Board of Selectmen
Speakers are labeled SPEAKER_N. This transcript is machine-generated.
Thank you. It's a big difference. We have little wins. That's right. You've been out in the sun. I know what your day job is. Here comes Paul. I had lots of that. I wasn't sure if he was still playing. I haven't heard a word, no. Paul, do you want to change tiers? Paul, do you want to change tiers? I think it's okay. I don't know what it's going to do. It's just not one to block down there. The deed waiver here, that's standard practice not to accept it for the liability risk. That's standard practice. To accept it? No, to not accept it. And that's what they've been doing in the past. Yes. So this is a standard practice. Yep. So this is normal. Yep. We'll talk about that when we get into that. If that's the case. So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... So... the AI notes. Partially. The thing is, I have to still listen to it to know who's saying what. Even though it is pretty good. Would you like us to start saying our name before this? No, actually, it recognizes that when you do the roll call, it will recognize. I know. It's beautiful. What if I start speaking into the accent? You did speak in a different language last time. So you're calling her to read it. That's what it does. Everybody call her. I hear it with the dogs. When it says pup, is there like a legal standard where like when you're one years old you're a dog and no longer a pup? I don't do the dogs. I figured they were all dogs except there was one pup. Yeah, that I saw. I'm like, oh. Well, we're going to get started because I have a feeling Zach is probably on vacation and you're going to hear about it. Right? Who knows? So let's come to order at 6.30 Monday, June 30th. I know this day because I'm a year older. So be nice. Everybody be nice. So Zach. Happy birthday. Happy birthday. So Stefan. Stefan Toth. Here. Here. Paul Stanley. Here. There's no Heather and there's no Zach. Yet. Okay. First, before we get started I just wanted to recognize Stefan's grandfather at the passing of his grandfather and a number of you probably went to his week this past weekend Thursday I believe it was. So we're sorry for your loss and he was a good man. Yes. And I'll just say I want to thank everyone else here. I know some members here in town came out and I know Steve stopped by and I know I want to thank Charlotte and the other town members who contributed for some flowers and I really appreciate it and I thank you for dealing with it. So thank you again for that. I'm sorry. What did you know? No worries. So first on we have an appointment. I like this story. I like this story about Phil. Would you like to talk about it? Yep. Phil Miles who was a Portsmouth police officer excuse me did a lot of training with our officers on motorcycles and motorcycle riding. He worked at Seacoast Harley doing worked with Seacoast Harley doing motorcycle training for them. And this he passed away last February. This was supposed to happen last year and it didn't get done just because of timing and sequence of events last year. So they would like to place a tree on the town green up by the bandstand. Piscataqua is taking charge. There is no charge to the town. They're going to handle the tree. They have the tree already donated. They were looking for a spot to place it so we went up and looked. You have in your packet the pictures. Piscataqua is going to handle irrigation because on that side of the green there is no irrigation. There is for the part for the remembrance part for the veterans but on that side of the road there is no irrigation. So Baracic Instruction has donated time and material to run a conduit line so they can run an irrigation line up to the bandstand so there will be a water spigot at the bandstand. This tree needs a lot of water when it gets put in. It is a mature tree right now. So that was one of the conditions but again everything is donated and they were just looking for acceptance to plant the tree. It's called the Frank Linnea Awesome Maha. Anybody want to Yeah. So yep it's a flowering dogwood type tree that has white flowers in the spring and then the foliage turns kind of a bright reddish color in the fall. So and that was one of Phil's times of year when he was a motorcycle rider and so Just a question I have two actually so for starters I know you said I believe it said that you're going to remove the bench that's there and the tree's going to go Yeah there's a wooden bench well actually it's concrete sides with wooden slats it's just old and rickety it needs to be replaced or reconditioned right now it's just in the middle of the grass just because that's where it is but we'll bring it back put it in storage for now until we decide whether it's worth saving or not worth saving or we want to recondition it. there's four benches now I think there's four benches up there now around the bandstand so it's not like we're going to limit anybody for seating so when we were painting the bandstand we power washed the existing benches but that one was sort of a little gaming and kind of decrepit so I wouldn't mind getting rid of that one but and then my other question I noticed it said that there's going to be a brass plaque installed I believe was it brass or yes police department's working on a plaque basically with what it says in here relative to Phil's time and service and stuff small small plaque just on a pedestal how big is it going to be like the owner judge marker no no no small okay well that's probably 8 by 12 or 8 by 11 or whatever paper size I didn't know I didn't know it said 8 so that's a lot on it I didn't know if it was going to be similar to one I don't know if you saw the one up by the gazebo there's a small one up there by the gazebo it's just a small I think it's 10 by 12 oh that's fine so yeah it's not an owner judge marker okay that's what's going on but that's fine so all right great wonderful thank you want to make a motion please I move for group planting a tree near the bandstand of the town of Green in honor of Phil Miles as offered by Scattaca Landscaping and Tree Service and Nick Barasa second do we need to add in the brass plaque monument to be named to be named later how's that all in favor aye all right and it looks like our next item proposed cemetery land cemetery trustees who's speaking on that today here's a piece of property that's a town which is right behind the transfer station as well as it borders the existing cemetery in Prospect Hill and Bramber Estates we'd like to have a