All towns · deering

Board of Selectman

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Essentially, the period of service in Section 5 on that, they added in this contracted subject to the town's funding availability and can be terminated at any time due to budget constraints.
I think that correct or not wrong, but I believe that fits what we're looking for for, for several abilities depending on the county.
From that, everything that's what we're looking for, boilerplate and relatively expensive to what they're looking for.
what they're planning on doing for two visits a year as well as keeping up with what we're required to have on the site
by this agreement with yeah with paramount elevator service LLC and as the tax reads
all I'll say all in favor aye aye you're more than welcome for this one
Any kind of like figure of us?
Yes, yes.
Okay, so next one of business, we have a spider security follow-up.
Are we looking at least in public for?
Well, I don't think we have to.
I mean, it's probably going to be ready to go more next session to do when we're going to do.
What we're going to do is continue to buy in the court contact phone.
Okay.
Okay, great.
Great.
Thank you.
Thank you.
Thank you.
All right.
The class six road draft policy and waiver.
Live-grabb policy waiver from town council reflecting the U.S.
State law at one time first.
Deb, would you like to summarize the key changes in any quite more action for a time?
So I guess I'm very good.
I think they were going to be able to be able to be able to get any papers.
That fits that some of RSA is.
say it's set me to morgue over 41 and this is just a waiver
that they suggest for plastic groups
and then we also brought up this should also
have an immediate release so when we have a stack he had it on private roads
so the contract itself the class six and five road policy
is what he holds to put it all together to
to accommodate the 6-7-4-1.
Okay.
And this is reflective of the classic and private rule policy
that we put together for us?
Yes.
Combined, yes.
And so this would replace the current one that we have?
Correct.
In discussion, I know there had been questions
from planning board previously.
I know we're going to be in a joint meeting
beginning of
Yeah, that's right.
July.
I know.
I know.
from the shared followers,
there have been a document on the union member
from a planning board member
who's been done for some time of this.
Do we feel that the classics
and the private road
has separate enough
policy that the lawyers have given us?
Or do we feel
the decision of clarification?
I think.
It's very clear just for the fact that he has in line
different areas.
Specifying exactly what it is.
I don't know whether we need a little bit more definition
on what dictates the Class 6 Road versus
a private kind of context.
If not, people can refer to the planning board
definitions of such.
I don't know if we really need to delve into that.
May you can get a list.
this is not like I consider this one list to have in the town hall, even from
Canyboard.
The most of the last six other,
that's a great idea.
Yeah.
There's a list of those.
There's a list of all
class and all.
I'm going to go for the discussion.
I guess the problem that's going to be also
is we can, with provision
for a mandate,
there's no further discussion.
There's no further discussion.
then if there are a motion,
so when you before the motion?
I'll motion to approve the revision of the class six in private road policy of the town
and Deering effect of July 1st, 2027.
I would second that motion now.
Okay.
All the day.
Aye.
And then what about the
one of the waiver?
We have one for quite a code?
We have one for five.
Yes, yes.
Do I have a second?
I'll motion to approve both the agreement and release
Private Road Waiver and the agreement and release of Class 6 Road Waiver.
Okay.
All the favor?
Aye.
All right.
All right.
Two.
18.
Two.
Both of the waivers
to do the policy
want to put a little
to see them in these waivers
to say that they are
Yeah.
So you're right of me.
Sorry.
Yes.
So I should be more to fit.
And do you remember, I also asked the board to
to approve that it was like a formal, like this is what we approve,
the policy and the pieces that there is a policy?
Right.
Not for this particular policy.
Right.
It's just like all the policies.
I think we've got kind of like
kind of like...
there for the policies that we approved like the type of face and bonds and something like that.
Yes.
And then this one also just said this policy, the board approved of this policy on this state,
and it allowed us to make amendments without having to redo the whole policy stuff.
That's on the coach.
Because we can approve it and
and attention to have it.
Yeah.
And it's by them right now.
Right now.
Yeah, it's a slide right now.
There's somebody needs to come down tomorrow and pick a copy of it,
they can grab a copy of that, and then I'll all appear to a format with policies
in importance with the hearings format.
Okay, so with that because it has to go treaties,
you need a foreign tenor or they will not register it
because they have to put their booking page number on the top and write for it.
I'm going to talk right and right now.
And they go with the policy?
That is? No, the waiver.
Yeah, and they can't be double-sided.
They have to be single names.
Yeah.
All right.
Thank you, Roy.
Let's make sure that's clear.
I'm trying to do that.
Let's make sure Roy is one
designated two feet format.
Oh, okay.
Okay.
Okay.
Thank you.
You can move on that motion to that, correct?
Thank you.
Yes.
Yes.
We have the 250th in which day celebration posting.
Thank you.
I saw that go out.
We know both of those are the tree terminally in the Pine Castle and the poster for the morning.
This is coming up with one from 10 and one here at the hall.
You know the committee is still looking for people to volunteer to volunteer to meet parks and
of a declaration of independent.
So, is there anything else here on the board that will be here?
Willing to do anything like that in the morning?
On October.
Oh, July.
I think we're going to be over there at the libraries
in my time.
Which one there?
For the reading, the decoration.
So you are already doing it?
Yeah, we're going to be here.
Okay.
Okay. Great.
because you are already doing a lot.
Excellent.
And what?
Yes.
Bob.
Are you going to be a reader of a declaration?
A reader?
One of the ones?
No?
Well, if you know, if you know,
if you know, people that would like to move on here,
it will be listed in,
so the permission to use funds from the
funds was given.
So, I'd like to know,
do I need to specifically employees?
the invoice?
Yes.
