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250th Anniversary Celebration Wrap up Meeting

Video

6:30 all right guys we will come to order all right guys we will come to order a few
things to wrap up today did you guys get to read the minutes yes I'm good so I
figure we can start with approving those what word am I looking for I want to
clean up wrap up all the financial stuff I have sent around a copy of the thank
you email to send to everybody get approval to do that and then anything
else we got we think we've got to wrap up do we need to prepare a final report to
the selectmen
you're going to donate to the SAR and the DAR and and I have a suggestion as well
then the select board will have to accept that donation for that other group but
other than that well I figured what I do is put a report and give it to Bob heritage
just because he oh sure for the record and have something in the record but the
selectmen aren't going to need anything like that as long as the Heritage Commission has it do you guys want to see a copy before I send it out yeah yeah that'd be great and I'll give you
an attachment with all the financial stuff okay I'm going to do a separate email
because I've got your receipts to get reimbursed I got a follow-up on the t-shirts
to make sure those are taken care of but assuming we can get like an invoice from the
fire and please I was wondering about that have you heard anything I've not heard of
beep fire or please I don't know how that bill works I probably don't see I mean I can
happily contact both of them I'm doing right now hopefully we can get an answer
yeah because I Bob wants to just basically they are not sending us like an
invoice or a I'm creating an invoice for it so we can track it all which is fine I
just want to make sure it gets wrapped up
so if the police detail was 490 which I don't know is it did we have one officer or
there were two officers there were two so we have to double that
I think we might be just be paying for one or the other one is just beyond duty officer
okay oh okay so if that's the case we're sitting with 14 88 32
mm-hmm we are very efficient for 14 88 32
we spent 27 92 68 and that includes the extra the seven hundred dollars but I have
probably to get my gadgets and something that includes everything I have t-shirts
yep fireplace I mean the reimbursements haven't have your bills been paid but
that's how much has been yep and Marissa and I match okay exactly on what's
been donated it so no she's there
we sure did that's insane well because we had a lot of things donated so yeah I
know good job guys that was amazing
I want to start with minutes get those out of the way sure I can give those
I'll make a motion to the minutes as rivers
second okay we said all right we're doing all of them June 4th June 18th sorry oh yeah June 4th July 5th
I'll make a motion to accept the minutes as rivers
we're doing all of them June 4th June 18th sorry June 4th July 18th and July 2nd July 2nd July 18th and June 4th
July 16th.
Yes, please.
Okay.
He said maybe.
330?
Does that sound right?
For the fire?
I had 720.
Okay, that now works.
340, you said.
330.
We're up to 1878-32.
So for the police it was 90 an hour on holidays and weekends.
Yes.
Yes.
Yes.
Okay.
So as long as that's what they're in point, that's for the officers?
I think so.
The other one wanted to hang out?
Just hanging out, I guess.
Okay.
Oh, I got two minutes.
Amended the date on the clock.
Oh, yeah.
My brain is so dead.
All in favor of approving them.
All right.
We're out of the way.
I am my brain.
No, I got to explain the next one.
This week.
Yeah.
So Chris, we're fires going to send you the invoice?
Okay.
Yep.
Send it to the...
Okay.
Whatever my email address is.
Kingston 1776.
Yeah.
Yeah.
Yep.
And I will get it over to Bob.
Okay.
Cool.
All right.
That being said, we're now sitting with 1878-32.
I know we talked about doing donations to, I believe it was both the sons and daughters of the revolution for their time and then leaving the remainder for the heritage commission.
Can I make a recommendation that we somehow compensate the fire auxiliary to because they gave up their time and I mean it was kind of a fundraiser for them too, but they still didn't have to do that.
Sure.
So I can't vote, but that would just also be my recommendation.
And again, I don't know what the amounts are.
Well, that's I think somebody has a performance tonight, right?
Yeah.
That's right.
I think it's...
We have 1878-32 to work with.
1878-32 to work with.
1878.
How much did we raise?
$4281.
So if we split that evenly, it would come up to a $470.
If we went between the four and the four and the four and the four and the four and the four.
So I can't vote, but that would just also be my recommendation.
And again, I don't know what the amounts are, so...
Well, that's I think somebody has a performance tonight, right?
Yeah.
I think it's...
We have 1878-32 to work with.
1878.
How much did we raise?
$4281.
So if we split that evenly, it would come up to a $470.
If we went between the four and the four and the four.
between the four groups.
Sons, Daughters, Heritage and Fire.
Auxiliary.
Just telling you the even number.
If we want to give you that a little differently, we can.
Yeah.
I personally feel like...
I mean, the Sons did a lot.
The Sons did a lot.
And they buy the markers.
They gave us the flag.
So...
Did that include our donations to the marker?
Didn't we say we were going to donate to the marker?
They did it.
We did not.
They did.
That's what they do.
The two markers are donated by...
They rely on donations.
They do.
They rely on donations.
Yeah.
Yeah.
I did check both websites.
So the Sons of the Revolution do have explicitly a page you can go to and domain right there.
So we can just go do a credit card donation and get reimbursed.
Probably have to do a check for the daughters.
They don't have a direct donation link on their website.
They have to check for the fire auxiliary too, but...
And they do...
Actually, I've got it up here.
They do donations for just general or they do them for the Patriot Grave marking medals.
So that's how they fund doing them.
I feel like...
Daughters in the fire auxiliary should get a donation, but I think a larger portion should go for years to the Heritage Commission and the Sons.
So I don't know if you want to do like 250 and 250 to the daughters and the fire auxiliary and then take the other remaining and split that in half or more.
I think that's pretty high.
Yeah.
250 to the fire and then the daughters?
It's too high for 320.
I think so.
I was just doing some math and split it up a little bit.
Let's do one.
How about for the Sons?
Given the fact of how much they did for us.
We give them 750.
And then whatever's left over.
Split.
Daughters.
Fire.
250.
So we just, I don't know what the original...
