it's it's available for your
reading. I think lean has done a good
job keeping us informed with the copies
of the emails and uh hopefully we can
close this chapter.
for the public. Uh just to let you know
that uh we had a issue with um paying uh
certain individuals overtime and not
paying them over time when it was due.
And uh we acknowledged our error and we
worked with the Department of Labor to
do an audit. Audit's been completed and
uh we are acting to remedy the uh the
situation and put it behind us.
There's another place to initial here.
>> Okay. Thank you,
>> Dana. I'll leave the hard copy in inbox
for you so you can get a look at that
tomorrow if you so desire.
>> Already been discussed already.
>> Y thank you. And we have uh lean
conducted some job performance
evaluations within our office. They're
available for review by the SU board and
those will also be in the uh files
before you file them in employees
records.
>> Correct. Y
>> thank you Lean for doing that.
>> That's has been reviewed.
>> Okay. And
now we have Rex. Dana, can you talk
about that? We have an email from uh
Lisa Kley from U Processing Time for
Rex. This Rex refer to it's a like a
dividend we get off our solar panels. We
sell green energy credits to uh
companies that aren't producing green,
but they have the commitment to produce
green. We can sell our Rex, which are
like credits for producing green energy,
and we can make a few more dollars on
behalf of Dunberg. Did I explain that
well enough?
>> Yes. Yes. And I can I can summarize very
briefly. Um, REC stands for renewable
energy credit. And as the owner of a
solar array gets those renewable energy
credits, you have to have a specific
device that's monitoring how much solar
energy you're producing. Um, so it has
to be a qualified device. We do have
that type of device. We did not receive
the wrecks for the six years that we
were paying the lease to Granite State
Solar because they were the owner of the
solar. So, they received the wreck
payments over those six years. Now that
we own the solar, we will be receiving
those those wreck payments
>> on a
>> I was going to say on a quarterly basis.
>> On a quarterly basis, yes. And what
there is there's there's always um
somewhere around a three to five month
delay from when the wrecks are uh the
solar energy is produced because they
then have to um collect what that what
those uh wreck credits are. They then
have to sell them out on the market and
then they they do what they call minting
of the wrecks. And once the wrecks are
minting minted, we then would get a a
check for those wreck payments. So
because We didn't take ownership of the
array until June. Um we will we'll we'll
have probably a June direct payment
which will be relatively small and then
we'll be starting July
onward on the quarterly payments. The
one note to make is that this does not
show up at all on the Eversource bills
for the town. Um I L and I had a
discussion earlier today. She was
expecting maybe to see something there.
Um, wrecks are not do not show up nor
are they even known to Eversource.
>> I always feel like an extra extra little
dividend on our solar panels.
>> It is truly an extra dividend. Yes.
>> Okay. And I would say going back in
time, I salute Barb Martell for voting
for that and approving that. We approved
that six years ago and uh it's paid off
well for the town. is going to continue
to pay bigger dividends as we move
forward because we own them now.
>> Correct. And we got one of the best
deals um that was ever received in the
state because um we were we were going
to be a uh reference account for other
municipalities that they didn't end up
pursuing. So we ended up getting a deal
that was couldn't be matched.
>> So thank you for the energy committee
who this gentleman who's on the on the
video here today. He was on the energy
committee sitting in the audience
recommending it to us as you recall Bob.
>> So thank you Dan.
>> Okay. Um I'm going to open up for I
think Okay.
>> Circle back to Jeff.
>> Jeff welcome.
>> Yeah. How are you doing?
>> Well, good thing is um we got your your
how the question we that's bothering us
is how bad is the parking lot down
there?
>> That's not bad.
>> At the school.
>> Well, it needs some attention.
>> Can you move to
and he can't hear very well. So,
>> hello. [laughter]
>> Somebody's talking. I just need them
close to the microphone.
>> Where's the microphone? And then the
computer.
>> Oh, wow.
>> Well, he looks like you're having fun.
>> The thing is he's he's he's sparing us
because he's uh we don't he doesn't want
to spread any contagion. So, give him a
thumbs up.
>> Yeah. Okay,
>> I have a cold cold Jeff and I don't want
to impact any any of you folks down
there.
>> Okay, thanks. Thanks for thinking of us.
