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Pre-Construction Meeting (5R Falcone Circle) (minutes)

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                           HAMPTON PLANNING BOARD 
 
                             PRECONSTRUCTION MEETING 
                                                 September 17, 2026 – 2:00 P.M. (on site) 
 
 
 
 
PRESENT: 
Jason Bachand, Town Planner 
                
 
 
Jodie Bray Strickland, CMA Engineers 
 
 
Joe Lynch, DPW Deputy Director 
 
 
Kyle Averill, Fire Prevention Officer 
Amanda Keyes, Aquarion 
Dennis Howes, Building Department 
 
Others in Attendance:   Heidi Baird, Tighe & Bond 
 
 
 
     Jason Hall, Tighe & Bond   
 
 
 
     Cliff Stickney, Phoenix Fabricators and Erectors, LLC 
 
 
 
     Jim Caldwell, Phoenix Fabricators and Erectors, LLC 
  
 
 
 
 
5R Falcone Circle 
     Site Plan: Demolition of existing water storage tank and construction of replacement tank.  
 
1. Identification of Officials, Representatives of Owner, Town Officials, Engineer, and 
Contractor 
 
Jodie Bray Strickland, CMA Engineers commenced the meeting at 2:15 p.m.  The attendees 
introduced themselves.  A sign-in sheet was passed around to verify contact information. 
 
2. Construction Drawings 
 
Jason Bachand, Town Planner confirmed that the latest revision date on the recordable site plan 
(Sheet C-102A) from Tighe & Bond is August 19, 2026. Other sheets in the plan set show a last 
revised date of August 31, 2026.  The Planning Board Chair signed the recordable mylar on 
September 2, 2026 and it is on record (D-45729). 
 
Other permits noted: 
Mr. Bachand discussed the conditions that still need to be met before a Building Permit can be 
issued.  These are Conditions 11 and 12, as follows: 
 
11. Receipt of an approved preliminary design from Unitil for the electrical service.  The  
      timeframe for receipt of the final design shall be coordinated with the Building  
      Inspector. 
 
12. A Driveway Permit is required from the Department of Public Works (DPW). 
 
 
 
 
 
 
 

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                           HAMPTON PLANNING BOARD 
 
                             PRECONSTRUCTION MEETING 
                                                 September 17, 2026 – 2:00 P.M. (on site) 
 
3. Comments from Planning Department 
 
Mr. Bachand noted the following general conditions from the Planning Board approval: 
 
             3.  Any site lighting and motion detectors shall be directed away from abutting  
                  properties. 
 
             4.   Police detail shall be provided, per Department requirements, when the temporary 
                   construction access road is in use. 
 
It was also noted that an as-built plan shall be provided to the Planning Office and the 
Department of Public Works upon completion of construction and installation of utilities. 
 
 
4. Construction Security 
 
Mr. Bachand said that this was not required as part of the Planning Board’s approval.   
 
The construction review task assignment escrow is in place.  
 
5. Contractor’s Schedule and Work Plan 
 
Work hours are 7-5 M-F. 9-5 on Saturday.  No work on Sundays or holidays.  The contractor 
should provide a detailed construction sequence and schedule. 
 
It was noted that the contractor must adhere to the work hours.  No starting of vehicles earlier 
than the start time, especially because of nearby residences.  
 
The following daily and weekly schedule was noted by the contractor: 
- Start in two weeks 
- 2026 work to include foundation and site grading 
- Complete by 12/2027 
- Final by 4/2028 
 
6. Utility Coordination/ Comments from Utilities 
 
Aquarion: 
- Coordinate tie-ins (potentially completed this year) 
- Maintain access to the tank and antennas during construction 
 
Until: 
- Gas service located in temporary access road.  Depth is unknown.  Coordinate during 
construction.  Ms. Baird will provide contact information. 
 

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                           HAMPTON PLANNING BOARD 
 
                             PRECONSTRUCTION MEETING 
                                                 September 17, 2026 – 2:00 P.M. (on site) 
 
 
7. Construction Inspections 
 
Periodic site inspections will be made by CMA Engineers, Inc. The inspections will be 
completed generally in accordance with the Inspection Checklist Form.  It is the 
Owner/Contractor’s responsibility to contact CMA Engineers to schedule inspections. CMA 
Engineers will develop a rough inspection schedule with dates following receipt of construction 
schedule. 
 
The Owner/Contractor shall maintain regular contact to keep the engineer up to date on progress 
and give advanced notice for inspections.  The Owner/Applicant/Contractor shall give the 
Town’s representative 48 hours’ notice prior to required inspections. 
 
A field report will be prepared for each site visit. 
 
8. Safety 
 
The Contractor shall comply with all OSHA Regulations and be responsible for site safety. 
Neither the Town nor the Town’s engineer are responsible for safety on site. 
 
9. Design Changes 
 
It was noted that any deviations from approved drawings shall be submitted to the Town by the 
Applicant/Owner for review.  Changes may not be made without written approval from the 
Applicant’s Engineer and written concurrence from the Town or the Town’s Engineer. 
 
10. Submittals 
 
Submittals should be first reviewed by the design engineer (Tighe & Bond) and then submitted 
to CMA Engineers and the Town.  Submittals should be e-mailed as PDFs to CMA Engineers for 
records and to ensure conformance with the accepted plans. 
 
11. Material Testing 
 
The owner is responsible for testing of select materials and utilities.  SW Cole will conduct the 
concrete testing. 
 
12. Survey Requirements 
 
The applicant is responsible for survey and layout. 
 
 
 

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                           HAMPTON PLANNING BOARD 
 
                             PRECONSTRUCTION MEETING 
                                                 September 17, 2026 – 2:00 P.M. (on site) 
 
 
13. Comments from Aquarion or Millennium  
 
Ms. Baird will provide new grading plans. 
 
Mr. Bachand will forward the preliminary subdivision plans for the abutting residential project to 
Ms. Baird to coordinate driveway grading. 
 
14. Comments from DPW 
 
Mr. Lynch noted the following: 
- Construction should coordinate driveway grading and construction with the subdivision out 
back. 
- Continue plowing for the winter. 
- Barricade the temporary access road when not in use and leave closed during the winter 
shutdown 
These items shall be addressed in the Driveway Permit application. 
 
The contractors will ensure that the barricades/barrels are in place, but it is not their 
responsibility if someone from the neighborhood moves them   
 
15. Comments from Building Department  
 
Mr. Howes asked about construction fencing. None is planned per the contractor. This should be 
discussed between Gregg Arvanitis (Building Inspector) and the contractor or design engineer. 
 
16. Comments from Fire or Police 
   
Mr. Averill said to provide a knox box for any proposed gate if it is closed. 
 
17. Other  
 
Aquarion: 
- Ms. Keyes asked about the timber tax for tree clearing. It was suggested that she follow up with 
the Town Manager’s Office. 
- Ms. Keyes asked if tree clearing can occur while the temporary access roadway is being built. 
Tighe & Bond should follow up with Mr. Arvanitis about this item. 
 
Meeting Ended at 2:50 p.m.   
Jason Bachand, Town Planner