We did not divvy it up by percentage.
Okay, but we did, but the conversation was that they would get, the Heritage would get the remaining funds, right?
Right.
So, we should be cognizant of that.
Right.
Then also, I would, before you divvy up, I'd determine, here's just, let's talk it through.
How much do you want to either give in donation or give to the Heritage?
And then that way, you know your amounts and you can divide it up proportionally.
So...
I did it quick.
We did 750 to the Sons and 750 to the Heritage.
The remaining is 190 at least for the other groups.
So we could clean those numbers up a little if we want to.
Make it like 175 for two staffers.
I mean, yeah.
I mean, I also did the same.
I said the 750, 150 for each of the two, which means we leave Heritage 828.
Because obviously, they can have the change because we don't want any people to have random amounts of money.
Right.
Let them have the money.
I mean, you know, and honestly, I mean, the Heritage Commission didn't do anything other than, like, they didn't do any accounting.
Like, there was, it was just a place to park the money.
So, you know what I'm saying?
So...
Yeah, but the money that was raised would stay within the community and the federal program.
Well, but what I'm saying, if we're talking proportionality.
Oh, right.
Right.
You know, if we want to compensate the groups that put in effort and time and all of that kind of stuff, right?
As opposed to the organization that absolutely needs to get some money, but is it the same proportionality as the remaining ones, right?
So those are just all things to think about when you're trying to decide to divvy it up.
Well, the Heritage Commission didn't have to agree to be our banker.
No, they didn't.
They didn't.
They didn't.
And I know Bob was having conniptions.
He was concerned.
But again, Marissa was, Marissa and Erica were doing the accounting part.
So it really was just a bank account.
In the past, Bob has been somewhat burned.
Mm-hmm.
I understand.
I don't want the Heritage Commission to get off saying the description of the Heritage Commission contribution was just they sat there with money to give up, even though that's what happened.
So, do you think like a $500 donation to the Heritage Commission is sufficient in your opinion?
Well, what does that leave?
Well, what does that leave?
If we did seven?
No, if we did, if we did $750, $500 to the Heritage and then $1,000 to the Heritage and then $1,000 to the Heritage?
And my thought process behind that is the $1,000.
It's not just, in my mind, it's not just a donation for their time.
It's also for the fact that they donated those.
Absolutely.
Like, I think the flag and the time.
The markers.
Yeah.
It just covers a lot.
They did a lot.
They did a lot.
They did.
They did.
So, I just think, I think that's a really, like...
Fair number.
Oh, can we just really quick.
Do we have to pay for any of the paint for the flagpole?
No.
No.
I don't think we have to pay for any of the paint for the flagpole.
I don't think we have to pay for any of the paint for the flagpole.
No, they never painted the flagpole.
They didn't.
No, they kept it.
No, they kept it.
All right.
We have an extra $100.
Oh, my mind is not just a donation for their time.
It's also for the fact that they donated those.
Absolutely.
Like, I think the flag and the time.
The markers.
Yeah.
It just covers a lot.
They did a lot.
They did.
They did.
So, I just think, I think that's a really, like, fair number.
I'm looking at this really quick.
Do we have to pay for any of the paint for the flagpole?
They never painted the flagpole.
They didn't.
No, they kept it.
All right.
Yeah.
Yeah.
Yeah.
Right.
Yeah.
But presenting, you know, the sons of a thousand dollar check, I think is generous.
Oh, it's incredibly generous.
Yeah.
Yeah.
Yeah.
Yeah.
Yeah.
Right.
Yeah.
But presenting, you know, the sons of a thousand dollar check, I think is generous.
Oh, it's incredibly generous.
Yeah.
Yeah.
Yeah.
Yeah.
Right.
Yeah.
But presenting, you know, the sons of a thousand dollar check, I think is generous.
Oh, it's incredibly generous.
Yeah.
Yeah.
Yeah.
But everything that they did that stays in the community, like it stays in the cemetery,
right?
It's a permanent.
Yeah.
I mean, they did the whole cemetery ceremony, right?
We didn't have to do anything.
Yeah.
Yeah.
And that stays there.
That's just stays there.
Do you have Jackson's donation?
Yep.
Okay.
I did.
Thank you.
Mm-hmm.
And the daughters were there.
It's a great organization.
Yeah.
But they didn't do a whole lot.
Mm-hmm.
Some of their tents.
Mm-hmm.
We still look like that.
Yeah.
Yeah.
Absolutely.
Yep.
For sure.
Absolutely.
So you said now we have 1978.
Yeah.
Is that what you said?
Okay.
Wow.
Okay.
So you're doing a thousand?
A thousand percent.
Yeah.
One fifty two fire, one fifty two.
Okay.
And then six seventy eight will end up.
Six seventy eight thirty two.
That's the heritage.
Yeah.
Yeah.
Because this should be the final numbers.
As long as an invoice doesn't come back different from police.
Yeah.
Right.
I think that's a nice location to the heritage.
Yeah.
Absolutely.
Absolutely.
Yeah.
I actually took them.
I was going to put the cups and stuff.
So that's my donation.
Do you buy the cups?
Yeah.
Take them home.
I think that's my part of that.
I didn't even have school stuff.
Or like basketball games or anything.
Like school stuff.
Oh, no, no, no.
I brought them kids home.
Take them home.
Your kids will use them.
You have dirty hands.
They'll replace them.
I have a birthday party.
Let's meet them.
There you go.
That's why.
Not that many people.
I'm a two-year-old and I invited none of his friends.
Maybe you can get them to play that stacking cup game.
There you go.
There's three that you have to turn.
Well, I don't mind.
Mine involves a pink pong ball.
Never mind.
They're too young.
Oh, no, they're not.
Would we like to motion to approve the donations?
Yeah.
So, yeah.
So, I'll make a motion.
Sure.
Out of the remaining funds left over funds from the event, 1,000 be donated to the Sons of
the American Revolution.
