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LINCOLN SELECT BOARD APPROVED
MEETING MINUTES
Monpay, AUGUST 24, 2026 — 5:30PM
LINCOLN TOWN HALL - 148 MAIN STREET, LINCOLN, NH
(THE RECORDING OF THIS MEETING CAN BE FOUND ON YOUTUBE)

Lincoln Select Board Present: Chair OJ Robinson, Vice Chair, Tamra Ham & Jack Daly

Staff Present: Town Manager, Jim Pineo, Executive Assistant, Jane Leslie, , Fire Chief, Michael Weden
& Shawn Magoon, Code Compliance Officer

Public Present via Zoom: Michael Miller, Dave Olson, Paul Beaudin II, Dave Tomaso, Rebecca
Farnsworth, Finance Director & Charles Reed

Public Present: There was no public present

I. CALL TO ORDER
Chair Robinson called the meeting to order at 5:33 PM

I. APPROVAL OF MEETING MINUTES FROM PREVIOUS MEETING

There were no meeting minutes available to approve.

II. TAX COLLECTOR’S TIMBER YIELD TAX WARRANT
The Board reviewed and signed the following Timber Yield Tax Warrant: Kamlesh Patel d/b/a Green-
Wood LLC, 2 Forest Ridge Drive, M/L 122/001, #2 & #4 Forest Ridge Drive land only in the amount of
$1,297.88.

MOTION: “To direct the Tax Collector to collect the Timber Yield Taxes amounting to $1,297.88
from Greenwood LLC.”
Motion: OJ Robinson Second: Tamra Ham All in favor

IV. PAYMENT IN LIEU OF TAXES (PILOT)
The board reviewed the Application for Reimbursement — Payment in Lieu of Taxes Form PA-16. The
federal government or state agencies make PILOT payments to local towns to make up for public lands

that cannot be taxed locally. There appears to be a change in acreage due to values being updated as a

result of the Cyclical Reval.

[Name of State/Federal Forest | ___ Number of Acres Value Per Acre Total Assessed Valuation
Fay State Park 131.00 acres 2255.22 302,200
Franconia Notch State Park 3,145.10 1654.22 5,202.700
Second Presidential State 1,174.00 56.81 | 66,700
Forest

! White Mt. National Forest 74,185.00 | 543.17 40,295,000

MOTION: “To accept the Application for Reimbursement to Towns and Cities in which Federal and
State Forest Land is Situated for 2026 based on the numbers.”
Motion: OJ Robinson Second: Tamra Ham All in favor

V. RENAMING PARKER ROAD TO SKYVIEW LANE
During the August 10" Select Board meeting, Jerry Stringham had requested that the Select Board con-
sider changing the name of Parkers Court (Mr. Stringham owns property at 7 Parkers Court), a private road in
Lincoln pursuant to RSA 231:133, I. The Select Board has the authority to change the name of a street “at

LINCOLN SELECT BOARD AuGust 24, 2026 ~ MEETING MINUTES PAGE | OF 4


any time when in its judgement there is an occasion” for doing so, and the statute specifically directs that
no street name be one that is confusingly similar to another street name already in use in the municipality.

After a thorough discussion, the street name Skyview Lane was agreed upon by the Select Board.

MOTION: “The Lincoln Select Board motions to change Parker Court to Skyview Lane to comply
with the State of New Hampshire’s Addressing Standards.”
Motion: Tamra Ham Second: Jack Daly All in favor
V. REQUEST FOR BUILDING EXPENDABLE TRUST FUND-FOR NEW FIRE STATION
DOORS
Chief Weden is requesting to expend up to $35,000.00 for the procurement and installation of four (4) new
overhead garage doors for the Fire Department apparatus bays (current doors are original to the fire station). There
is currently $137,110.00 in CIP funds allocated to Fire Department and Building Infrastructure. Chief
Weden has secured three (3) quotes for this project:

1) Overhead Door Options - $34,000.00

2) Overhead Door Company of Concord - $43,000.00

3) White Mountain Overhead Doors LLC - $38,799.78

Chief Weden is recommending Overhead Door Options at the lowest competitive bid (see attached). Chief
Weden also requested an additional $225.00 for additional overhead door remote controls.