walk through with the selectmen at your convenience whenever you'd like to take a walk up there we can access it through Prospect Hill there's an area there we can walk down and go over and we have some ideas of what we could possibly use that for and it looked like there was conversation about this as it related to facilities that somehow a percentage of that land may get used for that use as well so we it looks like this has a possibility it's worth walking to understand you have to walk walk it because the rear part of the property it slopes down to Bramber Estates so you're losing some of that property you're losing also if you're facing it from the transfer station the right side also slopes down to Bramber Estates so it shows a lot of property but there's only a certain area that's flat that you can utilize that's helpful so we'll coordinate with Charlotte and just get a plan to go out there and understand but I think the site may have been helpful yeah we have some ideas already so if we're walking through we can go through that and Fred I know so this and your map here the section we're talking about is the part that you kind of circled in the square Charlotte did that for us oh okay very helpful okay well wonderful well that's helpful so you say so the very end toward the estates is too steep you're saying you'll see once you're up there it slopes down significantly so you know when you go to the chancellor station you see that mound of brush right so that's how far she slopes down so it gives you a little bit of an idea okay but when you're back there I'll take your word for it I'll probably see you when I go out there but you can't see the dump from that location because it's behind that massive if you go to the edge not really because the brush is there and again we wanted to have some ideas of doing some grading some fencing around the whole perimeter you require that yeah low line shrubbery along the perimeter that would be helpful yeah so that people wouldn't see the dump no you really won't see it okay alright maybe they'll smell it but I'll not see it what was the facility shrubbery well it's just that in the master plan and Graham and I don't want to get ahead of ourselves because the facilities group we're designing right now we're going to meet in September to discuss it but one theory so don't put it on paper or put money towards it but was that the public works area that's down here could take a parcel up there and then have this as overflow parking for the things that we want to do on this site so I don't want to get ahead of ourselves I think that needs to be talked about in conjunction with but the site walk it merits a site walk to talk about your thoughts first the only way to really understand what's up there seeing is 100% okay so we'll schedule that no motions good government good government good government that's not good so Susan you're next all right and I'm sorry that all of us failed last year well I hope you have a good update for us I'm sorry schedules are hard well they really are and when you get into June I've never seen such an over scheduled month in my entire I mean it gets worse and worse and worse and worse but anyway happy birthday it's also the last day of the state fiscal year I always used to celebrate that so if you don't just feel the weight of this it's really incredible yeah we're good yeah I know that's a 25 that's a lot of trees there I think what I want to do the meeting that we had was June 17th and it was the morning of the 17th that I heard about this island or Cooper Island or whatever it was coming in and it was coming in from Chile and it's a salt ship and I thought it's such an odd time of year for it to be coming in but apparently Morton Salt has a lot of pull and you can imagine and there it was and it was full of pink salt which is subterranean in source and thank you for showing up I think it really is just amazing when you hear what goes on and there were 55 people on the work premises each one of them in New Hampshire or nearby Maine person and you know that the economy is benefiting from all of this in addition to you know the morphage and the dockage charges that the state of New Hampshire levies on ships like this it's not ships like that it's actually all ships except for possibly what is it called the Coast Guard I don't think they charge military academies so it was very interesting and it was even more interesting from my standpoint because a gentleman by the name of Richard Hartley ran the little tour and his assistant Ethan Murray and Hartley's career Coast Guard well educated not only in matters to do with the Guard but also in other things having to do without economics and political science but Murray also was Coast Guard trained so it's a very strong group and his title and I'm telling you that because I know that we have this ongoing personnel saga it's now probably rivaling the Viking tales that are called epics and almost held out as you know something you have to look at as far as how stories are told but we still have a person on paid here's the paid administrative leave that started last April or was it the April before one does forget but that is likely to reach some type of termination with two court dates that are scheduled September and there's one after September and one is for Gino Marconi's wife and the other one is for him so everything that I see tells me from a staff perspective and it's been extremely hard on staff going through all of this with all the permutations because people just don't stop asking leading questions and the staff are in a terrifically difficult situation because they cannot say they are not allowed to say and there are enough people who have eyes on them so that they will tattletale if even a single word is said that I know for sure so they are they are I would say highly highly productive in the division of ports and harbors because they know that not only are they in the midst of a personnel shift but the economy is in the midst of a shift and it demands that New Hampshire take more seriously the economic role that the New Hampshire state wharf which is what where this salt ship docks the role that it actually does play and the reason I keep hammering and using the word economics is that Stefan and I learned from Hartley that they believe at least this director believes that it is under the director being me I think we're under using it and I think it has to do a lot with habit and a lot with how the marketing for this particular state facility has been done