$150 donated to the Daughters of the American Revolution.
$150 donated to the Daughters of the American Revolution.
$150 donated to the Daughters of the American Revolution.
$150 donated to the Kingston Fire Women's Auxiliary.
All remaining funds be donated to the Heritage Association.
Second.
Any discussion?
All in favor?
Aye.
Aye.
All right.
We're done with that.
Thank you, E-Mail.
Thoughts?
Changes?
I read it quick.
Oh, here.
One thing I did is.
The flag that was donated to us from the Sons of the American Revolution.
Mm-hmm.
The Sons of the American Revolution.
I read it quick.
Oh, here.
One thing I did is that the flag that was donated to us from the Sons of the American Revolution
after the event, I took it off the whole thing.
Sure.
And I made this decision.
I hope you guys will agree.
But I didn't see it.
I didn't see it.
I didn't see it.
I didn't see it.
I did see it.
Any discussion?
Any discussion?
All in favor?
Aye.
Aye.
All right.
We're done with that.
Thank you, E-Mail.
Thoughts?
Changes?
Oh, here.
One thing I did is that the flag that was donated to us from the Sons of the American Revolution.
After the event, I took it off the whole thing.
Sure.
And I made this decision.
I hope you guys will agree.
But I didn't want it out there because it would just get weathered and tattered and everything.
So I took it down and I gave it to the museum.
Oh, perfect.
And I told them to display it.
And then they had it for the air.
So I gave the flag to the museum.
Awesome.
I love that.
They were going to hang it up inside, I think, this week.
Because I have other flags hanging up.
Yeah.
I said, oh, hang it with us about this.
There you go.
Awesome.
I love that.
If that's okay with you guys.
Yeah, absolutely.
Absolutely.
I think that's a great review.
I'm good to see them.
I think it's great.
I think we, like, obviously for the Sons Daughters fire with the donation, we can do something
a little bit different for them.
But I think for everyone else who is general donors, this will work.
Are we planning on just distributing that via email?
Yes.
Or are we mailing it?
I was going to do it via email.
As long as you have them all, yeah.
Yeah, I have them all.
Also a thank you to Alec as well, just because I don't want to forget him.
Yep, he's on the list too.
I actually printed it out at home and I was going to edit it, but I forgot.
So let's, we're going to have to just bear with me here.
So in the first sentence, I think it should be towards and not toward.
Do you want to just give her that paper copy for her to my head?
Yep.
Does that mean one time?
Yeah.
Do you want to be agonizing?
No, I'm all good.
I trust you.
While she marked that up, do you want to move on to the stuff I had in my car?
Or what do you have next?
Sorry.
That was all I had.
Okay.
I think.
The stuff you have.
Yeah, I have all the goodies.
So I have to flag the, um, I was looking for the box of pinwheels, but I could not find it anywhere.
So I don't know if I ended up with someone else.
So I'll have to, okay.
Maybe if I moved around my house somewhere.
Did you use them all or no?
We gave out a ton.
So I don't know.
I'll put together some last ones.
Yeah.
So I'll double check if I have another box somewhere in my garage.
I put it all in.
I have a three car garage.
I put one in, in one, like, bay.
I had all the stuff and I couldn't find it.
So anyway, I will take a double look.
But I have all the, the beads, the flags, a ton of stuff wasn't even open.
Like the flags weren't really as open.
We stuffed all those buckets and put them everywhere.
So we had discussed, um, at one point, for Heritage Days, if they need anything additional
for decorations or for giveaways.
Um, if anybody wants to.
We've got, the Heritage Commission is setting up a table.
Sure.
On Saturday.
Okay.
Could we have some materials to.
You can have as much as you want.
I have, I have like 700 beads or something like that.
I can even take a couple of my kids, but outside of that.
So tomorrow or tomorrow afternoon we're setting up.
Yeah.
I can bring it over.
I'll be in the planes and be a bunch of people out there in the planes putting up tents and stuff.
So if you're available, you could just drop that stuff off tomorrow.
Or give a portion of it to Steve or whatever.
If we can distribute it.
Sure.
Yeah.
And I plan on being there Saturday morning.
We're coming as a family, but then my son's birthday party at two o'clock.
So.
Well, it would be a good time for me to say get the flags, get some beads.
Oh, I have it all in my car right now.
I can transfer it.
Okay.
Well, that's good.
That's good.
Yeah, everything's here.
So I just didn't know if I could give it to anyone specifically.
Yeah, you can throw it in Steve's car or you can cover it up at my house.
Yeah.
And I can quickly go through the parking lot if you want or even take it in here when we wrap
up and I can just make sure, split it, you know.
Because some of the stuff, speeds are in some stuff.
There's flags and other stuff.
So this kind of makes a match right now.
It's not very organized.
We can do it.
Yeah.
We can do it out there.
Okay.
So I have a general question.
So in what tense are we making this letter?
Because the event has occurred.
So we're talking about your support.
It says insurers.
Wouldn't it be insured?
Yeah.
So shouldn't this all be past tense?
Probably.
Probably.
Okay.
I just want to-
I mean, AI wrote it.
Oh.
Tell AI it's in past tense.
I will do that.
And then I don't have to make any other.
Perfect.
Okay.
All right.
Because I'm like, I'm confused.
It already happened.
It was like-
Yeah.
So tell AI past tense.
I will tell them.
The additional piece on the stuff in my car.
Two loops.
I have a couple jump ropes.
It looks like maybe one or two of mine.
I have one in my house.
Yeah.
But boots and all that stuff to Rec Center.
Or DJ Bakey.
Those are the ones that I had written down weeks ago that I said I wanted to just say where's the best place to bring them up.
I'm not sure what kind of a budget the Rec Center has.
How does it give them the Rec Center?
To make sure the Bakey doesn't need anything.
Oh, I'm sure they'd like to have it.
But you know, we have a healthy budget.
Yeah, sure.
The Rec doesn't.
Okay.
