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Select Board Meeting Minutes 09/14/2026 DRAFT

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Nottingham BOS 09/14/2026 Meeting – Draft Minutes 
 
NOTTINGHAM SELECT BOARD 
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09/14/2026 
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DRAFT Meeting Minutes 
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Call to Order 
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Chairman Shirland called the meeting to order at 7:00 PM. 
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Members Present:  Chairman Matt Shirland, Vice Chair Charlotte Fyfe, Selectmen Steve 
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Welch, Adam Ryan and John Morin 
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Members of the Public Present: Please refer to the sign-in sheet at the end of this 
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document.                  
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The meeting began with the Pledge of Allegiance 
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Approve Manifests: A/P 8/31/2026 and 9/14/2026 and Payroll 9/1/2026 and 9/15/2026 
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Selectwoman Fyfe moved, seconded by Selectman Welch, to approve the Accounts Payable 
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of 8/31/2026 and 9/14/2026 and Payroll of 9/1/2026 and 9/15/2026.  The motion passed with a 
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5-0 vote in favor.              
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Approve Minutes: Public and Non-Public 8/3/2026    
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Selectwoman Fyfe moved, seconded by Selectman Welch, to approve the public and non-
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public minutes of August 3, 2026, as presented.  The motion passed with a 3-0-2 vote in favor 
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with Chairman Shirland and Selectman Morin abstaining. 
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Selectwoman Fyfe moved, seconded by Selectman Welch, to approve the public and non-
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public minutes of August 17, 2026, as presented.  The motion passed with a 3-0-2 vote in favor 
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with Selectmen Morin and Ryan abstaining. 
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Amendments to minutes of 8/31/2026: Line 27-replace “Dolph” Dam Road with “Dollof” Dam 
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Road; Line 118-replace “construction” moratorium with “data center” moratorium.   
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Selectwoman Fyfe moved, seconded by Selectman Welch, to approve the public minutes of 
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August 31, 2026, as amended, and approve the non-public minutes of August 31, 2026, as 
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presented.  The motion passed with a 4-0-1 vote in favor with Selectman Welch abstaining. 
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BOS Reports from Assigned Boards/Committees/Departments: 
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Selectman Ryan reported that the Highway Department continues to focus on both 
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maintenance and preparation for the upcoming winter season.  Current activities include 
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screening for winter sand, preparing plows and sanding equipment along with continuing to 
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grade the town roads.  The F350 truck remains out of service.  Selectman Ryan thanked Steve 
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Black and the highway department crew for their hard work and provided the following 
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additional information:  
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Nottingham BOS 09/14/2026 Meeting – Draft Minutes 
 
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The Planning Board’s scheduled September 9th meeting had to be cancelled due to 
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lack of a quorum.  The case involving a subdivision at 151 Round Pound Road will need 
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to be re-scheduled to a future date.   
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• At last Tuesday’s election, the Nottingham voters strongly approved a moratorium 
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blocking data centers with over 90 percent support.  The final vote tally was 1,335 in 
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favor and only 143 opposed. 
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The CIP had its first meeting with all members present on September 3rd.  Since then, 
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all required information has been received from department heads and another meeting 
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is scheduled for Wednesday, September 16th at 6:30 PM. 
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The Police Station Building Committee met and reviewed updated architectural civil 
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engineering plans.  The project is moving into preliminary pricing.  A public workshop is 
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scheduled for September 24th to gather resident feedback.  Current scheduling 
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anticipates budget discussion with the Select Board this fall and maintains a target 
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timeline towards March 2027.  The Committee is discussing framing the roof in such a 
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way to allow for future solar panels to be placed. 
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• 
Friends of the Blaisdell Library’s Octoberfest will be held on September 26th from 2:00 
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to 6:00 PM.  Over 100 tickets have already been sold.  Tickets can be purchased at the 
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library.     
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Selectman Morin said he recently had the pleasure of meeting the two newest Police 
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Department officers.  He praised the department for doing “a nice job of keeping the public 
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informed with town happenings” through the Nixel advisory system that notified residents of the 
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Route 156 closure due to a downed tree on September 14th.     
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Selectman Shirland said the Recycling Center was doing well.  There is still no market for 
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recyclables.  Administrator White said they netted a profit on plastics of $205.00. 
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Selectwoman Fyfe said the Fire Department fundraiser for Chief Curry was a big success.  
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The event was a team effort headed up by the Nottingham Fire and Rescue Department 
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Association.  On the morning of the spaghetti dinner fundraiser the fire staff were called to a 
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fire at Sig Sauer to aid Epping.  The department is fully staffed, and Deputy Chief Mark 
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Pedersen is still stepping up to take care of many extra duties while Chief Curry continues his 
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recovery.  Lieutenant Kevin Dolan will be on duty during the day to allow for constant coverage.  
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The department received a very high volume of calls for service during the month of August.  
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Selectwoman Fyfe also reported that the Town Facilities Advisory and Assessment 
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Committee is wrapping up their assessments and will confer with the Safety Committee and 
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the Building Inspector to help prioritize needed maintenance and repairs.  Their overarching 
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recommendation comes back again to the need for a Facilities and Maintenance Manager to 
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help the transition to a DPW with the Highway Department and save costs by being more 
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proactive in handling maintenance problems. The next meeting of the committee is Tuesday, 
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September 22nd at 5:00 PM.  The Harvest Supper is set for September 19th at 5:00 PM.  It was 
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a huge success last year with about 150 people in attendance.  Funds raised go to help Save 
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the Grange.  Phil’s tree service has offered to help clear the shrubs and bushes that are hiding 
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the grange.   
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Nottingham BOS 09/14/2026 Meeting – Draft Minutes 
 
