All towns · hillsborough

2026-08-26 Selectmen's Meeting Minutes

Document

Board of Selectmen
Meeting Minutes
August 26, 2026

Present: Iris Campbell — Chairman, James Bailey -- Selectman, Richard Pelletier — Selectman, and Laura Buono,
‘Town Administrator

At the opening of the meeting thc pledge of allegiance was recited.
Others present: Keith Cobbett, Tom McClure, Brett Taber, Laurie Jutzi, Kevin Anctil, Dennis Yeaton
1. PUBLIC COMMENT

Butler Park & Main Street - Tom McClure mentioned there is a water shut off at Butler Park sticking up near the
brick circle, he said it is a tripping hazard. He also heard about another park being created across the river and
feels the current infrastructure should be taken care of before adding anything clsc. Another item he brought up

is there are bricks that are sinking at Butler Park where the benches are and the walkway in front of the fire house.

AManahan Park —'Tor. McClure suggested the project that is being discussed for Manahan Park should go before
the voters.

2. SANDER

Road Agent, Dennis Yeaton came before the Selectmen with quotes for an electric sander spreader for a 1-ton
truck. Mr. Yeaton obtained 3 quotes for the same spreader:

© $6,500 Madigan
© $6,995 Fairfield
© $5,834 Sanel (recommended)

The spreader would be paid from the highway department operating budget. Chairman Campbell made a motion
to purchase the salt dog 2.0 spreader from NAPA Auto for $5,834.40. Selectman Bailey seconded the motion,
the motion passed.

3. WING MAN
Dennis Yeaton is requesting the policy that requires a wing man during the plowing season be changed to “if
needed”. He said that this change will not impact snow plowing and in most instances me it easier since there is
no waiting around for those on-call employees to get to the garage. Mr. Yeaton explained that the way the trucks

are built now, all the controls are right there and set for the drivers and the need for an extra individual is obsolete.

Selectman Bailey made a motion to amend the policy to state “optional, drivers’ discretion for using a wing man”.
Selectman Bailey seconded the motion, the motion passed.

4. MEETING MINUTES

Chairman Campbell made a motion to accept the meeting minutes dated August 12, 2026. Selectman Bailey
seconded the motion, the motion passed.

Page 1 of 6— August 26, 2026


Chairman Campbell made a motion to accept the mecting minutes dated July 22, 2026. Selectman Bailey
seconded the motion, the motion passed.

5. MANIFEST MOTION

Chairman Campbell made a motion to authorize the Selectmen to sign manifests and order the Treasurer to sign
Payroll Check numbers 21323 —21350 a/k/a Vouchers 34 & 35 in the amount of $252,041.78 (includes 226 direct
deposii stubs) and Accounts Payable Check number 036489 — 036566 a/k/a Voucher 35 in the amount of
$547,718.38. Selectman Bailey seconded the motion, the motion passed.

6. CONSENT AGENDA

Chairman Campbell made a motion to approve the Consent Agenda for August 26, 2026. Selectman Bailey
seconded the motion, the motion passed.

¢ Denied Liderly Exemption — Map 12 Lot 57

« Intent to Cut— Map 3 Lot 1 Sand Knoll Road

¢ Cemetery Deed -- K. Pierce (Ilarvey Memorial)

e Yield Tax Levy — Map 11F Lot 27 $125.21; Map 11P Lot 183 $464.67; Map 3 Lot 225 $469.96; Map 4
Lots 52 & 52-1 $1,891.72; Map 23 Lot 42 $343.49

7, TOWN OFFICES — SAFETY UPGRADES

The Town Administrator reviewed a quote that was received for the safety upgrades which she has discussed and
recommended to the Board over the past few years which were budgeted for this year in the Buildings Capital
Reserve Fund. Ms. Buno said after the Building Inspector was assaulted last year, the need to protect the
employees escalated. The Board had also been previously notified that she and the Building Inspector were
actively looking for pricing for the project, She said three companies were contacted who reviewed the project
and assisted with the process, but only one company had the time to do the work and submit a quote, who can
meet the timeline and work during closed hours on various items, She would like the Board to allow the project
to move forward. The Selectmen reviewed a plan which calls for removal of a couple interior wails, the building
of three new walls and three service windows, changing out flooring, a couple of doors, and drop ceiling materials,
and moving a bathroom with separate plumbing services. Selectman Bailey suggested moving one of the new
walls from one side of the window it will begin at, to the opposite side of the same window. Ms, Buono said she
would be concerned about making the lobby area too small if that change is made considering some of the files
from the Town Clerk’s Office can be in the larger office area and still be easily accessible to the staff since it’s
going to basically be a flowing work area for everyone during work hours and those files are not accessed
frequently. Selectman Pelletier suggested posting the project to try to get additional interest. The Board agreed
to have it posted and will review the status at the next Selectmen’s Meeting.