So if I-
Would it be best for me just to stop by with it?
Or how does that work for-
Like how-
Is there something that's going on?
The camp is going on right now.
So if you just give whatever you have, I can't remember.
Because we don't.
Like people just stopping over there.
Okay.
Yeah, make sense.
You don't want strange adults.
Even though you're weird, it is.
We don't really want-
No.
If I show up with candy, it's a little weird.
It is.
A little weird.
So-
Ooh, there's that weird lady giving candy.
Right.
She drives an SUV, not a van.
Do we have to make a motion to take all that stuff that we're doing?
No.
Okay.
I'm trying to think if there's anything I'm standing in the car.
I think that's all of it.
Do you want to send the thank you to the Timberland Inn?
Yes.
Yeah, it's all like-
It's all American stuff.
So like red, white and blue, beads, flats-
Oh, people will want all that stuff for sure.
Yeah, the beads would be huge.
I think that's great to give to the people all through the weekend.
And that will get rid of them.
I'm sure there will be that many people there.
Yeah.
We can do that.
Their attendance might be a little more than ours.
You want to use the same thank you?
Or do you want me to write up something?
You can write up something different for them if you'd like.
I mean they came- or you can use this one.
Okay.
Once I change it to past tense.
It's 360 for fire.
Okay.
He just- he just wanted to make sure he had the numbers.
He only assigned one member.
The other guy came over to just have fun.
Yes, basically.
Oh, for the only assigned one.
I know.
But they had like four or five guys that probably just came over to just have fun.
Yep.
Exactly.
My hand is not talking about the clothes for days because the guy let them hold those with
them.
And I have a picture of it.
It would be the most adorable thing.
And it would be the most adorable person.
I know.
But they had like four or five guys that probably just came over to work.
Yeah.
I'm not talking about the clothes for days because the guy let them hold those with them.
And I have a picture of it.
And it would be the most adorable picture.
The two of the girls in the background is like holding it.
And they're just like.
That is so great.
We have a picture.
Dan, did you have any pictures of the sons walking Josiah down the road?
I don't have any in front of them.
Okay.
Okay.
I didn't catch them until they were right there because it really was a picture.
I don't have any pictures of the sons walking Josiah down the road.
I don't have any in front of them.
Okay.
Okay.
Okay.
I didn't catch them until they were right there because it really was there.
I don't have any pictures of the sons walking Josiah down the road.
I don't have any in front of them.
Okay.
Okay.
Okay.
I didn't catch them until they were right there because it really wasn't announced and
it just happened.
They walked really, really early.
We were trying to wait and we called them and it just wasn't working but they walked really
early.
But then also I didn't love all those cars there.
We drove them in the frame.
We asked everybody to move out of the way and it just wasn't working.
So the walk down the road did not get seen.
Eric, one of the sons was asking, I guess he's putting together a video.
And that's like the only picture he didn't have.
But I'll just tell him I can't track one down.
I do have pictures, additional pictures and I didn't know if I should just email them to you.
Yep.
Okay.
I didn't know how can you want to phone it over to them.
Because they were asking me so I was running around the team or two.
Yep.
I have an email.
Okay.
And I do have meetings also so I can just dump them to you.
I could use some pictures too for the heritage.
I'll probably send it a little drive and like do a link or something.
Yeah.
Do that and then I'll just send it to everybody.
Okay.
Does it cost anything to advertise in the paper for non-profit groups like ours?
I mean I guess what I'm saying is if we put some out in the next paper and say thank you for everybody for making those special papers.
Oh yeah.
It depends.
I write a small blurb from the heritage commission just talking about general topics.
Yeah.
And that goes in for free.
Yeah.
Can you add something in there?
Sure.
See that's why I wanted to get some of the photos.
Yeah.
Sure.
To include that.
Yeah.
Yeah.
Yeah.
Let them know that it was a success.
Yeah.
And I know we're kind of jumping around here but like on that topic I can't tell you I mean obviously I was the crazy one running around the American flag shirt so people could kind of tell I was doing something.
And so I got stopped multiple times by different groups of people and different families and stuff saying like how much fun they had with such a simple event.
They were like this was there's not like a ton to do but everyone was so engaged and involved in everything.
I know Madeline that does the photos.
Yeah.
She heard her husband stalks me.
Yeah.
He was hilarious.
He was like I'm not saying he ever doesn't want to go to the events but he's like I actually enjoyed this one.
Because she of course of course knows everything.
And she was just a sweetheart and she was like no this has been wonderful.
So just a lot of good feedback.
And then Timberline group they came up to me because I asked them when they were playing next and I said I'd love to announce it.
And so I did and they came up and thanked me and said oh my gosh thank you for announcing when we're playing next.
Just little things like that.
And as I was walking into the fire fighters and actually trying to see where my kids were.
A woman stalks me and actually started her sentence with I normally have nothing good to say about this town.
But I loved today.
And I had no idea who she was.
But that actually meant a lot to me.
Probably more than the ones that just said good at me.
It was like you know when you can turn someone's attitude and tone one of the town with something so simple.
I think it really puts into the fact that all the work we did throughout the last few months means a lot.
There wasn't so much action where you were like what do I do next whatever.
It wasn't frenetic and a lot of those events are so overpowering that you don't know what to do.
And it was so it was nice and calm and we're not used to that anymore where it's just a okay sit in the grass and just.
My friend and her husband, or my friend and her son came over from epic and she's like I feel like I'm in a Hallmark movie.
Oh my God.
I was like that's the best compliment I've watched today.
I sent photos to my company and said like you know just a little thing like I did this weekend.
And they all asked if we were part of the Gilmore Girls Town.
That's what they said on my workflow too.
That's so funny.
Everyone was like do you live in the Gilmore Town?
Like you're beautiful.
I was like I've never even seen the show but sure.
I mean my family flew in and I asked and I said was it worth it?
You know traveling across from Colorado.
Yeah?