MOTION: “To authorize the expenditure of up to $34,225.00 from the Property and Building
Maintenance Expendable Trust Fund for the purpose of installation of four (4) new overhead garage
doors for the Fire Department apparatus bays.”

Motion: OJ Robinson Second: Tamra Ham All in favor

Town Manager Pineo further explained that over the years a number of different reports and work had been com-
missioned on the Lincoln Fire Department including at least two (2) structural analysis, a Retrofit & Renovation
Project manual, and a space needs assessment for a new combined Fire/Police Facility. Chief Weden has made it
clear that the department is struggling with operations given the current space for which they have little to no office
space or storage. The following efforts need to be implemented to develop a plan for the future:

1) Update of the space need analysis for a stand-alone fire station.
a. Determine if the updated space needs can be achieved on the existing footprint of land or not.

2) Update/Monitorization of the building existing conditions report.
a) Determine if the buildings existing conditions will allow for an expansion which will accommodate the
department space needs.
b) It should be noted that the 2023 Structural Evaluation performed by Dubois & King states the following
regarding “Recommendations for Future Expansion, Additions, or Modifications”.

Any future expansions or additions to the existing building structure should be structurally isolated from the existing
structure,

The load rating evaluation of the existing roof structure indicates that it does not have the capacity to support
current code prescribed snow loads. No additions or modifications should be made that increaser the gravity load
demand on the existing structure without further investigation.

Any expansions, additions or modifications to the existing building that are not structurally isolated from the exist-
ing building structure may potentially increase the demand on the existing lateral force resisting systems. Increas-
ing the lateral load demand by 10% or more will require the existing lateral load resisting systems be evaluated
and likely reinforced to meet current code design criteria. Joints isolating expansions or additions should be pro-
portioned to account for anticipated building movements during wind or seismic events.

LINCOLN SELECT BOARD Auaust 24, 2026— MEETING MINUTES, Page 2 of 4

The signers of this document agree that electronic signatures, faxcd signatures, Scanned signatures, and/or copied signatures have the same binding effect as
original signatures. This document can be signed in multiple parts and be considered a single signed document


The plan is to move forward with the issuance of an RFP/Q for an architect to review the condition(s) outlined in
the previous reports, and to determine if a building expansion given the department space needs is achievable given
the existing location, or should they be looking at a completely different location.

OJ feels a “needs assessment” is a great idea and would provide a better idea of exactly what the space needs are so
the Board can then determine funding options for whatever work is done.

VI. OLD/NEW BUSINESS
Town Manager’s Report (see attached):

Anticipated Public Hearings for Acceptance of funds or gifts:
a) Kane Pavilion concrete pad
b) Police K9 Insert with heat alarm
c) Funding for South Peak Water Tower — the Town received the check this day for $1,500,000.00
from South Peak, LLC, and a Public Hearing will be scheduled to accept the unanticipated funds.

*At this point in the meeting, the Zoom recording was hacked by an individual who displayed inappro-
priate content. The meeting was ended immediately, and a new session was started.

Campers World Advisory Committee:
a) Posting for the Advisory Committee has been issued & posted.
b) Attorney — to date, Attorneys who have been contacted have a conflict and cannot represent the
Town on the TIF District.

Revaluation/Cash Flow:
a) The reval is a couple of weeks behind schedule due to the conversion from Vision to Avitar property
cards,
b) Cash flow is currently being evaluated to determine whether or not a Tax Anticipation Note (TAN) under
RSA 33:7 ($2.5 million county payment due 12/15/26).

Select Board Meeting Schedule:
September 7" is the next scheduled Select Board meeting (Labor Day), therefore, Town Manager Pineo proposed
meeting on September 14'" and September 28"; October 5" and October 19".

Vachon Clukay & Company — Auditors:
The Town’s Auditors have provided a proposal for the annual Audit of Financial Statements. It is recommended
that the town enter into this agreement with them for their services.

2026 2027 2028
$27,000.00 $28,350.00 $29,750.00

NEUMO - Short-Term Rental Registration Platform:
It appears things have fallen behind schedule. This should begin moving again with the onboarding of the new
Administrative Assistant to the Planning and Zoning Department.