8. MANAHAN PARK

The Selectmen and ‘Town Administrator met at Manahan on August 24th to look at the bath house and beach
house to talk about how they would like to move forward on the changes/upgrades that have been discussed over
the last couple of years. One item discussed during the site walk was changing the toilets and sinks, the current
equipment is in poor condition. Selectman Pelletier is concerned about the cleanliness; he suggested to the
Director about creating a plan to include a cleaning schedule during the day and how to make it happen, Currently,
it is part of the rotation done by the lifeguards when they need to take time away from the lifeguard stand.
Selectman Bailey talked about the current water and septic issue and the need for that to be addressed as weil.
One of the future steps will be a mecting with the Trustees of the Trust Funds regarding the Manahan Trust. Ms.
Buono stated that we still need to get some sort of pricing in order to start discussing how to move forward and

Page 2 of 6 — August 26, 2026


recommended talking with Fieldstone Engineering, who is currently working on the Manahan boundaries about
adding septic, water and a building to their scope of work, the Board agreed.

9. OTHER BUSINESS

A. Selectman Pelletier asked if the town has a nepotism policy. Ms. Buono said no, but if the Board chooses to,
it can be added. A policy will be drafted for the Selectmen to review.

B. Selectman Pelletier said the Board received information from Jennifer Schamel at the last mecting; he feels
that information she provided about assessments should be reviewed and considered added to the website.
Further discussion will take place at the next mecting.

a

. Selectman Pelletier recommends having capital expenses spelled out and voted scparately when being paid.
Ms. Buono said that’s not a problem if the Board would like and noted that at the last meeting, a capital
expense was called out as part of the manifest motion approval. Chairman Campbell doesn’t fecl it’s necessary
to make individual motions on individual invoices since the capital expense invoices that are paid will be
listed on the manifest as pari of the approval of that manifest through a motion. Ms. Buono also said that when
the Board approves projects like the project discussed tonight, it is stated if the money is coming from a capital
reserve fund, and which fund it comes from. She suggests at the time the Board moves forward with a project,
for the Board to make the motion at that time fo approve the expenses from whatever funds the money is
coming from. Ms. Buono said there are miscellaneous expenses that come out of capital reserve funds
throughout the year, and those can continue to be called out as part of the manifest approval motions at regular
meetings. The approval of the manifest was also discussed with Selectman Pelletier stating that he doesn’t
feel he knows what is being approved. Chairman Campbell said moving forward all capital expenses are
going to be spelied out as part of the manifest motion as well.

Selectman Pelletier made a motion to approve capital expenses with a motion and when the check is cut, it
will be listed separately on the manifest. Sclectman Bailey seconded the motion, the motion passed.

D. Selectman Pelleticr talked about the website, he feels there is a lack of in-house IT expertise and is suggesting
a technology committce be formed to be responsible for the website and he would like to talk further about
this at the next meeting.

10. TRUSTEES OF THE TRUST FUNDS (TTE)

Ms. Buono updated the Board on the discussion at the last Board meeting regarding the Town’s request for
reimbursement not being discussed or approved at their last meeting. She said she sent an email to all the members
tequesting that they meet within 10 days to take up the request for reimbursement since it’s close to $100,000.
Ms, Buono said she immediately reccived a response from the Chairman who stated that as chairman, the agenda
is at her discretion, and that they would not mect within the requested 10-days but will take up the request in
either September or October. None of the other two Trustees responded to the request. Ms. Buono said within a
prior emai! from the TIF Chairman, she questioned the towns process and how she feels the Selectmen are not
following the RSA regarding approval of payments from capital reserve funds. Ms. Buono said the Selectmen
are and do follow the RSA since no money is sent out for payments until the Board approves the payment of the
invoices via the manifest approval process. A meeting has since been scheduled for September 11".

11. WOOD WOOLEN

Ms. Buono said it was mentioned earlier in this meeting by Mr. McClure about a new park being built across the
river and wanted to again state that is parl of the ongoing Woods Woolen Mill Site Projcet. She said the money

Page 3 of 6 — August 26, 2026


for this project has been paid with various grants through the Department of Environmental Services and EPA,
as well as some money from the Dana Crane fund, and not taxpayer money.

12. BUDGET PROCESS

Ms, Buono asked the Selectmen if they want the same format as last year, meet with the departments during
regular Selectmen’s meetings. They agreed to keep that same format and add work sessions if needed.