I was like yeah it was a good time.
We had fun.
Yeah.
But you number and number but because of the weather we kind of sped it along which I think was a good thing.
I agree.
You said the same thing to Lori the next time.
I was like that was a good.
That was probably a positive because it would have gotten a little dull going on for what we had the event.
So if we had more stuff going on maybe it would have been good but I actually think it worked out for the better attitude.
Yeah.
And the announcements on the microphone that was another thing that a lot of people asked.
were saying super thankful for because especially with the change of agenda and all that stuff.
Having Jessie go another time but the fact that we announced it instead of time.
And then also that the sons were changing their time.
And you know just they a lot of people especially the ones listening similarly.
And then there was a group kind of along the tree that was like thank you for letting us know.
Like normally you just kind of got to guess what's going on.
Yeah.
And so.
Yeah.
It was all good feedback.
I don't think I didn't have one negative Nancy.
Yeah.
I agree with that.
So what would we do different?
Plan time better.
What?
Plan time better.
Okay.
Yep.
Because it was kind of spread out.
I just had no idea how long things would take.
Yep.
I mean we were done.
Before the bell rings were to ring at noon.
It was pretty much done.
So.
I don't know whether we need to do more activities or more kinds of.
I think either that or if we're doing something that is like timed to a particular event like the bells.
Probably actually have to like go out there and do it once with a timer and say this is how long it takes.
Did they actually ring the bells?
I didn't ring the bells.
I didn't ring the bells.
I didn't ring the bells.
I didn't ring the bells.
Actually a lot of people of yours perked up and said that's so cool.
Well my son was out there jerking on the bell.
I heard yours first and then I heard the other one.
Yeah.
You can barely hear it.
It's about just stop and let the fireworks go through.
Well the fireworks are here.
I heard the fireworks.
I heard the fireworks.
I heard the fireworks.
I heard the fireworks.
I heard the fireworks.
I heard the fireworks.
My husband was like, oh, fire.
I thought maybe.
I agree the timing definitely.
Like we built in almost too much time in the beginning of course.
Yeah.
I think if we would have wanted a lot more if it did go in the whole day because if we did
do the whole four hours there would have been a lot of dull time in that middle of it.
And I think that's where I think if we didn't maybe utilize, not saying that we didn't want to have leftover funds, but we could have utilized it.
Maybe 2,000 more dollars in the sense to get a little bit more excitement in there.
Or whichever, I'm trying to kind of word it, but like there was more we could have done.
But I think honestly when it got back down for the last couple months, I'm not sure if it was like per se we did not get them word about enough.
And I think that was a big piece of it.
We got a lot of donations and stuff.
But I'll tell you, I was panicking getting the Facebook thing.
I was like, I'm going to share it again today.
I'm going to share it again.
Because I feel like we weren't getting a lot of interest shared back.
Like I think at the end of it we only had like 50 people saying they were coming to the event on Facebook.
But we had way more than that show up.
But I guess just getting the word out more.
I just don't know how I would have done that.
What do you think the total pic counts is?
I actually was counting on my phone with different angles because I took a couple photos.
And with the group along, there was a very large group underneath the trees with their lawn chairs.
And then the chairs were almost full.
Actually they were just about full.
And then there were crowds underneath the tent.
I can't remember exactly because I did it the day after the event.
But it was close to 150 when I counted of heads.
But that also includes people who were there like sponsors.
And that was just what I'm keeping in my picture from when I took it from the front.
And I mean that's a pretty decent number.
I can go back and double check it again.
My guess was about 200 all total.
That sounds about right.
Because in my photo I didn't get like any of the sons and the daughters.
People in the back are just there for the event.
So the one feedback that I had was -- it had to do with Partners Bank, but we've kind of already talked about that.
The communication between I guess what their expectation was for what they were receiving for their donation as opposed to --
They just didn't have any communication or didn't -- the word -- I actually talked to somebody on the phone.
They hadn't talked to anybody, they said.
So they didn't know if they were setting up a tent or, you know, any of that.
So it's just a general communication comment.
Yeah.
Makes sense.
I think there was also like the delay to like getting stuff from Marissa as well.
I know and I didn't talk to her on the phone, but I talked to her on email that there was someone who thought that they had a move.
But did it.
Right.
So.
Right.
Because I think that people are so used to when they pay for a table or sponsorship, they expect like a vendor thing.
And then when, you know, we were explaining to people that's not what this event was about.
And when I talked to the lady at Partners, I said, you're more than welcome to have -- but I talked through what the event was.
She goes, yeah, that doesn't really sound like something that, you know, they were selling a product.
It just wouldn't fit right with the other folks that were going to be there.
Sure.
I guess kind of going back to the beginning of this and bringing up the unfortunate scar to the event.
I would say, understanding from the very start, probably even before I was on the committee, but definitely when I joined, I wish I asked more questions about the donation process.
Mm-hmm.
Because that's not even -- I'm not going to say that not everybody understood it, but it was very, go talk to this person.
Maybe this person knows.
Have a meeting with this person.
Then someone else would have a meeting with the same person and they'd be told something different.
And it was very, honestly, to a point that -- not that I was going to leave the committee, but it was to a point that I was losing the fun of it.
Okay.
And that was really frustrating on my part because I would love to do more things like this.
But as I had to do it for the last meeting, as long as it's not a donation of that because this was a little tough for me getting.
But I'd rather instead -- I'm going to pull that comment back and -- no, I'd rather figure out how to do it better.
Yes.
And I said it jokingly when I said that.
But that's a big piece because the town has their processes.
They have to follow, of course, the guidelines of the city and the laws and everything.
But there's got to be -- there are millions of -- like so many towns that do this type of thing.
There's got to be a way we can build that process into this town to incorporate the generations that use different types of things.
And all of that is really positive feedback because Marissa eventually did get something set up.
You know, a lot of it is depending on how you -- credit cards only goes into the general fund.
And we can't have it going into the general fund.
