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CIP Committee Meeting Agenda (minutes)

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TOWN OF WOLFEBORO 
Capital Improvement Program Committee 
September 14, 2026 
Meeting Minutes 
 
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9.14.26 
CALL TO ORDER 
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Chair Webster called the meeting to order at 9:02 AM. 
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ROLL CALL 
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I. 
Members Present:  Steve Webster-Chair & Planning Board Representative, Robert Loughman-Budget 
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Committee Representative, Tim Cronin, Chuck Sumner, Paul Whalen, Suzanne Ryan-Members 
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II. 
Members Absent:  Brian Deshaies-Select Board Representative Alternate, Paul O’Brien-Select Board 
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Representative, Kathy Barnard-Planning Board Representative 
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III. 
Staff Present: Jeffrey Hinderliter-Director of Planning & Development,  Barry Muccio-Interim Town 
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Manager, Suzanne Murdough-Recording Secretary 
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APPROVAL OF MINUTES 
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I. 
August 17, 2026 
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No Amendments 
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II. 
August 24, 2026 
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• 
Line 241 change “outwears” to “outgears”. 
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• 
Correct all instances of Druan to Drouin. 
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III. 
August 31, 2026 
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• 
Line 180 – change 14 to 21. 
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It was moved by Steve Webster to accept the August 17, 24, and 31, 2026 minutes as amended.  Bob 
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Loughman seconded.  All were in favor. 
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DEPARTMENT PRESENTATION OF CIP PROJECTS 
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I. 
Parks and Recreation (Revisits: Pleasant Valley School House; Ice Rink Chiller) 
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School house – Christine Collins  said she removed bond as requested and didn’t include any money 
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from historical society.   
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Gene Denu, treasurer of the Wolfeboro Historical Society spoke and said they have a firm estimate.  He 
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stated they are starting a fundraising program and have a goal of $70,000.00 to ease the burden on the 
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taxpayers. Mr. Denu explained that they opened a separate bank account which has $10,000.00 in it and 
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they have $40,000.00 in pledges currently.   
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Steve Webster asked him to explain how people can donate.   
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Mr. Denu said they can mail in a check or donate through the Historical Society website. 
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The committee, Christine Collins and Gene Denu continued to discuss the warrant articles, wording for 
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the warrant article, a narrative explaining that they are raising money to offset the cost 
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Ice rink – info rink expanded in use and revenue.   
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Town of Wolfeboro CIP Committee - Page 2 of 3 
9.14.26 
 
Christine Collins, Jess Shearn, and Victor  Drouin (Friends of the Pop Whalen) presented.  Victor Drouin 
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presented a previous six-year history of the Pop Whalen’s financials and said they had an average net 
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loss of $5000 per year during that time.  He explained that looking forward the audited 2024 financials 
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showed a revenue of $470,000.00 which is almost double the previous year’s revenue.  He said they 
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have doubled the use of the facility.  Mr. Drouin mentioned the major repair cost of the Zamboni and 
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chiller.   
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Christine Collins,  Jess Shearn, and Victor Drouin explained the efforts to increase usage during the off 
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season of the Pop Whalen and the repairs needed to accomplish this.  They discussed the large hockey 
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camp that has reached out to rent the facility during the summer.  They said this is a camp of 300 
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participants from across the country that would run for 6 weeks every year.  They said they are meeting 
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with the camp this afternoon to finalize details.   
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Mr. Drouin explained the current fixed costs for the Pop Whalen such as depreciation and bond interest.  
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He said these expenses happen every month whether the Pop is open or closed and by extending the 
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season, these cost can be offset with additional revenue.    
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The committee discussed warrant articles,  
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Christine Collins said the chiller equipment is an aging system, and they have made all the fixes they can 
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fix.  If anything else goes wrong, they may have to close.  Tim Cronin suggested writing something  in the 
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warrant to the taxpayer explaining the situation.   
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The committee and department representatives discussed the chiller systems.  Victor Drouin said he has 
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been talking to the  Concord hockey group.  They bought the ammonia system to install next summer.  
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He said he will get the committee some updated projections.   
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No public comment 
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II. 
Library (Parking Lot Improvements) 
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Alison Rutley, Director of the Wolfeboro Public Library, handed out an update on the parking lot project.  
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She said they requested to move this project out to beyond 2026 last year.  She mentioned the original 
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design for the parking lot and said it was not adhered to when the building was constructed.  This 
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resulted in puddling and they had a fall last year due to the black ice.   Ms. Rutley said that the 
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information the committee has in front of them now is the July study from Stantec, the town’s road 
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engineers.  She explained the project and stated that the work would be done by the town’s Department 
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of Public Works (DPW) and they believe it would fix the issue of standing water.  She said this may not be 
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a permanent fix, and her recommendation is to push the $160,000.00 full-scale parking lot project out to 
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the future.  There will still be an issue of stormwater discharge.   
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Alison Rutley said that she is reporting to the Board of Selectmen this afternoon, the town owns the 
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parking lot.   
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It was moved by Suzanne Ryan to put a placeholder for the full-scale project for 2029.  Chuck Sumner  
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seconded.  All were in favor.   
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Town of Wolfeboro CIP Committee - Page 3 of 3 
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Chuck Sumner asked about any safety issues.  Alison Rutley said they have fixed the safety issue.  Paul 
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Whalen asked why the library presented since the parking lot is owned by the town.  Ms. Rutley 
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explained that it is a cooperative issue, the town owns the land, but the Board of Trustees owns the 
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building.  They work hand in hand.     
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Suzanne Ryan left at 9:55 AM 
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III. 
Town Hall (Software Upgrades) 
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Barry Muccio said he did not give a submittal for the software yet,  Adam Comolli, Finance Director is 
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working on pricing.  Mr. Muccio explained that the current system is antiquated and needs work, but 
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Adam Comolli  has only been in the position for 6 weeks and needs time to understand all the town’s 
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systems to make the best decision.  He said they are proposing it for 2028.  The current system contains 
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multiple pieces that do not talk to each other which requires a lot of manual entry across systems every 
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month. 
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Mr. Muccio said they would like to put in a $500,000.00 placeholder.   He explained Wolfeboro is a 
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unique municipality because they have water and electric utilities so many municipal software systems 
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on the market will not meet the need.   
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It was moved by Bob Loughman that pursuant to proper paperwork being submitted to put a 
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$500,000.00 placeholder for new town hall software.  Paul Whalen seconded.  All were in favor.   
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OTHER BUSINESS 
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I. 
Calendar Amendments 
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Jeffrey Hinderliter, Director of Planning and Development, explained the changes made to the CIP 
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calendar.  He said that no new material had been submitted by either the police department or SAU49, 
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but they are on the calendar.  He explained that he is working on the spreadsheet but there are multiple 
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copies on multiple computers.  He and the committee talked about locating the most recent copy.   
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PUBLIC COMMENT 
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No public present. 
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ADJOURNMENT 
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It was moved by Steven Webster to adjourn at 10:12 AM.  Bob Loughman seconded.  All were in favor.   
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There being no further business before the CIP Committee, meeting was adjourned at 10:12 AM 
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Respectfully submitted, 
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Suzanne Murdough 
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Suzanne Murdough, Recording Secretary 
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