Selectman Welch stated that the Parks and Recreation Department has gotten four baskets 
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up for disc golf and are scheduled to get some more up in a couple of weeks.   
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Town Administrator’s Report: 
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• Selectman Ryan and I attended the Plaistow ALS meeting at Timberlane last Thursday. 
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Chief Knutsen provided an overview of the program’s performance since its inception fol-
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lowing the closure of Exeter ALS approximately 15 months ago. During that period, the 
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service has responded to 4,325 calls, including 199 in Nottingham, of which 64 were 
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canceled before transport or service was provided.  The GoNorth funding support let-
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ter submitted several weeks ago relates to a grant request submitted for $3+ million 
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through the federal “Big Beautiful Bill” initiative to support regional EMS services. As part 
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of the program’s long-term sustainability plan, the 14 to 18 participating communities will 
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be asked to consider a warrant article authorizing a five-year intermunicipal agreement 
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with annual appropriations of approximately $15,000 in Year 1, $30,600 in Year 2, 
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$46,824 in Year 3, $63,697 in Year 4, and $81,244 in Year 5.  Participation in the agree-
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ment would guarantee a transport rate of $250 per transport compared to the non-par-
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ticipating rate of approximately $3,000/transport. The program has been sustained to 
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date through more than $5.8 million in charitable donations, and private funding partners 
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have indicated their willingness to continue support provided participating communi-
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ties demonstrate their commitment through financial contributions. 
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• A public charrette on the proposed new Police Station will be held on Thursday, Sep-
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tember 24, from 7:00 to 8:30 PM. Once the Guaranteed Maximum Price (GMP) has 
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been finalized, a presentation will be scheduled for the Select Board. 
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• The Highway Director, Code Enforcement Officer, and I met with Thomas Mosier, a 
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property owner on Barderry Lane, to discuss ongoing drainage issues affecting several 
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properties. Property damage has been attributed to a combination of factors, including 
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snow storage from winter plowing, windrows left during road grading, limited ability to 
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properly crown the roadway, an inactive culvert, and runoff from higher-elevation neigh-
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boring properties. Mr. Mosier indicated that several abutters are willing to work with the 
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Town on potential drainage improvements and, if necessary, provide land or enter into 
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agreements to support a project. During discussions, an existing culvert that had become 
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filled with debris was identified as a possible contributing factor. The Highway Depart-
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ment located and cleared the culvert, which is now actively conveying some runoff. Ad-
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ditional work, including ditching, grading, and directing runoff back into existing natural 
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swales, will be needed to fully address the drainage concerns. A potential financial con-
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tribution has also been offered for the Board’s consideration should it choose to move 
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forward. Additional work will be required to determine the layout and extent of this off-
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shoot of Barderry Lane, identify any necessary easements or right-of-way needs, and 
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continue coordination with affected property owners. Further discussion is scheduled for 
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the October 5 Select Board meeting. 
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• As announced at the August 31 meeting, the update to the Local Emergency Operations 
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Plan has been completed. The associated grant has been finalized, and reimbursement 
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of $4,000 has been received in full. 
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Nottingham BOS 09/14/2026 Meeting – Draft Minutes 
 