>> So, so the thing is um they were
describing it as potholes and the last
time we went down there they didn't I
mean this gentleman didn't see any
potholes.
>> No, there there aren't any large
potholes but there are a lot of cracks.
It's about 35 years old I would say
roughly I think 89 90.
>> Okay. It was paved. It's original
pavement. One point in time the town
cracksealed it. But it's it's at a point
where crack sealing wouldn't be
>> that was that was question
crack sealing and uh
uh coating it. It wouldn't really be you
could do it. Yes. And you could get some
time out of it. There's no doubt about
it. But uh
>> do you think it could last to next
season or
>> Oh yeah. Yeah. Yeah. Is it how urgent is
it?
>> It's not that urgent.
>> Now, is it a safety concern because
children playing in the area as opposed
to
>> according to according to some people it
is?
>> Yeah. No, that's the question. That's
>> thing is we're going to be down there on
election day. We'll walk it.
>> I was going to say I think what I would
recommend you do it is do it
independent.
>> Walk about
>> walk about and see what you think. I
mean I this gal that lean has been
getting several
inquiries about um
>> yeah keeps talking about it. So Lean
told me and I said well last year we had
brushed on this a little bit
>> correct
>> and and said something about getting
some estimates. So I put something
together
>> and I appreciate
>> and uh basically what I did is I used
the full bolt thing. You would go in and
reclaim it. put like four inches of new
asphalt down, regrade it, stuff like
that. The lower parking lot is the base
is
pretty good in as far as we know because
it was recent construction. Some of the
other parts we really don't know because
it's
>> it's been added on to over the years
since the 70s when they built the
school.
>> And when you walk around up there, you
can see where there's some rocks that
are starting to heave up through the
favorite. So, you got some bumps and
stuff
>> mostly in the upper part. Yes.
>> Would you say that's the most critical
part?
>> I would, if you had to say that, I would
say yes, that is the more critical one.
>> Um, and again, I mean, I thought of the
worst case scenario, you would grind up
the asphalt, leave it there. You'd have
to mess with the grades a little bit
because it's so high up there anyway.
You couldn't just keep building it up.
So, you'd have to cut some material, and
you might have to remove some rocks and
add some material. Would you outsource
this or uh do it yourself?
>> 90% of us outsource.
>> Like a roadb road rebuilding. I mean, a
lot of times when we're doing our own
rebuilding, we'll do the like changing
the culvers, adding drainage and stuff
like that. There really isn't much of
that has to be done there.
>> Someone said something Chuck said some
of the curbs that really match.
>> Yeah. on the lower parking lot.
>> There's a line of curving on the low
side and that's what the design was for
the water to sheet across the parking
lot, hit that curb and go all the way to
the end of the property,
>> And they were concrete curving and
that's been deteriorating, salt, sand,
>> hitting it with snow plows, just common
use and all that. And that now the most
cost effective way to replace that is
with an asphalt burm, right?
>> And they would do that at the same time
they
>> Yeah. And and you could do granite,
which
>> it's pretty costly.
>> I wouldn't recommend doing the concrete
again. No. In this area, typically they
don't do that,
>> but at the time Yeah. But at the time,
at the time,
>> it was a a good option.
>> Yeah. Right.
>> Is it any issue taking that old concrete
out?
>> No. just easily come up.
>> Yes, it is.
>> And um I understand you have no money in
your budget for this this year.
>> Yeah, we didn't plan on doing anything
with the parking lots. Okay. We got our
hands full with just our roads.
>> We have some maintenance dollars. We
were very conservative in our use of
maintenance dollars this year.
>> I think it's um the question is
>> at this late in the year if we
implemented it'd be too late. The
school's going on. It's going to
interfere with everything.
>> So that would be my recommendation. The
summertime projects on next year.
>> Exactly. So I would say let's let's
consider putting this in your budget as
you prepare a budget this year.
>> You don't you want me to add it in the
budget or keep it like a separate thing?
>> Well, keep it separate but add it so we
can look at it in the whole scheme of
things. Add like say school repaving
project. The thing is is it
>> why do you want to do that or keep it in
the general building fund or a warrant
article? That Warren article would be I
if it's a school paving project, I
guarantee it would pass hands down
without
>> Well, I I mean it's tax money whoever,
>> It's town tax money whoever puts the
bill.