NEW BUSINESS:

New Planning & Zoning Assistant:
The Town has extended a Conditional Offer to Taber Ashley, and her first day of work as the Planning Assistant
to the Planning and Zoning Department will be Tuesday, September 8".

State Primary Election:
The State Primary Election is being held on Tuesday, September 8" at Lincoln Town Hall from 8:00am to
7:00pm. All Select Board members will be present during this election.

Page 3 of 4

LINCOLN SELECT BOARD AUuGUST 24, 2026 — MEETING MINUTES

The signers of this document agree that electronic signatures, faxed signatures, scanned signatures, and/or copied signatures have the same binding effect as
original signatures. This document can be signed in multiple parts and be considered a single signed document


Rotary International project — Pollen for Pollinators:

Rotary Member, Deanne Huot reached out to Tammy Ham regarding the planting of a pollinator-friendly garden
(e.g., Milkweed, Black-Eyed Susan etc.) on a piece of town property in an effort to attract Monarch Butterflics, honcy
bees, butterflies and other pollinators. Tammy suggested a tiny piece of land on Connector Road across from Peter
Govoni’s property.

MOTION: “To grant permission to the Rotary Club to plant a Pollinator Garden on a portion of town land
on Connector Road.”
Motion: Jack Daly Second: Tamra Ham Allin favor.

CIP Meeting — Lincoln-Woodstock Shared Departments:

Jack noted that the CIP Committee extended an invitation to Woodstock to participate in a recent CIP meeting
where the Lincoln-Woodstock Solid Waste Facility was being discussed. Woodstock responded to Town Manager
Pineo that they would not be in attendance.

OLD BUSINESS:

Town of Lincoln Water Supply:

OJ referenced a previous Board Meeting when DPW Director Hadaway had discussed water meters with the board,
and expressed his support for the same. OJ suggested that Director Hadaway obtain current estimates reflective of
today’s pricing and different types of technology available. Jack questioned whether or not they should look into
conducting another water flow study as a supplement to the previous study done. OJ feels that this would be a good
idea, but possibly doing so after the water storage tank project is complete and up-and-running. Town Manager
Pineo will follow-up with DPW Hadaway.

Public Participation:
Paul Beaudin commented regarding a water flow study, and suggested they also bring Fire Chief Weden in on the
discussion along with DPW Hadaway for a more comprehensive look at this. The board was in agreement that this
would be a good idea.

VI. NON- PUBLIC Session Pursuant to RSA 9- -A: 133 (ID) (c,e)
There was no Non-Public Session.

VII. ADJOURNMENT
With no further business to attend to, the Board made the following motion:

MOTION: “To adjourn.”
Motion: Tamra Ham Second: OJ Robinson All in favor.

hes ae Swomived at 6: ae p.m.

LINCOLN SELECT BOARD Auaust 24, 2026. MertTING MINUTES Page 40f4

The signers of this document agree that electronic signatures, faxed signatures, scanned signatures, and/or copied signatures have the same binding effect as
original signatures. This document can be signed in multiple parts and be considered a single signed document.


TOWN OF LINCOLN
Office of the Selectboard
148 Main Street - P.O. Box 25
Lincoln, New Hampshire 03251-0025

To: Lincoln Select Board

From: James Scott Pineo —- Town Manager
RE: Fire Station Building

CC: Chief Weden

Date: August 24, 2026 Select Board Meeting

Over the years a number of different reports and work has been commissioned on the Lincoln Fire Station.
These include at least two (2) structural analysis, a Retrofit & Renovation Project manual, and a space needs
analysis for a new combined Fire/Police facility. In working with Chief Weden it is clear that the department is
struggling with operations given the current space for which they have little to no office space or storage.

We need to undertake the following efforts to develop a plan for the future.

1) Update of the space need analysis for a stand-alone fire station.
a. Determine if the updated space needs can be achieved on the existing footprint of land or not.
2) Update/monitorization of the buildings existing conditions report.
a. Determine if the buildings existing conditions will allow for an expansion which will
accommodate the department space needs.
b. It should be noted that the 2023 Structural Evaluation performed by DuBois & King states the
following regarding “Recommendations for Future Expansion, Additions, or Modifications”

Any future expansions or additions to the existing building structure should be structurally isolated from the
existing structure.

