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LINCOLN SELECT BOARD APPROVED
MEETING MINUTES
Monpay, AuGust 10, 2026 - 5:30PM
LINCOLN TOWN HALL - 148 MAIN STREET, LINCOLN, NH
(THE RECORDING OF THIS MEETING CAN BE FOUND ON YOUTUBE)

Lincoln Select Board Present: Chair OJ Robinson, Vice Chair, Tamra Ham & Jack Daly

Staff Present: Town Manager, Jim Pineo, Executive Assistant, Jane Leslie, Library Director, Carol Riley
& Code Compliance Officer, Shawn Magoon

Public Present via Zoom: Paul Beaudin IJ, Lincoln resident

Public Present: Library Trustees: Patricia Surabian, Rosalind Lowe, Monica Haly, Marilyn Sanderson, &
Cathy Patterson, Jerry Stringham, Deputy Fire Chief, Ryan Fairbrother

I. CALL TO ORDER
Chair Robinson called the meeting to order at 5:45 PM

Il. APPROVAL OF MEETING MINUTES FROM PREVIOUS MEETING

MOTION: “To approve the Select Board meeting minutes of July 27, 2026 as amended.”
Motion: Tamra Ham Second: Jack Daly All in favor

MOTION: “To approve the Select Board non-public meeting minutes of July 27, 2026 as presented.”
Motion: Tamra Ham Second: Jack Daly All in favor

If. LINCOLN LIBRARY PROPOSED EXPANSION PROJECT — CIP FUNDING REQUEST
The Library Trustees are requesting $31,700.00 to engage with SMP Architecture for the purpose of a
Feasibility Study and Conceptual Design of the Lincoln Public Library (see attached) in anticipation of a
2027 expansion project. Per the architect, they estimate $3,000.00 would be a good budget to account for
reimbursement expenses as outlined in item 6 of the Terms & Conditions (p.1). This would create a total
request of $34,700.00. As of December 31, 2025, the Library Building Addition CRF had a balance of
$104,368.83 with an additional $10,000.00 approved by the voters in March 2026 by way of Warrant
Article 29.

Town Manager Pineo met with the Library Trustees and the Architect (SMP Architecture) last week to discuss
a Feasibility Study and Conceptual Design provided for the Library Trustees. The following summary is
for the Scope of Services proposed by SMP:

1) The Scope of Services Terms and Conditions dated July 13, 2026 for a fee of $31,700.00 will
provide the Town of Lincoln with a feasibility and space needs analysis for the library.

2) SMP has identified reimbursable expenses being in a cost outside of the Scope of Services contract
~ it is recommended that they budget $3,000.00 for reimbursables.

3) SMP will develop and issue an RFP/Q to secure a Construction Manager.

4) The Construction Manager shall provide a cost estimate based on conceptual design in advance of
the 2027 Town Meeting (if bonding is required, the last day to notice a public hearing is February 15, 2027).

5) Work not included in the proposal: a) Environmental Studies and Hazardous Material Assess-
ments, b) Archeological Study and NHSPO Historic 106 Review.

There was a brief discussion about the proposed library expansion encroaching on the Fire Department
property, and the issue that the Fire Department currently has with very limited space.

LINCOLN SELECT BOARD AuGust 10, 2026 — MEETING MINUTES PAGE | OF 4


OJ discussed that if Cross Street were to become a “dead end street”. the end of the road and the adjacent
town-owned parking area could be reconfigured to absorb any future Fire Department expansion.

With no further discussion, the following motion was made:

MOTION: “To approve the Library Building Capital Reserve funding in the amount of $34,700.00.”
Motion: OJ Robinson Second: Jack Daly Allin favor

IV. REQUEST FOR STREET NAME CHANGE Discussion with Jerry Stringham

Jerry Stringham requested that the Select Board consider changing the name of Parkers Court (Mr. Stringham
owns property at 7 Parkers Court), a private road in Lincoln pursuant to RSA 231:133, I. The Select Board has
the authority to change the name of a street “at any time when in its judgement there is an occasion for
doing so”, and the statute specifically directs that no street name be one that is confusingly similar to
another street name already in use within the municipality.

Jerry further explained that there are two streets in Lincoln with “Parker” in their name —Parkers Court
has been listed under both “Parker Court” and “Parkers Court” in different databases despite there being
no such single, consistently named street. This overlap has caused real, ongoing problems:

+ GPS and mapping services routinely fail to recognize or route to “Parkers Court” when directions are
requested.

+ The similarity to the other Parker-named streets creates a genuine risk of delay for emergency respond-
ers trying to locate the correct address.

+ The U.S. Postal Service does not currently deliver mail to this address, forcing property owners to rely
on a post office box instead.

Jerry noted that there are only two (2) lots on the road — his property at 7 Parkers Court, and a vacant lot
at 11 Parkers Court — so a change would affect a very small number of record owners and could be
accomplished with minimal disruption. Notably, D.R. Landry & Sons Property Services, a local business
operating from this road uses a US Route 3 address for its customers rather than a Parkers Court address

~ a further, real-world illustration of how little the current name is actually used or relied upon, even by
those located on it.

Jerry noted that the property has a view of several notable peaks in the White Mountains, including Lin-
coln, Haystack, Liberty, and Lafayette. In the interest of choosing a name that is both distinctive and
unlikely to be confused with an existing street or business name in town, he offered the following sugges-
tion to the Board for consideration:

+ Ridgeline Court
+ Skyline View Court

Town Manager Pineo will reach out to E911 (a statewide emergency communication system that automatically links
a caller’s phone number & physical location to a dispatcher) to ensure that this change is compliant and not in
conflict with their guidelines, as well as sending a letter to all of the abutters explaining this proposed
street name change.