So -- but we know now that we can on the website if we -- if there's -- the company needs like six weeks, which is crazy, to set up the money to go into a different account.
So in the future, people can do credit card donations to a specific fund.
But we just have to have plenty of time.
Not to -- I don't want to go down and switch back.
Yeah.
What kind of funds are you in the sense of like a --
No, just a different account.
Yeah.
Because --
You can say this is for this --
Yes.
-- particular committee, whatever.
Yeah.
And once that happens, it goes to that.
Yeah.
So ideally, it's something we could have done at the very beginning of the --
But we -- we didn't -- but we were -- we learned that through the process.
Okay.
Because we were trying to -- through this, we're like, yes, we can use credit cards.
But then the bottom line is the way our system is set up.
Any credit card transactions through our website go into the general fund.
Donations cannot go into the general fund.
So for the future events, if we want to use through our portal the same credit card processor for this event, they need six weeks' notice, they can then link it to a different account.
Okay.
And then we don't have the problem.
So we just didn't know that.
Can the account set up like a static account?
Or also a --
A generic --
That takes place throughout years, you know what I'm saying?
Yeah.
So obviously we use that account, cleared out, and then it's available at zero minutes for another committee --
Okay.
Yeah.
It's like if it's just an account for donations.
Yeah.
Okay.
And that's actually a conversation that when this all started, and obviously, again, it's learning through the process.
We've asked the questions to Marissa, and she talked about revolving funds.
She said, why don't we have like a -- I didn't use the word static, I used something else, but I said a standard donation revolving fund for these, you know, events that come through or something.
So something similar, but it sounds a little different than a revolving fund.
Well, it's -- it's -- the types of revolving funds are very prescribed via RSA, and you can't have just a general --
No.
Nope.
Yeah.
You can't do that, right?
So we are kind of, you know, our -- our hands are tied because of a lot of regulation that way.
Yeah.
But these -- this is -- I mean, there's more than one way to scan a cat, so we just have to figure it out, right?
Yeah.
Yeah, we're not the first time to do a donation event, so I think --
Oh, yeah.
And just so you know, even though there's -- if Kingston Days were to happen, and you were to volunteer on that, and --
I'm just -- I'm just -- so there is -- there's a fund for that, expressly for Kingston Days.
Yes.
But there's still a lot of fundraising involved in that, because it's not -- you don't put on an event for $25,000.
But Kingston Days was presented on Warner, wasn't it?
Back in the day, the funds was.
Yeah.
The funds was.
The funds was.
The funds was.
So how -- how Kingston Days is set up, we have a town anniversary fund, and the next one is the 350th for the town, I believe?
Yes.
375?
375.
375.
Whatever.
The next 25 milestone.
There's a fund set up for that, right?
And it's got quite a bit of money in it.
Kingston Days is used as a feeder to that as well.
So there's a separate Kingston Days fund, and it's expressly for Kingston Days, whatever that encompasses.
And any money left over is supposed to go into the anniversary fund.
So that's how it's set up.
And so there's a pocket of money in Kingston Days that -- they give you $25,000 seed money.
And the event costs $60,000.
Well, you're raising all of that money, and you're giving back the $25,000.
And then you're giving back a large portion of the profit, which goes into the big kitty.
So there's always fundraising.
So the process to do that is what you're talking, is what I'm hearing, is that that process for donations and fundraising is very archaic.
Very -- here's a check or cash, and that's the only way.
Well, is it that how Kingston is going to accept it?
Or is it because they had their own fund, they were able to --
They had their own fund, so they could accept -- yeah.
Got it.
Does the Kingston Day fund -- does that money stay in that account if they don't have a fund?
Or does it just keep growing at that point?
Mm-hmm.
I'm sure it's an account that we're interested in.
Mm-hmm.
Okay.
The only other question, I guess, is why was Kingston Days able to, but the Heritage can't accept donations for a credit card?
Because they've told us that we couldn't do a credit card for the Heritage fund.
It's probably the way they're set up.
Mm-hmm.
I think that was the case.
Just because of that.
Mm-hmm.
Whatever way it was set up.
Yeah.
Yep, it's probably just the way it was set up.
I think it -- I actually think it was like different banks.
I'm trying to think about --
Back two.
Oh, one was TD and one was --
Yeah, it was also different -- because then it was like money going from one bank to another bank.
Yep.
And that was -- I remember that being part of the problem.
Yeah, I forgot about that.
The transition of banks is a big issue.
Yeah.
Because TD and those things are coming.
Yep.
Okay.
Thank you.
Marissa has a mechanism for the donations being parked with the Heritage Commission for use.
That's what she worked out.
What did she work out?
Any donations that were coming in --
Mm-hmm.
-- went to the Heritage Commission.
Correct.
Temporarily.
Yep.
To be able to pay bills and whatnot.
Yes, correct.
Yes.
Okay.
Yep.
Is -- that's not going to become a mechanism for any other groups to put on some kind of event.
And the Heritage Commission would then sit as the bank, if you will.
Nope.
No, that was an agreement between us and --
Only because partly I think because people felt that it was -- the 250th was a heritage function.
Correct.
Correct.
Yeah.
So the point I'm trying to make is that if there is another similar event --
Right.
-- of a heritage-backed --
Yep.
-- event.
Yep.
-- we can use the Heritage Commission account to kind of --
We've set precedent.
This is the second time we've done it because we did it for the --
-- playing cemetery celebration last year.
Yep.
Yep.
Did the same thing.
Yep.
I'm saying that as a member of the Heritage Commission, I don't have a problem with that.
Okay.
As long as whatever event we're talking about has as its focus --
The heritage.
-- a heritage historical event.
Sure, sure.
And for you guys to be involved.
You don't want just anyone using your account.
Well, that's the issue.
Yeah.
You don't want to, you know, say, like --
No.
-- House of Pizza wants to put an event on.
Like, that's not for --
Like, you know --
Yeah, but that would also have to be discussed each time and approved.