>> Okay. Well, the thing is we have we we
have some we have some placeholders
which you created which is we're
grateful for.
>> And we'll just use those as placeholders
for that.
>> That's all this was to get the dialogue
started.
Um, again, I I don't feel it's the end
of the world. We've had some potholes up
there, a couple, and we fill them in.
>> Right. If there's potholes, I'm sure you
can do usually. We get word through Lee,
the
>> custodian or plant manager up there,
what's going on, and we try to
>> Now, is that acceptable to you? I think
that's a project. Dana, you have any
objections here? I'd say we do a
walkabout to to reaffirm what the what
the uh road agent shared with us and
then uh maybe as we said pencil it in
for the as a summer project upcoming
year
and where the money comes from we it's
going to be taxpayers dollars so it's
going to come either we'll have to find
a place placeholder for that's all it
is. Yeah. My my initial thought about um
it being a warrant war warrant article
is um more desirable in my eyes because
then the people are making the decision
whether it's worth doing or not.
>> So not agree that I that was kind of
thinking along those lines. I mean
>> something is going to have to be done
[snorts] eventually. It's not going to
go away. Um I don't know if the
lower parking lot is that dire
>> today as we sit here but
>> we's [clears throat]
correct it is as we go as we go forward
it's going to get worse and it's hate to
do something right now as a patchwork
and then go through the winter it's
going to be all messed up anyway
>> and I honestly believe as far as
>> if you rank them the upper parking lot
is overall in worst shape second would
be the yeah the main entrance up the top
and second worst would
the front of the fire station. Got it.
>> Right.
>> Because there's a lot going on there and
>> Okay. And again, but the lower one.
>> Okay. Lastly, lastly, I think is I'm
going to ask your expertise as you
travel around town. You travel on
Windsor Road.
>> Could you as you've traveled on Windsor
loins road, it's been noted that some of
the uh uh guide guard rails are in poor
shape.
>> State responsibility. If you can find
anything that you would like to see
improved along the road as suggestions
for the state, pass them on the lean.
>> Well, they sent a notification out.
They're going to change the 36 in
culvert.
>> This is do some guardrail.
>> This is in conjunction with
>> it seemed like it was guard rails just
in the vicinity of the culvert. And I've
noticed that the guard, the oldfashioned
guard, which is your cables and posts
>> are all falling down along that curve
that near uh the uh
>> they are at Stark Lane, right? Going
into Stark Lane, they're all falling
down and they're not effective. And
>> so we we might some of those old cult
>> we might suggest in a letter back to
them as we respond to and also ever dam
the same.
>> There you go.
>> Damn equally as bad.
condition. They were built in 1960 or
whatever.
>> Yeah. When they did the whole project.
>> We can uh we can as we respond to them,
we're going to give some suggestions to
go forward to we can't mandate, but we
can suggest things.
>> Yeah. No, I I should would bet they're
pretty aware of the
>> I would think so, but
>> it doesn't hurt to
>> courtesy. Hey, we noticed something that
could be improved.
>> But they did have a portion of it like
Chuck said, I I'm thinking it's going to
be just dark again. I'm not hearing
anything.
>> Oh, stand by for a minute. Tell me when.
Give me a thumbs up. Thumbs up yet.
>> It does seem It does seem that if you
talk away from the microphone, it must
shut down.
>> Oh.
>> Um
>> thinking that you're not It's trying to
It's It's considering what you're saying
is noise and not valuable.
>> You're using your sunscreen, right?
>> Okay, good. [laughter]
Hey, for the audience, the picture, you
can see the picture of him. He's got
he's on a beach somewhere enjoying life.
>> He's not really ill.
>> Okay. Uh Jeff, thank you.
>> Yeah, I again
asking and
>> and we have a response to her and
>> so I thought start with some sort of
dollars and
>> and uh we have we can put a placeholder
in for as we prepare budget
>> kind of come up with an overall game
plan.
>> Yeah. Right. Okay.
>> All right. Thank you. All right. Thank
you, Jeff. You bet. Thank you.
>> Bye, Dana.
>> Thank you, Jeff.
>> Okay. Uh I'm going to go around the
room one more time before we I'm going
to go around the room one more time. I'm
speaking up for the benefit of the uh
the video. Comments from the back row.
>> I just have one and I
>> Bob Martell with one comment. Go ahead.