LINCOLN SELECT BOARD Auaus? 10,2026 Mie tING MINUTES: Page 2 of 4

The signers of this document agree that electronic signatures, faxed signatures, scanned signatures, and/or copied signatures have the same binding effect as
original signatures “This document can be signed in multiple parts and be considered a single signed document


V. ABATEMENT REQUEST —- WOODLAND LOOP COMMON LAND

Mt. Coolidge Construction, Woodland Loop Common Land (M114, L080) for Tax Year(s) 2023-current.
Tax Collector, Kristene Klepser explained that this parcel was purchased by a developer in 2023 as part
of a larger package of land and incomplete buildings at a foreclosure auction. Due to an assessing error,
this parcel was not correctly transferred. As a result, the Town has been billing the incorrect owner since
the foreclosure sale. Per RSA 76:14, in the event of an assessing error such as this, the Select Board is
only legally allowed to rebill the correct owner if the mistake is caught and billed within the Current tax
year. Town Assessors, Commerford, Neider, Perkins have been assigning the land valuation to the units
as they are finished construction, and as of April 1, 2026, all units are complete and the land valuation has
been fully absorbed into said units. Tax Collector, Kristene Klepser is requesting that the full amount
covering year’s 2023, 2024, and 2025 totaling $4,327.38 be abated.

MOTION: “To approve the abatement.”
Motion: Tamra Ham Second: Jack Daly Allin favor

VI. OLD/NEW BUSINESS

Town Manager’s Report:

Attorney for Camper’s World TIF District:

Town Manager Pineo informed the board that an attorney he had reached out to regarding working with
the Town and the TIF District has a conflict of interest, therefore, Jim will be contacting another attor-
ney on the current list that he has.

Planning Department:
Town Manager Pineo noted that the Planning Department has been inundated with life safety building
code questions surrounding short-term rentals, and he will have more information in the coming weeks.

Northern Borders Regional Commission —- North Country Council

Town Manager Pineo and Jane Leslie met with Michelle Moren-Grey (North Country Council) regarding the
town’s standing with the NBRC grant. The town is in full compliance, however, in the event that the town
wanted to apply for another NBRC grant, they would not be able to because the current grant is still open.

Public Participation:
There was no public participation

VI. NON-PUBLIC Session Pursuant to RSA 91-A:3:(1]) (c)

MOTION: “To go into Non-public session pursuant to RSA 91-A:3 (IID) (c).” Reputation
Motion: Tamra Ham Second: Jack Daly All in favor.

The BOS went into Non-public session at 6:30 p.m.

MOTION: “To re-enter public session.”
Motion: OJ Robinson Second: Jack Daly Allin favor.

The Board reconvened public session at 7:15 p.m.

LINCOLN SELECT BOARD. AuGust 10, 2026 ~ ME&TING MINUTES Page 3 of 4

The signers of this document agree that electronic signatures, faxed signatures, signatures, and/or copied signatures have the sume binding effect as
original signatures. This document can be signed in multiple parts and be considered a single signed document



Vil. ADJOURNMENT

With no further business to attend to, the Board made the following motion:

MOTION: “To adjourn.” tw
Motion: OJ Robinson Second: Tamra Ham All in favor.

The meeting adjourned at 8:00 p.m.

Illy ae is

*Hairman O.J. Robinson

LINCOLN SELECT BOARD AuGust 10,2026 MEETING MINUTES Page 4 of 4

The signers of this document agree that electronic signatures, faxed signatures, scanned signatures, and/or copied signatures have the same binding effect as,
original signatures. This document can be signed in multiple parts and be considered a single signed document.


August 10, 2026
Lincoln Select Board Meeting

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TOWN OF LINCOLN
Office of the Selectboard
148 Main Street - P.O. Box 25
Lincoln, New Hampshire 03251-0025

To: Lincoln Select Board

From: James Scott Pineo -Town Manager

RE: Capital Reserve Funding Request

CC:  Finance/Library Director/Library Trustees/Trustees of Trust Funds
Date: August 10, 2026 Select Board Meeting

Capital Reserve Funds ~ Library Building Addition

This Capital Reserve Fund was established in 1991 by way of Warrant Article # 26. The Library Trustees are
requesting $31,700 to engage with SMP Architecture for the purpose of a Feasibility Study and Conceptual
Design of the Lincoln Public Library in anticipation of a 2027 project. Communicating with the Architect they
estimate $3,000 would be a good budget to account for reimbursable expenses as outlined in item 6 of the
Terms & Conditions (p.1). This would create a total request of $34,700.

1991 Warrant Article # 26

As of December 31, 2025 the Library Building Addition CRF had a balance of $104,368.83 with an additional
$10,000 approved by voters in March 2026 by way of Warrant Article 29.

2026 Warrant Article # 29
Article 29 CR-Library Building
To see if the Town will vote to raise and appropriate Ihe sum of Ten Thousand dollars
($10,000 00) to be added to the Library Building Capita! Reserve Fund (created in 1991) The
Selectboard and Budget Committee recommend ‘his appropriation Tax impact $ Ot/per
thousand

RECOMMENDED MOTION:

To authorize the expenditure of $34,700 from the Library Building Capital Reserve Fund
established in 1991. Further to authorize the Town Manager to sign the contract with SMP
Architecture dated July 13, 2026 for the Library Feasibility Study, Conceptual Design, and
reimbursable expenses.


CURRENT PLAN

On July 29, 2026 I had a telephone conversation with Jason LaCombe of SMP Architects of Concord NH
regarding the Scope of Services provided for the Lincoln Library project which was discussed at the July 27,
2026 Select Board meeting with the Library Trustees in attendance. Attached you will find the Scope of
Services proposed by SMP and below is a summary of my understanding of this project should it move forward.

1) The Scope of Services Terms and Conditions dated July 13, 2026 for a fee of $31,700.00 will provide
the Town of Lincoln with a feasibility and space needs analysis for the library.