now the wharf in its present dimensions has only existed I would say in usable state for about four months because it was extended out into deeper water and also made longer and it also is has a greater weight bearing load than it did two years ago because of the extra pilings that are underneath it therefore the loads that are coming in can be more frequent I know that so called heavy lifts I don't know what the threshold weight is but I know it's these giant things that come in often manufactured in Europe sent by ship because that's mainly the way to get them except higher cost air you know big cargo flights they have started arriving and there is a discerned effort and it's all in their management plan to go out and market this to a greater degree in different ways and he also told us and this was new information to me and I expect for Stefan as well that there are intentions now that I've seen the capital plan which is also in here to extend the wharf and extend the barge wharf which is another entity that entity is on the north side and that will be the cost of that will be carried by the Department of Transportation because it was they who caused the state to take the land and allocate it to the Sarah Mildred Long construction and it was never used so it's lying fallow so to speak so what are they going to do they're going to do a barge but there's constraints on it but they've got the new configurations and we were treated to what those plans are too but it will increase the usability then on the south side and if you know where the Thomas Layton comes in and docks and goes out to the Isle of Shells if you look at it from the porcelain side and you just have eyes on the ship you don't see what I would say is a really goofy awful looking setup underneath that wharf and the reason it's awful looking is that it's the current wharf built on top of old pilings I mean 1800s type pilings but that were reinforced with another type of I'm not sure what year construction maybe the 20s but anyway it was pretty bad looking wasn't it and they have a game plan now to clean all of that up and that has been existing Stephen will probably tell for all of his life I think so it's nice to see that people are people paid in their positions to take responsibility for doing something a little differently and thinking outside the box it's nice to see that actually coming to fruition so in this gigantic thing which you have and I'm sure you had a hard time figuring out what to do with it in here there is a whole thing having to do with the capital plan and it's all done up in different pages and that sort of thing but it's really worth taking a look at because you can see that there's this intention to they have the capital plan for Rye Harbor for Hampton for the Fish Pier for Market Street and there's one other Barker and the BART they have it by fiscal year and this is a six year capital plan and it's worth looking at because you can see that even just in the market wharf section they're planning on a 54 million dollar redo which is divided between what I just described to you north side south side and then on the front putting something out as another extension again capitalizing on that fast deep moving water and Rye Harbor in for example 2027 812,000 and same with Hampton Harbor and then if you go a couple of pages down and this is all passed and this has all been accepted RIPRAP you guys know what RIPRAP is well that's what it's going to be it's RIPRAP you always hear the selectmen in other towns including Rye talking about the need for RIPRAP and it gets damaged because we have giant rollers coming in and it can carry it I know what RIPRAP is what's RIPRAP same thing yeah it's rock it's rock that's piled in a certain way at a certain angle to when you get the big ocean rollers and then you get the wind dribbling junk on top of the ocean roller and then you have a king tide on top of that it's all meant to stabilize stabilize it but also take the wind take the some of the force out of the roller as it's coming in because of the angle I don't know the hydro physics of all that but that's they do well as long as they do and as they get the angles right and the amount of rock right what they say now is that there's not enough rock up there and that's part of the problem I know I know the ironies abound yes so that was I would say that the division of ports and harbors dominated the board meeting and it wasn't only capital improvements it also had to do with fundraising and fundraising within the PDA you think well well here's what you would know this Dennis because you probably saw the bill to raise money on airport activity yeah well I think it went down as inexpedient to legislate am I correct yeah thank you that's that's an example of how there was some probably good legislative thinking and they didn't know there were probably three to four different federal rules that govern how income can be used if it's generated by commercial FAA sanctioned efforts and it's stipulated what you can do with it and one of those things is not to put it in the state general fund right I mean this is a federal law you know so it's using the FAA improvements and as you know from your budgeting here you can't match federal money with federal money that is a definite no-no although they've tried it here in ways that I used to know about but they got caught and that wasn't good for the general fund in the year I think on that one was about 1986 and it had to do with Medicaid anyway no it was it was bad I mean they in principle knew it but they decided to try it they won't do that DOT has its eyes on the issue PDA has its eyes on the issue so now the legislature learned that they can't do it either but each item when I say they focused in here on fees because this is the end of a fiscal year it's the end of I don't know I think in their minds an era we can put it that way it's a little bit dramatic maybe but anyway they decided to increase the rate of fuel flowage rate that is a term that means we take gasoline for airplanes out of a tank and you dump it into the airplane and the word flowage signifies it goes from point A to point B so the rates they first started for years and years the Jet A and the whatever it was 1,000 or 100 LL cost 2 cents a gallon many years 2018 that started to change I don't know why it started to change but it did then the fuel costs and the usage of the fuel over there became more and more an income item that was bigger than it ever had been and that had to do with the active