Yep.
Through the Heritage Commission and the Select Board.
Yep.
Which neither one of us can speak for officially, so.
Correct.
Right.
At this point in time.
Yep.
Or at all because you don't have a quorum of your commission with you, so you cannot speak on their behalf.
Unless you've already discussed it with your --
We have not.
Right.
Right.
But I'm just trying to get an understanding of what the future might look like.
Sure.
Are you thinking about this?
This?
The town hall.
For your --
Are we doing a celebration for that?
I'm putting together a publication.
Oh, okay.
All right.
History of the town hall.
Yep.
Absolutely no interest in the money.
Okay.
That's it.
We get a band.
We turn this into a dance hall.
We put a nice dinner on.
Come on!
You're in charge.
You're in charge.
You're in charge.
You're in charge.
You're in charge.
I'd say we get a bluegrass band in here and do some country.
There you go.
You're in charge.
There you go.
You're in charge.
You're in charge.
You're in charge.
I'd say we get a bluegrass band in here and do some country.
There you go.
Little banjos like the bluegrass.
There you go.
Little banjos like the bluegrass.
Literally, all the little banties in for the select board and make them feel special.
And any money I don't know, maybe we can refunish the board or something.
There you go.
Although we should go back from town hall.
That's true.
But I mean --
We can do a play.
Yeah.
This is stage.
I mean, it's like --
Yes, I do.
I do.
The Josiah Bartlett play.
It was excellent.
This place was filled with chairs and people.
Really?
Yeah.
I didn't know you had a play.
Absolutely.
I don't know how you couldn't do something.
It was only on us.
Okay.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
It was only on us.
Yeah.
different ideas right so so what I'm hearing through all of this your question
aside is more electronic means to pay because we are very limited in how we're
allowing people to pay it's more of a streamlined process and maybe a generic
donation account or something so that it's a repository for future events okay
I will say it was really frustrating for the time that you were not here to the
point where I almost quit as well being somebody who's never done anything with
the town and trying to get answers and feedback it really turned what felt into
being like very politically contentious between a couple people okay and very
very frustrating oh I'm sorry but you coming back is very helpful you've always
been super helpful getting me like through the logistics of it so I
appreciate that but there was a period of time where it was I'm sorry about
that yeah I know you were stressed out I want to play with all your stuff well I
did and I didn't have a step back but no you guys did you guys didn't make an amazing job I think this
was and you persevered through your frustration I did because you saw the
bigger goal right was that to have this great celebration that I think the
community absolutely loved and that's what keeps you volunteering except for
unless you move but that's beside the point
oh the master plan yeah oh good you know what that's about right no idea but I'm coming okay well we'll talk about that off-line okay
how'd you say with money left over we should just buy Erica and airline tickets come back
here
oh
okay well we'll talk about that off-line okay I'm just gonna say with money left over we
should just buy Erica and airline tickets come back
I can bring a presentation guys. I'm a cowboy girl. You are the idea, girl. That's what it takes.
Right? I know we all have our thing. We each have our own thing. That's right. Yeah. We're talking about this and you automatically.
I dropped your police caution tape off at your house and your family was sitting outside. I did. I got police caution tape and I went, this is Brian Van.
And I walked into his family. They're sitting on the porch like hanging out and I was like, hey, I see he's not here, but like just dropping this off. I just assumed this random thing.
And they were like, it probably is.
That's funny.
To do our donation to the Sons, do we want to like invite him to a meeting and formally give it to Curtis? Do we want to just do it online?
Well, this is our last meeting.
I don't know. Do we, like what happens?
She's moving, so.
I thought this was kind of a dissolving meeting.
Yeah, yeah.
I just didn't know if he wanted to like have a pretend meeting for him to tell him.
I'm sure that you can do it.
But when you do a donation, a lot of times you get to write something.
I think you can.
Or better yet, why don't we find out when they have their meeting.
Oh.
Oh.
And I don't want to support all of us.
Yeah.
Yeah.
We don't find out when they show up, but maybe like ask me to add it to him.
I'll email Curtis, yeah.
Yeah, ask to get added to where they meet, when's their next meeting.
I'd like that idea.
Yeah, we go to them and show the effort up from our side.
I think that's really important.
And then we get a check about the, you know, the 10 people.
A really big one because they would already have received the donation.
You can use the banner and just write on the back of it.
And then you're like, it's not going to be a check.
So the next one is August 4th.
Pretty sure I'm not getting a check for that, but September 1st.
Yep.
In Londonderry.
Do you need to find it?
Do you need to find it?
Do you need to find it?
Do you need to find it?
Do you need to find it?
Do you need to find it?
Do you need to find it?
Do you need to find it?
I'll go.
I really like the banner idea.
I'm all about reusing stuff so we can, like, draw it.
So September 1st.
We talked about being more electronic.
Yeah, September 1st.
We're over there with Sharpies.
I'm trying to see if they have.
Oh, they also looks like they have a, I don't know what.
I'll ask her.
So it looks like they might have a meeting on the 20th of August in Manchester, too.
General business meeting.
I'm about membership.
I will.
Yep.
The meeting would be best for us.
Yep, yep.
I will do that.
Yeah, just leave it up.
I would say you just leave it up.
Hey, we're trying to say thank you.
Yeah.
If you have my house, I'll move it up in the truck and go for us.
I'm up for a road trip.
We'll crash Curtis's meeting.
I will email him, though.
There you go.
I'm doing that tonight.
Anyone want to join?
No.
Jason, like them.
Oh, nice.
I just think it's a decent-sized donation.
Yeah.
So much.
Oh, absolutely.
That would be really nice.
We'll say we need a little extra to put daughters on the sponsorship twice on the floor.
I miss the big one that you guys had because that was Brad's graduation, where you guys walk
through the day and stuff.
But even the extra day that they came and they sat and they went through the floor and stuff,
I mean, just those little pieces of effort are just, they need a lot.