2) SMP has identified reimbursable expenses being a cost outside of the Scope of Service contract — it is
recommended that we budget $3,000.00 for reimbursables.

3) SMP will develop and issue an RFP/Q to secure a Construction Manager. (Selection criteria attached)

4) The Construction Manager shall provide a cost estimate based on conceptual design in advance of the
2027 Town Meeting.

a. If bonding is required the last day to notice a public hearing for such is February 15, 2027.

NEXT PHASE

Construction documents would be funded and created under the new contract with SMP as part of the 2027
Warrant Article, should it pass at Town Meeting.
1) Estimated timeframe to execute contract for construction documents 30+/- days
2) Estimated timeframe to develop construction documents 3-4 months
3) Estimated timeframe to break ground for the project August ~ September 2027
a. Depending on scope of project which is unknown at this time.

End of Town Manager Memo

Page 2 of 2


Lincoln Public Library
Feasibility Study and Conceptual Design
Fee Proposa

July 13, 2026
Client Information Project Location
Lincoln Public Library 22 Church Street
22 Church Street Lincoln NH

Lincoln, NH 03251
Attn: Patricia Surabian
603.745 8159

phsurabian@aol.com

Project Understandin:

We understand you are looking for an assessment of your current library, the space utilization,
and an investigation of a possible addition. During this effort we will work with the library staff,
and trustees, to outline the space needs and goals for the project. We will then work through a
proactive public engagement process to receive community input. This effort will outline the
needs, create a design to meet the needs, and set a reasonable budget for the project and become
the groundwork for any future funding request.

Scope of Services
1. Attend kick-off meeting and programming discussion
2. Measure and document the conditions of the existing building
a. Draw floor plans, elevations or sections as needed to document the existing
building
3, Review site conditions based on easily accessible or provided site information (tax maps,
GIS, previous studies, etc.)
4. Support the Library on selection of a Construction Manager (CM)
a. Discuss CM prequalification list
b. Assist in preparing the CM selection RFQ/P
c. Provide clarifications to any questions
d. Review CM Qualifications and Proposals
e. Attend CM interviews if needed
Review any previous reports on the building provided by library
Assess the layout of the current Library
Develop site design approaches for a potential addition
Meet to review and receive comment
. Attend 1* public engagement session
0. Develop 2-3 conceptual plan options for the building based on preferred site design
approach
11, Meet to review and receive comment
12. Refine preferred design concept
13. Produce 3D computer model of design concept
14, Meet to review and receive comment
15. Attend 2" Public engagement session

BwPonan

30 S. Main St. Building Two
Concord, NH 03301
603.228.8880



Lincoln Public Library
July 13, 2026
16. Refine design based on comment and assemble a schematic set of drawings
17. Assist your CM in budget development
18. Meet to review budget and next steps
19. Attend 3" Public Engagement session

Compensation: $31,700

The fee above is a fixed amount for the respective scope of work. Reimbursable expenses shall
be invoiced above this amount per the attached terms and conditions.

Work not included in this proposal:
Since this is a limited scope agreement, only items listed above are included, however for clarity
we specifically exclude:

1. Environmental studies and Hazardous Material Assessments

2. Archeological Study and NHSPO Historic 106 Review

Signature

This proposal, with the attached Terms and Conditions is a firm offer and is good for 30 days. If
the Scope of Services, Schedule, and Fee meet with your approval, please sign below and return
one copy to SMP Architecture. This signed agreement with the attached terms and conditions will
constitute the complete agreement and will act as notice to proceed.

Thank you again for consideration on this project, we look forward to working with you and your
team.

Respectful

Jason rombe «= AIA
Principal « SMP Architecture

Signature Date

Print name

30 S. Main St, Building Two
‘Concord, NH 03301
Tel 603.226.8880


Sheer McCrystal Palson

Architecture, Inc.
—_—_—_— ee

Standard Terms & Conditions
of Agreement
a Tae rer mee a re ee a ene

J. Definitions
Sheerr McCrystal Palson Architecture. Inc . is
hereinafter referred to as the “Architect”
Architect's client 1s hereinafter referred to as
the “Owner.” Architect and Owner, when not
individually named, are hereinafter indivi«
dually referred to as “Party” or collectively as
the “Parties ”

2 Validity & Effect

Architect's proposal 1s valtd for 30 days unless
otherwise stated tn proposal document. Should
Owner ash Architect to begin work before
executing the /etier proposal, Owner agrees
that this proposal, including these terms and
conditions. shall be the contract im effect
between the Parties

3. Professional Services
a. Hourly Projects

Billings are based on hours worked, including
travel time Architect's houtly rates are

Prinespal/Sentor Architect $975.
Staff Architect 150.
Project Manager 125.
Dralling/ Project Assistant t00.
Clerical & Administrative 80

b — Subconsultants. Services of Architect's
subconsultant(s), if any. shall be billed at their
hourly rates plus 10 percent

¢. Budgetary Hstimates, Any requested bud-
getary estimates are provided solely’ to assist
Owner in Project planning and do not con
stitute a not-to-exceed threshold.