13. POLITICAL SIGNS

Ms. Buono asked the Selectmen if they are still comfortable allowing political signs on Town property as is the
current policy. She said last year there were complaints about individuals handing out materials and political
solicitations at the Transfer Station. The Selectmen will continue to allow signs to be placed two weeks prior to
an election with removal within one week after elections, The Board agreed that political solicitation on Town
property should not be allowed.

Chairman Campbell made a motion no political solicitation on Town Property and at the Transfer Station.
Selectman Pelletier seconded the motion, the motion passed.

14, BOARD OF SELECTMEN MEETING GUIDELT

Chairman Campbeil distributed the written meeting guidelines to the Board for their review. Verbal guidelines
are already in place, but these add to those by calling out public decorum and speaking allowances while attending
the meetings, ‘he policy as written with those changes would read:

Meeting Schedule
The Board of Selectmen meets on the second and fourth Wednesdays of each month. Meeting dates may be
adjusted to accommodate holidays, and additional work sessions may be scheduled as needed.

Meeting Conduct
Members of the public who attend Board meetings are expected to be courteous, respectful, and non-
interruptive while the Board conducts its business.

Board meetings are meetings held in public; they are not public meetings. Unless the Chair invites public
comments on a matter under discussion, attendees should not interrupt the Board’s conversation or insert
comments, Interruptions prevent the Board from having constructive and effective discussions.

The Chair will issue one warning to any individual who interrupts the meeting. If the behavior continues, the
individual may be asked to leave, Outbursts or disruptive behavior will not be permitted.

Agenda Requests
Individuals who wish to speak with the Board about a specific topic must request to be placed on the agenda by

contacting the Town Administrator no later than noon on the preceding Friday of the scheduled meeting. The
Town Administrator may be reached at 603-464-7970 or Laura@Hilisboroughnh.net,

Requests to be placed on the agenda must clearly describe in detail the subject to be discussed. Any handouts or
supporting information that will be referenced during the discussion must also be submitted with the request so
that they can be distributed to the Board as part of their meeting information. Individuals will not be placed on
the agenda unless the topic is clearly identified so the Board can prepare and conduct a productive meeting.
Public comments or interruptions will not be allowed by the Chair during these appointments.

Page 4 of 6 ~ August 26, 2026


Public Comment

Public comment during a Selectmen’s meeting is limited to three minutes per individual. There will be no back-
and-forth discussion between the Board and members of the public during this portion of the meeting.

Public comment is intended as an opportunity for individuals to briefly share their opinion on a particular
subject. It is not intended for requesting discussion with the Board. Anyone who wishes to discuss a topic with
the Board should contact the Town Administrator and request il to be added to the agenda.

Chairman Campbell wanted to also add that only the person who makes an appointment with the Selectmen will
do the speaking during that time. Selectman Pelletier wanted to wait until the next meeting for further discussion.
Selectman Bailey said he is in favor of adopting the guidelines with Chairman Cambell’s addition.

Chairman Campbell made a motion to adopt the Selectmen’s Meeting Guidelines. Selectman Bailey seconded
the motion; the motion passed with Selectman Pelletier opposing.

15. NONPUBLIC

SION

Chairman Campbell made a motion to go into nonpublic session at 8:17 p.m. under RSA 91-A: 3 II (c) Reputation.
Selectman Bailey seconded the motion. Roll call vote: Bailey — yes, Campbell — yes, Pelletier --- yes. The motion
passed.

In attendance: Chairman Campbell, Sclectman Bailcy, Selectman Pelletier, Town Administrator Laura Buono.

Ms. Buono spoke with the Board about events which involved various individuals.

Chairman Campbell made a motion to come out of nonpublic session at 8:48 p.m. Selectman Pelletier seconded
the motion. Roll cali vote: Bailey — yes, Campbell -- yes, Pelletier — yes. The motion passed,

16. OLD MILL FARM ROAD/MINOTT ROAD BOND

Ms. Buono brought up a road bond that the Town currently holds a bond for Old Mill Farm Road and Minott
Road that we have not taken ownership of for a couple of reasons, but one that we are more than likely to take
ownership of in the near future. The bond was initially put into place in anticipation of the Town taking ownership
prior to the development being fully built out so that there were funds available if beavy equipment damaged the
road as the other houses were being built. Since that didn’t happen, and since currently when the Board makes
the decision of whether to take the road or not all the lots will be built on, she said the development owners are
asking for the Board’s permission to use some of that money to pave the remaining surface and make some
necessary repairs. The Board bricfly discussed this and is open to it but would like to revisit it once they have
paving prices to show the Board.