The load rating evaluation of the existing roof structure indicates that is does not have the capacity to support
current code prescribed snow loads. No additions or modifications should be made that increase the gravity
load demand on the existing structure without further investigation.

Any expansions, additions or modifications to the existing building that are not structurally isolated from the
existing building structure may potentially increase the demand on the existing lateral force resisting systems.
Increasing the lateral load demand by 10% or more will require the existing lateral load resisting systems be
evaluated and likely reinforced to meet current code design criteria. Joints isolating expansions or additions
should be proportioned to account for anticipated building movements during wind or seismic events,

We intend to move forward with the issuance of an RFP/Q for an architect to review the condition(s) outlined in
previous reports and to determine if a building expansion given the department space needs is achievable given

the existing location, or should we be looking at a completely different location.

8/19/2026 JSP


TOWN OF LINCOLN
Office of the Selectboard
148 Main Street - P.O. Box 25
Lincoln, New Hampshire 03251-0025

To: — Lincoln Select Board

From: James Scott Pineo— Town Manager

RE: Expendable Trust Funding Request

CC:  Finance/Chief Weden/Trustees of Trust Funds
Date: August 24, 2026 Select Board Meeting

Expendable Trust Fund Expenditure Request

The Property and Building Maintenance Expendable Trust Fund established in 2007 by Warrant Article # 18
names the Selectmen as agents to expend these monies. The Fire Chief is requesting to expend up to $35,000
for the procurement and installation of four (4) new overhead garage doors for the fire department apparatus
bays. According to 2025 year end MS-9 the Property and Building Maintenance Expendable Trust had an
ending balance of $922,253.90, with CIP indicating $137,110 of these funds are allocated to Fire Department
and Building Infrastructure.

Chief Weden has secured three (3) quotes for this project and is recommending Overhead Door Options as the
lowest competitive bid (quotes attached), Chief Weden is also requesting and additional $225.00 for additional
overhead door remote controls.

Overhead Door Company of Concord $43,000.00
White Mountain Overhead Doors LLC $38,799.78

2007 Warrant Article # 18
Article 18. To see if the town will establish an expendable trust fund under RSA 31:19-a, to be known as,
the Property & Building Maintenance Expendable Trust Fund, and to raise and appropriate the sum of
$10,000 to be placed in this fund. And furthermore. to name the Selectmen as agents to expend from this
fund. (The Budget Committee recommends $10,000 to be placed in this fund, and the Board of Selectmen
supports this recommendation.)

Motion made by: Chester Kahn. Chairman of Budget Committee

Seconded by: Paut Beaudin Sr.
Article 18 passed by voice vote unanimously

RECOMMENDED MOTION:
To authorize the expenditure of up to $34,225 from the Property and Building Maintenance
Expendable Trust Fund for the purpose of installation of four (4) new overhead garage doors
Sor the fire department apparatus bays.

End of Town Manager Memo


8/14/26, 10:04 AM

Hello, these are your estimates
Location: 16 Church Street, Lincoln, NH, 03251

Town of Lincoin - 3216 - FULL VIEW

Your Price

$34,000.00

Summary

Portal

Town of Lincoln - 3216 - 24x 12

Your Price

$30,000.00

CHI 3216 - Flush Panel(Qty: 2)

Door

Provide and Install:

14‘ 2“ x 12' CHI Model 3216 Flush Panel Panel Steel Insulated Overhead

~ Panel Design - Micro Grooved

+2" Thick Sections

- Insulation R-Value = 17.54

~ Color: White

- 15" Radius Heavy Duty Track

- Torsion Springs
= 2 ROWS of Insulated Full View Windows (3rd & 4th Sections)

Exterior Weatherseal Package

View Less

CHE 3216 - Flush Panel(Qty: 2)

https://estimate.myservicelitan.com/estimate/02SO2hcg5vLf9pBU3Qr_rXh761210/62315234