4. Owner's Responsibilities

Owner agrees to:

a. provide complete physical information
about the site and/or buildings and such tegal,
accounting, and insurance counseling services
as may be required

b furnish, with reasonable promptness. such
additional instructions as may, from time to
time, be necessary for the proper performance
of Architeet’s services. Any such instructions
shail be consistent with this Agreement, any
amendments or modifications thereof, and
reasonably inferable therefrom

© cred Architect in all publicity or
promotional materials msoiving the Project
design,

$. Invoicing & Payment

Owner shall be invoiced monthly’ for services
performed during the previous month
Payment is duc on receipt. Interest shall be
payable alter 30 days al the maximum rate
allowed by law. Owner's failure to make

payments to Architect in accordance with this
Agreement shall be considered substantial
nonperformance subject to Article 17 herein
6 Reimbursable Expenses

Architect shall invoice Reimbursable
penses to Owner at Architect s standard
rates in effect during each calendar year, Such
expenses include, but are not limited to. prints,
long distance communications, travel,
delivery. photography. outside consultan
renderings. models, and any additional in-
surance that Owner requires

7. Change of Scope

Architect's fee shall be subject to equitable
adjustment by negotration, mediation, or
arbitration if the agreed scope is changed or
Architect's services are not completed within
12 months

8. Additional Services

These are services beyond those agreed to,
including (but not limited to) Architect's
revisions due to Owner's changes in the
Project scope. quality. or budget, post
bid/pricmg value engineering redesign In-
house Additional Services shall be billed at the
hourly rates set forth in Article 3. herein.
Services of Architect's subconsultant(s), if
any. shalll be billed at their hourly rates plus 10
percent

9. Restart

If the project is stopped for a period grcater
than 30 days. a restart fee of 10% will be
required to compensate the Firm for the
necessary premium time and remobilization

10. Design/Build
Owner may solicit Desigi/Build proposals
based on Architect's documents with the
express understanding that Owner shall be
solely responsible for Owner's engineers’
computations. certifications, code compliance,
and the coordination of this work. It is
mutually agreed and understood that
Architect's review of any Design/Build work
is performed solely to ensure compatibility
with Architect's design intent.

11, Dispute Resolution
a No dispute shall relieve either Party’ of its
duly to perform under this Agreement

b. The Parties agree to enter first into good
faith negotiation at a mutually agreed location,
and subsequently imo mediation should
negotiation prove inconclusive, to resolve any
dispute or claim within a reasonable time.

c. Any dispute or claim between the Parties
which cannot be resolved by negotiation or
inediation shall be resolved by arbitration ¢n
Concord, New Hampshire. before a single
arbitrator of the American Ad
iation in accordance with the Construction
Industry Arbitration Roles of the American
Arbitration Association then in effect

Standard Terms & Conditions

Judgment upon the award rendered by the
arbitrator may be entered in any court having
jurisdiction. The expenses of the arbitration
shall be borne by one or more of the parties 10
the arbitration as determined by the arbitrator.
provided, however. that each party to the
arbitration shall pay and bear the cost of its
‘own experts, evidence, and legal counsel

12. Governing Law

This Agreement shall be governed by and
imerpreted under the laws of the State of New
Hampshire. If any part of this Agreement
should be determined to be unlawful. the
remainder of the Agreement shall remain in
effect

13. Change Orders

Architect shall review change orders for
Owner's approval. Owner understands that
projects constructed by the “Fast Track”
method. where Architect's design and
coordination services may necessarily be
performed out of conventional sequence. may
experience an extraordinary number of change
orders, Absent clear evidence of Architect's
negligence, it is mutually agreed that change
orders occasioned by “Fast Track” work
exigencies shall not be deemed a subject of
dispute or claim. or a breach of this
Agreement.

14, Shop Drawings

Architect's review of shop drawit
general conformance to the design intent and
shall not relieve Owner's contractor from any
agreed obligations

1S. Limitation of Liability

To the fullest cxtent permitted by law.
Architect's liability to Owner for all damages
arising out of Architect's services due to any
cause. including Architect's negligence or
breach, shall not exceed $25,000 or the amount
of compensation paid to Architect, whichever
is more.

16, Use of Architect's Drawings

‘The Parties mutually recognize and agree that
Architect's drawings and. specifications, in
whatever form they may be generated, are
Instruments of Service solely with respect to
this Project. As author, Architect retains
copyright. common law. and statutory rights
over all its drawings and specifications, in
Whatever form they may be generated. Owner
may retain copies for reference, but Owner
ma} not use these on other projects or to
complete this Project without Architect's
continued services absent an agreement or
judginent reached pursuant to Article 10
herein.

17. Termination or Suspension
a. If Owner fails to make payments tv
Architect in accordance with this Agreemen

such failure shall be considered subs
nonperformance and ewuse for termination, oF

4 MeCrystal Palson Architecture, Inc

Page | of 2

Taxpayer ID Number: 02-0503207


at Architect's option, cause for suspension of
performance of services under this Agreement.
If Architect elects to suspend services, prior to
suspension of services. Architect shall give
seven days’ written notice to Owner. In the
event of a suspension of services. Architect
shall have no liability to Owner for delay or
damage caused Owner because of such
suspension of services. Before resuming
services, Architect shall be paid all sums due
prior to suspension and any expenses incurred
wm the interruption and resumption of
Architect's services. Architect's fees for the
remaining services and the time schedules
shall be equitably adjusted.

b. If the Project is suspended by Owner for
more than 30 consecutive days, Architect shall
be compensated for services performed prior to
notice of such suspension When the Project is
resumed, Architect shall be compensated for
expenses incurred in the interruption and
resumption of Architect's services. Architect's
fees for the remaining services and the time
schedules shall be equitably adjusted.

¢ If the Project is suspended or Architect's
services are suspended for more than 90
consecutive days, Architect may (erminate this
Agreement by giving not less than seven days”
written notice.

4. This Agreement may be terminated by
either Party upon not less than seven days’
written notice should the other Party fail
substantially to perform in accordance with the
terms of this Agreement through no fault of the
Party initiating the termination.

¢ This Agreement may be terminated by
‘Owner upon not less than seven days* written
notice to Architect for Owner's convenience
and without cause,

f. In the event of tenmination not the fault of
Architect. Architect shall be compensated for
services performed prior to. termination,
together with Reimbursable Expenses then due
and all Termination Expenses as defined in
subparagraph g. hereof.

g- Termination Expenses are in addition to
compensation for the services of the
Agreement and inchide expenses directly
attributable to termination for which Architect
is not otherwise compensated, plus an amount
for Architect's anticipated profit on the value
of the services not perfonned by Architect.