I'll refer to what Jeff mentioned. Every
damn road has had no guardrails for a
long time. And I think I mentioned to
you the girl that almost went into the
swale, which is a 30foot drop. My side
of the road on my property is a 30-foot
drop. No more guard rails. Haven't been
for a long time. And one motorcyclist
when the Blickman's helped him out of
that ditch went over that side.
>> And again, that's a state road, correct?
that's a state road. So, you know, at
least bring it to their attention that
there's been problems there
>> uh valid hazards which have been uh
basically uh put people's lives in
jeopardy.
>> And the other thing is I'll thank Jeff
for bringing up the fact that you need
to look at what's functional with the
parking lots and what's not what's not
aesthetically
uh appropriate, you know. So,
>> agreed.
Sir, you're gonna
>> Michael, can you can you summarize what
Bob's comment was because I didn't hear
>> Bob Bob was uh he thanked the road agent
for bringing up the fact that uh
aesthetics in preparing the parking lot.
Aesthetics are nice, but what's really
functional versus aesthetics? And the
second thing was he brought up along
Everam Road u those uh wire guide
guardrails have been there since
implement some of them are now gone and
some people have fallen off motorcycles
that have went off the road. It's a 30
foot drop in some some scenarios. So
this a dangerous road can be especially
if you're going too fast.
Anything else? That is
>> that's fine.
>> That's fine.
>> So I think is as we prepare our response
back we'll just uh give them a reminder
that we have two other state roads which
are connected to this uh project which
are indirectly uh connected roadway wise
that uh potentially dangerous situ
situations. We could we could bring that
up.
>> And ju and just for clarification these
are the responsibilities of New
Hampshire DOT because they provide
access to the dam out there. Is that
They're under DOT control.
>> I'm getting a nod. Yes. From Bar
Martell.
>> That's my understanding.
>> And the road agent's got a comment.
>> Our only responsibility is ice and snow
removal.
>> Don Baron's only responsibility for the
road agent is snow and ice removal.
>> Because that goes for Mansion Road also.
Got it.
>> Winsow Road, Stark Lane, Mansion Road,
and Everdam Road.
basically the the entire road system uh
coming off mansion almost
>> and Dana's question is that the reason
for that is because of the effort and
the state park that's there I believe so
originally we believe yeah
>> the state has a lease on the park that's
there it was aundredyear lease with the
army corps of engineer and they run the
park and I but I don't think that was
the only reason it's the access to get
to the dam also
>> if they ever have any problems. That's
an earth and dam,
>> So,
>> yeah. So, access to the dam as well.
>> Okay. I'm in the back row again for
comments. Good. Jennifer, do you have
anything? Town clerk.
>> Yes, I have a comment.
>> Come on up here.
>> That's way I don't have to repeat.
>> You betcha. Okay. Comment talk to him.
that the uh school is open on election
day. So, I just thought that might be
worth
>> for the children
>> for the children to be attending school
on election day, which we'll probably
mention again in two weeks, but on my
brain. So,
>> so that means they'll be eating lunch
upstairs.
Yeah. But they there would be cafeteria
workers coming down to the kitchen to do
what they had to do and
>> whatever. Does that require any
modification to the transportation or
the bus schedule? I mean, or the bus
loading and unloading. Do they have to
change? I
>> I think the police department usually
does a good job in directing traffic.
>> Oh, they will direct.
>> Yeah, we've had elections on school days
before. Okay.
>> We have.
>> All right.
>> So, they they're very in fact the police
department is there every every day of
the year for traffic control. I believe
that school's open. So, they're very
familiar with that.
Um, and question is, is there a date for
the workshop next week?
>> For us,
>> for you?
>> Yes, it's 11:00 p.m. 11:00 a.m. uh
Tuesday.
>> 11 a.m. Tuesday
>> and it'll be generally open to the
public. There'll be one section not open
to public. We discuss contracts.
>> What's posted?
>> It's posted that way.
>> Okay. And final question is there an
update on the transition to.gov?
>> Yes, if you stand by.
>> It's work in progress.
>> Yeah, we're going into no public talk
about that.
>> Okay. Is there Well, the time frame
given four weeks ago was about a month.
Is it?
>> It's going to be there's definitely
longer.
