Board of Selectmen Meeting Agenda
The Board of Selectmen reviewed and approved minutes from July 20 and August 10, 2026. Key consent agenda approvals included a $1,000 Trust Fund withdrawal for Rocky Pond water reclamation and a $960,527.04 withdrawal for road project reimbursements. New business approved two grave purchases at Buzzell Cemetery and eight at Beech Grove Cemetery. The Board acknowledged MS-1 extension readiness for October 5, 2026, and scheduled a public hearing for October 19, 2026, on fee schedule updates. A resignation from a Police Department officer and Cemetery Sexton was accepted. Budget items included MS-535 review and Monthly Expenditure Report acknowledgment. A non-public session was held regarding Highway Department hiring and legal matters. Outstanding items included draft updates to town facilities use policy, IT policy, and vehicle maintenance policy, to be addressed at future meetings. Source: https://www.gilmantonnh.gov/AgendaCenter/ViewFile/Agenda/_09142026-393
SELECTMEN’S OFFICE
TOWN OF GILMANTON
503 Province Rd, Gilmanton, NH 03237
Ph: (603) 267-6700
Fax: (603) 267-6701
Website: www.gilmantonnh.gov
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Board of Selectmen Meeting
September 14, 2026 – Academy Building – 503 Province Rd – 6:00 P.M.
AGENDA
CALL TO ORDER – ROLL CALL
PLEDGE OF ALLEGIANCE
MEETING MINUTES- The following list are public and non-public minutes that require review and approval.
1. July 20, 2026- Public and Non-Public Minutes
2. August 10, 2026 – Public and Non-Public Minutes
CONSENT AGENDA - Consent agenda items are routine, non-controversial items for approval.
3. Trustees of the Trust Fund - Non-Capital Reserve Withdrawal Request- Rocky Pond - NH-01-0124-0091 Public Water
Reclamation Fund, $1,000.00.
4. Trustees of the Trust Fund - Non-Capital Reserve Withdrawal Request- Road Projects- NH-01-0124-0089 Infrastructure Rep.
& Upgrades, $960,527.04.
5. MS-1 Extension: Board Acknowledgment that MS-1 will be ready for signature at the Oct. 05th meeting
6. Community Development
Land Use Change Tax Bills & Warrant
•
114-001.2
•
419-074
•
424-067 (2)
•
424-068 (2)
NEW BUSINESS- New business category includes items of business that have not been previously discussed or acted upon
7. Cemeteries: Cemeteries: Approval of the Purchase of the Right of Interment for two graves, Nos. 174 and 175, at Buzzell
Cemetery — Motion Required
8. Cemeteries: Approval of the Purchase of the Right of Interment for eight graves at Beech Grove Cemetery — Lots F64a-1
through F64a-4 and F64b-1 through F64b-4 — Motion Required
9. Town Clerk/ Tax Collector Request: Return of credit for tax funds — Motion Required
10. Town Administrator Request: Schedule a public hearing for Monday, October 19, 2026, on proposed updates to the fee
schedule, including facility use fees, welfare allowances, Executive Office fees, transfer fees, and Town Clerk/Tax Collector
fees — Motion Required
11. Resignation acceptance: Police Department- Officer & Cemetery Sexton
PUBLIC COMMENT – 6:30 p.m.
The public may attend the meeting or submit questions and comments by email to the Town Administrator by the Tuesday
preceding the meeting. The scheduled time is subject to change at the Board’s discretion.
BUDGET
12. MS-535: Review and approval — Motion Required
13. Monthly Expenditure Report: Review and acknowledgment
14. Budget Committee Calendar: Acknowledgment
SELECTBOARD ITEMS, FYIs, ACTION ITEM UPDATES, & OTHER TOPICS
15. Department Monthly Reports- Review
16. Notice in advance: October 5th Swearing in Ceremony- Fire Department New Hires- FYI
17. CDL Training confirmed for Highway Employee- Board acknowledgement and understanding
NON-PUBLIC SESSION
18. Non-Public Session under RSA 91-A:3, II(b) and II(c): Hiring and reputation matters- Highway
RSA 91-A:3, II(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than
a member of this board, unless such person requests an open meeting. This exemption shall extend to include any application
for assistance or tax abatement or waiver of a fee, fine or other levy, if based on inability to pay or poverty of the applicant.
RSA 91-A:3 II (b) - The hiring of any person as a public employee.
19. Non-Public RSA 91-A:3 (l) : Legal
RSA 91-A:3, II(l) allows a public body to enter non-public session to consider advice received from legal counsel, either orally,
in writing, even if legal counsel is not present.
Outstanding Items
o
Draft Use of town facilities – Current Policy will be updated, and draft will move forward at a future meeting.
o
Draft IT Policy
o
Draft Vehicle Maintenance Policy
o
Updated General Assistance Guidelines
SELECTMEN'S
OFFICE
TOWN OF GILMANTON
PO Box 550, Gilmanton,
NH 03237
Ph: (603) 267-6700
Fax: (603) 267-6701
Website: www,gilmantonnh.gov
September
10, 2026
Neil R. Roberts,
Treasurer
Trustees
of the Trust Funds
Town of Gilmanton
PO Box 539
Gilmanton,
NH
03237
Dear Mr. Roberts:
The Board of Selectmen request 5960,527.04 to be withdrawn
from the NH-01-0124-0089
(CD#
4500010121)
Non-Capital
Reserve lllnfrastructure
Repairs and Upgrades"
to reimburse
the general
fund for
the attached
invoices
for the Road Projects.
Board of Selectmen
are agents to expend
from this fund.
Should
you need any other
documentation,
please contact
Lauraine
Paquin, Finance
Administrator
at
finance@gilmantonnh.gov.
Respectfully,
Meredith
Kelley, Chairman
Brian Forst, Vice-Chairman
Parker Hoffacker,
Selectman
Office 603.267.6700
xl 11
Fax 603.267.6701
Email: Finance@,gilmantonnh,gov