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MRSD Board Meeting - Financial - June 2026

Video

Welcome to the Mascenic Regional School
Welcome to the Mascenic Regional School District Board meeting. Today is June
District Board meeting. Today is June
District Board meeting. Today is June 15th.
15th.
15th. And I want to welcome not only the
And I want to welcome not only the
And I want to welcome not only the members that are present for this
members that are present for this
members that are present for this meeting, but those who may be online
meeting, but those who may be online
meeting, but those who may be online watching us as well. And what I'd like
watching us as well. And what I'd like
watching us as well. And what I'd like to do is start out with the Pledge of
to do is start out with the Pledge of
to do is start out with the Pledge of Allegiance, and
Allegiance, and
Allegiance, and Ellen, could I ask you to lead us? You I
Ellen, could I ask you to lead us? You I
Ellen, could I ask you to lead us? You I saw you raise your hand.
saw you raise your hand.
saw you raise your hand. Okay.
Okay.
Okay. >> I pledge allegiance to the flag of the
>> I pledge allegiance to the flag of the
>> I pledge allegiance to the flag of the United States of America, and to the
United States of America, and to the
United States of America, and to the republic for which it stands, one nation
republic for which it stands, one nation
republic for which it stands, one nation under God, indivisible, with liberty and
under God, indivisible, with liberty and
under God, indivisible, with liberty and justice for all.
justice for all.
justice for all. >> Thank you, Ellen.
>> Thank you, Ellen.
>> Thank you, Ellen. >> You're welcome.
>> You're welcome.
>> You're welcome. >> All right. Call to order.
>> All right. Call to order.
>> All right. Call to order. Are there
Are there
Are there any agenda adjustments to be made?
any agenda adjustments to be made?
any agenda adjustments to be made? >> Uh yes, Mr. Chair. I have, under
>> Uh yes, Mr. Chair. I have, under
>> Uh yes, Mr. Chair. I have, under unfinished business, open enrollment,
unfinished business, open enrollment,
unfinished business, open enrollment, letter E.
And then under new business, um we add a
And then under new business, um we add a letter B, Advisory Budget Committee
letter B, Advisory Budget Committee
letter B, Advisory Budget Committee Advertisement.
>> All right. Any other adjustments?
>> All right. Any other adjustments? All right. The date and time of our next
All right. The date and time of our next
All right. The date and time of our next meeting will be
meeting will be
meeting will be um
um
um if we need it, July 20th. So, I'm asking
if we need it, July 20th. So, I'm asking
if we need it, July 20th. So, I'm asking the board to just go ahead and pencil
the board to just go ahead and pencil
the board to just go ahead and pencil that into your calendars to reserve it.
that into your calendars to reserve it.
that into your calendars to reserve it. Mhm. We may not have a meeting in the
Mhm. We may not have a meeting in the
Mhm. We may not have a meeting in the month of July, but in case we needed it,
month of July, but in case we needed it,
month of July, but in case we needed it, it will be on the 20th at 6:00 p.m.
Have Has everyone had a chance to review
Have Has everyone had a chance to review the minutes?
the minutes?
the minutes? And by the way, on your agenda on your
And by the way, on your agenda on your
And by the way, on your agenda on your agenda, it should read the minutes of
agenda, it should read the minutes of
agenda, it should read the minutes of June 3rd and not June 15th.
June 3rd and not June 15th.
June 3rd and not June 15th. But if everyone's had a chance to review
But if everyone's had a chance to review
But if everyone's had a chance to review the minutes, may I have a motion either
the minutes, may I have a motion either
the minutes, may I have a motion either to approve or recommendations for
to approve or recommendations for
to approve or recommendations for changes?
changes?
changes? >> I'll make a motion to approve the
>> I'll make a motion to approve the
>> I'll make a motion to approve the minutes of June
minutes of June
minutes of June 3rd.
3rd.
3rd. >> I'll second.
>> I'll second.
>> I'll second. >> All in favor?
>> All in favor?
>> All in favor? >> Aye.
>> Aye.
>> Aye. >> Any opposed? Any abstentions?
>> Any opposed? Any abstentions?
>> Any opposed? Any abstentions? All right. So So
And we have no one here from the public
And we have no one here from the public and Jeremy is here to do a presentation.
and Jeremy is here to do a presentation.
and Jeremy is here to do a presentation. And uh we're looking forward to that.
And uh we're looking forward to that.
And uh we're looking forward to that. Um is there anybody online?
Um is there anybody online?
Um is there anybody online? No one's online. Okay.
No one's online. Okay.
No one's online. Okay. We will reserve time for public comments
We will reserve time for public comments
We will reserve time for public comments should somebody come either online or in
should somebody come either online or in
should somebody come either online or in person and want to speak to the board.
person and want to speak to the board.
person and want to speak to the board. >> Mr. Chair.
>> Mr. Chair.
>> Mr. Chair. >> Yes.
>> Yes.
>> Yes. >> Is someone taking minutes?
>> Yes.
>> Yes. >> Thanks, Rachel.
>> All right.
>> All right. Board chair remarks.
Board chair remarks.
Board chair remarks. Uh first I want to share that uh Mr. Tim
Uh first I want to share that uh Mr. Tim
Uh first I want to share that uh Mr. Tim Samaro
Samaro
Samaro has resigned from the board for personal
has resigned from the board for personal
has resigned from the board for personal reasons.
reasons.
reasons. But I want to say um
But I want to say um
But I want to say um with thanks from the board to his
with thanks from the board to his
with thanks from the board to his contributions
contributions
contributions and what he has meant to the school
and what he has meant to the school
and what he has meant to the school district. I know that
district. I know that
district. I know that um
um
um his
his
his uh interest has been in child
uh interest has been in child
uh interest has been in child and youth safety, um academic
and youth safety, um academic
and youth safety, um academic achievements,
achievements,
achievements, and excellence,
and excellence,
and excellence, um and he's been a strong advocate in
um and he's been a strong advocate in
um and he's been a strong advocate in those areas.
those areas.
those areas. And we've appreciated all the
And we've appreciated all the
And we've appreciated all the contributions he has made to the school
contributions he has made to the school
contributions he has made to the school district by being a board member. And we
district by being a board member. And we
district by being a board member. And we look forward to his
look forward to his
look forward to his involvement in a number of ways to
involvement in a number of ways to
involvement in a number of ways to continue to support public education
continue to support public education
continue to support public education in this community.
in this community.
in this community. Uh secondly,
Uh secondly,
Uh secondly, uh besides I already shared that there
uh besides I already shared that there
uh besides I already shared that there would be no board meeting in July in
would be no board meeting in July in
would be no board meeting in July in case we need one, we've reserved a time.
case we need one, we've reserved a time.
case we need one, we've reserved a time. I want to do a little shout-out to all
I want to do a little shout-out to all
I want to do a little shout-out to all who were
who were
who were uh involved in putting on the graduation
uh involved in putting on the graduation
uh involved in putting on the graduation ceremonies. I thought the ceremonies
ceremonies. I thought the ceremonies
ceremonies. I thought the ceremonies were terrific. Congratulations to the
were terrific. Congratulations to the
were terrific. Congratulations to the graduates as well.
graduates as well.
graduates as well. It's always a fun activity. And this
It's always a fun activity. And this
It's always a fun activity. And this year I actually enjoyed the individuals
year I actually enjoyed the individuals
year I actually enjoyed the individuals who gave speeches. They did a very good
who gave speeches. They did a very good
who gave speeches. They did a very good job. So, thank you very much.
job. So, thank you very much.
job. So, thank you very much. Um
Um
Um we have two tonight two non-public
we have two tonight two non-public
we have two tonight two non-public sessions. We're going to have a
sessions. We're going to have a
sessions. We're going to have a non-public discussion just prior to
non-public discussion just prior to
non-public discussion just prior to going into the personnel part of the
going into the personnel part of the
going into the personnel part of the agenda.
agenda.
agenda. And then we will at the end of the
And then we will at the end of the
And then we will at the end of the meeting when we typically have
meeting when we typically have
meeting when we typically have non-public, we will also have a
non-public, we will also have a
non-public, we will also have a non-public meeting there.
non-public meeting there.
non-public meeting there. Uh just a heads-up, we have seven items
Uh just a heads-up, we have seven items
Uh just a heads-up, we have seven items on the second non-public meeting. So, uh
on the second non-public meeting. So, uh
on the second non-public meeting. So, uh we will do everything we can to get
we will do everything we can to get
we will do everything we can to get through that as quickly as possible, but
through that as quickly as possible, but
through that as quickly as possible, but we have some
we have some
we have some very important items to discuss.
very important items to discuss.
very important items to discuss. And with that, I think that ends my
And with that, I think that ends my
And with that, I think that ends my remarks.
remarks.
remarks. So, can we go on to
So, can we go on to
So, can we go on to uh Melissa, you want to give your
uh Melissa, you want to give your
uh Melissa, you want to give your report?
report?
report? >> I certainly will. Um just a couple of
>> I certainly will. Um just a couple of
>> I certainly will. Um just a couple of things. My My report is very short this
things. My My report is very short this
things. My My report is very short this month. Uh plenty of things on the agenda
month. Uh plenty of things on the agenda
month. Uh plenty of things on the agenda tonight though, so no worries. But, uh
tonight though, so no worries. But, uh
tonight though, so no worries. But, uh just a just wanted to do a collective
just a just wanted to do a collective
just a just wanted to do a collective thank you to the folks who stepped up.
thank you to the folks who stepped up.
thank you to the folks who stepped up. This year has been a year where we have
This year has been a year where we have
This year has been a year where we have been
been
been um short-staffed in one way or another
um short-staffed in one way or another
um short-staffed in one way or another all over the place for a variety of
all over the place for a variety of
all over the place for a variety of reasons.
reasons.
reasons. And
And
And people have really rallied and put on
people have really rallied and put on
people have really rallied and put on more hats and taken on more tasks and
more hats and taken on more tasks and
more hats and taken on more tasks and filled their plates with things.
filled their plates with things.
filled their plates with things. Um Lisa Walker um joined us for to to to
Um Lisa Walker um joined us for to to to
Um Lisa Walker um joined us for to to to um
um
um help support Mrs. Allen at BMS and we
help support Mrs. Allen at BMS and we
help support Mrs. Allen at BMS and we are just very grateful for everyone
are just very grateful for everyone
are just very grateful for everyone pulling it all together, keeping it all
pulling it all together, keeping it all
pulling it all together, keeping it all going and and running smoothly and and
going and and running smoothly and and
going and and running smoothly and and forward. So, just just thank you to
forward. So, just just thank you to
forward. So, just just thank you to everyone. Um this summer is a ton
everyone. Um this summer is a ton
everyone. Um this summer is a ton uh of of projects going on. I I'll
uh of of projects going on. I I'll
uh of of projects going on. I I'll reiterate that I'm super excited about
reiterate that I'm super excited about
reiterate that I'm super excited about the number of professional development
the number of professional development
the number of professional development opportunities and camps we have running
opportunities and camps we have running
opportunities and camps we have running for kids. Um we also will be having a
for kids. Um we also will be having a
for kids. Um we also will be having a two-day new teacher orientation this
two-day new teacher orientation this
two-day new teacher orientation this year. We received feedback um we've
year. We received feedback um we've
year. We received feedback um we've received feedback every year about
received feedback every year about
received feedback every year about things to improve and one of the things
things to improve and one of the things
things to improve and one of the things that came back was more opportunity for
that came back was more opportunity for
that came back was more opportunity for new staff to interface with building
new staff to interface with building
new staff to interface with building administration and learn the technical
administration and learn the technical
administration and learn the technical components of the work.
components of the work.
components of the work. How do I operate the phone? How do I
How do I operate the phone? How do I
How do I operate the phone? How do I check my email? How do I put in for for
check my email? How do I put in for for
check my email? How do I put in for for uh a time if I need to take time, right?
uh a time if I need to take time, right?
uh a time if I need to take time, right? For an appointment, etc. Um how do we I
For an appointment, etc. Um how do we I
For an appointment, etc. Um how do we I enter grades? The high school in
enter grades? The high school in
enter grades? The high school in particular has quite a bit of
particular has quite a bit of
particular has quite a bit of technological um
technological um
technological um the of things there um to to learn.
the of things there um to to learn.
the of things there um to to learn. Um and
Um and
Um and uh we have completed some open
uh we have completed some open
uh we have completed some open enrollment paperwork. We'll talk a
enrollment paperwork. We'll talk a
enrollment paperwork. We'll talk a little bit about that tonight. It's in
little bit about that tonight. It's in
little bit about that tonight. It's in your folders to to share. We have some
your folders to to share. We have some
your folders to to share. We have some families eagerly waiting to join us. So,
families eagerly waiting to join us. So,
families eagerly waiting to join us. So, um very excited about this and and
um very excited about this and and
um very excited about this and and hopefully we will be able to fill some
hopefully we will be able to fill some
hopefully we will be able to fill some of those seats that we opened. So,
of those seats that we opened. So,
of those seats that we opened. So, and then um
and then um
and then um lastly, I just want to acknowledge the
lastly, I just want to acknowledge the
lastly, I just want to acknowledge the contributions of folks who are moving
contributions of folks who are moving
contributions of folks who are moving forward or moving on in their career
forward or moving on in their career
forward or moving on in their career from Scenic. Um we
from Scenic. Um we
from Scenic. Um we appreciate the contributions they have
appreciate the contributions they have
appreciate the contributions they have uh provided to the district and we wish
uh provided to the district and we wish
uh provided to the district and we wish them well in their future endeavors.
them well in their future endeavors.
them well in their future endeavors. And that is just about it.
And that is just about it.
And that is just about it. >> All right.
>> All right.
>> All right. Thank you very much. Any comments?
Thank you very much. Any comments?
Thank you very much. Any comments? >> Just very quickly, I was unable to
>> Just very quickly, I was unable to
>> Just very quickly, I was unable to attend anything at High Bridge, but I
attend anything at High Bridge, but I
attend anything at High Bridge, but I was at the Boynton Step Up Day, and they
was at the Boynton Step Up Day, and they
was at the Boynton Step Up Day, and they did a beautiful job. As the
did a beautiful job. As the
did a beautiful job. As the mother or father behind me said, we
mother or father behind me said, we
mother or father behind me said, we can't get adults to stand up and sit
can't get adults to stand up and sit
can't get adults to stand up and sit down in unison. So, it was It was It was
down in unison. So, it was It was It was
down in unison. So, it was It was It was a wonderful event.
a wonderful event.
a wonderful event. >> Thank you.
>> Thank you.
>> Thank you. Ms. Anderson, would you like to give
Ms. Anderson, would you like to give
Ms. Anderson, would you like to give your report?
your report?
your report? >> Sure.
>> Sure.
>> Sure. So, you have my report on in the Google
So, you have my report on in the Google
So, you have my report on in the Google Drive, but I'll highlight a few things.
Drive, but I'll highlight a few things.
Drive, but I'll highlight a few things. Um at this point in time, I anticipate a
Um at this point in time, I anticipate a
Um at this point in time, I anticipate a fund balance of roughly 1.2 million
fund balance of roughly 1.2 million
fund balance of roughly 1.2 million dollars, which is pretty healthy. Um
dollars, which is pretty healthy. Um
dollars, which is pretty healthy. Um that's still very fluid because we still
that's still very fluid because we still
that's still very fluid because we still have purchase orders open, and once we
have purchase orders open, and once we
have purchase orders open, and once we close out some encumbrances, I'm sure
close out some encumbrances, I'm sure
close out some encumbrances, I'm sure that will fluctuate a little bit.
that will fluctuate a little bit.
that will fluctuate a little bit. Uh follow-up to last month's employee
Uh follow-up to last month's employee
Uh follow-up to last month's employee benefits open enrollment, um as if the
benefits open enrollment, um as if the
benefits open enrollment, um as if the board recalls, you guys approved um
board recalls, you guys approved um
board recalls, you guys approved um increasing the opt-out amount if we were
increasing the opt-out amount if we were
increasing the opt-out amount if we were able to get five new opt-outs. Uh we
able to get five new opt-outs. Uh we
able to get five new opt-outs. Uh we were only able to get two new opt-outs.
were only able to get two new opt-outs.
were only able to get two new opt-outs. So, we are not able to offer that
So, we are not able to offer that
So, we are not able to offer that increase,
increase,
increase, um which I'm kind of surprised about,
um which I'm kind of surprised about,
um which I'm kind of surprised about, and it indicates to me that our employee
and it indicates to me that our employee
and it indicates to me that our employee benefits are exceptional, both cost and
benefits are exceptional, both cost and
benefits are exceptional, both cost and quality. So, that's, you know, a
quality. So, that's, you know, a
quality. So, that's, you know, a negotiation tool going forward to keep
negotiation tool going forward to keep
negotiation tool going forward to keep in mind.
in mind.
in mind. Uh food service balances, this is
Uh food service balances, this is
Uh food service balances, this is somewhat good news this month. This is
somewhat good news this month. This is
somewhat good news this month. This is the first month that I think a couple
the first month that I think a couple
the first month that I think a couple years that the balance has actually gone
years that the balance has actually gone
years that the balance has actually gone down.
down.
down. Um and that's due to mostly due to
Um and that's due to mostly due to
Um and that's due to mostly due to some strong
some strong
some strong um How do I word that? Uh follow-through
um How do I word that? Uh follow-through
um How do I word that? Uh follow-through with families about needing to pay their
with families about needing to pay their
with families about needing to pay their balances.
balances.
balances. Um and in working with families when
Um and in working with families when
Um and in working with families when needed to, we we certainly, unless they
needed to, we we certainly, unless they
needed to, we we certainly, unless they were a senior graduating, we we
were a senior graduating, we we
were a senior graduating, we we definitely would, you know, do a payment
definitely would, you know, do a payment
definitely would, you know, do a payment plan or work something out. So,
plan or work something out. So,
plan or work something out. So, it's been successful, although it's
it's been successful, although it's
it's been successful, although it's hasn't been a pleasant thing for any
hasn't been a pleasant thing for any
hasn't been a pleasant thing for any staff member to have to have that
staff member to have to have that
staff member to have to have that interaction with families. And I'm sure
interaction with families. And I'm sure
interaction with families. And I'm sure the families don't enjoy it, either. So,
the families don't enjoy it, either. So,
the families don't enjoy it, either. So, but it's a necessary evil at this point.
but it's a necessary evil at this point.
but it's a necessary evil at this point. Um
Um
Um I want to draw some attention that uh of
I want to draw some attention that uh of
I want to draw some attention that uh of the
the
the $39,000 or so in bad or negative lunch
$39,000 or so in bad or negative lunch
$39,000 or so in bad or negative lunch balances, 26 of that 26,000 of that is
balances, 26 of that 26,000 of that is
balances, 26 of that 26,000 of that is just from 60 students alone.
just from 60 students alone.
just from 60 students alone. So, we have some really high balances
So, we have some really high balances
So, we have some really high balances that we need to start tackling or
that we need to start tackling or
that we need to start tackling or addressing somehow.
addressing somehow.
addressing somehow. Um that level of debt is not
Um that level of debt is not
Um that level of debt is not sustainable. The general fund does have
sustainable. The general fund does have
sustainable. The general fund does have to subsidize the program anyways just
to subsidize the program anyways just
to subsidize the program anyways just because we're a small operation. It's
because we're a small operation. It's
because we're a small operation. It's just we don't generate enough revenue to
just we don't generate enough revenue to
just we don't generate enough revenue to cover our basic expenses. I don't see
cover our basic expenses. I don't see
cover our basic expenses. I don't see the general fund being able to sustain
the general fund being able to sustain
the general fund being able to sustain this debt, you know, for years and years
this debt, you know, for years and years
this debt, you know, for years and years and years. So,
and years. So,
and years. So, Um again, with consistency, we're going
Um again, with consistency, we're going
Um again, with consistency, we're going to meet with the admin team over the
to meet with the admin team over the
to meet with the admin team over the summer and come up with a clear plan
summer and come up with a clear plan
summer and come up with a clear plan that way that these expectations are
that way that these expectations are
that way that these expectations are known to everybody including family so
known to everybody including family so
known to everybody including family so we're not surprising anybody.