>> Well, I don't know that answer. We'll be
discussing it just
so afterwards we might learn.
>> Yeah. I'll be sending out emails and we
will have a project manager, I hope, to
support all of our needs
>> before we leave tonight.
>> I don't know if you heard that.
>> I didn't hear any of that.
>> Okay. Jenny. [clears throat]
>> Okay. I'm
>> other than is there an update on the go?
And I didn't hear.
>> The update is going to come. We're going
to discuss it further tonight and on
public.
>> Okay. and then information will be
distributed as needed to the rest of the
town employees.
Okay, then uh let's go in public. I'm
going to go to lean now
>> to you town ministry.
>> I have nothing.
>> Okay, I'm going to go to Dana on on BTC.
Anything for us?
>> Uh there are two two things still um
under
work going on under uh that's kind of
like off offline things. This is a
transfer station equipment. We're still
uh we're still narrowing the equipment
down there. Um so we don't have a final
recommendation for that just yet, but
we're getting we're getting close. We
had targeted early September or
midepptember uh for a date. So we're
still on track there, I believe. Um we
do have to evaluate some forklifts and
I've just been out of town so I didn't
have update from Greg at the transfer
station regarding his investigation of
forklifts. The other the other thing
that's still um that's underway is
Dunart Community Power is negotiating
for new rates starting December 1st,
2026 and that is ongoing and we'll
actually be touching on that in a
nonpublic tonight.
>> Well, it's nice when we're saving so
much right now. I like that.
Yes, that's all I have.
>> Okay. Um I'm just going to say that uh
old home day was a success. I thought I
I salute all the people who participated
in old home day. Um I heard nothing but
good good comments. No bad comments at
all. The parade route was uh
reestablished as it has been in the
past. Uh the state blessed it. The state
gave us road barriers. It worked
wonderfully. The parade was probably one
of the biggest ones we've had,
>> And uh
>> very nice parade. Very, very great day.
>> And the weather was outstanding. So,
thank you to all who were there.
>> Chuck, I'll give it to you.
>> Yeah. I just wanted to update the board
that um two meetings ago, I uh mentioned
the problem with parking uh being abused
at the Bella Brook Conservation Area on
Grapevine Road. I spoke to the police
chief about that. uh he placed the note
on um the vehicle that was uh in
question and uh uh bas the people that
were parking the vehicle there have
complied so I have not seen any problem
there in the last week. Um, also, uh,
based on Mike's question about car
washes for the police vehicles, he I
asked him about that. He says he's going
to Goss down and the rate he's getting
is the car wash and Goss down. Uh,
because they go to Goss Town for
coordination with a Gosstown PD
dispatch. Uh, so it's in route. So
that's why they're they're using that
car wash.
>> And he told me on his side he likes the
free vacuums. Oh, okay. Yeah. Well, you
get free vacuums and at some point
>> Okay. He said he enjoyed that. He's
using that new one AC just uh near just
right off near the Irving station.
There's a new uh It works out well
there. He's like it.
>> Yeah. Okay, that's all I have.
>> Oh, wait a minute, Chuck. We got to talk
about ice cream.
>> Oh, yeah. You know how many how many
thousands of scoops did we uh give out
Saturday?
>> My arm hurt the best. I got the best
workout, you know, in in in years.
>> Wait, if if we had three selectmen
there, it would have went real smooth.
>> Yeah, I know.
>> But the thing is, I want to give a
salute to uh the town clerk who filled
it in and helped out. It meant
tremendously for a selectman who remain
unnamed [laughter]
to plan your plan your trips away.
>> But Jenna, we Jennifer was a was a stell
with worker. She she worked hard and she
had the same workout as we did. Thank
you, General.
>> It was very fun. It was a lot of fun
scooping the ice cream.
>> Okay. [laughter]
>> Thanks for all your efforts.
>> You're welcome. And ice cream was
received well by the public. They uh I
love it when they come up. How much is
it? It's free. They don't They can't
believe it. I should have a donation tin
in the future.
Okay. All right. Um that's all I have.
Uh, I'm going to go into we have two
quick non-publiclix tonight. Um, so I'm
going to make a motion we go in the
nonpublic for RSA 91 alpha, sub
paragraph 3, Roman numeral 2, sub
paragraph G, at the request of the town
administrator. Now say comm.