JOBID
62230896

12


8/14/26, 10:04 AM

Subtotal

Tax

Total

POWERED BY {9 ServieTitan

Portal
Your Price
$11,600.00

12'2" x 12" CHI Model 3216 Flush Panel Panel Steel Insulated Overhead
Door
- Panel Design - Micro Grooved
- 2" Thick Sections
- Insulation R-Value = 17.54
- Color: White
- 15" Radius Heavy Duty Track
- Torsion Springs
- 2 ROWS of Insulated Full View Windows (3rd & 4th Sections)
Exterior Weatherseal Package

View Less

BMT-5011 Trolley{(Qty: 4)

Your Price
$9,600.00
8MT-5011 Liftmaster Full Duty Commercial Duty Operator
-1/2HP
- Full Heavy Duty Rail
= Solenoid Brake System
= 3-Button Wall Station
- Safety Photo Eyes
1-Remote
View Less
$34,000.00
$0.00
$34,000.00

https://estimate.myservicetitan.comvestimate/02S02heg5vLf9p8U3Qr_‘Xh7612t0/62315234

Contact Us


The Genuine. The Original, Overhead Door Company of Concord PROPOSAL

An Affiliate oe aed eing Products
Erne cee
g

Toll Free: 800-639-7660

Customer Address et, Nese
Lincoln Fire Dept Lincoln Fire Dept
16 Church Street Job Address
LINCOLN, NH 03251 148 Main Street
LINCOLN, NH 03251
Contacts
Date: 8/14/2026 Job: 8161999 Phone: 203-887-6415 Fax:
Product/Service Description Price Qty Amount
PI 20744044 SYI $43,000.00
Garage Door Material and Labor Pursuant to Contract $10,750.00 4.00 $43,000.00

Work Area Notes: Labor and material to install (2) 14'2"x12' and (2) 12'2"s12! Model 592 color to be white with (2) rows of aluminum full view with
1/2" insulated glass in the third and fourth section. New 2" standard radius tracks with 10,000 cycle torsion springs doors to be fully
weather stripped. Price includes installing (4) Model RSX heavy duty trolley operators 115/208/230V 1 phase with 3' safety photo
eve light bar, open/close/stop wall buttons, built in coax receivers with (1) remote per door. Remove and haul away the old doors

We propose hereby to furnish material & labor - complete in accordance with the above specifications, for the sum of : $43,000.00

‘Terms: Upon acceptance of proposal a 50% deposit is required to schedule job; remaining 50% to be paid day of completion. Please be sure to
reference your invoice number on your remittance. For your convenience, we accept Visa, Mastercard, Discover and American Express. As
always, your prompt payment is appreciated. Thank you for your business.

All material will be as provided in the attached description. All work will be completed in a workmanlike fashion in accordance with the standards of the industry. Any

alteration or deviation from the above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the

estimate(s). All agreements are contingent upon strikes, accidents, acts of God or delays beyond our control. Owner to carry fire and tomado insurance and other insurance
that may be required by law. Our workers are covered by workers’ compensation insurance to the extent required by law.

‘We do not warrant against and shall not be liable for any damage or injury, including but not limited to mold accumulation, when duc to any of the following causes’ the
failure of the builder or contractors (other than our Company) to follow the instructions and specifications of the insulation manufacturer; faulty or improper installation or
maintenance of drywall or other wall covering; use of accessories or wall preparation materials that do not properly receive the insulation; and compliance with applicable
building codes or other government regulations relating to surface preparation, wall coverings, required materials or mandatory procedures.

ANY WARRANTIES IMPLIED BY LAW, SUCH AS THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
ARE HEREBY EXPRESSLY DISCLAIMED. WE SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL DAMAGES OR INCIDENTAL DAMAGES for breach of
any warranty associated with the insulation. Our liability shall in no event exceed the cost of the materials set forth herein. We cannot and shall not be liable to you for the
breach of any other express warranties, such as those given to you by other dealers, contractors, applicators, distributors or manufacturers. Your exclusive remedy with
respect to defective materials provided by us shall be repair or replacement, at our option, of the defective materials.