Um and then new accounts over $5,000,
Um and then new accounts over $5,000, there are a few accounts. They're all
there are a few accounts. They're all
there are a few accounts. They're all medical insurance accounts. Um and
medical insurance accounts. Um and
medical insurance accounts. Um and that's due to the school care specialist
that's due to the school care specialist
that's due to the school care specialist assessment that we had at the beginning
assessment that we had at the beginning
assessment that we had at the beginning of the year. So, now they're showing up
of the year. So, now they're showing up
of the year. So, now they're showing up as being over budget. Um the funds are
as being over budget. Um the funds are
as being over budget. Um the funds are there to pay for it so there's no
there to pay for it so there's no
there to pay for it so there's no concerns there.
concerns there.
concerns there. Um expenditures year-to-date, um we're
Um expenditures year-to-date, um we're
Um expenditures year-to-date, um we're doing pretty good. Spending is pretty
doing pretty good. Spending is pretty
doing pretty good. Spending is pretty much wound down.
much wound down.
much wound down. And um
And um
And um there are areas that are over budget
there are areas that are over budget
there are areas that are over budget especially, you know, student support
especially, you know, student support
especially, you know, student support services but that's due to having to
services but that's due to having to
services but that's due to having to contract out for positions we couldn't
contract out for positions we couldn't
contract out for positions we couldn't fill this year. And so, it's offset by
fill this year. And so, it's offset by
fill this year. And so, it's offset by those salary lines that haven't been
those salary lines that haven't been
those salary lines that haven't been filled.
filled.
filled. Um revenues, we're still in good shape
Um revenues, we're still in good shape
Um revenues, we're still in good shape there. We are targeted to be over our
there. We are targeted to be over our
there. We are targeted to be over our estimated revenues by about $500,000.
estimated revenues by about $500,000.
estimated revenues by about $500,000. Uh and a majority of that is really from
Uh and a majority of that is really from
Uh and a majority of that is really from capital reserve reimbursements. About
capital reserve reimbursements. About
capital reserve reimbursements. About 300,000 we withdrew from capital reserve
300,000 we withdrew from capital reserve
300,000 we withdrew from capital reserve this year and that counts as revenue in
this year and that counts as revenue in
this year and that counts as revenue in our books.
our books.
our books. Um and but there's other areas that we
Um and but there's other areas that we
Um and but there's other areas that we under anticipated revenue such as we got
under anticipated revenue such as we got
under anticipated revenue such as we got the Combell lawsuit settlement so our
the Combell lawsuit settlement so our
the Combell lawsuit settlement so our legal fees were returned to us. And you
legal fees were returned to us. And you
legal fees were returned to us. And you know, those little things all add up.
know, those little things all add up.
know, those little things all add up. Other than that, um I'm interested in
Other than that, um I'm interested in
Other than that, um I'm interested in any questions.
>> Rachel, I have a question and this
>> Rachel, I have a question and this goes to the issue
goes to the issue
goes to the issue of how our health insurance costs for
of how our health insurance costs for
of how our health insurance costs for the employees jumped to a 25 26%
the employees jumped to a 25 26%
the employees jumped to a 25 26% uh, year over year.
uh, year over year.
uh, year over year. Um, as I understand it, the increase was
Um, as I understand it, the increase was
Um, as I understand it, the increase was due primarily to the number of
due primarily to the number of
due primarily to the number of health claims that were made and how
health claims that were made and how
health claims that were made and how expensive a lot of those claims were.
expensive a lot of those claims were.
expensive a lot of those claims were. Do you have any idea as to how we or
Do you have any idea as to how we or
Do you have any idea as to how we or when we will know
when we will know
when we will know what that pattern has been for the
what that pattern has been for the
what that pattern has been for the current year?
current year?
current year? >> Um, so I plan on asking for a claims
>> Um, so I plan on asking for a claims
>> Um, so I plan on asking for a claims history or claims ratio history from
history or claims ratio history from
history or claims ratio history from School Care in July. I'm going to be
School Care in July. I'm going to be
School Care in July. I'm going to be meeting with a couple different brokers
meeting with a couple different brokers
meeting with a couple different brokers to get some other quotes for us and
to get some other quotes for us and
to get some other quotes for us and that's something they require to get a
that's something they require to get a
that's something they require to get a pricing.
pricing.
pricing. So I will know then how we're how we're
So I will know then how we're how we're
So I will know then how we're how we're doing as a group. Um, School Care
doing as a group. Um, School Care
doing as a group. Um, School Care overall has reported quarterly back to
overall has reported quarterly back to
overall has reported quarterly back to our the membership here and their claims
our the membership here and their claims
our the membership here and their claims are still high. They're close to 100%
are still high. They're close to 100%
are still high. They're close to 100% premiums to claims. Which is not great.
premiums to claims. Which is not great.
premiums to claims. Which is not great. They typically budget for about 92%.
They typically budget for about 92%.
They typically budget for about 92%. So I mean that trend is continuing.
So I mean that trend is continuing.
So I mean that trend is continuing. >> Uh
>> Uh
>> Uh Thank you.
Thank you.
Thank you. Any comments or discussion?
All right, thank you very much for your
All right, thank you very much for your report.
report.
report. Mr. Heath Vincent, would you like to
Mr. Heath Vincent, would you like to
Mr. Heath Vincent, would you like to give your report?
give your report?
give your report? >> Good evening.
>> Good evening.
>> Good evening. >> [clears throat]
>> [clears throat]
>> [clears throat] >> So, uh, looking back at the month of May
>> So, uh, looking back at the month of May
>> So, uh, looking back at the month of May regarding the technology department, we
regarding the technology department, we
regarding the technology department, we had 138
had 138
had 138 tickets, uh, serviced by the team for
tickets, uh, serviced by the team for
tickets, uh, serviced by the team for our staff members.
our staff members.
our staff members. 120 of those were classified as troubles
120 of those were classified as troubles
120 of those were classified as troubles or problems that we needed to assist
or problems that we needed to assist
or problems that we needed to assist with. 18 of those were requests or
with. 18 of those were requests or
with. 18 of those were requests or changes, um, that were needed to
changes, um, that were needed to
changes, um, that were needed to accommodate something
accommodate something
accommodate something across the district.
across the district.
across the district. >> [clears throat]
>> [clears throat]
>> [clears throat] >> Our SLA targets regarding time to
>> Our SLA targets regarding time to
>> Our SLA targets regarding time to respond our right now is 24 calendar
respond our right now is 24 calendar
respond our right now is 24 calendar hours from the creation of the ticket.
hours from the creation of the ticket.
hours from the creation of the ticket. Our
Our
Our average for the month of
average for the month of
average for the month of May was 27 hours, which is 4 minutes
May was 27 hours, which is 4 minutes
May was 27 hours, which is 4 minutes faster than last month. So we're
faster than last month. So we're
faster than last month. So we're narrowing in on 24 hours.
narrowing in on 24 hours.
narrowing in on 24 hours. We make it made great progress in the
We make it made great progress in the
We make it made great progress in the second half of this year
second half of this year
second half of this year and expect us to
and expect us to
and expect us to continue that next when the school
continue that next when the school
continue that next when the school starts in the fall. Time to resolve is
starts in the fall. Time to resolve is
starts in the fall. Time to resolve is still
still
still well outside the window of 48 calendar
well outside the window of 48 calendar
well outside the window of 48 calendar hours.
hours.
hours. We're over 6 days right now.
We're over 6 days right now.
We're over 6 days right now. This is mostly like 90 of the 138
This is mostly like 90 of the 138
This is mostly like 90 of the 138 um
um
um incidents were closed the same day. So
incidents were closed the same day. So
incidents were closed the same day. So it's really a small percentage of
it's really a small percentage of
it's really a small percentage of outliers which is dragging up the
outliers which is dragging up the
outliers which is dragging up the average.
average.
average. I have a few tweaks I'm going to make to
I have a few tweaks I'm going to make to
I have a few tweaks I'm going to make to more accurately represent. The idea here
more accurately represent. The idea here
more accurately represent. The idea here is that we can accurately understand how
is that we can accurately understand how
is that we can accurately understand how long people are waiting for issues to be
long people are waiting for issues to be
long people are waiting for issues to be resolved, how long people are waiting
resolved, how long people are waiting
resolved, how long people are waiting for
for
for assistance before the we even begin
assistance before the we even begin
assistance before the we even begin troubleshooting.
troubleshooting.
troubleshooting. That's why I created these metrics and
That's why I created these metrics and
That's why I created these metrics and so I'm going to switch to
so I'm going to switch to
so I'm going to switch to tracking business hours rather than
tracking business hours rather than
tracking business hours rather than calendar hours cuz ticket that's opened
calendar hours cuz ticket that's opened
calendar hours cuz ticket that's opened on Friday and sits till Monday is
on Friday and sits till Monday is
on Friday and sits till Monday is already 3 days late.
already 3 days late.
already 3 days late. You know, so.
You know, so.
You know, so. Um
Um
Um Anyways, few tweaks like that that all I
Anyways, few tweaks like that that all I
Anyways, few tweaks like that that all I think will give us some more that'll be
think will give us some more that'll be
think will give us some more that'll be made over the summer that all I think
made over the summer that all I think
made over the summer that all I think will give us a much more accurate
will give us a much more accurate
will give us a much more accurate representation in the fall.
representation in the fall.
representation in the fall. Um there are a number of projects that
Um there are a number of projects that
Um there are a number of projects that we plan to do over the summer. These are
we plan to do over the summer. These are
we plan to do over the summer. These are things that I identified as needs
things that I identified as needs
things that I identified as needs throughout the school year as I became
throughout the school year as I became
throughout the school year as I became more familiar with the district and the
more familiar with the district and the
more familiar with the district and the technology
technology
technology infrastructure at hand and the
infrastructure at hand and the
infrastructure at hand and the configuration
configuration
configuration that we had at play.
that we had at play.
that we had at play. So, I've sort of
So, I've sort of
So, I've sort of there's a quite a bullet pointed list.
there's a quite a bullet pointed list.
there's a quite a bullet pointed list. I'm not going to read through every
I'm not going to read through every
I'm not going to read through every single thing on there for you, but you
single thing on there for you, but you
single thing on there for you, but you can
can
can peruse it on your leisure, but the
peruse it on your leisure, but the
peruse it on your leisure, but the highlights are we do have um
highlights are we do have um
highlights are we do have um some changes happening on all staff
some changes happening on all staff
some changes happening on all staff Windows laptops, which will help us
Windows laptops, which will help us
Windows laptops, which will help us facilitate
facilitate
facilitate um
um
um a large server project where we're going
a large server project where we're going
a large server project where we're going to move away from physical architecture.
to move away from physical architecture.
to move away from physical architecture. We will have those physical servers, but
We will have those physical servers, but
We will have those physical servers, but the actual servers that we use and the
the actual servers that we use and the
the actual servers that we use and the staff are using on a day-to-day basis
staff are using on a day-to-day basis
staff are using on a day-to-day basis will be virtual machines that run on the
will be virtual machines that run on the
will be virtual machines that run on the physical architecture. This
physical architecture. This
physical architecture. This um greatly simplifies our
um greatly simplifies our
um greatly simplifies our infrastructure and makes repair like
infrastructure and makes repair like
infrastructure and makes repair like recovering from
recovering from
recovering from a data loss event a
a data loss event a
a data loss event a half a day instead of multiple day
half a day instead of multiple day
half a day instead of multiple day endeavor. So,
endeavor. So,
endeavor. So, um
um
um lots of good things happening over the
lots of good things happening over the
lots of good things happening over the summer. We have a I don't think we'll
summer. We have a I don't think we'll
summer. We have a I don't think we'll actually be able to complete this list.
actually be able to complete this list.
actually be able to complete this list. The things towards the bottom are sort
The things towards the bottom are sort
The things towards the bottom are sort of the nice to have that I hope to get
of the nice to have that I hope to get
of the nice to have that I hope to get to if we have time.
to if we have time.
to if we have time. We'll see how far we get.
We'll see how far we get.
We'll see how far we get. And um
And um
And um finally there's the addendum that shows
finally there's the addendum that shows
finally there's the addendum that shows the history of the
the history of the
the history of the tickets
tickets
tickets ticket quantities and the two SLAs that
ticket quantities and the two SLAs that
ticket quantities and the two SLAs that I've been tracking.
I've been tracking.
I've been tracking. I'm hoping to any questions if the board
I'm hoping to any questions if the board
I'm hoping to any questions if the board has any.
has any.
has any. >> Questions or comments?
>> Questions or comments?
>> Questions or comments? >> Just [clears throat] a quick comment.
>> Just [clears throat] a quick comment.
>> Just [clears throat] a quick comment. Thanks for bringing up the business
Thanks for bringing up the business
Thanks for bringing up the business hours and the outliers.
hours and the outliers.
hours and the outliers. >> Yeah.
>> Yeah.
>> Yeah. >> Because as you presented, you know, that
>> Because as you presented, you know, that
>> Because as you presented, you know, that 4 minutes, if you take out the outliers
4 minutes, if you take out the outliers
4 minutes, if you take out the outliers and whatever, right? You've got a much
and whatever, right? You've got a much
and whatever, right? You've got a much more accurate and a great response time.
more accurate and a great response time.
more accurate and a great response time. >> Yeah. Thank you.
>> Yeah. Thank you.
>> Yeah. Thank you. >> Thank you.
>> [clears throat]
>> [clears throat] >> I'd I'd to say is that I am
>> I'd I'd to say is that I am
>> I'd I'd to say is that I am pleased that you're actually using data
pleased that you're actually using data
pleased that you're actually using data to as measurements. I think that's
to as measurements. I think that's
to as measurements. I think that's something that everybody can understand
something that everybody can understand
something that everybody can understand as you you talk about that. And when you
as you you talk about that. And when you
as you you talk about that. And when you talked about the
talked about the
talked about the number of uh hours to resolve
number of uh hours to resolve
number of uh hours to resolve a concern, a complaint, and so forth.
a concern, a complaint, and so forth.
a concern, a complaint, and so forth. I presume that if you use a median as
I presume that if you use a median as
I presume that if you use a median as well as an average
well as an average
well as an average that you'd be much closer to your target
that you'd be much closer to your target
that you'd be much closer to your target because it's such a small cluster that's
because it's such a small cluster that's
because it's such a small cluster that's dragging everything down.
dragging everything down.
dragging everything down. >> I could
>> I could
>> I could wouldn't be hard for me to add that as a
wouldn't be hard for me to add that as a
wouldn't be hard for me to add that as a just a point of reference, yeah.
>> Anything else?
>> Anything else? Thank you very much for your report.
And to last but not least
And to last but not least Mr. Reynolds, would you like to give
Mr. Reynolds, would you like to give
Mr. Reynolds, would you like to give your report?
your report?
your report? >> Yes, sir. [snorts]
>> Yes, sir. [snorts]
>> Yes, sir. [snorts] Uh thank you. My report was uh online
Uh thank you. My report was uh online
Uh thank you. My report was uh online for you all.
for you all.
for you all. Um
Um
Um this time of year sees facilities
this time of year sees facilities
this time of year sees facilities uh
uh
uh you know, beyond the normal scope of
you know, beyond the normal scope of
you know, beyond the normal scope of things. We're we're tending to the
things. We're we're tending to the
things. We're we're tending to the events um that happen in all the
events um that happen in all the
events um that happen in all the schools, uh graduations, set up, take
schools, uh graduations, set up, take
schools, uh graduations, set up, take down
down
down um while keeping the buildings clean. Uh
um while keeping the buildings clean. Uh
um while keeping the buildings clean. Uh the end of spring sports season kept us
the end of spring sports season kept us
the end of spring sports season kept us busy. Uh lots of sunshine, lots of rain
busy. Uh lots of sunshine, lots of rain
busy. Uh lots of sunshine, lots of rain kept the that grass growing really
kept the that grass growing really
kept the that grass growing really quickly and uh good success of some of
quickly and uh good success of some of
quickly and uh good success of some of our sports teams kept us out on the
our sports teams kept us out on the
our sports teams kept us out on the fields even longer. So, uh it was a very
fields even longer. So, uh it was a very
fields even longer. So, uh it was a very busy
busy
busy spring for grounds.
spring for grounds.
spring for grounds. Um
Um
Um I self personally spent a lot of time
I self personally spent a lot of time
I self personally spent a lot of time the last month uh
the last month uh
the last month uh with the approval of the end of year
with the approval of the end of year
with the approval of the end of year funds projects. I just meeting with
funds projects. I just meeting with
funds projects. I just meeting with vendors
vendors
vendors uh collecting all my
uh collecting all my
uh collecting all my pricing for that, which I will be
pricing for that, which I will be
pricing for that, which I will be presenting to you in a bit. Um
presenting to you in a bit. Um
presenting to you in a bit. Um and again, uh apologies as I once again
and again, uh apologies as I once again
and again, uh apologies as I once again have had to
have had to
have had to push off my state of facilities and
push off my state of facilities and
push off my state of facilities and reorganizing the capital improvement
reorganizing the capital improvement
reorganizing the capital improvement plan uh probably until, you know,
plan uh probably until, you know,
plan uh probably until, you know, August, September
August, September
August, September at this point. Um
at this point. Um
at this point. Um just been inundated with A, meeting with
just been inundated with A, meeting with
just been inundated with A, meeting with vendors, uh the day-to-days, and uh now
vendors, uh the day-to-days, and uh now
vendors, uh the day-to-days, and uh now with with summer
with with summer
with with summer upon us, I I tend to be out in the field
upon us, I I tend to be out in the field
upon us, I I tend to be out in the field a lot trying to help out and get a lot
a lot trying to help out and get a lot
a lot trying to help out and get a lot of our projects done. So, um
of our projects done. So, um
of our projects done. So, um we are and we we're looking to have a
we are and we we're looking to have a
we are and we we're looking to have a pretty busy summer with a whole lot of
pretty busy summer with a whole lot of
pretty busy summer with a whole lot of projects ahead of us. So.
projects ahead of us. So.
projects ahead of us. So. Any questions? I'm happy to entertain.
Any questions? I'm happy to entertain.
Any questions? I'm happy to entertain. >> Any questions?
>> Any questions?
>> Any questions? Thank you very much for your report.
Thank you very much for your report.
Thank you very much for your report. >> Thank you.
>> Thank you.
>> Thank you. >> Uh moving on to
>> Uh moving on to
>> Uh moving on to um
um
um unfinished business.
unfinished business.
unfinished business. Mr. Taylor, are you wanting to stay till
Mr. Taylor, are you wanting to stay till
Mr. Taylor, are you wanting to stay till the end to give your report, or you want
the end to give your report, or you want
the end to give your report, or you want to
to
to >> Whatever works for you.
>> Whatever works for you.
>> Whatever works for you. >> [laughter]
>> [laughter]
>> [laughter] >> Uh why don't you go ahead and give your
>> Uh why don't you go ahead and give your
>> Uh why don't you go ahead and give your report? Come on up to the mic.
>> If you'll introduce yourself.
>> If you'll introduce yourself. >> Good evening. Uh I'm Jeremy Taylor, the
>> Good evening. Uh I'm Jeremy Taylor, the
>> Good evening. Uh I'm Jeremy Taylor, the assistant principal at Messalonskee
assistant principal at Messalonskee
assistant principal at Messalonskee Regional High School.
Regional High School.
Regional High School. Um
Um
Um I'm just coming to sort of summarize um
I'm just coming to sort of summarize um
I'm just coming to sort of summarize um the results of um my proposal that I
the results of um my proposal that I
the results of um my proposal that I made back in February or March,
made back in February or March,
made back in February or March, whichever month it was. Um
whichever month it was. Um
whichever month it was. Um So, the initial goal was to have a focus
So, the initial goal was to have a focus
So, the initial goal was to have a focus group of community members of up to 10
group of community members of up to 10
group of community members of up to 10 um to discuss how we can
um to discuss how we can
um to discuss how we can create more positive and sustainable
create more positive and sustainable
create more positive and sustainable community relations um with the
community relations um with the
community relations um with the district. Um in retrospect, and uh this
district. Um in retrospect, and uh this
district. Um in retrospect, and uh this I didn't give you this part of the
I didn't give you this part of the
I didn't give you this part of the report, but um
report, but um
report, but um you know, I probably should have sent
you know, I probably should have sent
you know, I probably should have sent out some more reminder emails. So, I
out some more reminder emails. So, I
out some more reminder emails. So, I received 11 total responses, um seven
received 11 total responses, um seven
received 11 total responses, um seven from New Ipswich and four from
from New Ipswich and four from
from New Ipswich and four from Greenville. Um I decided to invite all
Greenville. Um I decided to invite all
Greenville. Um I decided to invite all 11.
11.