marketing by the port city air that is what they call an FBO fixed based operator does all the ground stuff to service aircraft so they put on their big boy pants and got off and got into all the markets that would have an interest in lower rate fuel and the biggest consumer of fuel and flowage of fuel is really the army and the cargo aspect of army flights so the deal was they changed the rate it has been at 8 cents for 2024 2025 and they upped it 3 cents up to 11 and I was a little surprised at that because they pride themselves on marketing under everybody else and it apparently is a penny or two pennies still under everybody else and the national average is 7 to 15 cents a gallon so but their competition is within proximity to here you know it could be 300 miles here's the middle point 300 miles in every direction so anyway they passed it they believe that they had the justification for it and the justification is that the capital improvements they've got to replace two runways they haven't been done for 22 years the asphalt has started to break down they need to upgrade those things according to maintain a certain security certification there's not just one there's about five also the capital improvements I think I told you earlier about the tower it's really it's awful I've actually been in it it's I think you would agree that why are people sitting up there well it's terrible 1973 I think was the year it's an abomination for modern day I think to have it that bad I know so that's Parker talking so I'll take responsibility from other words I mean but Denny's echoing it must be bad for him too yeah it is why is it just dirty here no outdated no it's got unhealthy stuff in there it's you know the usual you just utter the word asphalt and that might be the calendar you know building for asphalt you know I don't mean asphalt I mean asbestos then the other construction you know in the early 70s is not what it is today and we know that don't we from and building 70s what year is this 75 82 yeah okay so it was inspired by the swinging 70s yeah all right so anyway there you got that another thing they're doing on capital is and this is due to its you know ability to keep on attracting people and this has to do with the golf course that abuts I believe Smith property and this golf course needs water we're going through I guess it's either a climate shift or maybe it's just the accident of some years but part of the irrigation system has failed so they need to retool it and we passed $35,000 to do something there was no RFP on it because one was not needed because it was about one person one entity that can do this and they had the first contract done it and I guess they've had it all these years things don't change quickly sometimes some places we're annoyed with so there you go so all I could think of was a lot of people in this organization we put a lot of time in the last few months on thinking about unit costs what the past has been what needs to happen and what we need to do next and they got them all done and I was I was actually impressed with that another rate shift that has happened is the tariff I say that word with some measure of caution because it doesn't mean tariff coming in from another country it means a tariff increase on the market street rates and the reason we just put 900,000 into that market street wharf and what we have to do here is use it to generate more funds and in order to do that they have these econometrics called wharfage and dockage wharfage is how many times you're or what it is you're using on the dock on the wharf and the effort going into actually putting that giant pile of pink salt with its roads up to the top on there and the dockage is the actual being tied up to the wharf itself two separate fees it's remarkable how they figure all this out I mean but I also learned that these econometrics are are really in line with certain types of federal legislation and they govern shipping and use of ships coming into various places in America it doesn't matter where they come in from but there's certain things that have to be in your regulations so this what I say about ports and harbors is I think they went through an extended period of deferred maintenance of rules and regulations a lot of reasons for that but they're in the past so let's look forward let's look at today and let's look at what is really possible but the current rules the regulations and the rates all were changed and things like rules of conduct public safety we wore iridescent vests we didn't have hard hats on did we I think I did the first time I went there also there is this is stipulated in the state RSA that covers this kind of activity and it's clearly aligned with the federal legislation that governs the country but its terminals let's say comparable to other marine terminals and operators and stevedores in the United States is the operant phrase so the rates are now all in line the rules are now in line I would tell you they have another lawyer they brought on to do all this work and he's been working non-stop for about three months so that's it I felt like by the 30th of June these guys over at PDA really got some things accomplished and I know it's bureaucratic but it's like the same thing we have with towns I mean I get very happy when I hear that budgets have been created and personnel things have been done I know how hard that is I do it for a non-profit in New York it's killing me well we could be the envy of that board I mean they're really hitting it hard we could do a few things a little faster this one this one when they get into something that requires the legal legal mind not only do they have not only do they have him but they have his boss who's Anthony of Leckham shop and then they have the bigger brains that are sitting over there in the AG's office that always have to see things I've never seen a group more slow in my life but that's me but I look at it but it's very frustrating for people who have what I call boots on the ground these guys have boots on the ground so they don't like to tear you so that's it so I'm happy to do questions so that binder that 20 pound binder is that something you have here at the office or do you keep it no I keep this one you have one that is exactly like this that comes in it comes to show I emailed it you emailed that monster yeah I told them how many pages there were oh my god it must have been a while ago I didn't catch it June 12 email it and I did look at it I didn't read the whole thing but I did look at it I want to tell