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Meeting Minutes September 15, 2026 Draft

Commissioners approved July 15, 2026 minutes by motion, with Jarrod Williams abstaining. Financial reports showed business checking at $881,587.84, with $49,082.96 in past due accounts across 383 accounts. Bills totaling $127,795.42 in accounts payable and payroll weeks through 8/29/2026 were approved. A Managed IT Services Agreement with The Computer Commuter, LLC, was presented for a 36-month term at $900 monthly. The IT Data Backup and Disaster Recovery Policy was approved by motion. Administrative changes were announced: Assistant Tam retires year-end, and Compliance Administrator/Bookkeeper Denise assumes added duties. For Granite Heights, Superintendent Chris will draft a valve responsibility document and map for a recorded easement. Chris will also work with Attorney BJ on a Manchester Manor agreement. The water main at Marmon Aerospace passed hydrostatic testing. The next meeting is October 20, 2026. Source: https://centralhooksettwater.org/documents/1389/Meeting_Minutes_September_15__2026.pdf

Document

10 Water Works Drive • PO Box 16322 • Hooksett, NH 03106 • Phone: 603-624-0608 • Fax: 603-624-0814
Email: info@centralhooksettwater.org Website: www.centralhooksettwater.org

Minutes of the September 15, 2026, monthly meeting of the commissioners of the CHWP.

Meeting was called to order at 6:00 PM by Chair Richard Bairam.

Pledge of Allegiance

Roll Call conducted by Chair Richard “Turk” Bairam

Present: Richard Bairam - Chair, Linda Bonney – Treasurer, Ray Bonney, Joan McDonald, Karen
Nadeau - Clerk, Attorney BJ Branch, Chris Culberson - Superintendent, Justin Hanscom – Assistant
Superintendent, Jarrod Williams.

Excused: None

Motion by Jarrod Williams and seconded by Ray Bonney to approve the meeting minutes of July 15,
2026, as presented, all in favor with Jarrod Williams abstaining since he was not
present at the July meeting. Motion passed.

Public Comment: None

Treasurer Reports: July thru end of August 2026
Business checking account:

$881,587.84 (July Int. earned $793.85)

(August Int. earned $891.90)
Business Debit Card account

$941.81 (July Int. earned $1.22)

(August Int. earned $1.15)
310 Londonderry Escrow 5/28/2025

$10,101.42 (July Int. earned $6.00)

(August Int. earned $6.00)
Past Due Accounts 8/31/2026

$49,082.96 (383 Accounts)
Current Open Balance Report 8/31/2026
$51,472.33 (257 Accounts)
July 2026 Adjustments

$906.41
August 2026 Adjustments

$78,113.88
1st Round Irrigation Reading Usage 8/5/2026

11,566,789 (Gallons)
1st Round Irrigation/Backflow Billings 8/8/2026
$64,902.66 (205 Bills (99) include $50 BF
testing fee)
Late Penalties Applied

$6,580.00 (188 Accounts)
Remember conserving our natural
resources is always a good idea.

10 Water Works Drive • PO Box 16322 • Hooksett, NH 03106 • Phone: 603-624-0608 • Fax: 603-624-0814
Email: info@centralhooksettwater.org Website: www.centralhooksettwater.org

A/P Manifests were reviewed and approved by the commissioners for $59,836.91 dated 8/4/2026,
A/P Manifest for $13,671.00 dated 8/18/2026, A/P Manifest for $50,517.99 dated 9/2/2026, A/P
Manifest for $2,769.52 dated 9/15/2026 and a Money Transfer $1,000.00 dated 8/5/2026.

Payroll manifest for payroll weeks 7/12/2026 thru 8/29/2026 were also reviewed and signed by the
commissioners.

3 - CD investments with TD Bank:

Trust Funds

Chris stated that CHWP is currently at approximately 90% of its contracted agreement with
Manchester Water Works, during the hottest month of the year and the period of highest irrigation
demand in August.

New Business – Treasurer’s Report

Linda asked about the status of transitioning the billing statements to the postcard format. Chris
explained that he has been in discussions with Continental Utility Solutions, Inc. (CUSI) regarding the
postcard format and was advised that other companies currently using the format have been
experiencing issues. Chris stated that Mario, the CUSI representative, suggested using OSG, a third-
party printing service that CUSI partners with for billing services. OSG would print and mail the bills
and provide tracking services for each bill. Chris and Justin will conduct additional research and
present their findings at the next meeting.