11. Um sent out a couple of reminder emails
Um sent out a couple of reminder emails
Um sent out a couple of reminder emails uh in the lead-up to, but not the day of
uh in the lead-up to, but not the day of
uh in the lead-up to, but not the day of or the day before.
or the day before.
or the day before. I had two people show up. Um, that being
I had two people show up. Um, that being
I had two people show up. Um, that being said,
said,
said, um,
um,
um, we had a nice long, hour long, I guess
we had a nice long, hour long, I guess
we had a nice long, hour long, I guess we'd call it small group interview,
we'd call it small group interview,
we'd call it small group interview, instead of perhaps a focus group. Um,
instead of perhaps a focus group. Um,
instead of perhaps a focus group. Um, that still was semi-structured. Um,
that still was semi-structured. Um,
that still was semi-structured. Um, and some of the feedback was a little,
and some of the feedback was a little,
and some of the feedback was a little, um,
um,
um, surprising, I I think. Um, so, I thought
surprising, I I think. Um, so, I thought
surprising, I I think. Um, so, I thought I would share. I also developed, um, I'm
I would share. I also developed, um, I'm
I would share. I also developed, um, I'm still one to work on this project. Um,
still one to work on this project. Um,
still one to work on this project. Um, so, a little action plan for for myself
so, a little action plan for for myself
so, a little action plan for for myself towards the end. Um, I am going to get
towards the end. Um, I am going to get
towards the end. Um, I am going to get some more data, um, when I return to my
some more data, um, when I return to my
some more data, um, when I return to my position in August. I figured this time,
position in August. I figured this time,
position in August. I figured this time, um, maybe a survey that goes out to
um, maybe a survey that goes out to
um, maybe a survey that goes out to everybody, um, might help supplement
everybody, um, might help supplement
everybody, um, might help supplement what, you know, I was able to find from
what, you know, I was able to find from
what, you know, I was able to find from this from this interview.
this from this interview.
this from this interview. Um,
Um,
Um, so, though it was not my goal, um, a lot
so, though it was not my goal, um, a lot
so, though it was not my goal, um, a lot of the interview conversation kept
of the interview conversation kept
of the interview conversation kept steering towards the budget.
steering towards the budget.
steering towards the budget. Um, my more overall goal was to, um,
Um, my more overall goal was to, um,
Um, my more overall goal was to, um, discuss how we could get support for
discuss how we could get support for
discuss how we could get support for school initiatives, um, as a whole.
school initiatives, um, as a whole.
school initiatives, um, as a whole. Um, and not just school, but district. I
Um, and not just school, but district. I
Um, and not just school, but district. I I viewed this again kind of as a pilot,
I viewed this again kind of as a pilot,
I viewed this again kind of as a pilot, right? We started at the Messianic
right? We started at the Messianic
right? We started at the Messianic Regional High School level, and then it
Regional High School level, and then it
Regional High School level, and then it can kind of bloom out from there to the
can kind of bloom out from there to the
can kind of bloom out from there to the other two schools.
other two schools.
other two schools. Um,
Um,
Um, so, the first question I kind of focused
so, the first question I kind of focused
so, the first question I kind of focused on was, um, you know, what they would
on was, um, you know, what they would
on was, um, you know, what they would like to see communicated more from the
like to see communicated more from the
like to see communicated more from the schools.
schools.
schools. Um,
Um,
Um, I was not expecting budget items to be
I was not expecting budget items to be
I was not expecting budget items to be dropped here. Um, they were.
dropped here. Um, they were.
dropped here. Um, they were. Um, so, I guess again, it was kind of
Um, so, I guess again, it was kind of
Um, so, I guess again, it was kind of cyclical. Um, we did end up every
cyclical. Um, we did end up every
cyclical. Um, we did end up every question I asked somehow steered back
question I asked somehow steered back
question I asked somehow steered back towards, um, you know, budget and
towards, um, you know, budget and
towards, um, you know, budget and getting support for the budget. Um, so,
getting support for the budget. Um, so,
getting support for the budget. Um, so, I think one of the things that kept
I think one of the things that kept
I think one of the things that kept coming up, um,
coming up, um,
coming up, um, one of the participants said, um, and
one of the participants said, um, and
one of the participants said, um, and focused a lot on changing the narrative
focused a lot on changing the narrative
focused a lot on changing the narrative just in general of our schools.
just in general of our schools.
just in general of our schools. Um,
Um,
Um, and, um, you know, that what they did
and, um, you know, that what they did
and, um, you know, that what they did give some good ideas. So, I'm going to
give some good ideas. So, I'm going to
give some good ideas. So, I'm going to hop around a little bit. I did give you
hop around a little bit. I did give you
hop around a little bit. I did give you the full summary of of
the full summary of of
the full summary of of results. I think it's 10 pages. So, it
results. I think it's 10 pages. So, it
results. I think it's 10 pages. So, it also
also
also you know, read as you will.
you know, read as you will.
you know, read as you will. So, one thing that they kind of pushed
So, one thing that they kind of pushed
So, one thing that they kind of pushed is that
is that
is that our method of communicating the good and
our method of communicating the good and
our method of communicating the good and the needs of our of our school district
the needs of our of our school district
the needs of our of our school district as a whole
as a whole
as a whole isn't necessarily [clears throat]
isn't necessarily [clears throat]
isn't necessarily [clears throat] reaching everybody.
reaching everybody.
reaching everybody. So, there was a long conversation
So, there was a long conversation
So, there was a long conversation about really utilizing and leveraging
about really utilizing and leveraging
about really utilizing and leveraging the community touchstones in New Ipswich
the community touchstones in New Ipswich
the community touchstones in New Ipswich and Greenville.
and Greenville.
and Greenville. You know, leveraging
You know, leveraging
You know, leveraging um
um
um churches and social group organizations.
churches and social group organizations.
churches and social group organizations. Sports are are huge. So, maybe having
Sports are are huge. So, maybe having
Sports are are huge. So, maybe having you know, district or school wide
you know, district or school wide
you know, district or school wide information tables
information tables
information tables at sporting events.
at sporting events.
at sporting events. Essentially, the feedback we got is
Essentially, the feedback we got is
Essentially, the feedback we got is though we might reach out at times,
though we might reach out at times,
though we might reach out at times, the people who are reading it are not
the people who are reading it are not
the people who are reading it are not necessarily the people who
necessarily the people who
necessarily the people who we want to reach. So,
we want to reach. So,
we want to reach. So, there was a call from both participants
there was a call from both participants
there was a call from both participants to to meet the community where they are
to to meet the community where they are
to to meet the community where they are rather than extending invitations.
rather than extending invitations.
rather than extending invitations. That was also kind of communicated. I've
That was also kind of communicated. I've
That was also kind of communicated. I've been proposing for
been proposing for
been proposing for community meetings where myself or other
community meetings where myself or other
community meetings where myself or other members of Messianic Regional High
members of Messianic Regional High
members of Messianic Regional High School will talk with the community,
School will talk with the community,
School will talk with the community, celebrate our successes, share
celebrate our successes, share
celebrate our successes, share where you know, our vision is going,
where you know, our vision is going,
where you know, our vision is going, talk about the student achievement.
talk about the student achievement.
talk about the student achievement. You know, particularly we talked about
You know, particularly we talked about
You know, particularly we talked about extended learning opportunities in our
extended learning opportunities in our
extended learning opportunities in our in our career and technical education
in our career and technical education
in our career and technical education programs. And
programs. And
programs. And I got back fairly quickly from one
I got back fairly quickly from one
I got back fairly quickly from one participant that um
participant that um
participant that um And again, I'm not trying to be
And again, I'm not trying to be
And again, I'm not trying to be um
um
um insulting or anything like that to
insulting or anything like that to
insulting or anything like that to anybody else, but she spread her arms
anybody else, but she spread her arms
anybody else, but she spread her arms and said, you know, you invited us here
and said, you know, you invited us here
and said, you know, you invited us here and you got two of 11. Maybe go to them.
and you got two of 11. Maybe go to them.
and you got two of 11. Maybe go to them. Um and so they suggested church halls.
Um and so they suggested church halls.
Um and so they suggested church halls. Um, she said that there's a social group
Um, she said that there's a social group
Um, she said that there's a social group breakfast on Tuesdays. Maybe we,
breakfast on Tuesdays. Maybe we,
breakfast on Tuesdays. Maybe we, uh, we being
uh, we being
uh, we being myself, um, you know, um, kind of
myself, um, you know, um, kind of
myself, um, you know, um, kind of leverage those and and have some of our
leverage those and and have some of our
leverage those and and have some of our meetings with the community there, you
meetings with the community there, you
meetings with the community there, you know, ask if we can speak at these
know, ask if we can speak at these
know, ask if we can speak at these already well-attended events. Um, which
already well-attended events. Um, which
already well-attended events. Um, which I thought was an intriguing, um, option.
I thought was an intriguing, um, option.
I thought was an intriguing, um, option. And so I did include that kind of as my
And so I did include that kind of as my
And so I did include that kind of as my summer work action plan, like find some
summer work action plan, like find some
summer work action plan, like find some of these host sites that, um, that
of these host sites that, um, that
of these host sites that, um, that perhaps I can go to, um, if they'll have
perhaps I can go to, um, if they'll have
perhaps I can go to, um, if they'll have me. Um,
me. Um,
me. Um, another big piece was, um, that was
another big piece was, um, that was
another big piece was, um, that was mentioned beyond beyond budget was, um,
mentioned beyond beyond budget was, um,
mentioned beyond beyond budget was, um, about the communication sometimes being
about the communication sometimes being
about the communication sometimes being too much.
too much.
too much. Um, so one individual talked talking
Um, so one individual talked talking
Um, so one individual talked talking about the budget said, you know, 54
about the budget said, you know, 54
about the budget said, you know, 54 pages, I read it, but that interests me.
pages, I read it, but that interests me.
pages, I read it, but that interests me. Um, so it, you know, lead, you know, put
Um, so it, you know, lead, you know, put
Um, so it, you know, lead, you know, put that out, but also maybe high-level five
that out, but also maybe high-level five
that out, but also maybe high-level five bullet point kind of ideas. And then
bullet point kind of ideas. And then
bullet point kind of ideas. And then another, uh, the other participant was a
another, uh, the other participant was a
another, uh, the other participant was a parent and said, I feel the same way
parent and said, I feel the same way
parent and said, I feel the same way sometimes with the communication about
sometimes with the communication about
sometimes with the communication about CTE or ELO. It's just so much that it's
CTE or ELO. It's just so much that it's
CTE or ELO. It's just so much that it's not necessarily
not necessarily
not necessarily easy for me to access. Um, and she
easy for me to access. Um, and she
easy for me to access. Um, and she called on, uh, district-wide, uh, or
called on, uh, district-wide, uh, or
called on, uh, district-wide, uh, or called for district-wide transition
called for district-wide transition
called for district-wide transition meeting. So Greg, um, Pickering, the
meeting. So Greg, um, Pickering, the
meeting. So Greg, um, Pickering, the principal, and myself, and, um, our
principal, and myself, and, um, our
principal, and myself, and, um, our guidance counseling staff are going to
guidance counseling staff are going to
guidance counseling staff are going to be working on setting up a ninth grade
be working on setting up a ninth grade
be working on setting up a ninth grade parent transition meeting, which is what
parent transition meeting, which is what
parent transition meeting, which is what they um, had asked for. So we're
they um, had asked for. So we're
they um, had asked for. So we're looking, we'll, you know, talk about
looking, we'll, you know, talk about
looking, we'll, you know, talk about that a little bit later this week.
that a little bit later this week.
that a little bit later this week. That's on our agenda for this week. And
That's on our agenda for this week. And
That's on our agenda for this week. And we're looking to set that up sometime in
we're looking to set that up sometime in
we're looking to set that up sometime in August. The feedback there was, um,
August. The feedback there was, um,
August. The feedback there was, um, that the parent didn't know what the
that the parent didn't know what the
that the parent didn't know what the next four years looked like for her
next four years looked like for her
next four years looked like for her student and what felt like she was
student and what felt like she was
student and what felt like she was playing catch-up.
playing catch-up.
playing catch-up. Um, so she said, you know, it doesn't
Um, so she said, you know, it doesn't
Um, so she said, you know, it doesn't have to be a dog and pony show, but
have to be a dog and pony show, but
have to be a dog and pony show, but maybe just administration and guidance
maybe just administration and guidance
maybe just administration and guidance and, you know, an auditorium with with
and, you know, an auditorium with with
and, you know, an auditorium with with with incoming ninth graders parents just
with incoming ninth graders parents just
with incoming ninth graders parents just saying, hey, these are the changes.
saying, hey, these are the changes.
saying, hey, these are the changes. These are the expectations or what you
These are the expectations or what you
These are the expectations or what you can expect at this new school level and
can expect at this new school level and
can expect at this new school level and for planning purposes for the future.
for planning purposes for the future.
for planning purposes for the future. These are all the non-traditional
These are all the non-traditional
These are all the non-traditional opportunities we have for for your
opportunities we have for for your
opportunities we have for for your children.
children.
children. If you want to plan for those. So I
If you want to plan for those. So I
If you want to plan for those. So I thought that was you know, it just makes
thought that was you know, it just makes
thought that was you know, it just makes sense, right? We do we do transition day
sense, right? We do we do transition day
sense, right? We do we do transition day for students.
for students.
for students. You know, we might as well include an
You know, we might as well include an
You know, we might as well include an opportunity for parents. So that will
opportunity for parents. So that will
opportunity for parents. So that will also be something I put out a survey to
also be something I put out a survey to
also be something I put out a survey to all incoming ninth graders families. To
all incoming ninth graders families. To
all incoming ninth graders families. To try to set up you know, what time of day
try to set up you know, what time of day
try to set up you know, what time of day works better, what sorts of thing
works better, what sorts of thing
works better, what sorts of thing questions do you have? That way we can
questions do you have? That way we can
questions do you have? That way we can better you know, steer.
better you know, steer.
better you know, steer. That meeting to community needs.
That meeting to community needs.
That meeting to community needs. Another interesting thing just about
Another interesting thing just about
Another interesting thing just about presence that came up
presence that came up
presence that came up was you know, I asked a little bit on if
was you know, I asked a little bit on if
was you know, I asked a little bit on if they felt the community would like to
they felt the community would like to
they felt the community would like to see teachers more and get to know them
see teachers more and get to know them
see teachers more and get to know them more and it was a pretty resounding.
more and it was a pretty resounding.
more and it was a pretty resounding. We know them more than we know um.
We know them more than we know um.
We know them more than we know um. The quote one person used was the bad
The quote one person used was the bad
The quote one person used was the bad guys, the middle management, the
guys, the middle management, the
guys, the middle management, the management. You know,
management. You know,
management. You know, so they did call and
so they did call and
so they did call and on administration at school and district
on administration at school and district
on administration at school and district levels to be present at events. The
levels to be present at events. The
levels to be present at events. The other one said I've seen them at events,
other one said I've seen them at events,
other one said I've seen them at events, but we don't recognize them. So so even
but we don't recognize them. So so even
but we don't recognize them. So so even when we go to things as an
when we go to things as an
when we go to things as an administrative team
administrative team
administrative team some self-reflection maybe just you
some self-reflection maybe just you
some self-reflection maybe just you know, introducing ourselves having those
know, introducing ourselves having those
know, introducing ourselves having those conversations
conversations
conversations might help you know, develop stronger
might help you know, develop stronger
might help you know, develop stronger community relationships.
community relationships.
community relationships. The final thing I'm really excited about
The final thing I'm really excited about
The final thing I'm really excited about I've spoken with Greg.
I've spoken with Greg.
I've spoken with Greg. Fairly extensively over the last few
Fairly extensively over the last few
Fairly extensively over the last few weeks
weeks
weeks was this idea of having not just
was this idea of having not just
was this idea of having not just community meetings, but perhaps a forum
community meetings, but perhaps a forum
community meetings, but perhaps a forum with local business owners to create a
with local business owners to create a
with local business owners to create a Rolodex, if you will, of uh companies
Rolodex, if you will, of uh companies
Rolodex, if you will, of uh companies and groups who might be willing to host
and groups who might be willing to host
and groups who might be willing to host um further extended learning
um further extended learning
um further extended learning opportunities in our community. Um and
opportunities in our community. Um and
opportunities in our community. Um and it would kind of create this nice
it would kind of create this nice
it would kind of create this nice symbiotic relationship, right? Where
symbiotic relationship, right? Where
symbiotic relationship, right? Where they're helping our students meet their
they're helping our students meet their
they're helping our students meet their career and college goals and the and the
career and college goals and the and the
career and college goals and the and the state, you know, graduation
state, you know, graduation
state, you know, graduation requirements, while we're also working
requirements, while we're also working
requirements, while we're also working with them to create
with them to create
with them to create employees and and town citizens that
employees and and town citizens that
employees and and town citizens that that can function well within our
that can function well within our
that can function well within our communities. Um that was not my idea.
communities. Um that was not my idea.
communities. Um that was not my idea. That was um one of the participants and
That was um one of the participants and
That was um one of the participants and I'm really glad she brought it up. I am
I'm really glad she brought it up. I am
I'm really glad she brought it up. I am very excited to do that, so that's
very excited to do that, so that's
very excited to do that, so that's something else um I'll be looking to,
something else um I'll be looking to,
something else um I'll be looking to, you know, dig my teeth into here in um
you know, dig my teeth into here in um
you know, dig my teeth into here in um late July, early August when I return.
late July, early August when I return.
late July, early August when I return. Um I mean, it's it's ambitious, I think,
Um I mean, it's it's ambitious, I think,
Um I mean, it's it's ambitious, I think, to some degree what I've what I've put
to some degree what I've what I've put
to some degree what I've what I've put forward, but at the same time, um
forward, but at the same time, um
forward, but at the same time, um I I think this can, you know, benefit
I I think this can, you know, benefit
I I think this can, you know, benefit the school district as a whole and if
the school district as a whole and if
the school district as a whole and if it's piloted at one school um with ample
it's piloted at one school um with ample
it's piloted at one school um with ample opportunities for feedback right after
opportunities for feedback right after
opportunities for feedback right after every meeting, I want to give a
every meeting, I want to give a
every meeting, I want to give a participant survey. What went well, what
participant survey. What went well, what
participant survey. What went well, what didn't, what needs to change. Did I
didn't, what needs to change. Did I
didn't, what needs to change. Did I speak too much, right? Um
speak too much, right? Um
speak too much, right? Um you know, and uh I also built in at the
you know, and uh I also built in at the
you know, and uh I also built in at the end um the final action step is going to
end um the final action step is going to
end um the final action step is going to I'm I will end up returning here again
I'm I will end up returning here again
I'm I will end up returning here again next year in the summer to um
next year in the summer to um
next year in the summer to um to to kind of report out on how it went
to to kind of report out on how it went
to to kind of report out on how it went and and to get more feedback. And of
and and to get more feedback. And of
and and to get more feedback. And of course, I'm happy to come back as this
course, I'm happy to come back as this
course, I'm happy to come back as this process goes to to report on out on the
process goes to to report on out on the
process goes to to report on out on the progress, but but that's the rough
progress, but but that's the rough
progress, but but that's the rough summary.
>> Thank you, Jeremy, for doing that. Looks
>> Thank you, Jeremy, for doing that. Looks like you've put in a significant amount
like you've put in a significant amount
like you've put in a significant amount of work and I'm excited to see some of
of work and I'm excited to see some of
of work and I'm excited to see some of the changes that will be happening in
the changes that will be happening in
the changes that will be happening in the district.
the district.
the district. >> I'm I'm excited as well. I think
>> I'm I'm excited as well. I think
>> I'm I'm excited as well. I think I think it can benefit us all and and,
I think it can benefit us all and and,
I think it can benefit us all and and, you know, it's gratifying work, So.
you know, it's gratifying work, So.
you know, it's gratifying work, So. >> [clears throat]
>> [clears throat]
>> [clears throat] >> Yeah, Jeremy, I'd like to echo what Alan
>> Yeah, Jeremy, I'd like to echo what Alan
>> Yeah, Jeremy, I'd like to echo what Alan said.
I don't think people realize how much
I don't think people realize how much effort and time it takes to do what
effort and time it takes to do what
effort and time it takes to do what you've done.
you've done.
you've done. You know, and even if your report, I
You know, and even if your report, I
You know, and even if your report, I think you said the full report is like
think you said the full report is like
think you said the full report is like 50 pages.
50 pages.