you that one third of that paper is I didn't mention this but Kingman told Stephen about it two cases having to do with mooring appeals and it was you know one guy was over in Vermont big long story but I won't go through it it's all in your paper and all the documentation he supplied and he was appealing the denial of a mooring because he came in so late the other one was a fisherman commercial fisherman lives in Dover local guy was physically at the meeting you would have been hard pressed to vote to deny him I think I think on the basis for many reasons there were reasons why he couldn't deal with not only his health which was terrible at the time well he's lobstered for 30 years or something like that or 25 and got a back that barely works and he was on all sorts of pitfalls but it happened right around the March first date and so the lawyer said you didn't know it on the right date you came in 13 days late then he finally caught up to it his friends helped him out they did all the writing they did all the stuff you need to do and they got it in about 25 days but he ended up being denied I disagreed with that decision because what I read into my god there was even a presentation of the medical report in the middle of the public comment period which I thought was quite extreme but it was there and the lawyer offered to get it if he gave his consent he did and I went through it and I saw combinations of things that I understand because I have worked in medical situations with people that have things going on and I saw I just can't vote against this well he's hurting he well that's exactly so I voted to uphold you know uphold not the appeal but uphold his rights and so also none of this was premeditated because we had no way to prepare Brian Semprini from Newington also felt like I didn't he said I'd have to change my vote after her vote and what her explanation is he said I just can't stand to not do it we did it all in yes hey glad you're there here I am didn't can I ask you a question you mentioned that there is nearly 60 million of capital there was a 60 million dollar project in this although you mean that's in ports and harvies and it was part of the capital improvements the question I have is how is that money raised is that the PDA that raises that money it comes in through PDA fees and it also has to do with grants and it has to do with federal awards and then the money that is collected at the wharf at the port that's collected by the authority on ships and docking where does that money go that all goes into PDA's coffers which is highly I'm wondering because I've never seen anything like that in state revenue no that would be fun if we could get a hold of I used to do this just because I'm curious I think it would be fun to get a hold of that darn budget and I could probably make sense of some of it you know I know that I'm not arguing for that to do it I'm just as I sit here I'm going to sit here for the rest of the meeting I'm going to find the pages that have the capital improvements for the various places in the seacoast thank you because that's what I think you want we're going to keep moving on yes for your comment you guys work off line thank you our next item is approval of the minutes everybody read questions I'll second that all in favor all we have an audit update Brian was here with Emily years yep they came in Tuesday and Wednesday last week have done a very big head start on the 24 audit did you hear that they went through a couple issues that are new this year one with the building department revenues one with some change over that was carried from last year's audit 23 audit into 24 looking at changes and what has been done and what hasn't been done and we'll have to review those at some point I will review those at some point with Brian and Klausi and Saracen but nope they're off to a head start they will probably be back sometime he was thinking in late July or August the rest of the team will come in well I said the rest of the team two or three people four people depending on what they decide they need to look at going forward they'll probably be here we figured either two or three days a lot of us just pulling records pulling files and and they do test runs on a little bit of everything not every single line item or budget item but they do test runs on certain pieces so so so we were given the 2023 audit and I had a bunch of notes and notes and everything but it sounds like gosh that's old news now because we've cleared up so many things from that 2023 audit yes and moving along as fast as we did as fast as we did for the 2023 audit again some of the things will come around again I'm sure but we're addressing it we're getting those boxes checked and like I said he was quite impressed on moving forward so and he was thrilled that we were reading and had questions because other towns don't and what was the did they give an estimated date a very rough date of when they think they have the 24 audit completed by no I don't think we're there yet they're just digging we have a sense if it's going to be like winter or it could be early spring next year I mean it just depends on how far they dig in and you know the changes but going forward with the QuickBooks conversion they see a March change from 23 obviously because that 24 23 was so conjoined so just depending on how quick we can move things along I would say we probably have it done by the fall by October November maybe maybe by November and then I guess the other question I had so with the 24 coming up obviously we're going to have to do the 25 starting I believe in March of next year if I'm not mistaken it really depends on how soon they get things in generally they come out late March early April with their letter of you know intent so I guess ideally once all this stuff is caught up with what is the ideal time crank for an audit to be completed by is that it varies widely depending on what they want to look at just given the improvements let's start asking them what should we start counting on when do you need it by all your information and we've cleaned up so much and when do you want to start what is that duration so I think we're in a better position now I can understand if not it takes a year or more because we've been so behind on everything but going forward I don't want an audit to take a year every single year just finding out what we can expect in years going forward I think would be a good baseline to set ourselves forward and again we were never in a good position to ask before so