BHVD Minutes 07-01-26 (pdf)Download
The Bridgewater-Hebron Village District Board approved the June 3, 2026 minutes. The State Fire Marshal requires an automatic sprinkler system installation due to new laws. Consultants are needed at an estimated $40,000; Doug Proctor will schedule a meeting and gather cost data. Construction updates include exit ramp railings due Monday, placards by late July, and security fob modifications on July 26. B-HVS committed $32,000 toward furniture; chairs for grades 3-5 arrived, and science lab tables were ordered. The district will purchase a steam table, and kitchen washer/dryer installation is proceeding. Financials remain strong, with both towns paid and the final loan disbursement taken. Two part-time staff replaced the custodian. The next meeting is August 5 at 10 AM. Source: https://img1.wsimg.com/blobby/go/1fe88111-8580-4a2e-bfae-899271219bdd/downloads/4eeed49c-be4f-4b8f-9c1a-778a018e039a/BHVDMeetingMinutes070126.pdf?ver=1787764375063
Corrections of minutes will be reflected on the next meeting minutes. Bridgewater-Hebron Village District Meeting Minutes July 1, 2026 Bridgewater Town Offices Board Members Present: Mark Coulson, Terry Murphy, Derry Riddle Others in attendance: Don Atwood, Jeff Cloutier, Tonia Orlando (participating remotely), Doug Proctor, Brackley Shaw The meeting began at 10:02 AM. Mark made a motion to approve the June 3, 2026, minutes as written. Derry seconded and the motion was approved. Construction Updates: • We heard back from the State Fire Marshal’s office, and they are requesting that we install an automatic sprinkler system. Brackley presented some correspondence with the State Fire Marshal’s office from 1998 stating that the plans had met the fire standards at that time. Since the original construction, new laws have been enacted. We have been consulting with Doug Proctor, who recommends that we meet in person with the fire marshal’s office. We will need to get a plan in place. This would involve hiring a fire protection consultant, electrical consultant and a civil engineer at an estimated cost of $40,000. Various possible scenarios were discussed, including using the old Wescott Property. Tonia expressed concern about having the certificate of occupancy for the start of school in August. Doug will check on this, he will speak with Russ Holden (who has had some recent conversations with the fire marshal’s office), he will contact the fire marshal regarding scheduling a meeting, and he will get us some costs on similar sprinkler installations. • The budget status for the construction remains the same. • The exit ramp railings are due on Monday. • The placards/signage should be in the end of July. • The fire alert lights and detectors are all set, the roof flashing is done, the exit door has been painted, and the pneumatic door closers have been adjusted. • Terry has been given the information re the spare window units and screens. • The site clean-up is complete. • The “H” master key does not work in the new exterior door. Terry will address this. Terry is still working on getting the fire alarm pull covers installed. The tree limb trimming, fencing repairs, etc. are ongoing by the Merrills. The eye wash units still need to be installed. Newfound Plumbing has a work order for this. The weatherstripping is ongoing. The water in the fields is operating. The integration of the clocks and other new electronic systems is underway. Corrections of minutes will be reflected on the next meeting minutes. On July 26, the security fob system at the eastern entryway will be modified and the new camera will be installed at the front entrance. Dale Blossom is currently painting the other hallways and the cafeteria. The communications closet noise is less with the installation of an air filter on the inside of the door. However, there will always be some sound. There is still some paper waste in the Wescott property building that needs to be removed. We are going forward with installing a washer and dryer in the kitchen. The Turner Group is working on plans for the dryer vent. They will be stackable units. Tonia had found some at Major Brands that were a possibility. Mark will get the info on the appliances to Jeff to be reviewed by the Turner Group. The paving is done. The edging needs to be cleaned up. The striping will be done next week which will include lines for basketball and Four Square. Tonia will be there to confer. Jerry, the custodian, is out for the foreseeable future. Two part-time people have been hired in his place. Newfound Cleaning will strip and wax the tile floors. Great Northern Cleaning has been hired to clean the rugs. The chairs for grades 3, 4, and 5 have been delivered. The science lab tables and chairs have been ordered. B-HVS has committed $32,000 toward furniture purchases. In addition, cafeteria tables with bench seating have been ordered and will be paid for by SAU 108. A new sign for the entrance of the parking lot will be put on hold for now. In addition to the kitchen equipment already approved, we will purchase a steam table. Tonia will get recommendations from the chef, Kevin. Derry thanked Tonia for sending the board the school’s summer calendar which includes the maintenance schedule and various projects. The group reviewed and signed the manifests. The Profit & Loss statement from January thru June 2026 was reviewed. Our financial status continues to be good. Both towns have paid us, and we took the last disbursement on the loan. We have received positive preliminary fund balance info from the 2025 Audit. Our next board meeting is scheduled for Wednesday, August 5, at 10 AM. The meeting adjourned at 11:43 AM on motion by Derry, seconded by Mark. Respectfully Submitted, Derry Riddle, Commissioner