50 pages. That probably doesn't even speak to
That probably doesn't even speak to
That probably doesn't even speak to really everything that you had to put
really everything that you had to put
really everything that you had to put into it. So, thank you for for what
into it. So, thank you for for what
into it. So, thank you for for what you've done.
you've done.
you've done. Um
Um
Um >> [clears throat]
>> [clears throat]
>> [clears throat] >> As a result of a report that occurred a
>> As a result of a report that occurred a
>> As a result of a report that occurred a couple years ago, the community
couple years ago, the community
couple years ago, the community conversations
conversations
conversations you know, were born out of that.
you know, were born out of that.
you know, were born out of that. And when you said,
And when you said,
And when you said, um
um
um you know, to approach people where they
you know, to approach people where they
you know, to approach people where they are rather than expect them to come to
are rather than expect them to come to
are rather than expect them to come to you and
you and
you and and to
and to
and to and these are my words, if I understood
and these are my words, if I understood
and these are my words, if I understood you correctly, pair down the information
you correctly, pair down the information
you correctly, pair down the information at each session or at each meeting to
at each session or at each meeting to
at each session or at each meeting to where it's bite-size instead of the
where it's bite-size instead of the
where it's bite-size instead of the whole enchilada, you know,
whole enchilada, you know,
whole enchilada, you know, um I think is really important. I'm
um I think is really important. I'm
um I think is really important. I'm curious in terms of the feedback that
curious in terms of the feedback that
curious in terms of the feedback that you got.
you got.
you got. Was there any feedback regarding the
Was there any feedback regarding the
Was there any feedback regarding the text messages that go out from the
text messages that go out from the
text messages that go out from the district or
district or
district or um the newsletter, for instance,
um the newsletter, for instance,
um the newsletter, for instance, um
um
um I don't know if that's been effective at
I don't know if that's been effective at
I don't know if that's been effective at all or not.
all or not.
all or not. >> Um
>> Um
>> Um so, some of the feedback I did receive,
so, some of the feedback I did receive,
so, some of the feedback I did receive, it's not in this paperwork, um but is
it's not in this paperwork, um but is
it's not in this paperwork, um but is that not every community member appears
that not every community member appears
that not every community member appears to be getting all of the you know, the
to be getting all of the you know, the
to be getting all of the you know, the text message or or email blasts. Um when
text message or or email blasts. Um when
text message or or email blasts. Um when I did ask how we were communicating and
I did ask how we were communicating and
I did ask how we were communicating and what they noticed about it, um
what they noticed about it, um
what they noticed about it, um I will say the biggest feedback was that
I will say the biggest feedback was that
I will say the biggest feedback was that they felt the Monadnock Ledger was not
they felt the Monadnock Ledger was not
they felt the Monadnock Ledger was not um effective because after you use your
um effective because after you use your
um effective because after you use your five articles, you have to pay for it.
five articles, you have to pay for it.
five articles, you have to pay for it. Um so, I also asked about our um the
Um so, I also asked about our um the
Um so, I also asked about our um the podcast cuz Dr. Pogorzelski created a um
podcast cuz Dr. Pogorzelski created a um
podcast cuz Dr. Pogorzelski created a um and Miss
and Miss
and Miss um Miss Anderson created a um podcast
um Miss Anderson created a um podcast
um Miss Anderson created a um podcast about the budget. I didn't you know, one
about the budget. I didn't you know, one
about the budget. I didn't you know, one about the yellow things like that. Um
about the yellow things like that. Um
about the yellow things like that. Um they were unaware of them.
they were unaware of them.
they were unaware of them. Um so again, they thought it sounded
Um so again, they thought it sounded
Um so again, they thought it sounded like a great idea. So it might just be
like a great idea. So it might just be
like a great idea. So it might just be advertising um how we're approaching and
advertising um how we're approaching and
advertising um how we're approaching and and advertising some of those
and advertising some of those
and advertising some of those communications.
communications.
communications. Um
Um
Um the other feedback um was essentially
the other feedback um was essentially
the other feedback um was essentially that from the district, I guess for just
that from the district, I guess for just
that from the district, I guess for just amount of feedback kind of monthly was
amount of feedback kind of monthly was
amount of feedback kind of monthly was the Goldilocks zone. Um anything less
the Goldilocks zone. Um anything less
the Goldilocks zone. Um anything less they felt like they were ignored,
they felt like they were ignored,
they felt like they were ignored, anything more and they start skipping
anything more and they start skipping
anything more and they start skipping some of the communications.
some of the communications.
some of the communications. Um you know, those those kind of day of
Um you know, those those kind of day of
Um you know, those those kind of day of text message updates, right? If a
text message updates, right? If a
text message updates, right? If a situation's going on, I think are a
situation's going on, I think are a
situation's going on, I think are a little bit different, but um
little bit different, but um
little bit different, but um one of them
one of them
one of them um just kind of mentioned that sometimes
um just kind of mentioned that sometimes
um just kind of mentioned that sometimes um that that parent had students at at
um that that parent had students at at
um that that parent had students at at both High Bridge and Boynton. Um so you
both High Bridge and Boynton. Um so you
both High Bridge and Boynton. Um so you have teachers
have teachers
have teachers um at the lower grade sending out
um at the lower grade sending out
um at the lower grade sending out classroom notices and then I guess it
classroom notices and then I guess it
classroom notices and then I guess it did come up and then the district and
did come up and then the district and
did come up and then the district and that you know, it becomes easy to kind
that you know, it becomes easy to kind
that you know, it becomes easy to kind of skip some of those. I know as a
of skip some of those. I know as a
of skip some of those. I know as a parent I sometimes am guilty of that
parent I sometimes am guilty of that
parent I sometimes am guilty of that myself. So.
myself. So.
myself. So. >> Thank you. Thank you.
>> Thank you. Thank you.
>> Thank you. Thank you. Anything else?
>> Um
>> Um very [clears throat] quickly, I great
very [clears throat] quickly, I great
very [clears throat] quickly, I great job. I really like the layout and I'm
job. I really like the layout and I'm
job. I really like the layout and I'm also really interested in getting a
also really interested in getting a
also really interested in getting a larger data pool. I mean it's true, it's
larger data pool. I mean it's true, it's
larger data pool. I mean it's true, it's so tough because you know, you could
so tough because you know, you could
so tough because you know, you could have one from one stance together, but
have one from one stance together, but
have one from one stance together, but there's a lot more out there. And so I
there's a lot more out there. And so I
there's a lot more out there. And so I think your your steps of trying to get
think your your steps of trying to get
think your your steps of trying to get it out there, maybe more reminders or
it out there, maybe more reminders or
it out there, maybe more reminders or whatever is great, but you got the
whatever is great, but you got the
whatever is great, but you got the framework now.
framework now.
framework now. So I really appreciate all you put into
So I really appreciate all you put into
So I really appreciate all you put into it.
it.
it. >> Thank you. Yeah, I mean we learn from
>> Thank you. Yeah, I mean we learn from
>> Thank you. Yeah, I mean we learn from you know, what works and what doesn't
you know, what works and what doesn't
you know, what works and what doesn't and uh you know, on the way home from
and uh you know, on the way home from
and uh you know, on the way home from the meeting I said, man, maybe you know,
the meeting I said, man, maybe you know,
the meeting I said, man, maybe you know, they all said we prefer emails, but I
they all said we prefer emails, but I
they all said we prefer emails, but I did get four of their phone numbers.
did get four of their phone numbers.
did get four of their phone numbers. Maybe I should have given them a call,
Maybe I should have given them a call,
Maybe I should have given them a call, too, you know. Um
too, you know. Um
too, you know. Um so, I think, you know, I need to learn
so, I think, you know, I need to learn
so, I think, you know, I need to learn to be a little bit more persistent in my
to be a little bit more persistent in my
to be a little bit more persistent in my data gathering, but, you know, I'm
data gathering, but, you know, I'm
data gathering, but, you know, I'm reflective enough to understand that.
>> Thank you very much for your report.
>> Thank you very much for your report. Greatly appreciate it.
It's great the open enrollment.
It's great the open enrollment. >> Sure thing.
>> Sure thing.
>> Sure thing. And so, this is the final report from
And so, this is the final report from
And so, this is the final report from Barker Architects regarding the
Barker Architects regarding the
Barker Architects regarding the enrollment study. Um and uh he runs
enrollment study. Um and uh he runs
enrollment study. Um and uh he runs through his process here, which is three
through his process here, which is three
through his process here, which is three parts. Historical data, which is simply
parts. Historical data, which is simply
parts. Historical data, which is simply the actual past enrollments and the
the actual past enrollments and the
the actual past enrollments and the births uh in the district. The cohort
births uh in the district. The cohort
births uh in the district. The cohort survival rates, which is you know, when
survival rates, which is you know, when
survival rates, which is you know, when a student enrolls in the first grade,
a student enrolls in the first grade,
a student enrolls in the first grade, for example, they continue that
for example, they continue that
for example, they continue that enrollment over time from year to year.
enrollment over time from year to year.
enrollment over time from year to year. And then the enrollment projections
And then the enrollment projections
And then the enrollment projections themselves. A 5-year 5-year average, a
themselves. A 5-year 5-year average, a
themselves. A 5-year 5-year average, a 3-year weighted projection, and a simple
3-year weighted projection, and a simple
3-year weighted projection, and a simple projection.
projection.
projection. Ultimately, the summary on the back page
Ultimately, the summary on the back page
Ultimately, the summary on the back page talks about um the the um
talks about um the the um
talks about um the the um uh Mr. Barker anticipates that the
uh Mr. Barker anticipates that the
uh Mr. Barker anticipates that the future enrollments for the scenic
future enrollments for the scenic
future enrollments for the scenic regional school district will stabilize
regional school district will stabilize
regional school district will stabilize and slowly increase over the next 10
and slowly increase over the next 10
and slowly increase over the next 10 years to eventually recover from to
years to eventually recover from to
years to eventually recover from to pre-COVID numbers.
pre-COVID numbers.
pre-COVID numbers. Um
Um
Um he mentions a little bit about, you
he mentions a little bit about, you
he mentions a little bit about, you know, a school consolidation, and that
know, a school consolidation, and that
know, a school consolidation, and that was one of the drivers of this kind of a
was one of the drivers of this kind of a
was one of the drivers of this kind of a of a of a study. Um the conversations
of a of a study. Um the conversations
of a of a study. Um the conversations around budget in in consolidation and
around budget in in consolidation and
around budget in in consolidation and the and the possibility of that. And
the and the possibility of that. And
the and the possibility of that. And currently, we are enrolled at more than
currently, we are enrolled at more than
currently, we are enrolled at more than 50% in each of our buildings. And so,
50% in each of our buildings. And so,
50% in each of our buildings. And so, simple math says if we're over 50 and
simple math says if we're over 50 and
simple math says if we're over 50 and over 50 and over 50, when you come start
over 50 and over 50, when you come start
over 50 and over 50, when you come start combining things, there's going to be a
combining things, there's going to be a
combining things, there's going to be a need from some in for some investment to
need from some in for some investment to
need from some in for some investment to make one of the buildings accommodate
make one of the buildings accommodate
make one of the buildings accommodate the additional students. So,
the additional students. So,
the additional students. So, so
so
so you know, he's he um
you know, he's he um
you know, he's he um he um
he um
he um recommends, you know, considering all of
recommends, you know, considering all of
recommends, you know, considering all of the factors but not leaving cost out of
the factors but not leaving cost out of
the factors but not leaving cost out of that consideration. So,
that consideration. So,
that consideration. So, um ultimately, some nice information for
um ultimately, some nice information for
um ultimately, some nice information for us to have
us to have
us to have and we thank Mr. Barker for for his work
and we thank Mr. Barker for for his work
and we thank Mr. Barker for for his work there.
All right. Thank you very much.
All right. Thank you very much. Uh
Uh
Uh Miss Gray, do you want to talk about the
Miss Gray, do you want to talk about the
Miss Gray, do you want to talk about the DC trip?
DC trip?
DC trip? >> I sure do. We had a couple of questions
>> I sure do. We had a couple of questions
>> I sure do. We had a couple of questions last time that we came together about
last time that we came together about
last time that we came together about the DC trip and ultimately talking about
the DC trip and ultimately talking about
the DC trip and ultimately talking about the cost of
the cost of
the cost of that was proposed. You'll see in the
that was proposed. You'll see in the
that was proposed. You'll see in the folder that um the
folder that um the
folder that um the coordinator from this school year went
coordinator from this school year went
coordinator from this school year went back to
back to
back to um the the firm that she wants to use
um the the firm that she wants to use
um the the firm that she wants to use here
here
here and they did some work and so they've
and they did some work and so they've
and they did some work and so they've put a second quote
put a second quote
put a second quote in they've submitted a second quote for
in they've submitted a second quote for
in they've submitted a second quote for us. It has dropped the rate
us. It has dropped the rate
us. It has dropped the rate significantly.
significantly.
significantly. Um so, we're looking at 49 students at
Um so, we're looking at 49 students at
Um so, we're looking at 49 students at $1,350.
$1,350.
$1,350. Um and then if we ended up with two
Um and then if we ended up with two
Um and then if we ended up with two coaches, 55 or more students, $1,670
coaches, 55 or more students, $1,670
coaches, 55 or more students, $1,670 per student. That is inclusive of the
per student. That is inclusive of the
per student. That is inclusive of the stipend which we do not have in the
stipend which we do not have in the
stipend which we do not have in the general budget. That's a reduction. We
general budget. That's a reduction. We
general budget. That's a reduction. We had 49 students at $1,740
had 49 students at $1,740
had 49 students at $1,740 in our original quote and then
in our original quote and then
in our original quote and then um
um
um if we had 40 students only, it would be
if we had 40 students only, it would be
if we had 40 students only, it would be $1,895.
$1,895.
$1,895. So, it's significant um
So, it's significant um
So, it's significant um decrease
decrease
decrease in in the quotes there. Now, a couple of
in in the quotes there. Now, a couple of
in in the quotes there. Now, a couple of things about changing of the vendor from
things about changing of the vendor from
things about changing of the vendor from Capital Tours to GL, um,
Capital Tours to GL, um,
Capital Tours to GL, um, it their experience with Capital Tours
it their experience with Capital Tours
it their experience with Capital Tours was not what they anticipated.
was not what they anticipated.
was not what they anticipated. Unfortunately, um,
Unfortunately, um,
Unfortunately, um, the coach accommodations were
the coach accommodations were
the coach accommodations were subpar. Um,
subpar. Um,
subpar. Um, there was a lot of They were dirty. The
there was a lot of They were dirty. The
there was a lot of They were dirty. The bathroom facility had a large hole and
bathroom facility had a large hole and
bathroom facility had a large hole and you could see through it.
you could see through it.
you could see through it. Um, and so as they had to block the the
Um, and so as they had to block the the
Um, and so as they had to block the the hole in the bottom of the door so
hole in the bottom of the door so
hole in the bottom of the door so children couldn't watch or look under
children couldn't watch or look under
children couldn't watch or look under the door and in as they were traveling.
the door and in as they were traveling.
the door and in as they were traveling. Um, and then unfortunately, there was no
Um, and then unfortunately, there was no
Um, and then unfortunately, there was no ventilation in that space. So, they
ventilation in that space. So, they
ventilation in that space. So, they didn't enjoy that. There were two
didn't enjoy that. There were two
didn't enjoy that. There were two different, um, facilitators of of, um,
different, um, facilitators of of, um,
different, um, facilitators of of, um, the trip for them and they had different
the trip for them and they had different
the trip for them and they had different they had different speeches and
they had different speeches and
they had different speeches and different spiels all the way through and
different spiels all the way through and
different spiels all the way through and so kids left with different
so kids left with different
so kids left with different understandings of the different places
understandings of the different places
understandings of the different places based on on which particular tour guide
based on on which particular tour guide
based on on which particular tour guide was speaking with them. So,
was speaking with them. So,
was speaking with them. So, unfortunately, uh, that's her impetus
unfortunately, uh, that's her impetus
unfortunately, uh, that's her impetus from going the direction of GL Travel.
from going the direction of GL Travel.
from going the direction of GL Travel. So, what we're looking for tonight is to
So, what we're looking for tonight is to
So, what we're looking for tonight is to see if the board
see if the board
see if the board is, um, will can support this the second
is, um, will can support this the second
is, um, will can support this the second quote. Um, it with with, um, a much
quote. Um, it with with, um, a much
quote. Um, it with with, um, a much more reduced price.
>> I have a question for you then, Melissa.
>> I have a question for you then, Melissa. I The price looks like it varies by
I The price looks like it varies by
I The price looks like it varies by 300-ish dollars depending on,
300-ish dollars depending on,
300-ish dollars depending on, you know, number of students. Are
you know, number of students. Are
you know, number of students. Are parents made aware that there could be
parents made aware that there could be
parents made aware that there could be this variation in price when they do
this variation in price when they do
this variation in price when they do sign up?
sign up?
sign up? >> Yes.
>> Yes.
>> Yes. >> Okay.
>> Okay.
>> Okay. >> Yeah. Yeah.
>> Yeah. Yeah.
>> Yeah. Yeah. >> Okay.
And so you're looking for the board to
And so you're looking for the board to give approval on going with the GL.
give approval on going with the GL.
give approval on going with the GL. >> I I'd like approval to uh, to approve
>> I I'd like approval to uh, to approve
>> I I'd like approval to uh, to approve the new quote from GL Travel.
the new quote from GL Travel.
the new quote from GL Travel. I will sign this contract with that
I will sign this contract with that
I will sign this contract with that approval.
approval.
approval. >> Do we have a motion?
>> Do we have a motion?
>> Do we have a motion? >> I have another question. Is there a
>> I have another question. Is there a
>> I have another question. Is there a minimum number of students that would
minimum number of students that would
minimum number of students that would need to go?
need to go?
need to go? If it's under 40
>> This quote gives us at at least 40
>> This quote gives us at at least 40 students.
students.
students. If we were going to go less than this, I
If we were going to go less than this, I
If we were going to go less than this, I think we would we would have to
think we would we would have to
think we would we would have to reconsider or we would have to consider
reconsider or we would have to consider
reconsider or we would have to consider what what that reduction is
what what that reduction is
what what that reduction is or or how that would impact
or or how that would impact
or or how that would impact >> If you sign a contract and we have 38
>> If you sign a contract and we have 38
>> If you sign a contract and we have 38 students or 35 students, are we locked
students or 35 students, are we locked
students or 35 students, are we locked into a contract?
into a contract?
into a contract? >> I do not believe so.
>> I do not believe so.
>> I do not believe so. I do not believe so. I'll confirm that
I do not believe so. I'll confirm that
I do not believe so. I'll confirm that before if you want to if you want to
before if you want to if you want to
before if you want to if you want to approve conditionally.
approve conditionally.
approve conditionally. >> [clears throat]
>> [clears throat]
>> [clears throat] >> Any other questions?
>> Any other questions?
>> Any other questions? May I have a motion?
May I have a motion?
May I have a motion? >> I'll make that motion with the
>> I'll make that motion with the
>> I'll make that motion with the conditions
>> Second?
>> Second? >> I'll second.
>> I'll second.
>> I'll second. >> All in favor?
>> All in favor?
>> All in favor? >> Aye.
>> Aye.
>> Aye. >> Any opposed? Any abstentions?
>> Any opposed? Any abstentions?
>> Any opposed? Any abstentions? All right. You have your approval.
All right. You have your approval.
All right. You have your approval. >> Thank you.
>> Thank you.
>> Thank you. >> I was very pleased to see the
>> I was very pleased to see the
>> I was very pleased to see the negotiations had turned out the way they
negotiations had turned out the way they
negotiations had turned out the way they did.
did.
did. >> Thank you. She
>> Thank you. She
>> Thank you. She This folk This This person completed
This folk This This person completed
This folk This This person completed this year as the coordinator
this year as the coordinator
this year as the coordinator and would love to do it again, but the
and would love to do it again, but the
and would love to do it again, but the amount of work that this stuff takes.
amount of work that this stuff takes.
amount of work that this stuff takes. She She really is
She She really is
She She really is hopeful that we're going to be able to
hopeful that we're going to be able to
hopeful that we're going to be able to make something work. So
make something work. So
make something work. So >> Good.
All right.
All right. Next item on the agenda are committee
Next item on the agenda are committee
Next item on the agenda are committee assignments.
assignments.
assignments. Now,
Now,
Now, >> [clears throat]
>> [clears throat]
>> [clears throat] >> we have a
>> we have a
>> we have a Since the last time we talked about it,
Since the last time we talked about it,
Since the last time we talked about it, we now have a
we now have a
we now have a an open seat, which has changed things a
an open seat, which has changed things a
an open seat, which has changed things a little bit. So, for the time being
little bit. So, for the time being
little bit. So, for the time being um
um
um this is what I'd like to
this is what I'd like to
this is what I'd like to have us do.
have us do.
have us do. Um Alan, you and I will continue on the
Um Alan, you and I will continue on the
Um Alan, you and I will continue on the negotiations committee.
negotiations committee.
negotiations committee. I will continue to do the advisory
I will continue to do the advisory
I will continue to do the advisory budget committee.
budget committee.
budget committee. Jeremy, if you'll continue with the
Jeremy, if you'll continue with the
Jeremy, if you'll continue with the joint loss committee
joint loss committee
joint loss committee and the policy committee.
and the policy committee.
and the policy committee. Steve, I'd like you to join the policy
Steve, I'd like you to join the policy
Steve, I'd like you to join the policy committee as well.
committee as well.
committee as well. Alan, you'll be with co-curricular
Alan, you'll be with co-curricular
Alan, you'll be with co-curricular committee.
committee.
committee. And I will do the wellness committee.
And I will do the wellness committee.
And I will do the wellness committee. Uh Steve, uh
Uh Steve, uh
Uh Steve, uh with somebody else coming on and once
with somebody else coming on and once
with somebody else coming on and once they get oriented and we
they get oriented and we
they get oriented and we look at what committees, I'm hoping that
look at what committees, I'm hoping that
look at what committees, I'm hoping that that person
that person
that person will take on facilities and technology
will take on facilities and technology
will take on facilities and technology and work with me.
and work with me.
and work with me. >> than happy to do it, you know.
>> than happy to do it, you know.
>> than happy to do it, you know. >> Either of them? Do you have a
>> Either of them? Do you have a
>> Either of them? Do you have a preference? I mean, I you know, I can
preference? I mean, I you know, I can
preference? I mean, I you know, I can vouch for the both individuals.
vouch for the both individuals.
vouch for the both individuals. >> I spent years crawling through rage back
>> I spent years crawling through rage back
>> I spent years crawling through rage back stuff, so
>> And and how say you, sir?
>> And and how say you, sir? I want this marriage to work.
I want this marriage to work.
I want this marriage to work. >> I do.
>> I do.
>> I do. >> [laughter]
>> [laughter]
>> [laughter] >> All right, Steve. Thank you. I
>> All right, Steve. Thank you. I
>> All right, Steve. Thank you. I appreciate that. I'll put you on
appreciate that. I'll put you on
appreciate that. I'll put you on facilities and policy.
facilities and policy.
facilities and policy. And then when we get a new
And then when we get a new
And then when we get a new board member, we can
board member, we can
board member, we can take a look at any adjustments that
take a look at any adjustments that
take a look at any adjustments that people would like to make. But in the
people would like to make. But in the
people would like to make. But in the meantime, I appreciate your offer.
meantime, I appreciate your offer.
meantime, I appreciate your offer. >> Did you have anyone on technology or are
>> Did you have anyone on technology or are
>> Did you have anyone on technology or are you doing the interim on that, too, you
you doing the interim on that, too, you
you doing the interim on that, too, you said?
said?
said? >> No, we don't have anybody on technology
>> No, we don't have anybody on technology
>> No, we don't have anybody on technology at this point.
at this point.
at this point. But I'm hoping
But I'm hoping
But I'm hoping Yeah. [laughter]
Yeah, no but
Yeah, no but But there are eyes on you all the time,
But there are eyes on you all the time,
But there are eyes on you all the time, just to let you know.
just to let you know.
just to let you know. Okay.