18. Force Majeure

A (ailure or delay in performance by either
Party to this Agreement shall not be a breach
of this Agreement, nor constitute an event of
substantial aonperformance under Article 16
herein. provided such failure or delay arises
‘out of or results from fire. flood, earthquake or
other natural disasters, or acts of a public
enemy. war. rebellion, sabotage, transportation

embargoes, failures or delays in transportation,
epidemic, quarantine restrictions, acts of God.
acts, rules. regulations, orders or directives of
any governmental authonty or the order of any
court of competent jurisdiction. This article
shall not excuse any event of substantial non-
performance under Anicle 16 herein

19, Asbestos & Hazardous Materials

{t is mutually agreed and understood that
Architect shall not perform any services
whatsoever related to the identification,
abatement, or remediation of asbestos or other
hazardous materials, including pollutants, nor
shall Architect’ assume any liability for
damages or costs related to such materials.

20. Insurance

Architect is protected by Workman's Com-
pensation. Professional Liability and Standard
Public Liability Insurance Architect shall
furnish copies of insurance certificates at
Owner's request

21. Successors & Assigns

The Panies agree, respectively. to bind theme
selves, their partners and their successors.
assigns and legal representatives to the other
Party to this Agreement and to the partners,
successors, assigns and legal representatives of
the other Party with respect to all covenants of
this Agreement, Neither Party shall assign this
‘Agreement without the written consent of the
other, excep! that the Owner may assign this
‘Agreement to an institutional lender providing
financing for the Project. In such event, the
lender shall assume the Owner's rights and
obligations under this Agreement. The
Architect shail execute all consents reasonably
required to facititate such assignment

22. Standard of Care

In performing services required by this
Agreement, Architect shall use that degree of
care and skill ordinarily exercised under
similar circumstances by competent members
of Architect's design professions practicing in
this locality. Notwithstanding Architect's
compliance with this standard of care, Owner
can normally anticipate that some changes and
adjustments in the Project shall be required in
order to correct errors and omissions in
Architect's documents, which are discovered
either during or after construction. Owner
agrees to establish, with Architect's assistance,
a contingency fund to cover the reasonably
anticipated cost of such changes and
adjustments. It is mutually agreed that any
charges against such contingency shall not be
indicative of negligence on Architect's part,
nor occasion a dispute or claim in accordance
with Article 10 herein,

23. Indemnification

Architect hereby indemnifies and holds
harmless the Owner. its officers, directors and
employees (collectively, the Owner) against

Standard Terms & Conditions

damages. liabilities or costs, including
reasonable attorneys’ fees and defense costs,
solely caused by any negligent performance of
professional services under this Agreement by
the Architect. including any Subconsultants
thereof. Neither Owner nor Architect shall be
obligated to indemnify the other Party in any
manner whatsoever for the other Pany's own
negligence. Architect shall not be liable for
indirect. special, or consequential damages.
24. Clause Headings

The headings and subheadings of clauses
contained herein are used for convenience and
ease of reference and do not limit the scope or
‘intent of the clause.

2S. Entire Agreement

This proposal. incorporating these Standard
Terms and Conditions, is the entire Agreement
of the Parties. [t supersedes any previous
representations or commitments. oral or
written, concerning the subject of this
‘Agreement, No course of dealing or usage of
the trade shall be applicable unless expressly
incorporated in this Agreement. Any
modification of this Agreement must be in
writing and signed by an authorized
representative of both parties hereto. All work
performed by Architect, actions taken, and
payments made, if any, under any other prior
written or oral agreements. with respect to this
Agreement shall be deemed to have been work
performed. actions taken, or payments made
under this Agreement.

Sheerr McCrystal Palson Architecture, Inc

Page 2 of 2

Taxpayer ID Number. 02-0503207


Smp

MITECTURE

The Construction Manager Selection Process

Project: Lincoln Public Library
Date: July 13, 2026
I Issue Request for Qualifications (RFQ)
a. SMP to send directly to known prospective CM's
b. Owner to Advertise as they deem appropriate or necessary
c, Ideally this is all completed electonically _ review with owner
2 Review Qualifications packages
a, Owner to Identify person(s)/ committee responsible for review
b. SMP to review
3 Create Shortlist of 3 or 4 prospective CM's
4 Issue Request for Proposals from Shortlisted Firms
a. RFP to include any owner contract modifications/requirements
b. Conduct Site or building walk-thru if needed
c. RFP to include Proposed Fee and outline anticpated general conditions
5 Receive/ Review Proposal packages
a. Owner to Identify person(s)/ committee responsible for review
b. SMP to review

6 Interview top CM’s (no more than 3)
7 Owner to check references
8 Award CM contract

Proposed Schedule:
Issue RFQ

Qualifications Due

Finalize Shortlist
Issue RFP
Site Walkthru

Proposals Due

Interviews
Reference Checks

| Award

CM Selection Process ¢ Sheerr MeCrvstal Palson ¢7:132026¢
Page | of i


Lincoln Public Library
Feasibility Study and Conceptual Design Ss P
ARCHITECTURE

Fee Proposal

July 13, 2026
Client Information Project Location
Lincoln Public Library 22 Church Street
22 Church Street Lincoin NH

Lincoln, NH 03251
Attn: Patricia Surabian
603.745.8159

phsurabian@aol.com
Project Understanding

We understand you are looking for an assessment of your current library, the space utilization,

and an investigation of a possible addition. During this effort we will work with the library

staff,

and trustees, to outline the space needs and goals for the project. We will then work through a
proactive public engagement process to receive community input. This effort will outline the
needs, create a design to meet the needs, and set a reasonable budget for the project and become

the groundwork for any future funding request.