we are yeah okay anything else on audit no I will update you when I hear back from them there are a couple questions outstanding but I will give that to them when I do and bring it forward to you all we have a police cruiser update the one that's parked out the police cruiser out there it was offered to the fire department for training there was a paperwork stamp and when I went to try to get rid of it we couldn't find the original title so I had to put in a request to the state for a duplicate title so waiting on that and at this point I was told it was going to take four to six weeks for that to happen in the meantime talking with Chief Cresta he decided that it would be good if we could save that for national night out and the fire department would do a demonstration with it on the jobs of life and chop it up and then we'll get rid of it we'll send it to automotive recyclers and they crush it and send you back an end of life as it were certificate so yeah in the meantime it's slowing traffic down because everybody sees well there is a stop sign so maybe that's not true so it is going to in talking with Chief Cresta they'll use it for national light out and it will be recycled so we so forget me so we lost the title for that is that what you just misplayed it's it's either in my office in a box that took shuffle it was in the manner of we just need the title to disposal yeah you need the original title no cost to the title fortunately they waived the $25 fee for the new title so it's just a matter of you can't transfer it without a title unless it's over 25 years old or something like that so just paperwork stamp and we'll get it done I can't wait for the national run out okay so we're going to go on to old business do we have I know I have an update from the energy department I don't know if that should be or the commission committee do you want that under old or new or doesn't matter let's talk about it now but one of the questions was where are we on the energy committee because we passed a warn article wasn't it that we so the update is regarding the community power and this is from Alice Passer who is the committee chair we're awaiting the next rate announcement from Eversource not sure when it comes out and work with Colonial Power Group to see if we can launch our program with a meaningful electricity rate reduction for Greenland regarding the solar field in Greenland after visiting the site with Steve Smith and a solar vendor the town property that abuts Bethany Church appears unsuitable for solar development given the amount of ledge through the property no lie the Coakley landfill might be a great spot for solar the solar committee will be in contact with Coakley LLC as well as the towns of Northampton and Rye to explore the feasibility for such a tri-town project the energy committee is in search of new members and ask that you contact Peter Bowman or Jim Kesley Kesley Kesley Kesley I knew I was saying wrong or Alice Passer so I'll contact Charlotte and she'll give you the contacts probably the better way to go about it so that's the latest on that any other old business that we can comment in that note there should also be a reference to the EPA because EPA will be defined harder by anything that happens yes I made that abundantly clear when we did the site walk that it's an EPA that's true that's FYI all the great ideas and I don't know about Northampton I haven't been in contact with them I don't think Rye doesn't actually own any of the landfill land they abut it but that's where the closest substation would be is in Rye so that's kind of the controversy there will they have access to the substation if it's a Northampton project blah blah blah of course do a Google search August 1st is the next announcement when is that August 1st ok I knew it was in the summer but I wasn't sure they do summer or winter here you are Google searching there you go old business anybody else have some old business you want to bring up there was at one time we talked about signatures electronic signatures or a stamp being provided I think that was old business too if we could start providing that in case a letter needs to go out or something and folks are on vacation or they're not around we have their electronic signature either as a stamp or a PDF or something can we create that please moving on password policy this is under new business actually could I have one better old business I'd actually oh man you just missed it actually I just had a question for Steve so I know that we're still working on I believe the tax maps have been completely completed now I just wanted to double check if that's the case for the most part from April 1st prior they were done we need to probably go back and look at just what's been since changed April 1st 2025 yeah just lots that have been purchased or roads that have been created that aren't updated on the map it's fairly updated to April 1st yes that's wonderful okay I do know there's a couple of corrections that we need to do one is that the new map is dated wrong because it says 2024 but it should be 2025 and there's just a couple of small minor tweaks but that is the new map so far not that nope they're the same I had an extra one so I threw them both up wonderful thank you all right well thank you thank you any other old business we're going to move on new business password policy yep this is something I brought up when we did the quarterly review with Nesset they're going through policies and procedures for users these are for the users of any of the hardware they have a sign on signature that needs to be updated so their user passwords will be updated continuous throughout the year so you have that in your packet to sit there recommendations so they will be in meeting with them we said July 21st to have all the users at least log in and change their current passwords we'll let it go through the cycle and then as soon as everybody is updated after the 21st the policy will go into place and then it will be a set policy so you have to go in and change your password at least once a year at this point we may tweak that to say you know you got to do it every six months or whatever at least once a year it will be the policy next side of the deed waivers so on the password policy are you also looking at multi-factor authentication or security overall not for this policy itself for the users right now but that's something we can add in that would make so much sense for every person who's logging on and using a computer a town computer to have it right