Okay.
Okay. What's the other?
What's the other?
What's the other? >> Just what's the commitment on
>> Just what's the commitment on
>> Just what's the commitment on technology? Like how often are you
technology? Like how often are you
technology? Like how often are you meeting? Like I don't know much about
meeting? Like I don't know much about
meeting? Like I don't know much about the committee.
>> I meet with myself.
>> I meet with myself. Eight hours a day, Monday through
Eight hours a day, Monday through
Eight hours a day, Monday through Friday.
Friday.
Friday. >> I mean, what are you looking for?
>> I mean, what are you looking for?
>> I mean, what are you looking for? >> No, I I'll be happy to I would have be
>> No, I I'll be happy to I would have be
>> No, I I'll be happy to I would have be happy to have
Nothing more than bi-weekly would be I
Nothing more than bi-weekly would be I feel like an aggressive I would say like
feel like an aggressive I would say like
feel like an aggressive I would say like month may to start and we can see if
month may to start and we can see if
month may to start and we can see if that needs that can change.
that needs that can change.
that needs that can change. >> And certainly we can wait until
>> And certainly we can wait until
>> And certainly we can wait until we get another person on unless you're
we get another person on unless you're
we get another person on unless you're feeling the need that we need somebody
feeling the need that we need somebody
feeling the need that we need somebody on the committee.
on the committee.
on the committee. >> Are you what in terms of the
>> Are you what in terms of the
>> Are you what in terms of the activity you're expecting your
activity you're expecting your
activity you're expecting your department to have over the summer
department to have over the summer
department to have over the summer um is it critical to have somebody with
um is it critical to have somebody with
um is it critical to have somebody with you during
you during
you during those couple of months?
those couple of months?
those couple of months? >> I could uh I'd be happy to wait till we
>> I could uh I'd be happy to wait till we
>> I could uh I'd be happy to wait till we have the position filled and see where
have the position filled and see where
have the position filled and see where we're going to go where we go from
we're going to go where we go from
we're going to go where we go from there.
there.
there. >> I'm hopeful that
>> I'm hopeful that
>> I'm hopeful that uh and we're going to talk tonight about
uh and we're going to talk tonight about
uh and we're going to talk tonight about the process we'll implement to fill the
the process we'll implement to fill the
the process we'll implement to fill the seat and I'm hopeful that uh
seat and I'm hopeful that uh
seat and I'm hopeful that uh particularly since we're not meeting in
particularly since we're not meeting in
particularly since we're not meeting in July
July
July that by the time we meet again we will
that by the time we meet again we will
that by the time we meet again we will have the seat filled and a person
have the seat filled and a person
have the seat filled and a person already oriented and have gone through
already oriented and have gone through
already oriented and have gone through some of the training.
some of the training.
some of the training. So
So
So I'm optimistic about that.
I'm optimistic about that.
I'm optimistic about that. All right, thank you very much.
All right, thank you very much.
All right, thank you very much. >> Mitch, one quick question. Last meeting
>> Mitch, one quick question. Last meeting
>> Mitch, one quick question. Last meeting you mentioned stepping in for you while
you mentioned stepping in for you while
you mentioned stepping in for you while you were away in negotiations. Do you
you were away in negotiations. Do you
you were away in negotiations. Do you have the dates?
have the dates?
have the dates? >> Yes, uh mid-September to mid-October.
>> Yes, uh mid-September to mid-October.
>> Yes, uh mid-September to mid-October. Thank you for bringing that up.
Thank you for bringing that up.
Thank you for bringing that up. And uh
And uh
And uh in talking [clears throat] with Ms. Gray
in talking [clears throat] with Ms. Gray
in talking [clears throat] with Ms. Gray I think
I think
I think um
um
um there is hope
there is hope
there is hope that negotiations will start in August
that negotiations will start in August
that negotiations will start in August before school starts.
before school starts.
before school starts. >> Okay.
>> Okay.
>> Okay. >> And uh
>> And uh
>> And uh much of the negotiations that we went
much of the negotiations that we went
much of the negotiations that we went through last year and agreed on, I think
through last year and agreed on, I think
through last year and agreed on, I think we'll still stay in place. So the
we'll still stay in place. So the
we'll still stay in place. So the number of issues that will have to be
number of issues that will have to be
number of issues that will have to be addressed are going to be much smaller.
addressed are going to be much smaller.
addressed are going to be much smaller. >> Much smaller. Yeah.
>> Much smaller. Yeah.
>> Much smaller. Yeah. >> All right.
>> All right.
>> All right. All right.
All right.
All right. Um
Um
Um Um and I'm sorry I called it open
Um and I'm sorry I called it open
Um and I'm sorry I called it open enrollment the last time when you were
enrollment the last time when you were
enrollment the last time when you were just talking about enrollment, but would
just talking about enrollment, but would
just talking about enrollment, but would you like to speak to open enrollment?
you like to speak to open enrollment?
you like to speak to open enrollment? >> I sure can speak to that. In your in
>> I sure can speak to that. In your in
>> I sure can speak to that. In your in your board board folder this evening,
your board board folder this evening,
your board board folder this evening, you have just some applications and and
you have just some applications and and
you have just some applications and and the process by which we want to
the process by which we want to
the process by which we want to to begin. I shared these with you just
to begin. I shared these with you just
to begin. I shared these with you just for information purposes, but you'll see
for information purposes, but you'll see
for information purposes, but you'll see that there's a non-resident student
that there's a non-resident student
that there's a non-resident student enrollment application. A couple of
enrollment application. A couple of
enrollment application. A couple of things here that are important to note
things here that are important to note
things here that are important to note are the kinds of things we're looking
are the kinds of things we're looking
are the kinds of things we're looking for from families.
for from families.
for from families. Uh
Uh
Uh some notices about spacing capacity and
some notices about spacing capacity and
some notices about spacing capacity and that, you know,
that, you know,
that, you know, adjoining us is a one-year
adjoining us is a one-year
adjoining us is a one-year commitment, but it also is contingent on
commitment, but it also is contingent on
commitment, but it also is contingent on you know, several factors that
you know, several factors that
you know, several factors that behavior,
behavior,
behavior, academic progress, attendance, those
academic progress, attendance, those
academic progress, attendance, those kinds of things, right?
kinds of things, right?
kinds of things, right? There's a tuition information sheet
There's a tuition information sheet
There's a tuition information sheet because there are two different kinds of
because there are two different kinds of
because there are two different kinds of enrollment here. There's one where if
enrollment here. There's one where if
enrollment here. There's one where if this is a
this is a
this is a inter-district agreement where we have
those two different rates. So that's
those two different rates. So that's included here. There's a billing and
included here. There's a billing and
included here. There's a billing and payment schedule. One of the things that
payment schedule. One of the things that
payment schedule. One of the things that that we think is
is important is the concept of we have a
is important is the concept of we have a we have a relatively small SAU, and so
we have a relatively small SAU, and so
we have a relatively small SAU, and so making sure that we are not creating
making sure that we are not creating
making sure that we are not creating undue task in to in collect collecting
undue task in to in collect collecting
undue task in to in collect collecting tuition payments and late payments and
tuition payments and late payments and
tuition payments and late payments and when those things when those things
when those things when those things
when those things when those things become
become
become um more more of a challenge and are not
um more more of a challenge and are not
um more more of a challenge and are not supporting a student um
supporting a student um
supporting a student um you know, student's enrollment. So um so
you know, student's enrollment. So um so
you know, student's enrollment. So um so those that information that tuition that
those that information that tuition that
those that information that tuition that that sheet as well.
that sheet as well.
that sheet as well. And then you'll see the student tuition
And then you'll see the student tuition
And then you'll see the student tuition agreement which is
agreement which is
agreement which is we're signing all of those things and
we're signing all of those things and
we're signing all of those things and saying
saying
saying okay, we understand and here's where it
okay, we understand and here's where it
okay, we understand and here's where it is. And then finally there's an
is. And then finally there's an
is. And then finally there's an acceptance letter.
acceptance letter.
acceptance letter. It's just brief and and again spells out
It's just brief and and again spells out
It's just brief and and again spells out some of those conditions.
>> Are you coming?
>> Are you coming? >> Question. I'm kind of skimming through
>> Question. I'm kind of skimming through
>> Question. I'm kind of skimming through this. I didn't get a chance to look at
this. I didn't get a chance to look at
this. I didn't get a chance to look at this beforehand.
this beforehand.
this beforehand. If a student were to be suspended or
If a student were to be suspended or
If a student were to be suspended or termination of agreement, so I'm looking
termination of agreement, so I'm looking
termination of agreement, so I'm looking at six here.
at six here.
at six here. What happens to the payment they've
What happens to the payment they've
What happens to the payment they've already made? Is there do we is it
already made? Is there do we is it
already made? Is there do we is it included in this document here? If uh
included in this document here? If uh
included in this document here? If uh >> It is it is included in here, I do
>> It is it is included in here, I do
>> It is it is included in here, I do believe.
believe.
believe. >> Last paragraph.
>> Last paragraph.
>> Last paragraph. Under.
Under.
Under. Okay, thank you. Termination, okay.
Okay, thank you. Termination, okay.
Okay, thank you. Termination, okay. >> Yep. And and
>> Yep. And and
>> Yep. And and >> I just I hadn't a chance to read
>> I just I hadn't a chance to read
>> I just I hadn't a chance to read >> It's okay. No, thank you for asking the
>> It's okay. No, thank you for asking the
>> It's okay. No, thank you for asking the question. These These come also from
question. These These come also from
question. These These come also from these are samples that we were able to
these are samples that we were able to
these are samples that we were able to pull from a number of districts and and
pull from a number of districts and and
pull from a number of districts and and we we pulled the things that we think
we we pulled the things that we think
we we pulled the things that we think were important to to the conditions we
were important to to the conditions we
were important to to the conditions we want to set.
want to set.
want to set. And I think
And I think
And I think >> application fee or anything of that
>> application fee or anything of that
>> application fee or anything of that nature with this?
nature with this?
nature with this? >> No, thank you for asking that as well.
>> No, thank you for asking that as well.
>> No, thank you for asking that as well. There the state does not allow
There the state does not allow
There the state does not allow application fees.
application fees.
application fees. >> If you were to do
>> If you were to do
>> If you were to do looks like you have three different
looks like you have three different
looks like you have three different payment plans.
payment plans.
payment plans. Like there's no
Like there's no
Like there's no incentive to do one in any way.
incentive to do one in any way.
incentive to do one in any way. >> No.
>> No.
>> No. >> you pay it all up front, you know,
>> you pay it all up front, you know,
>> you pay it all up front, you know, 2% off or something, you know, no, I'm
2% off or something, you know, no, I'm
2% off or something, you know, no, I'm going to just you know, something to or
going to just you know, something to or
going to just you know, something to or if you have it directly tied to a bank
if you have it directly tied to a bank
if you have it directly tied to a bank account type of thing to make sure that,
account type of thing to make sure that,
account type of thing to make sure that, you know, those are coming in.
you know, those are coming in.
you know, those are coming in. >> ACH payment. I don't think we considered
>> ACH payment. I don't think we considered
>> ACH payment. I don't think we considered those
those
those those as options. I think our our rate
those as options. I think our our rate
those as options. I think our our rate our tuition rate is relatively
our tuition rate is relatively
our tuition rate is relatively um low in general. And so we we we feel
um low in general. And so we we we feel
um low in general. And so we we we feel like we want to hold tight to to those
like we want to hold tight to to those
like we want to hold tight to to those positions if we
positions if we
positions if we when we can.
>> Any other questions or comments?
>> Any other questions or comments? >> Now, I see that the deadline for
>> Now, I see that the deadline for
>> Now, I see that the deadline for applying is June 30th. Is there any
applying is June 30th. Is there any
applying is June 30th. Is there any flexibility or are we looking at holding
flexibility or are we looking at holding
flexibility or are we looking at holding firm to that?
firm to that?
firm to that? >> this year there'll have to be
>> this year there'll have to be
>> this year there'll have to be flexibility. We're just getting our
flexibility. We're just getting our
flexibility. We're just getting our ducks in a row and and and this is a new
ducks in a row and and and this is a new
ducks in a row and and and this is a new process. So, um, we as I've said, we do
process. So, um, we as I've said, we do
process. So, um, we as I've said, we do have a couple of families who reached
have a couple of families who reached
have a couple of families who reached out. So, we'll be they're eagerly
out. So, we'll be they're eagerly
out. So, we'll be they're eagerly waiting for me to send them
waiting for me to send them
waiting for me to send them >> And would we be able to, um,
>> And would we be able to, um,
>> And would we be able to, um, you know, take [clears throat] students
you know, take [clears throat] students
you know, take [clears throat] students mid-year? If a student's in another
mid-year? If a student's in another
mid-year? If a student's in another district, not working out, they decide
district, not working out, they decide
district, not working out, they decide they want to come here, are we
they want to come here, are we
they want to come here, are we are we looking at we could potentially
are we looking at we could potentially
are we looking at we could potentially accept students midway through the year
accept students midway through the year
accept students midway through the year or we haven't decided that yet?
or we haven't decided that yet?
or we haven't decided that yet? >> I think we could on a case-by-case
>> I think we could on a case-by-case
>> I think we could on a case-by-case basis. I think what's difficult is that
basis. I think what's difficult is that
basis. I think what's difficult is that generally
generally
generally if I'm unhappy in one place or another,
if I'm unhappy in one place or another,
if I'm unhappy in one place or another, there's a condition for that. And I and
there's a condition for that. And I and
there's a condition for that. And I and so I think it would it would definitely
so I think it would it would definitely
so I think it would it would definitely have to be a case-by-case basis.
have to be a case-by-case basis.
have to be a case-by-case basis. >> So, there is some flexibility.
>> So, there is some flexibility.
>> So, there is some flexibility. >> I think so. I think so.
>> I think so. I think so.
>> I think so. I think so. >> Any other questions or comments?
>> Any other questions or comments?
>> Any other questions or comments? All right, thank you, Ms. Gray.
All right, moving on to new business.
All right, moving on to new business. And first item is board vacancy. I've
And first item is board vacancy. I've
And first item is board vacancy. I've distributed to
distributed to
distributed to uh,
uh,
uh, board members and to the assistant
board members and to the assistant
board members and to the assistant superintendent
superintendent
superintendent the steps
the steps
the steps to fill the board vacancy. It's pretty
to fill the board vacancy. It's pretty
to fill the board vacancy. It's pretty straightforward.
straightforward.
straightforward. And I I won't bother reading through the
And I I won't bother reading through the
And I I won't bother reading through the 10 steps,
10 steps,
10 steps, but we will advertise the opening to the
but we will advertise the opening to the
but we will advertise the opening to the community through the website and
community through the website and
community through the website and through Facebook,
through Facebook,
through Facebook, um,
um,
um, asking for anybody who's interested to
asking for anybody who's interested to
asking for anybody who's interested to please submit to the chair
please submit to the chair
please submit to the chair a statement of interest. And there will
a statement of interest. And there will
a statement of interest. And there will be four or five questions. What is your
be four or five questions. What is your
be four or five questions. What is your experience? What are you interested in?
experience? What are you interested in?
experience? What are you interested in? Why are you wanting to be on the board?
Why are you wanting to be on the board?
Why are you wanting to be on the board? Some general questions.
Some general questions.
Some general questions. We will conduct interviews with the
We will conduct interviews with the
We will conduct interviews with the candidates that do come forward in a
candidates that do come forward in a
candidates that do come forward in a public session here at
public session here at
public session here at with the board. Um and
with the board. Um and
with the board. Um and because this is a New Ipswich
because this is a New Ipswich
because this is a New Ipswich board seat,
board seat,
board seat, then the it will be Ellen and I who who
then the it will be Ellen and I who who
then the it will be Ellen and I who who will vote. And uh
will vote. And uh
will vote. And uh as added incentive if Ellen and I don't
as added incentive if Ellen and I don't
as added incentive if Ellen and I don't agree, it will go to the select board of
agree, it will go to the select board of
agree, it will go to the select board of New Ipswich to make that decision.
New Ipswich to make that decision.
New Ipswich to make that decision. Um
Um
Um but I am hopeful that we will get some
but I am hopeful that we will get some
but I am hopeful that we will get some people
people
people who have who have expressed an interest
who have who have expressed an interest
who have who have expressed an interest and I ask
and I ask
and I ask uh board members and other
uh board members and other
uh board members and other individuals that are here tonight that
individuals that are here tonight that
individuals that are here tonight that if you know of somebody that you think
if you know of somebody that you think
if you know of somebody that you think would be um an asset to be on the board
would be um an asset to be on the board
would be um an asset to be on the board and would have an interest, please
and would have an interest, please
and would have an interest, please encourage them to submit
encourage them to submit
encourage them to submit uh something to me.
uh something to me.
uh something to me. Um because we want to consider all
Um because we want to consider all
Um because we want to consider all possibilities. This position is
possibilities. This position is
possibilities. This position is strictly to complete the term which in
strictly to complete the term which in
strictly to complete the term which in March of '27.
March of '27.
March of '27. And then uh there will be new elections.
And then uh there will be new elections.
And then uh there will be new elections. So, this is the last part of a 3-year
So, this is the last part of a 3-year
So, this is the last part of a 3-year term that we're asking the individual to
term that we're asking the individual to
term that we're asking the individual to fill.
fill.
fill. Um but with that being said, are there
Um but with that being said, are there
Um but with that being said, are there any questions or comments?
any questions or comments?
any questions or comments? >> Some questions on just the interview
>> Some questions on just the interview
>> Some questions on just the interview process.
process.
process. >> Yes.
>> Yes.
>> Yes. >> Um so, that's going to be a separate
>> Um so, that's going to be a separate
>> Um so, that's going to be a separate meeting that we would be having. It
meeting that we would be having. It
meeting that we would be having. It wouldn't be part of a regular meeting or
wouldn't be part of a regular meeting or
wouldn't be part of a regular meeting or just a separate meeting.
just a separate meeting.
just a separate meeting. >> doesn't need to be separate. It's
>> doesn't need to be separate. It's
>> doesn't need to be separate. It's whatever For instance, if we end up not
whatever For instance, if we end up not
whatever For instance, if we end up not having a board meeting in in July,
having a board meeting in in July,
having a board meeting in in July, but we can move forward with the
but we can move forward with the
but we can move forward with the interviews, then I will call for a
interviews, then I will call for a
interviews, then I will call for a meeting for the board just for that
meeting for the board just for that
meeting for the board just for that purpose.
purpose.
purpose. >> And um
>> And um
>> And um not that the two of you would not agree
not that the two of you would not agree
not that the two of you would not agree in any way, but
in any way, but
in any way, but because it
because it
because it could possibly go to the New Ipswich
could possibly go to the New Ipswich
could possibly go to the New Ipswich select board, would one of them need to
select board, would one of them need to
select board, would one of them need to be or would it be prudent to invite one
be or would it be prudent to invite one
be or would it be prudent to invite one of them to any interviews so they're
of them to any interviews so they're
of them to any interviews so they're aware of the candidates that are out
aware of the candidates that are out
aware of the candidates that are out there that they would be making a
there that they would be making a
there that they would be making a decision on?
decision on?
decision on? >> Would we normally record it anyways that
>> Would we normally record it anyways that
>> Would we normally record it anyways that if it came to that I I
if it came to that I I
if it came to that I I I it's might be unlikely we would
I it's might be unlikely we would
I it's might be unlikely we would disagree but but on that chance
disagree but but on that chance
disagree but but on that chance >> No, Ellen has already committed to going
>> No, Ellen has already committed to going
>> No, Ellen has already committed to going along with whatever
along with whatever
along with whatever >> whatever makes sense.
>> whatever makes sense.
>> whatever makes sense. >> [laughter]
>> [laughter]
>> [laughter] >> But maybe it okay.
>> But maybe it okay.
>> But maybe it okay. >> we would need to record it uh because we
>> we would need to record it uh because we
>> we would need to record it uh because we might have people who are going to be
might have people who are going to be
might have people who are going to be online wanting to watch the interviews
online wanting to watch the interviews
online wanting to watch the interviews >> Okay and then if it if it got to that
>> Okay and then if it if it got to that
>> Okay and then if it if it got to that the selectmen could view the recording.
the selectmen could view the recording.
the selectmen could view the recording. >> And would the public or selectperson be
>> And would the public or selectperson be
>> And would the public or selectperson be able to ask questions of the candidate
able to ask questions of the candidate
able to ask questions of the candidate or is that just limited to the board
or is that just limited to the board
or is that just limited to the board members?
members?
members? >> I think it's limited to the
>> I think it's limited to the
>> I think it's limited to the >> it's limited to the board members, yes.
>> it's limited to the board members, yes.
>> it's limited to the board members, yes. I do believe so. I can okay.
I do believe so. I can okay.
I do believe so. I can okay. >> Well, where Greenville I'm sorry.