Scope of Services
1, Attend kick-off meeting and programming discussion
Measure and document the conditions of the existing building
a. Draw floor plans, elevations or sections as needed to document the existing
building
3. Review site conditions based on easily accessible or provided site information (tax m
GIS, previous studies, etc.)
4. Support the Library on selection of a Construction Manager (CM)
a. Discuss CM prequalification list
b. Assist in preparing the CM selection RFQ/P
c. Provide clarifications to any questions
d. Review CM Qualifications and Proposals
e. Attend CM interviews if needed
5. Review any previous reports on the building provided by library
6. Assess the layout of the current Library
7. Develop site design approaches for a potential addition
8. Meet to review and receive comment
9. Attend 1* public engagement session
10. Develop 2-3 conceptual plan options for the building based on preferred site design
approach
11. Meet to review and receive comment
12. Refine preferred design concept
13. Produce 3D computer model of design concept
14. Meet to review and receive comment
15. Attend 2"! Public engagement session

aps,

30 S. Main St, Building Two

Concord, NH

03301

Tel 603.228.8880

1 www.

ita


Lincoln Public Library
Feasibility Study and Conceptual Design S P
Fee Proposal MrcaiTeergat
July 13, 2026

16. Refine design based on comment and assemble a schematic set of drawings

17. Assist your CM in budget development

18. Meet to review budget and next steps

19. Attend 3 Public Engagement session

Compensation: $31,700

The fee above is a fixed amount for the respective scope of work. Reimbursable expenses shall
be invoiced above this amount per the attached terms and conditions.

Work not included in this proposal:
Since this is a limited scope agreement, only items listed above are included, however for clarity
we specifically exclude:

1. Environmental studies and Hazardous Material Assessments

2. Archeological Study and NHSPO Historic 106 Review

Signature

This proposal, with the attached Terms and Conditions is a firm offer and is good for 30 days. If
the Scope of Services, Schedule, and Fee meet with your approval, please sign below and return
one copy to SMP Architecture. This signed agreement with the attached terms and conditions will
constitute the complete agreement and will act as notice to proceed.

Thank you again for consideration on this project, we look forward to working with you and your
team.

Respectful

Jason ombe * AIA
Principal * SMP Architecture

Signature Date

Print name

30 S. Main St, Building Two
Concord, NH 03301
Tel 603.228.8880

2 yeww.sheerr.com


Sheerr McCrystal Palson
Architecture, Inc.

Standard Terms & Conditions

of Agreement
el

1. Definitions
Sheerr McCrystal Palson Architecture. Inc., is
hereinafter referred to as the “Architect.”
Architect's client is hereinafter referred to as
the “Owner,”* Architect and Owner, when not
individually named, are hereinafter indivi-
dually referred to as “Party” or collectively as
the “Parties.”

2. Validity & Effect

Architect's proposal is valid for 30 day's unless
otherwise stated in proposal document. Should
Owner ask Architect to begin work before
executing the fetter proposal, Owner agrees
that this proposal, including these terms and
conditions. shall be the contract in effect
between the Parties.

3. Professional Services
a. Hourly Projects:

Billings are based on hours worked, including
travel time. Architect's hourly rates are:

Principal/Senior Architect .. $175.

Staff Architect 150.
Project Manager... 125
Drafting/ Project Assistant 100.
Clerical & Administrative... -. 80.

b. Subconsultants. Services of Architect's
subconsultant(s), if any, shall be billed at their
hourly rates plus 10 percent

c. Budgetary Estimates. Any requested bud-
getary estimates are provided solely to assist
Owner in Project planning and do not con-
stitute a not-to-exceed threshold.

4. Owner's Responsibilities

Owner agrees to:

a. provide complete physical information
about the site and/or buildings and such legal.
accounting, and insurance counseling services
as may be required;

b. furnish, with reasonable promptness, such
additional instructions as may, from time to
time, be necessary for the proper performance
of Architect's services. Any such instructions
shall be consistent with this Agreement, any
amendments or modifications thercof, and
reasonably infcrable therefrom:

© credit Architect in all publicity or
promotional materials involving the Project
design.

$. Invoicing & Payment

Owner shall be invoiced monthly for services
performed during the previous momth
Payment is due on receipt. Interest shall be
payable after 30 days at the maximum rate
allowed by law. Owner's failure to make

Sheerr McCrystal Palson Architecture, Inc

payments to Architect in accordance with this
Agreement shall be considered substantial
nonperformance subject to Article 17 herein.
6. Reimbursable Expenses

Architect shall invoice — Reimbursable
Expenses to Owner at Architect's standard
rates in effect during each calendar year. Such
expenses include. but are not limited to. prints.
long distance communications, travel,
delivery, photography, outside consultants,
renderings, models, and any additional in-
surance that Owner requires.

7. Change of Scope

Architect's fee shall be subject to equitable
adjustment by negotiation, mediation. or
arbitration if the agreed scope is changed or
Architect's services are not completed within
12 months,

8. Additional Services

These are services beyond those agreed to,
including (but not limited to) Architect's
revisions due to Owner’s changes in the
Project scope, quality, or budget; post
bid/pricing value engineering redesign. In-
house Additional Services shall be billed at the
hourly rates set forth in Article 3 herein.
Services of Architect's subconsultant(s), if
any, shall be billed at their hourly rates plus 10
percent.

9. Restart

If the project is stopped for a period greater
than 30 days, a restart fee of 10% will be
required to compensate the Firm for the
necessary premium time and remobilization.
10. Design/Build

Owner may solicit Design/Build proposals
based on Architect's documents with the
express understanding that Owner shall be
solely responsible for Owner's engineers’
computations, certifications, code compliance.
and the coordination of this work. [t is
mutually agreed and understood that
Architect's review of any Design/Build work
is performed solely to ensure compatibility
with Architect's design intent,

11. Dispute Resolution

a. No dispute shall relieve either Party of its
duty to perform under this Agreement.

b. The Parties agree to enter first into good

faith negotiation at a mutually agreed location.
and subsequently into mediation should
negotiation prove inconclusive, to resolve any
dispute or claim within a reasonable time

c. Any dispute or claim between the Parties
which cannot be resolved by negotiation or
mediation shall be resolved by arbitration in
Concord, New Hampshire, before a single
arbitrator of the American Arbitration Assoc
tation in accordance with the Construction
Industry Arbitration Rules of the American
Arbitration Association then in effect.