yeah and also it makes it so your passwords aren't nearly as important say that again so the password if it gets compromised it's only one piece right so multi-factor authentication is a great idea yes I had that issue with Walmart today yeah well could you talk to Nessa about multi-factor and you should be able to leverage Microsoft your Microsoft or Office 365 subscription to do that they have it for everything now it's all built in it's just yeah so yeah this isn't this isn't the Microsoft accounts this is for the computer hardware themselves it's not it's not the exchange accounts it's just for the equipment it's just the hardware wouldn't it make sense to have it for the exchange though it's a process they're going to get there it's just checking one box we'll carry on deed waivers can we move on to so Amy would normally talk about this correct is this the part where sometimes the town part does sometimes the town administrator does do we do you want me to read this blurb about or is it no go ahead go ahead and read the blurb and then if there's any questions I will chat in so the tax collector has worked carefully on the above cases that are mentioned in our packet with the property owner there are specific situations for each property note that the above property is for sale deed waivers are done every year the tax collector is given a warrant to collect taxes all situations are reviewed very carefully with a tax collector and assessor if people do not pay they are significant procedures that must be followed to give them notice that they have not paid their taxes if after three years their taxes still remain unpaid the tax collector is mandated to bring to the select board recommending that the property be conveyed to the town the town can sell the property unless there is a significant reason to support a waiver if people do not follow through on their promises it can be brought back for deeding so this normally is explained by Amy but since she's not here I just felt it was necessary to read it so we do have four of them so yeah these are contiguous pieces of property as you see 432 from 440 Portsworth Avenue these amounts are for the 2022 tax year that would bring them I won't say current but that will bring them out of the deeding process this gentleman has had some health issues excuse me health issues and they like I said they are working on selling at least one of the properties if not all of the properties currently so if that happens that is the profit from the sale will pay for these taxes that is the understanding at this point so it's kind of a wait and see but we're not going to wait forever the part is that the town really doesn't want to play real estate agent and that's part of the issue so if we waiver the deed waiver for this year for the taxes this year it will be combined interest of course going forward but what's helpful is there's action and they're working with them to get this moving so we don't just sit in limbo and to Susan's point earlier you know when someone's hurting let's work as a team to make it better for them so I think that's happening okay civil forfeiture on the puppy dogs I do have a license report so if anybody wants to start motion on that on the deed waivers not motion oh excuse me we do we do please hold on we'll move the deed waivers as recommended by the tax collection I'll second all in favor aye thank you excuse me okay down to the puppy dogs so yep starting in June I think the last update I got was the first part of June there were over 39 dogs that were not registered as you can see the list is down to 15 so Michelle has been diligently on the phone contacting people try to collect and if they don't show up they don't show up so this is civil for sure notice which would go to the police department for processing of the outstanding dog licenses so I didn't quite understand so if the first bill is about six bucks and you don't pay and don't pay and don't pay it's like 36 bucks so you know the more time goes on you just pay more and that was more than that okay so just make it easy on yourself folks we're just looking everybody gets it has to be done by April 1st or should be done by April 1st and you have the 30 day notice so April 30th just carried over and now we're into July 1st so people have had plenty of time and plenty of notice and lucky nobody in this room is on this list so we need a motion to move that forward to the police department for enforcement I'll forward the list of unlicensed dogs for further enforcement I'll second definitely be in favor all in favor so moved okay the patent foundation grants police and fire departments spears and grants yes both the police and fire department put request into the patent foundation for grants this year the police department received $41,600 for various building renovation parts some egress technology security and some things for willow the comfort dog the fire department received a grant in the amount of 68,974 for the purchase of a new utility pickup truck and some fire training props I don't know exactly what props they ordered but for training purposes so we just need a motion to accept and extend the patent foundation grants as stated any conversation thoughts I think as always it's much thanks to the patent foundation they're fantastic people a group it's not a person it's not a family it's a foundation so there's multiple people right the residence agreement that started a foundation for philanthropy I guess you'd call it they're held by a legal firm out of Boston and the foundation continues to make things better not only for the town of Greenland but I know the school has gotten some in the past as well but other entities around the state and I'm assuming around the country as well they're amazing no they are because every year there's several thousands worth of equipment and maintenance that's done by them it's very generous with them and it's wonderful I'm sure the tax would be a little higher if I was done motion motion I'll second all in favor I other other new business do you have other new business well I have a hiring freeze on there and this honestly made the agenda before I think we'll get into it a little bit later but I would really love to get a handle on what our budget for this year and primarily what it has allocated what the March vote came out of what are the dollars that came out of the March vote that allowed us to hire what was set aside I don't feel like I have a handle on that personally like if we wanted you know do we allocate something