• The Housing Opportunities Planning (HOP) Grant is nearing completion. The final report 
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is due by September 30, and reimbursement requests are being prepared to secure the 
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remaining grant funds and fulfill the Town's $31,500 grant award. 
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• Closings have been completed on the four tax-deeded properties sold to abutting prop-
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erty owners. Lot merger applications will be submitted once the deeds have been rec-
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orded at the Registry of Deeds. 
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• Nearly all department heads have submitted their initial budget requests for FY2027. 
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These requests are being compiled and will be presented to the Board for its first review 
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on September 21.  Department Head presentations will be scheduled in October. 
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• I received numerous compliments regarding last week’s election, particularly on how 
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smoothly and efficiently the voting process went for residents.  Thank you to all who 
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worked and participated in the process! 
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Assessing: 
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Selectwoman Fyfe moved, seconded by Selectman Welch, to approve the Intent to Cut Wood 
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or Timber for Map 20, Lot 10; Map 21, Lot 1; Map 29, Lot 8; Map 29, Lot 8-1 and Map 53, Lot 
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17.  The motion passed with a 5-0 vote in favor. 
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Appointment: 
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Corey Clark, NHDES Dam Bureau Informational Update 
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NHDES’ Chief Engineer, Corey Clark, updated the Select Board on the Pawtuckaway Lake 
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dam rehabilitation effort, noting significant structural and overtopping vulnerabilities at Dollof, 
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Drowns, and Gove structures.  All classified as high hazard structures.  He said NHDES is 
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pursuing a design which raises Dollof and Drowns Dams, replaces part of Drowns Dike with a 
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180-foot spillway, and allows controlled overtopping at Gove Dike.  NHDES has applied for a 
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FEMA BRIC grant to support the expected $21M construction budget and continues design 
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work toward full engineering plans.  A temporary 20-foot drawdown in the fall of 2027 is also 
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being evaluated to address a sinkhole and concrete deterioration at Dollof Dam.  The full 
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presentation can be found here: https://mail.google.com/mail/u/0?ui=2&ik=261a50890a&at-
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tid=0.1.0&permmsgid=msg-f:1876585536708050245&th=1a0af89a621e7d45&view=att&zw&disp=inline 
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General Business 
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Tax Deeded Property – Abutters Bid Option 
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Administrator White said there was one remaining property that was offered to an abutter 
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located at 18 Rogier Place.  It is a 0.05-acre parcel.  John Andrade has offered $150.00 on it 
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and has paid the ten percent deposit required as part of the bidding process.   
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Selectwoman Fyfe moved, seconded by Selectman Morin, to accept the bid of $150.00 on Tax 
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Map 1, Lot 91, a 0.05 acre parcel located at 18 Rogier Place.  The motion passed with a 4-1 
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vote in favor. 
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Policy/Procedure Review – NDAs, Outside Agency Request for Appropriation 
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Nottingham BOS 09/14/2026 Meeting – Draft Minutes 
 
NDAs – Chairman Shirland explained that when the data center matter came about there was 
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some concern brought forward by residents that would restrict public access to governmental 
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records/information via non-disclosure agreements (NDAs).  To preserve public confidence and 
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ensure that governmental actions are not unnecessarily shielded from public scrutiny, the town 
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developed a policy that disallows any town entity from entering into a NDA.   
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Selectwoman Fyfe moved, seconded by Selectman Ryan, to accept the Town of Nottingham’s 
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government transparency and non-disclosure agreement policy. The motion passed with a 5-0 
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vote in favor.     
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Outside Agency Request for Appropriations 
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Administrator White said that during the budget process last year a question at the Budget 
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Committee level came up regarding outside agencies that the town has been funding for several 
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years and whether those agencies were “actually providing a service to Nottingham residents”.  
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To streamline the process, a funding request form was developed that would provide the same 
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information for every request that comes in.  Board members approved of the form.   
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Parks and Recreation Van Purchase (CIP Item) 
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The Board discussed Director Kortney Duball’s request for the Select Board’s approval to 
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expend funds from the Recreation Revolving Fund for the purchase of an additional van/bus 
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(used) to support the department’s ongoing transportation needs and programming.   
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Selectwoman Fyfe moved, seconded by Selectman Welch, to accept the recreation 
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department’s request to expend up to $80,000 from the Recreation Revolving Fund for the 
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purchase of an additional 15 passenger vehicle subject to the vehicle meeting the department’s 
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established requirements and all applicable town purchasing policies and procedures.  The 
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motion passed with a 5-0 vote in favor. 
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Action Items: 
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Selectwoman Fyfe moved, seconded by Selectman Ryan, to approve an expenditure of $500 
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for the Celebrate Nottingham Committee for the Harvest Supper taking place on Saturday, 
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September 19.  The motion passed with a 5-0 vote in favor. 
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Review Action Items from Prior Meetings: 
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Meindl Road Maintenance – Chairman Shirland asked Administrator White to request from legal 
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counsel how best to move forward given that they serve as counsel for both Nottingham and 
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Raymond.   
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Town Beach – Nothing new to report.     
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Review Action Items for Next Meeting: 
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9/21/26 NCC – Noyes Parcels Update; 2027 Budget First Look 
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10/5/26 – Police Station Building Committee/Ricci Construction Presentation 
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Public Comment:  
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Steve Soreff asked for and received the Board’s permission to share more widely the police 
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department’s August statistics report. 
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Nottingham BOS 09/14/2026 Meeting – Draft Minutes 
 
Non-Public Session:  
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Selectman Ryan moved, seconded by Selectwoman Fyfe, to enter into non-public session per 
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RSA 91-A:3, II (a)(b) and (e).  The motion passed with a 5-0 roll call vote in favor: Mr. Ryan-
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aye, Mr. Morin-aye, Mr. Shirland-aye, Ms. Fyfe-aye, Mr. Welch-aye.  
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Selectman Welch moved, seconded by Selectwoman Fyfe, to come out of non-public session.  
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The motion passed with a 5-0 roll call vote in favor: Mr. Ryan-aye, Mr. Morin-aye, Mr. Shirland-
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aye, Ms. Fyfe-aye, Mr. Welch-aye. 
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Adjourn: 
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Selectman Welch moved, seconded by Selectwoman Fyfe, to adjourn the meeting.  The motion 
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passed with a 5-0 vote in favor.    
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The meeting adjourned at 9:10 p.m. 
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Prepared by Suzanne Beauchesne from the video recording. 
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