Yeah, and they made it easy.
They put a lot of fun.
They're not locals who are traveling in.
Yeah.
And I think they really do what they're doing.
Oh, they do.
They do.
You know, I came up to where the house has to work because they just thought...
Oh, yeah.
How did that go?
It went well.
They had their meeting for like an hour and a half, hour, 45 minutes, and I was showing
them artifacts and things.
Oh, my gosh.
Oh, my gosh.
They're like, Dan, you've got to get insurance company in here and start insuring a lot.
I'm like, it is.
He's like, look, you need a preservation disappear.
I have all sorts of documents and things like that.
I have the 1700s.
He's like, you've got to put the stuff away.
I would be so scared of the house fire in your house.
It would be like my common thought.
I'd be like, no, we need to keep everything safe.
This house needs to be in a tomb or something like that.
I don't want to protect it.
Go, go, go.
No, he gave up.
Yeah, we're going to have a tour, too.
Oh, nice.
Walked around the house.
This is the day of tour.
Mm-hmm.
The day of tour.
You got through and then you're on the doorstep and I got done with this.
Oh, my gosh.
I'll finish up talking about it for days.
But they thought that was really cool.
Yeah.
They spent some time.
I know.
I'm sure.
And they learned about Josiah Park.
Yeah.
Which is great.
And then they put a roof in the front yard and we got a picture with them.
Oh.
We just thought that was...
It was one of the most marvelous things.
Steve.
She thought that they let me hold their must-in.
Actually, you just reminded me of that because I haven't told you notes for this, but I'm sorry.
Ruth did ask at the cemetery what she wrote up that she hand-wrote her speech.
She was wondering, somebody mentioned something about publicizing and she was wondering if that was feasible.
Would we ever think about maybe giving that to the town on the website or anything?
Would there be something that we could do?
She asked about publicizing her written.
It's part of just historical information.
It is.
It's all...
It is, but it's written by her.
I don't know.
She asked about publicizing it.
Like, as is or typed up?
She said it would need to get...
She has it written, so she's like, I'd have to get it typed.
I was going to say, it might be kind of need to just get her written written speech.
Yeah, but...
But I don't know what...
Do you agree with that, too?
Yeah, absolutely.
Go to the museum.
Go to the museum.
Yeah.
Maybe instead of offering, like, per se, publications, I don't want to promise anything that we can put in on the website.
I didn't know what maybe...
We have a 250th section on the website.
I'm assuming that's just going to end up getting deleted.
We have...
No, we would just stay there.
The Heritage Commission has a newsletter.
And I'm always looking for stuff to put.
Okay, she asked about that, so I don't know if she...
So, absolutely.
We could put that right in.
Yeah, she was like, can you take my number and let me know what they say?
I know you're talking about it.
We'll be talking about it tomorrow or Saturday, I'm sure.
And she still has her handwritten speech.
Sounds like she definitely does.
She wants that.
Yeah.
Yeah.
I think that's a good idea.
I'm going to say, she's given about 30 years, and she's the last of some of the department.
She's crazy.
Yeah.
Yeah.
I was going to say, I mean, if we wanted to scan it in and then post it, you know, we could do it from the museum's website page.
Yeah, I mean, I found everything about, like, you guys, when I first moved in, like, a year and a half ago, when I first moved in, I found all the historical data on my house in the town website.
Like, like, wherever that was, I can't remember exactly what tab it was on.
Oh, there was probably under the...
The card, the parking card.
It could have been.
The 1983 survey.
Where do you live?
16 Mall Road.
Oh, okay.
Yeah, I can put new stuff on our newsletter.
Yeah.
Yeah.
Yeah, but I have done it on the newsletter, like, like, oh, she just asked me.
Yep.
And I'll see her Saturday.
You will or will?
Well, if she's at the museum's...
Yeah.
...paid tent.
Yeah.
I can wander over and talk to her.
Yeah, I'll see you too.
I'll talk to her.
Yeah.
Yeah.
All right, anything else?
I'm just going to get the stuff out of my car.
Or do you know anything we also need to do to dissolve?
Nope.
It's just tying up the money that you've done.
Yep.
You'll publish the last minutes.
You're just going to have to go with, you know, a blanket approval and get them posted.
I'll just email them and post it, yeah.
Let's see.
On my card that I was inaugurated, it says I'm until 1231, didn't I?
Well, that's good.
I'm not a committee until that is here.
It's appointed you weren't inaugurating.
We tend to do that in case something comes up in the next couple months and you need to form
again to handle any less minute stuff, but...
Yeah, in case you need to call the board or again or something.
Yep.
Exactly.
Yeah.
Hopefully that will not happen.
Right.
Aside from going to visit Curtis.
Right.
When do we think the money situation will be finalized so that I can let the Heritage Commission
know that...
I'm going to send...
I'm off of work for the next 10 days, so I am going to send everything tomorrow to Bob
and Marissa, and it'll just be Bob approving it, and Marissa will cut the checks.
I'm hoping we can be done by next week.
Okay.
I just don't know how fast she turned.
It seems like she turned stuff around pretty fast.
So, she's incredibly crazy busy right now, but if it's cutting checks, because Marty has to
sign them as the treasurer, and she comes in, well, you've already missed the deadline for
this week, so it would be next week, generally, but I think she should be able to do it.
Yeah.
Right.
I'm thinking the last meeting of the Heritage Commission in August is like the third, fourth?
Yeah, so we should have it.
So we should have that done by then.
Yeah.
Yeah.
So at that meeting, I can let them know that this is the donation.
Yep.
Yep.
I'm just going to take your receipts, make an invoice for the Heritage Commission, and
then just have them write you, okay, do a shot.
I'm in no rush.
I just wanted to know who I got, who I got on time for it.
Me.
Enough.
All right.
Shall we adjourn?
No.
No.
No.
729.
Adjourned.
Second.
Second.
Thank you.
Thank you.