Page 1 of 2

Standard Terms & Conditions

Judgment upon the award rendered by the
arbitrator may be entered in any court having
jurisdiction. The expenses of the arbitration
shall be borne by one or more of the parties to
the arbitration as determined by the arbitrator:
provided. however. that cach party to the
arbitration shall pay and bear the cost of its
own experts, evidence. and legal counsel

12, Governing Law
This Agreement shall be govemed by and
interpreted under the laws of the State of New
Hampshire. If any part of this Agreement
should be determined to be unlawful, the
remainder of the Agreement shall remain in
effect.

13. Change Orders
Architect shall review change orders for
Owner’s approval. Owner understands that
projects constructed by the “Fast Track”
method, where Architect's design and
coordination services may necessarily be
performed out of conventional sequence. may
experience an extraordinary number of change
orders. Absent clear evidence of Architect's
negligence, it is mutually agreed that change
orders occasioned by “Fast Track” work
exigencies shall not be deemed a subject of
dispute or claim, or a breach of this
Agreement.

14. Shop Drawings

Architect's review of shop drawings is for
general conformance to the design intent and
shal not relieve Owner's contractor from any
agreed obligations,

15. Limitation of Liability

To the fullest extent permitted by law.
Architect's liability to Owner for all damages
arising out of Architect's services due to any
cause, including Architect's negligence or
breach, shall not excced $25,000 or the amount
of compensation paid to Architect, whichever
is more.

16. Use of Architect's Drawings

The Parties mutually recognize and agree that
Architect's drawings and. specifications, in
whatever form they may be generated, are
Instruments of Service solely with respect to
this Project. As author, Architect retains
copyright, common law, and statutory rights
over all its drawings and specifications, in
whatever form they may’ be gencrated. Owner
may retain copies for reference, but Owner
may not use these on other projects or to
complete this Project without Architect's
continued services absent an agreement or
judgment reached pursuant to Article 10
herein.

17. Termination or Suspension

a. If Owner fails to make payments to
Architect in accordance with this Agreement.
such failure shall be considered substantial
nonperformance and cause for termination, or

Taxpayer ID Number: 02-0503207.


at Architect’s option, cause for suspension of
performance of services under this Agreement,
If Architect elects to suspend services. prior to
suspension of services, Architect shall give
seven days’ written notice to Owner. In the
event of a suspension of services, Architect
shall have no liability to Owner for delay or
damage caused Owner because of such
suspension of services. Before resuming
services. Architect shall be paid all sums due
prior to suspension and any expenses incurred
in the interruption and resumption of
Architect's services, Architect's fees for the
remaining services and the time schedules
shall be equitably adjusted.

b. If the Project is suspended by Owner for
more than 30 consecutive days, Architect shall
be compensated for services performed prior to
notice of such suspension, When the Project is
resumed, Architect shall be compensated for
expenses incurred in the interruption and
resumption of Architect's services. Architect's
fees for the remaining services and the time
schedules shall be equitably adjusted.

¢. If the Project is suspended or Architect's
services are suspended for more than 90
consecutive days, Architect may terminate this
Agreement by giving not less than seven days’
written notice.

d This Agreement may be terminated by
cither Party upon not less than seven days’
written notice should the other Party fail
substantially to perform in accordance with the
terms of this Agreement through no fault of the
Party initiating the termination.

e. This Agreement may be terminated by
Owner upon not less than seven days” written
notice to Architect for Owner's convenience
and without cause.

f. In the event of termination not the fault of
Architect, Architect shall be compensated for
services performed prior to termination,
together with Reimbursable Expenses then due
and all Termination Expenses as defined in
subparagraph g. hereof.

g. Termination Expenses are in addition to
compensation for the services of the
Agreement and include expenses directly
attributable to termination for which Architect
is not otherwise compensated, plus an amount
for Architect's anticipated profit on the value
of the services not performed by Architect.

18. Force Majeure

A failure or delay in performance by either
Party to this Agreement shall not be a breach
of this Agreement, nor constitute an event of
substantial nonperformance under Article 16
herein, provided such failure or detay arises
out of of results from fire. flood, earthquake or
other natural disasters, or acts of a public
enemy. war, rebellion. sabotage, transportation

embargoes, failures or delays in transportation,
epidemic, quarantine restrictions. acts of God.
acts, rules, regulations, orders or directives of
any governmental authority or the order of any
court of competent jurisdiction. This article
shall not excuse any event of substantial non-
performance under Article 16 herein.

19. Asbestos & Hazardous Materials

Jt is mutually agreed and understood that
Architect shall not perform any services
whatsoever related to the identification,
abatement, or remediation of asbestos or other
hazardous materials, including pollutants, nor
shall Architect assume any liability for
damages or costs related to such materials

20. Insurance

Architect is protected by Workman's Com-
pensation, Professional Liability and Standard
Public Liability Insurance. Architect shall
furnish copies of insurance certificates at
Owner's request.

21. Successors & Assigns

The Parties agree, respectively, to bind them-
selves, their partners and their successors.
assigns and legal representatives to the other
Party to this Agreement and to the partners,
successors, assigns and legal representatives of
the other Party with respect to all covenants of
this Agreement. Neither Party shall assign this
Agreement without the written consent of the
other, except that the Owner may assign this
Agreement to an institutional lender providing
financing for the Project. In such event, the
lender shall assume the Owner's rights and
obligations under this Agreement, The
Architect shall execute all consents reasonably
required to facilitate such assignment.