Note: this proposal may be withdrawn by us if not accepted within 30 days
ACCEPTANCE OF PROPOSAL

The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified.

DATE: SIGNATURE:
Sales Represent: Richard A Samo
DATE: SIGNATURE:
Customer Representat
Printed Name Title

08/14/2026 Page | of |


White Mountain Overhead Doors, LLC

183 Bridgton Road
Fryeburg, ME 04037
+12079354666

shannon.wmodoors@gmail.com

ADDRESS
David Tomaso

Lincoln Fire Department

16 Church St.

Lincoln, NH
ESTIMATE # DATE
081426-1 08/14/2026
DATE ACTIVITY
Model 3216
Model 3216

WAThitefey

ountain
QVERHEAD DOORS

Estimate
SHIP TO
David Tomaso
Lincoln Fire Department
16 Church St.
Lincoln, NH
DESCRIPTION QTY RATE
Model 3216 2 6,757.90
Commercial Ribbed Micro-
Grooved Door
12°2" X 12°
White
Two Rows of 1/2” Insulated
Full-view glass
2" thick door
R-Value 17.54
Polyurethane insulation
15" track
10,000 cycle Torsion springs
1" solid shafts
Weather stripping
Installed
Model 3216 2 7,896.99

Commercial Ribbed Micro-
Grooved Door

14'2" X 12°

White

Two Rows of 1/2" Insulated
Full-view glass

2" thick door

R-Value 17.54
Polyurethane insulation

15" track

All prices are contingent upon verified measurement

Removal and Disposal is included it applicable

Trim must be installed prior to weather stripping. Additional $75 to install at a later date.

Garage floor must be poured prior to installation

A roof is required on new construction prior to installation to keep warranties valid.

All unpaid balances over 30 days will be be subject to late fees.

AMOUNT
13,515.80

15,793.98


DATE

ACTIVITY

Lift Master Maxum
DC Hoist Operator

MAX REMOTE -
L993M Remote

DESCRIPTION QTY RATE

10,000 cycle Torsion springs
1" solid shafts

Weather stripping

Installed

Lift Master Commercial 4 2,355.00
Opener

Maxum Hoist Standard Duty
Jackshaft

Model: JHDC7S1BMC

With 1"B 22T Sprocket

24V DC Motor

(1) 3-Button Control with 4-
line LCD Display

2) Max Remotes

hoto-eyes

Wi-Fi Enabled for MyQ
Compatibility

Battery Bacup Compatibility
(By request only)

Max Door Weight 700Ib

(Lift Master Warranty: 2-5yrs
or 85,000 cycles]

Installed

Lift Master L993M Remote 1 70.00
3-button Max Remote
Up to 1,300ft range
Seamless Set -Up
(itt Master Warranty - 1
ear]

Extra Remote

* Each opener unit comes
with (2) remotes, | added an
extra remote providing you a
total of 9 remotes.

Ail measurements need to be
verified via an onsite estimate
before doors can be ordered.
On-site estimates are free of
charge and can be scheduled
by calling our main office at
207-935-4666.

All prices are contingent upon verified measurement

Removal and Disposal is included if applicable

Trim must be installed prior to weather stripping. Additional $75 to install at a later date.

Garage floor must be poured prior to installation

A root is required on new construction prior to installation to keep warranties valid.

All unpaid balances over 30 days will be be subject to late fees.

AMOUNT

9,420.00

70.00


Thank you for your business! SUBTOTAL
We accept Credit Cards, Checks, and Cash. There TAX

will be a second email with a blue view and pay TOTAL
button where you can either pay directly through the

link or at: 183 Bridgton Road Fryeburg, ME 04037

ESTIMATE VALID FOR 30 DAYS

We look forward to working with you!

3% discount on products paid with cash or check

Accepted By

Accepted Date

All prices are contingent upon verified measurement

Removal and Disposal is included if applicable

Trim must be installed prior to weather stripping. Additional $75 to install at a later date.

Garage floor must be poured prior to installation
A rool is required on new construction prior to installation to keep warranties valid.

All unpaid balances over 30 days will be be subject to late fees.

38,799.78
0.00

$38,799.78


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