>> Well, where Greenville I'm sorry.
>> Well, where Greenville I'm sorry. >> No, go ahead.
>> No, go ahead.
>> No, go ahead. >> With Greenville because we only have two
>> With Greenville because we only have two
>> With Greenville because we only have two it does go automatically to the
it does go automatically to the
it does go automatically to the selectmen because we don't have two
selectmen because we don't have two
selectmen because we don't have two >> Yeah, if one of you were to resign then
>> Yeah, if one of you were to resign then
>> Yeah, if one of you were to resign then >> Typically you would agree on a candidate
>> Typically you would agree on a candidate
>> Typically you would agree on a candidate bring before the board and the board has
bring before the board and the board has
bring before the board and the board has to get a motion second it and then vote
to get a motion second it and then vote
to get a motion second it and then vote on the candidate.
on the candidate.
on the candidate. >> Right.
>> Right.
>> Right. >> As a board.
>> As a board.
>> As a board. >> As a board.
>> As a board.
>> As a board. No, wait a minute. We say that again?
No, wait a minute. We say that again?
No, wait a minute. We say that again? I'm confused.
I'm confused.
I'm confused. >> Uh you in New Ipswich where whenever you
>> Uh you in New Ipswich where whenever you
>> Uh you in New Ipswich where whenever you have an odd number
have an odd number
have an odd number >> Oh, okay. You're saying that that would
>> Oh, okay. You're saying that that would
>> Oh, okay. You're saying that that would be the case for Greenville not for New
be the case for Greenville not for New
be the case for Greenville not for New Ipswich.
Ipswich.
Ipswich. >> the candidate has to be voted on in
>> the candidate has to be voted on in
>> the candidate has to be voted on in public by the board.
public by the board.
public by the board. >> Okay, even though the selectmen make
>> Okay, even though the selectmen make
>> Okay, even though the selectmen make that.
that.
that. >> No, selectmen in Greenville make that
>> No, selectmen in Greenville make that
>> No, selectmen in Greenville make that but it's it's the two members from New
but it's it's the two members from New
but it's it's the two members from New Ipswich that actually bring forward the
Ipswich that actually bring forward the
Ipswich that actually bring forward the candidate to the
candidate to the
candidate to the >> And the board votes on it.
>> And the board votes on it.
>> And the board votes on it. >> Yes.
>> Yes.
>> Yes. >> Okay. I'm not sure if that's accurate
>> Okay. I'm not sure if that's accurate
>> Okay. I'm not sure if that's accurate information.
information.
information. >> It is.
>> It is.
>> It is. >> Okay, if you could provide the if you
>> Okay, if you could provide the if you
>> Okay, if you could provide the if you could
could
could >> on that.
>> on that.
>> on that. >> Actually, if you look at if you look at
>> Actually, if you look at if you look at
>> Actually, if you look at if you look at the document that was handed out
the document that was handed out
the document that was handed out after motion and second vote shall be
after motion and second vote shall be
after motion and second vote shall be occur by voice or hand in public
occur by voice or hand in public
occur by voice or hand in public session. Secret ballots are not allowed.
session. Secret ballots are not allowed.
session. Secret ballots are not allowed. >> Right. It's part of the RSA in terms of
>> Right. It's part of the RSA in terms of
>> Right. It's part of the RSA in terms of the board approves
the board approves
the board approves >> Uh Backlund, Chris Lund was was
>> Uh Backlund, Chris Lund was was
>> Uh Backlund, Chris Lund was was >> chair and we had to do that. The names
>> chair and we had to do that. The names
>> chair and we had to do that. The names were brought forth or a name was finally
were brought forth or a name was finally
were brought forth or a name was finally brought forth.
brought forth.
brought forth. >> Okay. I don't think
>> Okay. I don't think
>> Okay. I don't think Okay. I If you could check with Will
Okay. I If you could check with Will
Okay. I If you could check with Will Phillips on that cuz I don't think that
Phillips on that cuz I don't think that
Phillips on that cuz I don't think that is the case.
is the case.
is the case. >> Okay.
>> Okay.
>> Okay. But I appreciate you bringing that
But I appreciate you bringing that
But I appreciate you bringing that up, Stephen, and we'll
up, Stephen, and we'll
up, Stephen, and we'll >> Yeah.
>> Yeah.
>> Yeah. >> we'll verify it.
>> we'll verify it.
>> we'll verify it. Um
Um
Um Any other questions?
Any other questions?
Any other questions? Or
Or
Or All right.
Moving on
Moving on uh to [clears throat] item B, the
uh to [clears throat] item B, the
uh to [clears throat] item B, the advisory budget.
advisory budget.
advisory budget. More is an FYI, but I would like your
More is an FYI, but I would like your
More is an FYI, but I would like your uh
I felt the ABC last year worked well.
I felt the ABC last year worked well. Um
Um
Um but I know that there were some
but I know that there were some
but I know that there were some challenges that they had because of the
challenges that they had because of the
challenges that they had because of the length of the budget process of
length of the budget process of
length of the budget process of everybody being able to come together,
everybody being able to come together,
everybody being able to come together, find common times and so forth, and
find common times and so forth, and
find common times and so forth, and complete their work.
complete their work.
complete their work. Um so I'm recommending to
Um so I'm recommending to
Um so I'm recommending to the SAU that we
the SAU that we
the SAU that we put out a solicitation for people who
put out a solicitation for people who
put out a solicitation for people who would like to volunteer to be on the ABC
would like to volunteer to be on the ABC
would like to volunteer to be on the ABC earlier this year,
earlier this year,
earlier this year, do an orientation with them in August,
do an orientation with them in August,
do an orientation with them in August, um so that as Rachel is
um so that as Rachel is
um so that as Rachel is producing information, we can get them
producing information, we can get them
producing information, we can get them started in considering things. And but a
started in considering things. And but a
started in considering things. And but a lot of that would be for them to
lot of that would be for them to
lot of that would be for them to understand the process,
understand the process,
understand the process, to make commitments to when they would
to make commitments to when they would
to make commitments to when they would meet, who the positions would be, the
meet, who the positions would be, the
meet, who the positions would be, the chairperson, who would take minutes, and
chairperson, who would take minutes, and
chairperson, who would take minutes, and so forth, but be able to get them off to
so forth, but be able to get them off to
so forth, but be able to get them off to a little sooner start than we did last
a little sooner start than we did last
a little sooner start than we did last year. I think they actually convened for
year. I think they actually convened for
year. I think they actually convened for the first time in October. And that was
the first time in October. And that was
the first time in October. And that was And I think that created a little bit of
And I think that created a little bit of
And I think that created a little bit of pressure for them, but they
pressure for them, but they
pressure for them, but they they
they
they rose to the occasion.
rose to the occasion.
rose to the occasion. So,
So,
So, um I'm asking the board for approval on
um I'm asking the board for approval on
um I'm asking the board for approval on that to start the process
that to start the process
that to start the process this earlier this year assuming that we
this earlier this year assuming that we
this earlier this year assuming that we get people and again I'd like to put out
get people and again I'd like to put out
get people and again I'd like to put out to
to
to everyone that is here tonight
everyone that is here tonight
everyone that is here tonight that if you have
that if you have
that if you have someone
someone
someone that you'd like to recommend you think
that you'd like to recommend you think
that you'd like to recommend you think would be good for the ABC
would be good for the ABC
would be good for the ABC directly or if if you're comfortable
directly or if if you're comfortable
directly or if if you're comfortable give me their name and contact
give me their name and contact
give me their name and contact information and I will be glad to reach
information and I will be glad to reach
information and I will be glad to reach out to them.
out to them.
out to them. Um ABC obviously is a very important
Um ABC obviously is a very important
Um ABC obviously is a very important part of the the whole process. So, if
part of the the whole process. So, if
part of the the whole process. So, if any questions or
any questions or
any questions or or comments, any concerns?
All right. I don't know we need to vote
All right. I don't know we need to vote on anything other than can you think of
on anything other than can you think of
on anything other than can you think of anything?
anything?
anything? Okay. All right.
Okay. All right.
Okay. All right. Um moving on to the next agenda item,
Um moving on to the next agenda item,
Um moving on to the next agenda item, Ms. Anderson you want to talk about
Ms. Anderson you want to talk about
Ms. Anderson you want to talk about school photography?
school photography?
school photography? >> Sure.
>> Sure.
>> Sure. >> The RFP?
>> So, um we went out to bid for our school
>> So, um we went out to bid for our school photography service.
photography service.
photography service. Um I directly solicited three companies:
Um I directly solicited three companies:
Um I directly solicited three companies: Clicks, Lifetouch, Barksdale, Gaskins,
Clicks, Lifetouch, Barksdale, Gaskins,
Clicks, Lifetouch, Barksdale, Gaskins, and C3.
and C3.
and C3. Um bids were due May 11th and I received
Um bids were due May 11th and I received
Um bids were due May 11th and I received bids from Clicks, Lifetouch, Barksdale,
bids from Clicks, Lifetouch, Barksdale,
bids from Clicks, Lifetouch, Barksdale, and Gaskins.
and Gaskins.
and Gaskins. Um then I created a comparison of each
Um then I created a comparison of each
Um then I created a comparison of each of these bids based on the packages they
of these bids based on the packages they
of these bids based on the packages they provided.
provided.
provided. Um and I'm recommending that we go with
Um and I'm recommending that we go with
Um and I'm recommending that we go with Gaskins um cuz I feel it has the best
Gaskins um cuz I feel it has the best
Gaskins um cuz I feel it has the best value for an entry-level package for our
value for an entry-level package for our
value for an entry-level package for our families. Um the package starts at $12
families. Um the package starts at $12
families. Um the package starts at $12 and includes 11 prints of various sizes.
and includes 11 prints of various sizes.
and includes 11 prints of various sizes. Um in comparison our photography
Um in comparison our photography
Um in comparison our photography services for this school year that just
services for this school year that just
services for this school year that just passed or ended, um the starting package
passed or ended, um the starting package
passed or ended, um the starting package started at about $20. So, I think that
started at about $20. So, I think that
started at about $20. So, I think that will help families out a little bit.
will help families out a little bit.
will help families out a little bit. Um Geskus also offers a multi-student
Um Geskus also offers a multi-student
Um Geskus also offers a multi-student discount for families with three or more
discount for families with three or more
discount for families with three or more students. After two paid packages, each
students. After two paid packages, each
students. After two paid packages, each additional student within the family are
additional student within the family are
additional student within the family are free.
free.
free. Um they also offer scholarship packages
Um they also offer scholarship packages
Um they also offer scholarship packages for students who wouldn't otherwise be
for students who wouldn't otherwise be
for students who wouldn't otherwise be able to afford it. Um they offer 50
able to afford it. Um they offer 50
able to afford it. Um they offer 50 different picture
different picture
different picture picture backgrounds and as a parent of a
picture backgrounds and as a parent of a
picture backgrounds and as a parent of a student who always wanted the special
student who always wanted the special
student who always wanted the special background and I was too cheap to pay
background and I was too cheap to pay
background and I was too cheap to pay for it, um I can appreciate appreciate
for it, um I can appreciate appreciate
for it, um I can appreciate appreciate that that option for families.
that that option for families.
that that option for families. Um they also offer the the the district
Um they also offer the the the district
Um they also offer the the the district a signing bonus of $2 per student and
a signing bonus of $2 per student and
a signing bonus of $2 per student and I'm hoping to be able to use those that
I'm hoping to be able to use those that
I'm hoping to be able to use those that signing bonus to get us a high-quality
signing bonus to get us a high-quality
signing bonus to get us a high-quality um badge ID printer.
um badge ID printer.
um badge ID printer. Our current one is no longer operable.
Our current one is no longer operable.
Our current one is no longer operable. Um and Geskus comes with a
Um and Geskus comes with a
Um and Geskus comes with a a you know, good references and is
a you know, good references and is
a you know, good references and is highly regarded. Both Hollis Brookline
highly regarded. Both Hollis Brookline
highly regarded. Both Hollis Brookline and Keene school districts provided uh
and Keene school districts provided uh
and Keene school districts provided uh references. Of course,
references. Of course,
references. Of course, they offer a 100% money-back guarantee,
they offer a 100% money-back guarantee,
they offer a 100% money-back guarantee, so I'm suggesting that the board goes
so I'm suggesting that the board goes
so I'm suggesting that the board goes with Geskus for next year.
with Geskus for next year.
with Geskus for next year. >> All right.
>> All right.
>> All right. Any questions or comments?
Any questions or comments?
Any questions or comments? >> Yeah, Rachel, thank you for um
>> Yeah, Rachel, thank you for um
>> Yeah, Rachel, thank you for um investigating this. This does look like
investigating this. This does look like
investigating this. This does look like a much
a much
a much better company or company did Do they
better company or company did Do they
better company or company did Do they realize how many free students they may
realize how many free students they may
realize how many free students they may have to be paying for in this district?
have to be paying for in this district?
have to be paying for in this district? >> No.
>> And
>> And >> [clears throat]
>> [clears throat]
>> [clears throat] >> you're you're not sharing that in
>> you're you're not sharing that in
>> you're you're not sharing that in flight.
Okay.
Okay. Uh may I have uh any other questions or
Uh may I have uh any other questions or
Uh may I have uh any other questions or comments?
comments?
comments? >> Great.
>> Great.
>> Great. >> May I have a motion
>> May I have a motion
>> May I have a motion to accept the recommendation for Geskus
to accept the recommendation for Geskus
to accept the recommendation for Geskus uh for Messianic's
uh for Messianic's
uh for Messianic's photography.
photography.
photography. >> I'll make that motion.
>> I'll make that motion.
>> I'll make that motion. >> I'll second.
>> I'll second.
>> I'll second. >> All in favor?
>> All in favor?
>> All in favor? >> Aye.
>> Aye.
>> Aye. >> Any opposed? Any abstentions? All right.
>> Any opposed? Any abstentions? All right.
>> Any opposed? Any abstentions? All right. Thank you, Rachel.
Thank you, Rachel.
Thank you, Rachel. Uh would you like to talk about the RFP
Uh would you like to talk about the RFP
Uh would you like to talk about the RFP for propane?
for propane?
for propane? >> Sure.
Um so, the district went out to bid for
Um so, the district went out to bid for propane suppliers. Uh, Craig did some
propane suppliers. Uh, Craig did some
propane suppliers. Uh, Craig did some direct solicitations in addition to post
direct solicitations in addition to post
direct solicitations in addition to post it on our Facebook and on on our
it on our Facebook and on on our
it on our Facebook and on on our website.
website.
website. Um, he solicited Eastern Propane, LNG,
Um, he solicited Eastern Propane, LNG,
Um, he solicited Eastern Propane, LNG, Tiradelli, Suburban, Haffner's and
Tiradelli, Suburban, Haffner's and
Tiradelli, Suburban, Haffner's and Rhymes, and we received two um proposals
Rhymes, and we received two um proposals
Rhymes, and we received two um proposals back. One from Superior Plus, which is
back. One from Superior Plus, which is
back. One from Superior Plus, which is also Rhymes,
also Rhymes,
also Rhymes, for $2.00 a gallon for a one-year
for $2.00 a gallon for a one-year
for $2.00 a gallon for a one-year contract or $1.99 a gallon for a
contract or $1.99 a gallon for a
contract or $1.99 a gallon for a two-year contract.
two-year contract.
two-year contract. And LNG Propane gave us $1.289 per
And LNG Propane gave us $1.289 per
And LNG Propane gave us $1.289 per gallon.
gallon.
gallon. Um, LNG is our current supplier and has
Um, LNG is our current supplier and has
Um, LNG is our current supplier and has been our supplier for several years. We
been our supplier for several years. We
been our supplier for several years. We are over overall satisfied with them,
are over overall satisfied with them,
are over overall satisfied with them, and the price cannot be beat. Um, so I'm
and the price cannot be beat. Um, so I'm
and the price cannot be beat. Um, so I'm recommending that we go with LNG Propane
recommending that we go with LNG Propane
recommending that we go with LNG Propane at the price of $1.20
at the price of $1.20
at the price of $1.20 uh, $1.289
uh, $1.289
uh, $1.289 per gallon
per gallon
per gallon for fiscal year '20.
for fiscal year '20.
for fiscal year '20. >> Any questions or comments?
>> Any questions or comments?
>> Any questions or comments? I have a motion request for LNG as our
I have a motion request for LNG as our
I have a motion request for LNG as our contractor.
Second?
Second? >> Second.
>> Second.
>> Second. >> All in favor?
>> All in favor?
>> All in favor? >> I.
>> I.
>> I. >> Any opposed? Any abstentions?
>> Any opposed? Any abstentions?
>> Any opposed? Any abstentions? Okay. Thank you very much.
Okay. Thank you very much.
Okay. Thank you very much. >> [clears throat]
>> [clears throat]
>> [clears throat] >> Ms. Anderson, you're dominating this
>> Ms. Anderson, you're dominating this
>> Ms. Anderson, you're dominating this agenda.
agenda.
agenda. And you're doing a very good job.
And you're doing a very good job.
And you're doing a very good job. >> [laughter]
>> [laughter]
>> [laughter] >> Do you want to talk about wood
>> Do you want to talk about wood
>> Do you want to talk about wood >> I do. It's a very exciting uh topic. Um
>> I do. It's a very exciting uh topic. Um
>> I do. It's a very exciting uh topic. Um again, we went out to bid on this, uh,
again, we went out to bid on this, uh,
again, we went out to bid on this, uh, posted on Facebook and on our website,
posted on Facebook and on our website,
posted on Facebook and on our website, and Craig also directly solicited a
and Craig also directly solicited a
and Craig also directly solicited a couple of companies.
couple of companies.
couple of companies. Um, we are in the same situation as we
Um, we are in the same situation as we
Um, we are in the same situation as we were last year, where there's really
were last year, where there's really
were last year, where there's really truly only one supplier in our region.
truly only one supplier in our region.
truly only one supplier in our region. Um, the other two near supplier
Um, the other two near supplier
Um, the other two near supplier suppliers are in Maine and Vermont, and
suppliers are in Maine and Vermont, and
suppliers are in Maine and Vermont, and they were not interested in providing a
they were not interested in providing a
they were not interested in providing a quote due to the distance.
quote due to the distance.
quote due to the distance. Um, so our sole bid we received from
Um, so our sole bid we received from
Um, so our sole bid we received from Lyme Green Heat is for $350 per ton,
Lyme Green Heat is for $350 per ton,
Lyme Green Heat is for $350 per ton, which is an increase of $27 per ton or
which is an increase of $27 per ton or
which is an increase of $27 per ton or about 8.36% over last year's pricing.
about 8.36% over last year's pricing.
about 8.36% over last year's pricing. Um, our fiscal year '27 budget can
Um, our fiscal year '27 budget can
Um, our fiscal year '27 budget can sustain this as long as usage is similar
sustain this as long as usage is similar
sustain this as long as usage is similar to prior years. Um, so I have no
to prior years. Um, so I have no
to prior years. Um, so I have no concerns there. So I'm looking for
concerns there. So I'm looking for
concerns there. So I'm looking for for approval for Lime Green Heat at $350
for approval for Lime Green Heat at $350
for approval for Lime Green Heat at $350 per ton for wood pellets.
per ton for wood pellets.
per ton for wood pellets. >> All right.
>> All right.
>> All right. Um, [snorts]
Um, [snorts]
Um, [snorts] may have a motion to
may have a motion to
may have a motion to regard RFP from Lime Green.
regard RFP from Lime Green.
regard RFP from Lime Green. >> I'll make that motion.
>> I'll make that motion.
>> I'll make that motion. >> Second.
>> Second.
>> Second. >> Second.
>> Second.
>> Second. >> All in favor?
>> All in favor?
>> All in favor? >> Aye.
>> Aye.
>> Aye. >> Any abstentions?
>> Any abstentions?
>> Any abstentions? All right. Thank you, Rachel.
All right. Thank you, Rachel.
All right. Thank you, Rachel. Uh, since you're on a roll, would you
Uh, since you're on a roll, would you
Uh, since you're on a roll, would you like to talk about grant management
like to talk about grant management
like to talk about grant management services?
services?
services? >> Yes.
>> Yes.
>> Yes. Um, so I'm seeking approval to renew our
Um, so I'm seeking approval to renew our
Um, so I'm seeking approval to renew our grant manager services contract with
grant manager services contract with
grant manager services contract with Diane Lejandra for next school year.
Diane Lejandra for next school year.
Diane Lejandra for next school year. Um, she's highly skilled, always
Um, she's highly skilled, always
Um, she's highly skilled, always available, um, and very accurate with
available, um, and very accurate with
available, um, and very accurate with her work, which is a huge thing
her work, which is a huge thing
her work, which is a huge thing uh, when you're dealing with federal
uh, when you're dealing with federal
uh, when you're dealing with federal money. Uh, her fiscal year 27 proposed
money. Uh, her fiscal year 27 proposed
money. Uh, her fiscal year 27 proposed contract is the same as prior years.
contract is the same as prior years.
contract is the same as prior years. She's She is asking for $70 per hour for
She's She is asking for $70 per hour for
She's She is asking for $70 per hour for remote work, $75 per hour for in
remote work, $75 per hour for in
remote work, $75 per hour for in district when she has to travel here. I
district when she has to travel here. I
district when she has to travel here. I believe she lives up in the Plymouth
believe she lives up in the Plymouth
believe she lives up in the Plymouth area. So she does not frequently come
area. So she does not frequently come
area. So she does not frequently come down, so most of her work
down, so most of her work
down, so most of her work is remote.
is remote.
is remote. Um, she is a paid contractor and
Um, she is a paid contractor and
Um, she is a paid contractor and receives a 1099 at the end of the year,
receives a 1099 at the end of the year,
receives a 1099 at the end of the year, so we don't pay any additional fringe
so we don't pay any additional fringe
so we don't pay any additional fringe taxes or benefits or anything like that.
taxes or benefits or anything like that.
taxes or benefits or anything like that. that.
that.
that. Um, and our our budget can sustain it.