22. Standard of Care
In performing services required by this
Agreement, Architect shall use that degree of
care and skill ordiné exercised under
similar circumstances by competent members
of Architect's design professions practicing in
this locality. Notwithstanding Architect's
compliance with this standard of care. Owner
can normally anticipate that some changes and
adjustments in the Project shall be required in
order to correct errors and omissions in
Architect's documents, which are discovered
either during or afler construction. Owner
agrees to establish, with Architect's assistance,
a contingency fund to cover the reasonably
anticipated cost of such changes and
adjustments. It is mutually agreed that any
charges against such contingency shall not be
indicative of negligence on Architect's part,
nor occasion a dispute or claim in accordance
with Article 10 herein.

23. Indemnification

Architect hereby indemnifies and holds
harmless the Owner, its officers, directors and
employees (collectively, the Owner) against

‘a
Standard Terms & Conditions

damages. liabilities or costs, including
reasonable attorneys’ fees and defense costs,
solely caused by any negligent performance of
professional services under this Agreement by
the Architect, including any Subconsultants
thereof. Neither Owner nor Architect shall be
obligated to indemnify the other Party in any
manner whatsoever for the other Party’s own
negligence, Architect shall not be liable for
indirect. special. or consequential damages.
24. Clause Headings

The headings and subheadings of clauses
contained herein are used for convenience and
ease of reference and do not limit the scope or
intent of the clause.

25. Entire Agreement

This proposal. incorporating these Standard
Terms and Conditions, is the entire Agreement
of the Parties. It supersedes any previous
representations or commitments, oral or
written, concerning the subject of this
Agreement. No course of dealing or usage of
the trade shall be applicable unless expressly
incorporated in this Agreement. Any
modification of this Agreement must be in
writing and signed by an authorized
representative of both parties hereto. All work
performed by Architect, actions taken, and
payments made, if any, under any other prior
written or oral agreements. with respect to this
Agreement shall be deemed to have been work
performed, actions taken, or payments made
under this Agreement.

Sheerr McCrystal Palson Architecture, Inc

Page 2 of 2

Taxpayer ID Number: 02-0503207.


Town Hall
SSS

From: Town Manager

Sent: Tuesday, July 28, 2026 11:00 AM
To: Library Director

Ce: Town Hail

Subject: Library

Carol,

Jane just had a telephone conversation with one of the library trustees regarding the proposed library expansion. It is
my understanding that the trustees may have voted last evening (7/28) which resulted in awarding a contract to an
architect. Procedurally this should be accomplished at a noticed trustees meeting. Based on Jane’s conversation with
the trustee | will be putting together a document requesting capital reserve funds related to the contract which would
be on the August 10 BOS agenda.

While Jane was on the phone with the trustee | asked to review & sign the contract with the architect.

| believe that we will need to have conversations about the logistics of how this project will be handled going forward,
specifically related to: contract(s), bidding, expenditures, etc.

Thanks

Jimp

Somes Scott Pinec

Town Manager

Town of Lincoln, NH

148 Main Street-PO BOX 25
Lincoln, NH 03251
603-745-2757
www.lincolnnh.gov


Jerry Stringham
PO Box 879
Lincoln, NH 03251
240-601-4334

August 2, 2026

Lincoln Board of Selectmen

c/o James Pinco, Town Manager
Lincoln Town Hall

148 Main Street / PO Box 25
Lincoln, NH 03251

RE: Request for Street Name Change — Parkers Court
Dear Chairman Robinson, Selectman Daly, and Selectman Ham:

I am writing to request that the Select Board consider changing the name of Parkers Court, a private road in Lincoln
on which I own property at 7 Parkers Court. Under RSA 231:133, I, the Board has the authority to change the name
of a street “at any time when in its judgment there is occasion” for doing so, and the statute specifically directs that

no street name be one that is confusingly similar to another street name already in use in the municipality.

Parkers Court presents exactly the situation the statute is meant to address. There are two other streets in Lincoln
with “Parker” in their name — Parker Street and Parker Road — in addition to Parkers Court itself. Parker Street is
located off Main Street in the village area of town, and Parker Road is located in the North Lincoln area near the
Franconia Notch State Park boundary; Parkers Court has been listed under both “Parker Court” and “Parkers Court”
in different databases, despite there being no such single, consistently named street. This overlap has caused real,
ongoing problems:

+ GPS and mapping services routinely fail to recognize or route to “Parkers Court” when directions are requested.

+ The similarity to the other Parker-named streets creates a genuine risk of delay for emergency responders trying to
locate the correct address.

+ The U.S. Postal Service does not currently deliver mail to this address, forcing property owners to rely on a post
office box instead.

There are only two lots on the road — my property at 7 Parkers Court, and the vacant lot at 1] Parkers Court — soa
change would affect a very small number of record owners and could be accomplished with minimal disruption.
Notably, D.R. Landry & Sons Property Services, a local business operating from this road, uses a US Route 3
address for its customers rather than a Parkers Court address — a further, real-world illustration of how little the
current name is actually used or relied upon, even by those located on it.

The property has a view of several notable peaks in the White Mountains, including Lincoln, Haystack, Liberty, and
Lafayette. In the interest of choosing a name that is both distinctive and unlikely to be confused with an existing
strect or business name in town, I would suggest the Board consider one of the following:

* Ridgeline Court
* Skyline View Court


I would welcome the opportunity to discuss this request, or any alternative names the Board may prefer, and am
happy to be placed on an upcoming Select Board meeting agenda. Please let me know if any additional information
or documentation is needed from me or from the owner of the adjoining lot.

Thank you for your time and consideration.

Sincerely,

Jerry Stringham

Jerry Stringham
7 Parkers Court, Lincoln, NH 03251

Mailing address: PO Box 879, Lincoln, NH 03251
Phone: 240-601-4334