Motion by Ray Bonney and seconded by Joan McDonald to accept the treasurers report as
presented; all in favor.

Correspondence: None

Legal Correspondence:

10 Water Works Drive • PO Box 16322 • Hooksett, NH 03106 • Phone: 603-624-0608 • Fax: 603-624-0814
Email: info@centralhooksettwater.org Website: www.centralhooksettwater.org

• Manchester Manor – Agreement: Superintendent Chris will work with Attorney BJ and
Manchester Manor over the next few months to develop a new agreement and establish
updated policies moving forward. Nothing New to Report

• Granite Hill and Granite Heights – Agreement: An agreement is already in place for Granite
Hills and is considered clear and concise. However, the Granite Heights agreement requires
further attention. A document of understanding will be developed to clarify responsibilities for
water valves and road maintenance in both Granite Hills and Granite Heights. This document
will distinguish between public and private areas and will be recorded as an easement on all
affected properties to ensure clarity and consistency in future maintenance. Superintendent
Chris will draft a document identifying which valves fall under precinct responsibility,
accompanied by a map. This information will be incorporated into the recorded easement.
Ongoing, and it maybe a few more months before it’s completed. Nothing New to Report

Old Business:

• Policy Reviews

o Recovery Policy (2011): IT Data Backup and Disaster Recovery Policy – Approve and
Sign

A Motion by Jarrod Williams and seconded by Ray Bonney to accept the IT Data Backup and
Disaster Recovery Policy; all in favor.

• Benton Road – Further updates part of superintendent report. Additional updates will come in
the fall.

• Granite Heights South – Nothing new to report.

New Business:

• MSP with Computer Commuter - Managed IT Services Agreement: Chris presented the signed
Managed IT Services Agreement with The Computer Commuter, LLC. The agreement
provides managed IT, cybersecurity, backup, monitoring, and support services for an initial 36-
month term at an estimated monthly cost of $900. The Board reviewed the agreement.

• OSG – Third Party outside billing – Discussed under the treasurer’s report.

• Administrative Staffing: Chris reported that Tam, the Administrative Assistant, will be retiring at
the end of the year. Rather than filling the position, Chris and Justin proposed restructuring the
administrative duties. Denise, currently serving as Compliance Administrator/Bookkeeper, will
remain full-time, with part of her time continuing in her current role and part of her time
assuming Tam’s administrative duties. Denise accepted the position and will work with Tam on
the additional training needed for the new responsibilities. Chris will take a more active role in
certain functions to maintain appropriate separation of duties.

10 Water Works Drive • PO Box 16322 • Hooksett, NH 03106 • Phone: 603-624-0608 • Fax: 603-624-0814
Email: info@centralhooksettwater.org Website: www.centralhooksettwater.org

Superintendents Report – Included in the monthly package to Commissioners. Posted online and in
the office. Updates to the report;

• Eagles Nest: Chris reported that the Precinct was contacted by a financial institution
requesting copies of recent water billing statements for the property. Chris will provide
information regarding the account and outstanding balance and requested
documentation. The request appears to be related to financing for the property.

• 51 Thames Road: Update 9.15.2026 we have received a verbal that the Bacteria Test
has Passed.

• Marmon Aerospace: Update 9.15.2026 The water main on the North Side of the
addition has been Hydrostatically tested on 9.14.2026 and has passed. The water main
has been chlorinated and soon will be flushed with a bacteria sample taken.

• Benton Road/Kapa Court: Chris is working with the owner for final restoration.

Motion by Ray Bonney to accept the superintendents report as updated, seconded by Jarrod
Williams; all in favor.

Housekeeping Rule, Indemnity Rule and Policy Approval – Motion made by Ray Bonney and
seconded by Joan McDonald; all in favor.

With no other business to be conducted, a motion was made by Joan McDonald to adjourn and
seconded by Jarrod Williams at 7:30 PM; all in favor.

The next meeting will be held on October 20, 2026, at 6:00 PM.

Respectfully submitted

Karen A. Nadeau
Precinct Clerk

10 Water Works Drive • PO Box 16322 • Hooksett, NH 03106 • Phone: 603-624-0608 • Fax: 603-624-0814
Email: info@centralhooksettwater.org Website: www.centralhooksettwater.org