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BHVD Minutes 09-02-26 (pdf)Download

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Corrections of minutes will be reflected on the next meeting minutes. 
Bridgewater-Hebron Village District 
Meeting Minutes 
September 2, 2026 
Bridgewater Town Offices 
 
Board Members Present: Mark Coulson, Terry Murphy, Derry Riddle 
Others in attendance: Tonia Orlando 
 
The meeting began at 10:07 AM. 
 
Mark made a motion to approve the August 5, 2026, minutes as written. Terry seconded and the 
motion was approved. 
 
Construction updates: 
• A letter has been sent to the Fire Marshal which is attached to these minutes. 
• Placards/signage are installed. Tonia will assure that the signs, the map, and the 
intercom systems are aligned. 
• The new exterior door master key seems to be working. Tonia will verify this. In the next 
year or two we should look into rekeying the building. 
 
Terry recommended that we obtain documentation from the vendors for the various systems on 
the property. 
 
Maintenance updates: 
• We still need to purchase some spare windows and screens. It was noted that the 
mezzanine should be organized first to allow for their storage. We will need to take an 
inventory of the condition of the windows and screens throughout the building. 
• We will ask Jerry to get a count of the fire alarm covers needed. Terry will purchase them 
and Shawn Clark can be hired to install them. 
• Based on the playground inspection audit from Primex, a number of maintenance items 
have been performed. Merrills have installed surfacing material (at the main playground 
plus the smaller one in back) and trimmed some tree limbs. The bolts have been capped. 
The closing of the gaps in the “S” hooks on the swings will occur soon. The rep from 
GameTime inspected the post with the corrosion on the right-side swing set. He said that 
the playground is fine to use and will connect us with a certified contractor to address the 
issue, who will make sure that all the posts on that piece of equipment are good. Tonia 
will send the form to Primex noting the actions being taken. 
• It was noted that guards are needed over the intercom devices in the gym. 
• Fencing repairs are ongoing by the Merrills. 
• Terry plans to test some weatherstripping on the windows and then have the custodians 
install it. 
• The painting is done for now. We are looking at doing the two main bathrooms and three 
more classrooms later this fall/winter. Tonia will make a list of other areas that need 
painting. She has a list of the colors/types of paints in the various areas and will get that 
to us. 
• The material for the door fobs/security alarms has been ordered and will hopefully be 
installed soon. 

Corrections of minutes will be reflected on the next meeting minutes. 
• The intercom/speaker upgrades are done. Tonia reported that the teachers are pleased 
with the new intercoms and the sound amplification. A discussion ensued regarding the 
pros and cons of whether to integrate the security cameras with the intercom system. 
• We still need to remove the remaining paper waste at the Wescott property. The utility 
shed by the soccer field also has some that needs to be cleaned out. There is also 
furniture in the shed which should be assessed. Eventually we plan to donate the 
unneeded furniture from both places. 
• The air conditioning unit for the office is working. We are waiting to get a quote on a unit 
to replace it. Tonia suggested installing it during April vacation. 
 
We should order the washer and dryer units this week. The Turner Group has recommended 
some LG stackable appliances. The electrical prep is done, and BPS will install the venting 
based on The Turner Group’s plans. A local plumber will install the drain, as well the eye wash 
units once the washer and dryer are in. 
 
All of the new furniture has been received. Tonia will get us the invoice. 
 
The kitchen equipment has been ordered and a lot of it has arrived. Tonia will forward us the 
invoice. The steamer still needs to be purchased. Terry plans to consult with the plumber re the 
installation. A plan needs to be done for the placement of the equipment. 
 
A new sign for the entrance of the parking lot has been tabled for now. 
 
Mark is working on a list of the vendors we use regularly at the school, their responsibilities, and 
contact info. Tonia presented some business cards, etc. for reference. 
 
The fire alarm is scheduled to be worked on September 11. We are now working with Johnson 
Controls for this. 
 
It was noted that Mango Security Systems takes care of the panic alarm and their info should be 
included on the vendor list. 
 
The information about the key box should also be included on the vendor list. 
 
The financial statements were reviewed. We received the final approved audit for the fiscal year 
ending 12/31/2025. Our financial status remains good. 
 
The group reviewed and signed the manifests. 
 
Our next board meeting is scheduled for Wednesday, October 7, at 10 AM. 
 
The meeting adjourned at 11:35 AM on motion by Mark, seconded by Terry. 
 
Respectfully Submitted, 
Derry Riddle, Commissioner