17. ICE RINK FOR GRIMES FIELD

Ms. Buono gave the Selectmen the pricing to replace a liner for the ice rink that the Parks Director would like to
purchase from the revolving fund to be placed at Grimes Field. She said replacement liners for the 40’x80’ rink
are $880 and for a 60’x100’ would be $1,544. The Director also sent forward another option being to purchase
an inexpensive PVC system with a large tarp but noted that it would be prone to set up issues due to the slope of
the area. He said they could also flood a basketball court that would have a concrete lip, which would require a
new court but one is needed anyway. Selectman Bailoy still is not in favor of having an ice rink saying that he
doesn’t fee] there is enough demand and the NE climate isn’t favorable for onc, ‘The Board decided not to move
forward with the winter addition of an ice rink for Grimes Field.

Page 5 of 6 — August 26, 2026


Meeting adjourned at 9:07 pm
A true record

Mary Whalen
Recording Secretary

Date: 9-9:2L
Approved by:
Hillsborough Selectboard

Iris Campbell; Chairman 7

James C. Bailey, III, Selectman

Richard Pelletier, Selectman

Page 6 of 6 — August 26, 2026


. 200005930
fy Sanel NAPA - Hillsboro, NH
: i 80 Henniker St
. REE. VER
Hillsboro, NH 03244

(603) 464-5504
e

Date : 07/30/2026 Time : 13:11 Page : abd Order # 328370

30004

HILLSBOROUGH HIGHWAY DEP
45 MUNICIPAL DR
HILLSBOROUGH, NH 03244

Quote By : 233 , Lori
Sales Rep : 53, Anthony
Quote Date : 07/30/2026

Quote : 4988

Part Number Line Description Quantity Price Net Total Taxable
140060188 PU SALTDOGS 2.0 CY SPREADER () 1.00 6,336.25 6,082.80 6,082.60 toe
140080188 PU —SALDOGG 1.8C¥ SPREADER {} 1.00 6,191.25 5,943.60 5,943.60 TDP.
1400601ssM PU SALTDOGS 2.0 CY SPREADER () 1.00 6,077.50 5,834.40 5,834.40 oP}
T400801ssi PU SALTDOG 1.8 CY SPREADER (} 1.00 5,948.75 5,710.80 5,710.80 TP

6 WREK LEAD TIME ON 1400601sS
2 WEEK LEAD IMR ON ALL OTHERS

** Prices and Taxes Subject to Change Without Notice **

Attention : SPREADERS subtotal 23,571.60

‘Tax Estimated Using

POH NH No Tax 0.0000%

Quote Total 23,571.60



Bor a <t a
‘ALA MO te) HENKE Re SnoGo" ENca ) lylerice
GROUP
Snow & Ice Team
Account: Town of Hillsborough - NH Quote #: Q-53298-1
Prepared For: Emie Butler Quote Date: 7/30/2026
Email: Expiration: 9/28/2026
Prepared By: Mike Kaulbach Credit Terms: Net 30
Shipping EXW - Ex Works (Seller-Assisted Currency: USD
Terms: Freight)
Notes:

smears

Custom Product

Lead Time: Hyd Funct. 0

Product

4 NIA Buyers 7' 4.8 Yard Stainless Spreader duat motor electric $6741.00
initial here

Buyers 8’ 2.0 Yard Staintess Spreader duat motor electric $6995.00
initial here

Fits extended-bed 1 ton+ trucks with above 10,000 Ib GVW (gross
vehicle weight).

96 In. stainless steel hopper.

Conveyor and spinner powered by independent electric motors.
Spreads bulk salt or a 0/50 salt/sand mix.

In-cab controls with independent variable speeds for the conveyor
and spinner.

14 in. poly spinner broadcasts up to 30 ft

12 in. chain conveyor drive.

Chute is adjustable up fo 11-1/2 in.

High quality 304 stainless stee! construction for optimum corrosion
resistance.

Stainiess steel inverted V improves flow and reduces stress on the
drive line.

Top screen and tie downs included.

Page 1 of 6


Begin forwarded message:

From: "tmadigan jemadigan.com" <¢madigan@jcmadigan.com>
Date: July 29, 2026 at 10:42:32 EDT

To: Jamie Abood <jabood@jcmadigan.com>

Subject: Re: 8' Spreaders C&C

PSV8E-BR-1.8-304 SANDER - 8'1.8CY BRIGGS

304 $ 4,500.00

99002 SPREADER,HOPPER (S/S) 8’ (2.0 CUBIC YARD}
BRIGGS $ 4,500.00

99003 SPREADER,HOPPER (S/S) 8' (2.0 CUBIC YARD)

HONDA $5,500.00
98520 SPREADER,HOPPER (S/S) 8' (2.2CY) ELEC TEMPEST (CHAIN)
$220C $6,500.00