Um, and our our budget can sustain it.
Um, and our our budget can sustain it. We are looking at a budget of $28,000
We are looking at a budget of $28,000
We are looking at a budget of $28,000 for
for
for next year and our year-to-date in this
next year and our year-to-date in this
next year and our year-to-date in this current year is roughly 21,000. So I'm
current year is roughly 21,000. So I'm
current year is roughly 21,000. So I'm seeking approval, um, to waive the
seeking approval, um, to waive the
seeking approval, um, to waive the multi-multiple bid quote policy and to
multi-multiple bid quote policy and to
multi-multiple bid quote policy and to enter into a contract with Diane
enter into a contract with Diane
enter into a contract with Diane Lejandra for grant
Lejandra for grant
Lejandra for grant grant management services.
grant management services.
grant management services. >> All right.
>> All right.
>> All right. May I have a motion to waive the
May I have a motion to waive the
May I have a motion to waive the multiple bid policy
multiple bid policy
multiple bid policy policy and enter in
policy and enter in
policy and enter in >> I'll make that motion.
>> I'll make that motion.
>> I'll make that motion. >> I have a second. All in favor?
>> Aye.
>> Aye. >> Any opposed? Any abstentions? Okay.
>> Any opposed? Any abstentions? Okay.
>> Any opposed? Any abstentions? Okay. Thank you very much.
Craig, do you want to talk about end of
Craig, do you want to talk about end of the year funds?
Facilities
Facilities vendor selection.
vendor selection.
vendor selection. >> Yes, all but
book of pricing. Um
book of pricing. Um I'll try and be as quick as p-
possible.
possible. >> Give us the highlights.
>> Give us the highlights.
>> Give us the highlights. >> Yes.
So uh any of the facility approved in
So uh any of the facility approved in the May school board
meeting.
meeting. Um
Um
Um so this would be the uh
uh all the the projects that are over
uh all the the projects that are over $5,000 requiring our multi-front the
$5,000 requiring our multi-front the
$5,000 requiring our multi-front the estimated cost of
all the the over $5,000 projects. It was
all the the over $5,000 projects. It was uh given the fund
you know you know my guess is uh in last
you know you know my guess is uh in last month's meeting was $221,225.
It dugout wall repair and floor at the
It dugout wall repair and floor at the high school.
high school.
high school. I got three quotes from folks. Uh
I got three quotes from folks. Uh
I got three quotes from folks. Uh and I am recommending Knox Concrete
and I am recommending Knox Concrete
and I am recommending Knox Concrete Construction at uh $8,500.
Um the least expensive and they are a
Um the least expensive and they are a current vendor and have done great work
current vendor and have done great work
current vendor and have done great work for us in the past.
for us in the past.
for us in the past. Um replace
Um replace
Um replace thing the fire alarm system at High
thing the fire alarm system at High
thing the fire alarm system at High Bridge Hill.
Bridge Hill.
Bridge Hill. Uh I did get three quotes. I got one,
Uh I did get three quotes. I got one,
Uh I did get three quotes. I got one, two, three. I I take
two, three. I I take
two, three. I I take that back. I got four quotes. Um
that back. I got four quotes. Um
that back. I got four quotes. Um we we did advertise
we we did advertise
we we did advertise uh all our summer projects. Uh
businesses looking to come in and quote.
businesses looking to come in and quote. So those four prices
prices uh my recommendation is to go
prices uh my recommendation is to go with First
with First
with First Alarm and Electrical Services at
Alarm and Electrical Services at
Alarm and Electrical Services at $48,000.
$48,000.
$48,000. Um is the the least expensive
Um is the the least expensive
Um is the the least expensive I have not used him as a vendor, but did
I have not used him as a vendor, but did
I have not used him as a vendor, but did reach out to uh
reach out to uh
reach out to uh you know, folks other school districts
you know, folks other school districts
you know, folks other school districts that he works with. Get a great
uh replacing the fire alarm system at
uh replacing the fire alarm system at the science and tech building of the
the science and tech building of the
the science and tech building of the high school.
school. Again, got four quotes for this
school. Again, got four quotes for this and I am recommending American Security
and I am recommending American Security
and I am recommending American Security and Fire
at $9,950. Uh they are current vendor.
at $9,950. Uh they are current vendor. Uh again, the low bidder.
Trying to group both of these together
Trying to group both of these together and use one vendor, but uh trying to be
and use one vendor, but uh trying to be
and use one vendor, but uh trying to be fiscally responsible.
fiscally responsible.
fiscally responsible. You know, and they're both great
You know, and they're both great
You know, and they're both great companies as far as I can see. So, just
just went with the saving the saving the
just went with the saving the saving the money option for the district. Um worked
money option for the district. Um worked
money option for the district. Um worked out this way.
out this way.
out this way. Just real quick
Just real quick
Just real quick quick on those two Yes, two vendors just
quick on those two Yes, two vendors just
quick on those two Yes, two vendors just There's not going to be They're actually
There's not going to be They're actually
There's not going to be They're actually had both quoted using the exact
had both quoted using the exact
had both quoted using the exact same system
same system
same system um
um
um for for replacement. So, and it's
Installing the system is one thing. We
Installing the system is one thing. We still have a company that monitors all
still have a company that monitors all
still have a company that monitors all these systems. So, that that as of now
these systems. So, that that as of now
these systems. So, that that as of now would not
would not
would not change.
change.
change. Uh
Uh
Uh the well system repairs across the
the well system repairs across the
the well system repairs across the district um
district um
district um I did receive
I did receive
I did receive receive a quote from Caswell Pump um for
receive a quote from Caswell Pump um for
receive a quote from Caswell Pump um for $25,380
$25,380
$25,380 for all the work on the three different
for all the work on the three different
for all the work on the three different system.
system.
system. systems.
systems.
systems. Um I am asking that we waive the the
Um I am asking that we waive the the
Um I am asking that we waive the the three quotes.
three quotes.
three quotes. Uh
Caswell Pump was has been involved in
Caswell Pump was has been involved in all of our well systems from the
all of our well systems from the
all of our well systems from the beginning. He knows the history of them.
beginning. He knows the history of them.
beginning. He knows the history of them. He knows where everything is.
He knows where everything is.
He knows where everything is. Uh he is an incredible vendor for us to
Uh he is an incredible vendor for us to
Uh he is an incredible vendor for us to work with. He comes same day if we have
work with. He comes same day if we have
work with. He comes same day if we have issues.
issues.
issues. Uh so, I'm hoping
Uh so, I'm hoping
Uh so, I'm hoping knowledge of our systems.
For that, recommending Weatherbee
For that, recommending Weatherbee Plumbing and Heating at $20,600.
Current vendor of ours, they were the
Current vendor of ours, they were the the lowest price
the lowest price
the lowest price and they do great.
Super happy with them as a vendor.
Super happy with them as a vendor. Heat exchanger at High
bridge.
bridge. Again, three price dollars, again lowest
Again, three price dollars, again lowest
Again, three price dollars, again lowest price.
Current vendor.
Current vendor. Replacing hot water expansion tank and
Replacing hot water expansion tank and
Replacing hot water expansion tank and check valve
at High Bridge,
at High Bridge, Weatherbee Plumbing and Heating at
Weatherbee Plumbing and Heating at
Weatherbee Plumbing and Heating at $5,500.
Same reasoning.
Same reasoning. Hydrofracking of the two wells at
Hydrofracking of the two wells at
Hydrofracking of the two wells at Boynton.
and Capital Well.
and Capital Well. Did not receive quotes by all vendors.
Who has experience working with all
Who has experience working with all these guys.
these guys.
these guys. Contoocook has the equipment
Contoocook has the equipment
Contoocook has the equipment we need. If you know the location of our
we need. If you know the location of our
we need. If you know the location of our wells at Boynton, it's like up in the
wells at Boynton, it's like up in the
wells at Boynton, it's like up in the woods, up the hill.
woods, up the hill.
woods, up the hill. And is is huge, you know, they do them
And is is huge, you know, they do them
And is is huge, you know, they do them in a lot of open areas.
Contoocook is one of the only companies
Contoocook is one of the only companies that has
that has
that has a smaller size vehicle to get up there
a smaller size vehicle to get up there
a smaller size vehicle to get up there and do the work that we need. So again,
and do the work that we need. So again,
and do the work that we need. So again, I was hoping to where I didn't get two
I was hoping to where I didn't get two
I was hoping to where I didn't get two other quotes. Did I did reach out, but
other quotes. Did I did reach out, but
other quotes. Did I did reach out, but hoping we could use them as the sole
hoping we could use them as the sole
hoping we could use them as the sole source provider.
source provider.
source provider. Replacing the AC system in the MRHS.
Replacing the AC system in the MRHS.
Replacing the AC system in the MRHS. It's a computer lab room 347. Three
It's a computer lab room 347. Three
It's a computer lab room 347. Three quotes, uh recommending Webb Plumbing &
quotes, uh recommending Webb Plumbing &
quotes, uh recommending Webb Plumbing & Heating at $16,100.
Heating at $16,100.
Heating at $16,100. Least expensive by far and again a
Least expensive by far and again a
Least expensive by far and again a current vendor
current vendor
current vendor under that does great work for us.
under that does great work for us.
under that does great work for us. The tinted safety film on classroom
The tinted safety film on classroom
The tinted safety film on classroom doors across the district. Uh this is
doors across the district. Uh this is
doors across the district. Uh this is uh
uh
uh got one, two, three quotes and
got one, two, three quotes and
got one, two, three quotes and recommending New Hampshire Tint for 11
recommending New Hampshire Tint for 11
recommending New Hampshire Tint for 11 $11,400.
$11,400.
$11,400. Uh they were they were the lowest price
Uh they were they were the lowest price
Uh they were they were the lowest price uh by far.
uh by far.
uh by far. Um
Um
Um That's that.
That's that.
That's that. Uh door replacements
Uh door replacements
Uh door replacements at both uh
at both uh
at both uh at High Bridge. Three quotes
at High Bridge. Three quotes
at High Bridge. Three quotes recommending Dependable Lock at $6,346.
recommending Dependable Lock at $6,346.
recommending Dependable Lock at $6,346. Uh they are
Uh they are
Uh they are um
um
um and also uh replacements at BMS.
and also uh replacements at BMS.
and also uh replacements at BMS. Got three Dependable Lock for $5,500.
Got three Dependable Lock for $5,500.
Got three Dependable Lock for $5,500. Uh
Uh
Uh lowest pricing on on all those.
lowest pricing on on all those.
lowest pricing on on all those. And lastly, the purchase of district
And lastly, the purchase of district
And lastly, the purchase of district radios.
radios.
radios. Uh we have one quote from Heilman
Uh we have one quote from Heilman
Uh we have one quote from Heilman Security $12,704.23.
Security $12,704.23.
Security $12,704.23. That would get us 77 radios
That would get us 77 radios
That would get us 77 radios uh at his pricing. Uh
uh at his pricing. Uh
uh at his pricing. Uh I I
I I
I I We Heilman Security we we as our as our
We Heilman Security we we as our as our
We Heilman Security we we as our as our primary safety to do the training and
primary safety to do the training and
primary safety to do the training and meet with us and stuff. So I was hoping
meet with us and stuff. So I was hoping
meet with us and stuff. So I was hoping we could as a sole source provider to to
we could as a sole source provider to to
we could as a sole source provider to to supply those radios for us as well.
supply those radios for us as well.
supply those radios for us as well. Uh and looking at all my reckons, uh
Uh and looking at all my reckons, uh
Uh and looking at all my reckons, uh cost for these projects would be at
cost for these projects would be at
cost for these projects would be at $199,613.23,
which is about $21,000
which is about $21,000 in in savings as than originally quoted.
in in savings as than originally quoted.
in in savings as than originally quoted. >> If I may, I just want to add uh Heilman
>> If I may, I just want to add uh Heilman
>> If I may, I just want to add uh Heilman Security provided the the initial
Security provided the the initial
Security provided the the initial allotment of radio. And so going with
allotment of radio. And so going with
allotment of radio. And so going with them again
them again
them again also provides the interface that we're
also provides the interface that we're
also provides the interface that we're looking for across the district.
looking for across the district.
looking for across the district. >> Happy to entertain any questions on
>> Happy to entertain any questions on
>> Happy to entertain any questions on this.
this.
this. >> Any comments or questions?
I want to say I appreciate
I want to say I appreciate the effort work that goes into securing
the effort work that goes into securing
the effort work that goes into securing multiple bids.
multiple bids.
multiple bids. There's a lot to be said for being able
There's a lot to be said for being able
There's a lot to be said for being able to stay with vendors that you've had
to stay with vendors that you've had
to stay with vendors that you've had good experience with.
good experience with.
good experience with. And
And
And and it's nice to see that
and it's nice to see that
and it's nice to see that it also the lowest price. So you you
it also the lowest price. So you you
it also the lowest price. So you you you got two for one there.
you got two for one there.
you got two for one there. So may I have a
So may I have a
So may I have a to accept the entire slate
to accept the entire slate
to accept the entire slate of contracts that
of contracts that
of contracts that Mr. Reynolds has presented?
Mr. Reynolds has presented?
Mr. Reynolds has presented? >> So moved.
>> So moved.
>> So moved. >> Second?
>> Second?
>> Second? >> I'll second.
>> I'll second.
>> I'll second. >> All in favor?
>> All in favor?
>> All in favor? >> Aye.
>> Aye.
>> Aye. >> Any Any abstentions?
>> Any Any abstentions?
>> Any Any abstentions? Thank you, Mr. Reynolds.
Thank you, Mr. Reynolds.
Thank you, Mr. Reynolds. >> Thank you.
>> Thank you.
>> Thank you. >> Um I think you have the next one up,
>> Um I think you have the next one up,
>> Um I think you have the next one up, project vendor selection.
project vendor selection.
project vendor selection. >> Yes. Uh so built into my FY27 facilities
>> Yes. Uh so built into my FY27 facilities
>> Yes. Uh so built into my FY27 facilities budget are um
budget are um
budget are um three projects.
three projects.
three projects. Uh first one um
Uh first one um
Uh first one um at both high school and the middle
at both high school and the middle
at both high school and the middle school, uh we have flooring replacements
school, uh we have flooring replacements
school, uh we have flooring replacements built into the budget. Uh so I reached
built into the budget. Uh so I reached
built into the budget. Uh so I reached out for pricing on
out for pricing on
out for pricing on on these items. Uh received four prices
on these items. Uh received four prices
on these items. Uh received four prices [snorts]
[snorts]
[snorts] um from
um from
um from uh ranging from $16,000 at the middle
uh ranging from $16,000 at the middle
uh ranging from $16,000 at the middle school, ranging from, you know, roughly
school, ranging from, you know, roughly
school, ranging from, you know, roughly $16,000
$16,000
$16,000 dollars
dollars
dollars up to almost $34,000.
up to almost $34,000.
up to almost $34,000. Uh and at the high school around $20,000
Uh and at the high school around $20,000
Uh and at the high school around $20,000 up to about $39,000. So I'm looking for
up to about $39,000. So I'm looking for
up to about $39,000. So I'm looking for uh action of the board to approve move
uh action of the board to approve move
uh action of the board to approve move um Arc Flooring and Tile as the selected
um Arc Flooring and Tile as the selected
um Arc Flooring and Tile as the selected vendor as they were the lowest bid on
vendor as they were the lowest bid on
vendor as they were the lowest bid on both project
both project
both project projects at the middle school and high
projects at the middle school and high
projects at the middle school and high school.
school.
school. >> All right. May I have a motion to accept
>> All right. May I have a motion to accept
>> All right. May I have a motion to accept the art foreign and tile as a
the art foreign and tile as a
the art foreign and tile as a project vendor.
project vendor.
project vendor. May I have a second?
May I have a second?
May I have a second? >> Second.
>> Second.
>> Second. >> All in favor?
>> All in favor?
>> All in favor? >> Aye.
>> Aye.
>> Aye. >> Any opposed? Any abstentions?
>> Any opposed? Any abstentions?
>> Any opposed? Any abstentions? All right, Craig, you have that.
All right, Craig, you have that.
All right, Craig, you have that. >> Yeah, uh next is
>> Yeah, uh next is
>> Yeah, uh next is a paving project at the middle school.
a paving project at the middle school.
a paving project at the middle school. So, this was the is the driveway up to
So, this was the is the driveway up to
So, this was the is the driveway up to the
the
the sports field that is severely
sports field that is severely
sports field that is severely deteriorated. Uh got three quotes, uh
deteriorated. Uh got three quotes, uh
deteriorated. Uh got three quotes, uh JDK JDK Pavement, Champion Paving
JDK JDK Pavement, Champion Paving
JDK JDK Pavement, Champion Paving and Shattuck Paving.
and Shattuck Paving.
and Shattuck Paving. Uh and I'm seeking action of the board
Uh and I'm seeking action of the board
Uh and I'm seeking action of the board to approve the proposal from JDK
to approve the proposal from JDK
to approve the proposal from JDK Pavement
Pavement
Pavement as a selected vendor for $11,010.
as a selected vendor for $11,010.
as a selected vendor for $11,010. >> All right, may I have a motion for that?
>> All right, may I have a motion for that?
>> All right, may I have a motion for that? Second?
Second?
Second? >> Second.
>> Second.
>> Second. >> All in favor?
>> All in favor?
>> All in favor? >> Aye.
>> Aye.
>> Aye. >> Any opposed? Any abstentions? Okay. You
>> Any opposed? Any abstentions? Okay. You
>> Any opposed? Any abstentions? Okay. You have that.
have that.
have that. >> And and lastly,
>> And and lastly,
>> And and lastly, concrete project the front entrance of
concrete project the front entrance of
concrete project the front entrance of High Bridge. Um
High Bridge. Um
High Bridge. Um I think last year the year before we did
I think last year the year before we did
I think last year the year before we did the the main entrance area was pretty
the the main entrance area was pretty
the the main entrance area was pretty deteriorated. Now, the wings of that
deteriorated. Now, the wings of that
deteriorated. Now, the wings of that front entrance uh kind of took a beating
front entrance uh kind of took a beating
front entrance uh kind of took a beating this this winter and uh are becoming
this this winter and uh are becoming
this this winter and uh are becoming very unsafe. So,
very unsafe. So,
very unsafe. So, um we'll be replacing the
um we'll be replacing the
um we'll be replacing the concrete the wings of that uh building.
concrete the wings of that uh building.
concrete the wings of that uh building. Got three prices. Uh Knox Concrete
Got three prices. Uh Knox Concrete
Got three prices. Uh Knox Concrete Construction, DSL Concrete, uh and
Construction, DSL Concrete, uh and
Construction, DSL Concrete, uh and Liberty Custom Carpentry. Um seeking
Liberty Custom Carpentry. Um seeking
Liberty Custom Carpentry. Um seeking action of the board to approve the
action of the board to approve the
action of the board to approve the proposal from DSL Concrete as the
proposal from DSL Concrete as the
proposal from DSL Concrete as the selected vendor for $8,000.
selected vendor for $8,000.
selected vendor for $8,000. Uh they they were the least expensive
Uh they they were the least expensive
Uh they they were the least expensive and
and
and uh they actually did the the previous
uh they actually did the the previous
uh they actually did the the previous concrete work as well. So,
concrete work as well. So,
concrete work as well. So, >> All right, may I have a motion to
>> All right, may I have a motion to
>> All right, may I have a motion to approve the DSL contract?
approve the DSL contract?
approve the DSL contract? Second?
Second?
Second? >> Second.
>> Second.
>> Second. >> All in favor?
>> All in favor?
>> All in favor? >> Aye.
>> Aye.
>> Aye. >> No opposed and
>> No opposed and
>> No opposed and >> Thank you.
>> Thank you.
>> Thank you. >> Thank you.
>> Thank you.
>> Thank you. All right. Craig, I'm considering this
All right. Craig, I'm considering this
All right. Craig, I'm considering this the first meeting of the facilities
the first meeting of the facilities
the first meeting of the facilities committee.
>> So moved.
>> So moved. >> All right. Thank you.
>> All right. Thank you.
>> All right. Thank you. Ms. Gray, do you want to talk about memo
Ms. Gray, do you want to talk about memo
Ms. Gray, do you want to talk about memo HB 1300 and HB 1610?
HB 1300 and HB 1610?
HB 1300 and HB 1610? >> I I don't I don't know if I want to, but
>> I I don't I don't know if I want to, but
>> I I don't I don't know if I want to, but I but I certainly will. So, um we
I but I certainly will. So, um we
I but I certainly will. So, um we received a memorandum from from
received a memorandum from from
received a memorandum from from Sule Leslie Kider SeeWord and Looman.