for the you know finance or for the fire department we did not budget for finance or an HR position the only one that was carried through in the budget was the fire department position that was open from it was actually two years ago when it went through the person was not hired two years ago it was continued last year in last year's budget so that position has just gotten filled so here's the part of that and we can go ad nauseam offline on this but that's why I put it on there but crossed it off because I think that we had something in the budget allocated for finance and HR I think that was a year before I thought we did too okay so this is why I'm going to table this we're going to talk about it offline and bring this back because right now my feeling was we cannot hire anybody until we have a sense of what the heck we have how much money do we have even if we even if we didn't have to hire a free we wouldn't be hiring anyone without it coming before the board for grants yes but this is the reason for writing this as a hiring freeze is because I wanted to I just want to make it more explicit yes I'm just stating that I'm clearly getting tired so let's just come back to this there are no working positions at this point just one more Laura Ryan and Dora Tuttle Lane so it would be great as part of that too is to bring budget committee in so we can determine as well as to understand where we're at from a spending point of view throughout the year just like to get an idea of the plan versus spending well and we started doing that in our reports that says how much is that percentage left what was the original what have we spent to date and what is our percentage left in the year we better get our arms around this it's June right now do it but once we have the audit completed too that would help a lot it's helping us in ways of explaining where we've been and what are our better recourse we need to get our finances this is an MRI thing and it is not so much audit as it is real time accounting and I don't feel like that's going to be all completed though if I'm mistaken in November or hopefully no I'm talking about real time accounting which is where are we right now where is that money the audit goes back and makes sure that we have done an audit of your procedures that's a good question actually so with the MRI program that I know that they were showing everyone when did they say that would be ready for prime time I think that was in August so we should go by August then and we should have access to look at the numbers and get better prior to I'm just yelling it right now we need a handle on the numbers it's July 1 sometime in late July we should have somebody coming in and looking at the numbers that we have in there in there okay so raw nose other new business mowing what's mowing yeah this was a late ad contacted by Piscataqua last week after this was put together that Sewell Enterprises are here in town they started this morning mowing town roads pushing back the tall grass and brush on all the town roads and around the transfer station so can you please add the triangles at the Dunkin Donuts intersection those are state and maintain properties we don't contract with those maybe mow them anyway no how much would that cost how much would it cost just to do those I have no idea but you're going to get in an issue with DOT and what kind of issue we're doing their job what is the issue we can reach out to them and I'll find out and see but the last we were told that they they maintain their right of way we maintain hours but they're not where was the other one you said Duncan's and where it's right across the street whatever at that intersection and then all up around by Palm Drive and Van Edden itself right by the big field that's all state owned and everything it is I'm really just thinking of a very small parcel of intersection we're already they're not doing it and they're not so they're not taking responsibility well they have been they have been taking care of certain sections that were hazardous they did do part of 33 out on Ocean Road and they actually were up at one time ago and then they stopped no just last month okay yep so it's one of those things they don't have any help just like a lot of contractors so well we'll bake cookies but we've got to get back on track please call um accounts payable do we need to make a motion now no no I'm moving to make a motion so approval of the manifest we have a consent agenda this is about accounts payable and payroll on your yellow sheet I move to approve oh if I may yes I move to approve the consent agenda as presented all in favor all in favor all right we have public comments we have three minutes anybody have a thought concerned a love letter okay we're down with that um items of interest town clerk summer hours you want to update on this uh yep the prior town clerk tax collector usually in july and august took thursdays off um the new schedule will be no thursdays off during july and august so the town clerk will be here on thursdays during july and august new summer hours okay um got a call from alissa at the overwatch foundation um coming up july 22nd i have a meeting with her to review this is our one year anniversary of our overwatch foundation grant and cyber security um the dot gov and all that domain change and such so we'll be reviewing that with her and i'll bring it forward um at probably the august meeting because it's 22nd i don't know what the schedule is um citizen of the year deadline for nomination to submission was today um unfortunately i don't have any update on that other than get your nomination did and uh community happy hour um for the pink hippo and um holy rosary credit union is was is was the 25th so if you didn't go you missed it the next one will be uh the last friday in august from three to six and overflow parking in the town hall lot there is one in i'm sorry july and august yes thank you yeah it said july 25th friday july yeah right um okay um so now do we hit everything i guess no we're gonna go into non-public for a little bit so um we'll take a two-minute siesta a little bright two-minute recess thank you laura can you do my motion so i can turn you oh sure okay step on step on step on step on oh okay i've got a motion for you guys oh okay i've got a motion i'll move i'll move to the end of the non-public session under rsa 91-3a 2a at 739 i'll second um all in favor aye and a roll call all family yes we have stephan we have all family and we have board malloy we have no i'm hager Thank you.