Sule Leslie Kider SeeWord and Looman.
Sule Leslie Kider SeeWord and Looman. Um regarding HB 1300
Um regarding HB 1300
Um regarding HB 1300 uh HB
uh HB
uh HB 1610
1610
1610 uh
uh
uh HB 1300 is
HB 1300 is
HB 1300 is establishes a decision to be voted on
establishes a decision to be voted on
establishes a decision to be voted on during
during
during state's general election.
state's general election.
state's general election. Um it's it's a three fiscal into a
Um it's it's a three fiscal into a
Um it's it's a three fiscal into a effect fiscal year 2028.
effect fiscal year 2028.
effect fiscal year 2028. The cap essentially is the
The cap essentially is the
The cap essentially is the levy minus capital bond cost plus
levy minus capital bond cost plus
levy minus capital bond cost plus uh
uh
uh inflation plus the 30 growth.
inflation plus the 30 growth.
inflation plus the 30 growth. So, so there's some short-sightedness
So, so there's some short-sightedness
So, so there's some short-sightedness there, right? If
there, right? If
there, right? If if I got a family who moves in to a home
if I got a family who moves in to a home
if I got a family who moves in to a home that's exist-
that's exist-
that's exist- -isting and there were no children there
-isting and there were no children there
-isting and there were no children there and they're only there for the number of
and they're only there for the number of
and they're only there for the number of chil-
chil-
chil- -children that are coming into a
-children that are coming into a
-children that are coming into a district in this in this cap. That's
district in this in this cap. That's
district in this in this cap. That's just the the first thing as I start to
just the the first thing as I start to
just the the first thing as I start to think through this, but it also removes
think through this, but it also removes
think through this, but it also removes uh removes some some uh have already
uh removes some some uh have already
uh removes some some uh have already been voted on by by the local local
been voted on by by the local local
been voted on by by the local local taxpayers historically. And then HB 1610
taxpayers historically. And then HB 1610
taxpayers historically. And then HB 1610 to vote annually on whether to allow
to vote annually on whether to allow
to vote annually on whether to allow retainage of the year-end unassigned
retainage of the year-end unassigned
retainage of the year-end unassigned general funds.
general funds.
general funds. This is a limit on the amount
This is a limit on the amount
This is a limit on the amount it to be retained at 3% of the current
it to be retained at 3% of the current
it to be retained at 3% of the current fiscal year's budget appropriation. Any
fiscal year's budget appropriation. Any
fiscal year's budget appropriation. Any approved retained unassigned general
approved retained unassigned general
approved retained unassigned general fund
fund
fund can be expended.
can be expended.
can be expended. Um so, this means that all fund
Um so, this means that all fund
Um so, this means that all fund balances, authorizations
balances, authorizations
balances, authorizations previously approved by the adoption of
previously approved by the adoption of
previously approved by the adoption of RSA RSA 184 180 198 4-B 2 will be
RSA RSA 184 180 198 4-B 2 will be
RSA RSA 184 180 198 4-B 2 will be rescinded. So, assigned general
rescinded. So, assigned general
rescinded. So, assigned general uh funds still retained by the district
uh funds still retained by the district
uh funds still retained by the district at midnight June 30, 20 would be
at midnight June 30, 20 would be
at midnight June 30, 20 would be considered revenue for fiscal year 27.
considered revenue for fiscal year 27.
considered revenue for fiscal year 27. Um and essentially that goes back to the
Um and essentially that goes back to the
Um and essentially that goes back to the taxpayer um to reduce the amount of
taxpayer um to reduce the amount of
taxpayer um to reduce the amount of taxes that needs to be raised for 2027.
taxes that needs to be raised for 2027.
taxes that needs to be raised for 2027. Um so, [clears throat]
Um so, [clears throat]
Um so, [clears throat] in conversation or in in thinking about
in conversation or in in thinking about
in conversation or in in thinking about this, uh many districts have sent some
this, uh many districts have sent some
this, uh many districts have sent some some uh boards have been working with
some uh boards have been working with
some uh boards have been working with their superintendents and sending notice
their superintendents and sending notice
their superintendents and sending notice to the legislature about it. I've
to the legislature about it. I've
to the legislature about it. I've reached out about that recently. Um
reached out about that recently. Um
reached out about that recently. Um and the way that we see it internally is
and the way that we see it internally is
and the way that we see it internally is there are a couple of options. One,
there are a couple of options. One,
there are a couple of options. One, we let this play out as going to be.
we let this play out as going to be.
we let this play out as going to be. Two, we very quickly establish a plan um
Two, we very quickly establish a plan um
Two, we very quickly establish a plan um before you tonight on how to spend what
before you tonight on how to spend what
before you tonight on how to spend what we have retained, which is about
we have retained, which is about
we have retained, which is about $299,000.
$299,000.
$299,000. Um
Um
Um and ultimately the third is we
and ultimately the third is we
and ultimately the third is we intentionally return the funds to the
intentionally return the funds to the
intentionally return the funds to the tax um so,
tax um so,
tax um so, uh that's really for the board's
uh that's really for the board's
uh that's really for the board's consideration.
>> Any thoughts,
>> Any thoughts, members?
members?
members? >> It's a lot of information.
>> It's a lot of information.
>> It's a lot of information. >> Yes.
>> Yes.
>> Yes. >> Excuse me.
>> Excuse me.
>> Excuse me. Um
Is there a timeline in terms of when we
Is there a timeline in terms of when we have to
have to
have to propose? Is it tonight?
propose? Is it tonight?
propose? Is it tonight? >> Yeah, you we we only have if if the
>> Yeah, you we we only have if if the
>> Yeah, you we we only have if if the board were going to choose
board were going to choose
board were going to choose is the second option, which is to devise
is the second option, which is to devise
is the second option, which is to devise a plan to spend the the retained balance
a plan to spend the the retained balance
a plan to spend the the retained balance that we currently
that we currently
that we currently currently have, um we would we would
currently have, um we would we would
currently have, um we would we would need to have those expenditures to you
need to have those expenditures to you
need to have those expenditures to you and then we would likely
and then we would likely
and then we would likely have to call another meeting to present
have to call another meeting to present
have to call another meeting to present those those findings. It's It's a highly
those those findings. It's It's a highly
those those findings. It's It's a highly unlikely uh
unlikely uh
unlikely uh it scenario quite frankly um for us to
it scenario quite frankly um for us to
it scenario quite frankly um for us to pull off with with the time that we have
pull off with with the time that we have
pull off with with the time that we have left. Um I
left. Um I
left. Um I Frank doesn't want to add this to his
Frank doesn't want to add this to his
Frank doesn't want to add this to his his quotes and bids, I'm sure. We'll
his quotes and bids, I'm sure. We'll
his quotes and bids, I'm sure. We'll We'll do what the board uh
We'll do what the board uh
We'll do what the board uh uh prefers.
uh prefers.
uh prefers. Um we can see how this plays out. There
Um we can see how this plays out. There
Um we can see how this plays out. There There as I said, there are voices
There as I said, there are voices
There as I said, there are voices voices out there around this and and the
voices out there around this and and the
voices out there around this and and the the detrimental impact. People are
the detrimental impact. People are
the detrimental impact. People are paying attention and so this may
paying attention and so this may
paying attention and so this may may
that they want to re- they want to um
that they want to re- they want to um return those funds. So, I just want to
return those funds. So, I just want to
return those funds. So, I just want to clarify
that Thank you. The governor has not
that Thank you. The governor has not signed it yet. So, if the governor signs
signed it yet. So, if the governor signs
signed it yet. So, if the governor signs it, then we're in that si-
situation. Yes. Some districts right now
situation. Yes. Some districts right now are planning ahead and saying, "Well, if
are planning ahead and saying, "Well, if
are planning ahead and saying, "Well, if the governor signs it, I'll
I'm going to spend that retained fund
I'm going to spend that retained fund balance now on something that I know I
balance now on something that I know I
balance now on something that I know I need cuz I'm not going to get that I'm
need cuz I'm not going to get that I'm
need cuz I'm not going to get that I'm not sure if I
recommend that necessarily. I think
recommend that necessarily. I think there's a transparency issue there
there's a transparency issue there
there's a transparency issue there and I know our commu-
community is very sensitive to that.
community is very sensitive to that. Um but we
Um but we
Um but we the governor sign-
signs it. I have contacted the
signs it. I have contacted the governor's office and just explained the
governor's office and just explained the
governor's office and just explained the impacts of it. I didn't
urge her to do either way, but I
urge her to do either way, but I explained to her what that would do to
explained to her what that would do to
explained to her what that would do to us. It would
Also, it it's essentially our emergency
Also, it it's essentially our emergency piggy bank if something were to happen
piggy bank if something were to happen
piggy bank if something were to happen during the school year
that we haven't budgeted for, we're
that we haven't budgeted for, we're allowed to access those funds.
allowed to access those funds.
allowed to access those funds. So,
again, it's up to the board how you want
again, it's up to the board how you want to handle it, but um to the governor, do
to handle it, but um to the governor, do
to handle it, but um to the governor, do we
we
we >> I believe it's
sitting on her desk. It's It's in the
sitting on her desk. It's It's in the pile of bills that have been passed by
pile of bills that have been passed by
pile of bills that have been passed by both bodies and
Just waiting.
Just waiting. >> Just waiting.
>> Just waiting.
>> Just waiting. >> Whether she takes action on it or not.
>> Whether she takes action on it or not.
>> Whether she takes action on it or not. I don't know if Steve has more
insight on that.
insight on that. >> I I think it's close to the desk. I
>> I I think it's close to the desk. I
>> I I think it's close to the desk. I think there are two main issues. One is
think there are two main issues. One is
think there are two main issues. One is that
it's going to take a supermajority to
it's going to take a supermajority to pass on the ballot to approve it.
pass on the ballot to approve it.
pass on the ballot to approve it. Secondly, she can not
not not sign it and it can go into
not not sign it and it can go into effect simply by leaving it on her desk.
desk.
desk. >> So, what
>> So, what
>> So, what >> The governor ends it, but if she does
>> The governor ends it, but if she does
>> The governor ends it, but if she does nothing and
it just sits there and it passes this
it just sits there and it passes this the number of days from the time the
the number of days from the time the
the number of days from the time the bill
>> in short order.
>> in short order. >> One one component, right? There are two
two different bills.
two different bills. >> The tax cap requires a 3/5.
>> The tax cap requires a 3/5.
>> The tax cap requires a 3/5. >> 3/5.
>> 3/5.
>> 3/5. >> The in the current
our fund balance it's just a matter of
our fund balance it's just a matter of the governor signing it.
the governor signing it.
the governor signing it. >> Correct.
>> Correct.
>> Correct. >> And that becomes
>> in in a committee
>> in in a committee >> What is the time frame on that?
taking action
taking action >> I mean in the federal level thing. I'm
>> I mean in the federal level thing. I'm
>> I mean in the federal level thing. I'm not sure
I mean, normally it's done for political
I mean, normally it's done for political reasons that you
will take you right. But
will take you right. But given where we are in time,
I I I would just say how it plays out is
I I I would just say how it plays out is probably our only option.
>> Yeah, I would tend to agree. I don't
>> Yeah, I would tend to agree. I don't think we're in a position where
we can voluntarily give it up.
we can voluntarily give it up. >> A lot of the agencies in the
state will because they lose the money
state will because they lose the money if they don't spend it. If they
And they spend all this money and so
And they spend all this money and so that's usually not a good option.
that's usually not a good option.
that's usually not a good option. >> No.
No.
No. >> At all.
>> At all.
>> At all. >> No.
>> No.
>> No. >> [clears throat]
>> We need to vote on
>> We need to vote on that. Is that an action we need to
that. Is that an action we need to
that. Is that an action we need to >> I think we need to give some
some guidance to to the leadership.
some guidance to to the leadership. Um, you know, I
I tend
I tend I'm probably
I'm probably
I'm probably least knowledgeable
about this our tax cap. Um,
about this our tax cap. Um, I
I go with what what the discussion so
I go with what what the discussion so far is just
Just to be clear.
Just to be clear. >> No, I agree with you on that.
>> No, I agree with you on that.
>> No, I agree with you on that. >> I don't think so.
>> I don't think so.
>> I don't think so. >> All right. I think we're in con-
consensus?
consensus? >> Yeah. Okay.
>> Yeah. Okay.
>> Yeah. Okay. >> What I'm hearing from this is the same
>> What I'm hearing from this is the same
>> What I'm hearing from this is the same from Massachusetts.
This is the government into it or
This is the government into it or >> [clears throat]
>> [clears throat]
>> [clears throat] >> whatever. So, going to happen they have
>> whatever. So, going to happen they have
>> whatever. So, going to happen they have to
>> Yeah.
>> Yeah. >> There's a lot of pushback on that
and local control.
and local control. >> Sounds like it could be a mess.
>> Sounds like it could be a mess.
>> Sounds like it could be a mess. >> And for
a real solid reason and
a real solid reason and um, you know, but I
um, you know, but I
um, you know, but I see. So, wait and see.
see. So, wait and see.
see. So, wait and see. >> All right.
>> All right.
>> All right. >> It will
improvement project. We could do
improvement project. We could do something like that, but again, I think
something like that, but again, I think
something like that, but again, I think it it's not um
it's not a transparent option. It's a
it's not a transparent option. It's a rush to to judgment option and and it
rush to to judgment option and and it
rush to to judgment option and and it just doesn't feel good
to do that. So,
to do that. So, um ready for the next item, Mr. Chair?
um ready for the next item, Mr. Chair?
um ready for the next item, Mr. Chair? >> the only
>> the only
>> the only for Capturing Kids Hearts?
for Capturing Kids Hearts?
for Capturing Kids Hearts? >> Yes. So, Capturing Kids Hearts as a a
>> Yes. So, Capturing Kids Hearts as a a
>> Yes. So, Capturing Kids Hearts as a a grant-funded initiative for
grant-funded initiative for
grant-funded initiative for middle school and we'll bring uh a
middle school and we'll bring uh a
middle school and we'll bring uh a couple of a team from each of the other
couple of a team from each of the other
couple of a team from each of the other buildings to this 2-day training
buildings to this 2-day training
buildings to this 2-day training and this year-long initiative. Um in
and this year-long initiative. Um in
and this year-long initiative. Um in order to make that happen, we um
order to make that happen, we um
order to make that happen, we um have to
have to
have to uh make an adjustment. Typically at the
uh make an adjustment. Typically at the
uh make an adjustment. Typically at the start of the school year, and an
start of the school year, and an
start of the school year, and an approved calendar has
three days. Two of those are
three days. Two of those are professional development days, and one
professional development days, and one
professional development days, and one of those is a teacher setup day.
Okay. And Principal Mr. Clark, um he was
Okay. And Principal Mr. Clark, um he was willing to forego his principal
the staff was a resounding absolutely
the staff was a resounding absolutely not. We needed We needed administrator
not. We needed We needed administrator
not. We needed We needed administrator day.
Okay. And so, they suggested this plan
Okay. And so, they suggested this plan that actually it is moved um
In exchange for the 7th March as a
In exchange for the 7th March as a professional
professional development day back to
professional development day back to back and so it's
uh participate on March I need um board
uh participate on March I need um board chair's approval.
pass that over if
pass that over if It applies to
um
um who are going to participate. We would
who are going to participate. We would
who are going to participate. We would We would consider how that's going to
impact them as well.
impact them as well. >> So, are you looking for board approval
>> So, are you looking for board approval
>> So, are you looking for board approval on this?
on this?
on this? >> I I'm
looking for the board to allow you to
looking for the board to allow you to sign, Mr. Chair.
sign, Mr. Chair.
sign, Mr. Chair. >> Okay. I have a motion to allow me to
>> Okay. I have a motion to allow me to
>> Okay. I have a motion to allow me to sign
this agreement.
this agreement. >> I
>> I
>> I >> I
>> I
>> I >> I
>> [laughter]
>> [laughter] >> Director of that
>> Okay.
>> Okay. >> As you're signing, I'll go on to the
>> As you're signing, I'll go on to the
>> As you're signing, I'll go on to the next next
next next
next next things if you don't mind. Uh the Reading
things if you don't mind. Uh the Reading
things if you don't mind. Uh the Reading Foundation New Hampshire contracts. Um
Foundation New Hampshire contracts. Um
Foundation New Hampshire contracts. Um we have
have the Reading Foundation for uh
have the Reading Foundation for uh students with dyslexia this year and
students with dyslexia this year and
students with dyslexia this year and that partner
that partner
that partner partnership has been fantastic in
partnership has been fantastic in
partnership has been fantastic in supporting some of our students who who
supporting some of our students who who
supporting some of our students who who are really struggling to learn to read.
are really struggling to learn to read.
are really struggling to learn to read. We have an opportunity to have
We have an opportunity to have
We have an opportunity to have intentional teacher
intentional teacher
intentional teacher teacher coaching and to continue support
teacher coaching and to continue support
teacher coaching and to continue support direct learners will be paid for with C
Um what I'm looking for is for the board
Um what I'm looking for is for the board to allow me to sign for
$20,000
$20,000 for the contracted service professional
for the contracted service professional
for the contracted service professional development
element teacher training consultation
element teacher training consultation and then to act direct to students
at $75 an hour for direct instructional
at $75 an hour for direct instructional consultation service
services.
services. Um
Um
Um materials cost in this one as well.
>> All right. Motion to allow Melissa to go
>> All right. Motion to allow Melissa to go ahead and
sign both
sign both >> cap on the contracted service
>> cap on the contracted service
>> cap on the contracted service professional
professional
professional >> [snorts]
on both contracts. Any opposed? Any
on both contracts. Any opposed? Any abstentions?
Abstentions?
Abstentions? >> Mrs. McBee provided a life
skills transition required for the
skills transition required for the Department of Education to approve
our life skills program. We are in the
our life skills program. We are in the fight to to instruct the
program, we have to identify the staff
program, we have to identify the staff who will be participating
who will be participating
who will be participating I just for special ed depart this the
I just for special ed depart this the
I just for special ed depart this the DOE to approve of.
Um the program skills transition program
Um the program skills transition program um and
uh you'll see the program goals and
uh you'll see the program goals and extended learning opportunities.
Our program schedule and availability.
Our program schedule and availability. Look permission for the board
>> Motion to accept the alternative life
>> Motion to accept the alternative life skills transition program.
Yes. Any opposed? Any abstention?
Yes. Any opposed? Any abstention? Thank you.
>> [clears throat]
>> [clears throat] >> All right. And uh
We're going
We're going >> Well, um last is the
>> Well, um last is the
>> Well, um last is the DAF suite
suite of policy. Very It it outlines our
suite of policy. Very It it outlines our federal procedure.
And and how our policy required for us
And and how our policy required for us um
to move forward locations in July and we
to move forward locations in July and we want
to be able to earmark any of those funds
to be able to earmark any of those funds for project and action.
tonight on those if possible. They are
tonight on those if possible. They are quite lengthy.
>> I um
>> I um the only thing that I recall that
5 and it went up
5 and it went up The way things are, it's not
Unreasonable in any way to come up with
Unreasonable in any way to come up with 15.
15.
15. >> $15,000 is the threshold.
Here in the district and then that was
Here in the district and then that was that looked at the suite and
So, the the adjustment was in a
So, the the adjustment was in a It was in alignment with what's
It was in alignment with what's
It was in alignment with what's currently in practice.
>> All right, with that being said and
>> All right, with that being said and knowing that the policy committee
knowing that the policy committee
knowing that the policy committee reviewed the policy, can I have a motion
To accept
To accept As a first read the administration of
As a first read the administration of
As a first read the administration of federal grants funds.
federal grants funds.
federal grants funds. >> I'll make that motion.
>> I'll make that motion.
>> I'll make that motion. >> Second?
>> [laughter]
>> [laughter] >> All in favor?
>> All in favor?
>> All in favor? >> Aye.
>> Aye.
>> Aye. >> Okay.
>> Okay.
>> Okay. >> I have some clarification. Was that an
>> I have some clarification. Was that an
>> I have some clarification. Was that an approval of the of the policy? That was
approval of the of the policy? That was
approval of the of the policy? That was just a first reading.
just a first reading.
just a first reading. The motion was only to accept the first
The motion was only to accept the first
The motion was only to accept the first reading.
reading.
reading. >> You want to do a motion to take action
>> You want to do a motion to take action
>> You want to do a motion to take action on it?
on it?
on it? Approve it, yeah.
Approve it, yeah.
Approve it, yeah. >> I'll second it.
>> I'll second it.
>> I'll second it. >> All in favor?
>> All in favor?
>> All in favor? >> Aye.
>> Any opposed? Okay. Thank you. We'll go
>> Any opposed? Okay. Thank you. We'll go ahead and
ahead and
ahead and >> Go in
And would you mind doing the minutes?
And would you mind doing the minutes? You are fantastic.
Best I could do in this room in
Best I could do in this room in non-public.
non-public.
non-public. We are Can I have a motion to move into
We are Can I have a motion to move into
We are Can I have a motion to move into Move into mental
Move into mental
Move into mental second.
>> Yes.
>> Yes. >> Okay.
>> Okay.
>> Okay. At uh
7:32
7:32 >> You have to say