So we put the invoice into the bookkeeper to repay it and then have to pay it.
So if someone has to pay a profit for that would actually be okay?
Yes.
Okay, you just reverse that.
Okay.
Yeah.
This was, that's the policy to do.
Put the water.
Yeah, but we can't sign this before.
Do you have a sign in the university?
Because they have to get to go
and then.
Yes.
So the only thing is we're just in 20-10
to do with a policy.
Okay, that's right.
So, um, I think there's a better to consider
to this point.
We have the striker sign.
We've got 12-1 sign.
We have a policy for the class six sign.
The way to not put one until they are admitted.
And we're just talking about 250,
at the end of Austria,
on the board.
Reading of the Declaration of Independence
and have the Sugar River Band there,
playing a band stands,
hot dogs, and food,
and if you bring your own picnic,
so it should be a lot of fun.
And if it does, it'll be like everything
will be here in the town.
Excellent.
And later in the year,
Time Castle and a tree ceremony.
And we are accepting Time Capsule
Submissions now in here.
and you should be to find that information on the town website now.
All right.
We also got some forms of stairs in the town hall.
Excellent.
I'm going to put some down to stairs to the other people.
Excellent.
Thank you.
Well, thank you.
Okay.
Final testing and repair
closed charges.
Okay.
So, let's see if we can review the fail pattern
to be clear repair plan.
Death Newarkers is finding
and your recommendations.
Absolutely.
Yeah.
I guess my machine doesn't
have been operational for 25
questions years.
We were talking about the red
railroad.
Yeah, yeah.
And so
at that point, I went into the ETF
and at the true balance,
as you see I attached
a one quote so far
6,600.
They are waiting for a second quote
Just based on that court, we would have to cover $2,500,000
somewhere else to get your truck and running.
So, again, we're just waiting for a sex of the Pope to get this going.
And my understanding is you're going to be in,
that hiding covers a lot, or this area?
Yes, it's like a water source in this, you know, from the church,
the higher, the town hall, you know,
you know, I'm getting the present, but that's the closest water,
so I'm going to have a good value of water.
We're waiting for some additional quotes.
Yeah, it's kind of the same gentleman that did the fish and gain hormone rate.
Okay.
And right now, all that $2,500 would be covered from the EFT.
Correct.
Yeah.
Would there be enough then in our current questions?
Yeah.
His, his budgets?
Um.
really appreciate so.
Okay.
Any questions?
Are many of the fire department?
Yeah.
Probably.
Oh, probably.
Well, he weeks to his sentence.
Yeah.
Yeah.
He waits.
Yeah.
He waits.
Did we get a feel on what the turnaround time would be
for getting disrepair
for getting this repaired?
Um,
I know the other quote.
It's just, I'm sure he's tied up pretty good.
So, or maybe fall if you can get done.
Yeah, I was just trying to put it in my head to get this done before winter.
Yeah.
Yeah.
It always just pushed down the little.
Mm-hmm.
Okay.
New business.
Uh, before we have a revised delegation of the cause of authority.
The board previously extended the bookkeeper's authority.
authority and requested the delegation forms
and the treasurer.
So let's review that document
to determine whether to approve it.
Delegating the town treasurer's deposit function
authority to the town court tax collector.
And this is when Holly was here at treasurer.
This is how this delegation was at that time as well.
So,
did that mean that mean that it is
that it's only ever the town clerk tax collector that's deposit or the
or the treasurer or the or the treasurer how often it would we know
um we have to be the rules of the policy we have to deposit
or it depends on the dollar amount yeah we only allow it was
50 and 100 so um like right now tax collecting season
yeah our town clerk tax collection she had left
during the day because we definitely hit that and she just like right directly to bank so that's why it's
this is a little important for her to have that. Okay. Okay. All right. So, um, so um,
um, I just had a motion to approve the delegation of deposit authority
uh, as the treasurer requested to the town clerk tax collector.
Do I just like that?
Um.
follow there.
All right.
All right.
We have the draft of the
off-porting policy, and this is specific of the town treasurer based on
a little stamp fluid.
It's basically to introduce this to us.
We have to.
Um, so we have a little incident where if we had an odd-boarding in place,
um, I would rather what to call it,
explained, um, that we started the term
just because of some signatures that were in rules.
That would be the only reason.
And, but we are going to proceed with the town clerk
tax collector.
Any department will have an offer procedure.
Um, like for having a department,
if they're assigned clothes,
some have to sign onboarding, and then when they're offering,
and then when they're offered,
The department will have to check, make sure.
Feeds are back.
Radiums are back.
So these are just some things that, um,
I just thought I've worked on this.
This is a really rough, rough draft.
Um, but moving forward, I wanted to concentrate on one at a time.
So, um, we can concentrate all the needs are per department.
There should be on board, but we can start with that one way
for selection.
And I think we can start with that one way,
that's worked pretty well.
And we have this on flag.
In fact, we're really really
very hard with our
yearly calendar for where we should be.
But yeah, I think
we've all been more comfortable having
an onboarding for our left officials.
Uh,
officially, like, you know,
anything to do with passwords,
security, and money.
So, like, even the trustee,
the trust funds,
would be very good to have an onboarding,
an onboarding,
boarding, forced weapons, and that probably kind of wrap up.
Who has a key, right?
Because we have a procedure in place for being able to do so.
So yeah, there's a big, like, a blanket policy of
off-boarding and onboarding, certain things,
white of things that people need to know.
Yeah.
And then, specifically to each department has to happen
for each elected group of officials like that does.
like to supervise the checklist, that, whatever kind of thing.
Yeah, and I just don't want to go out and go beyond the outspers of the RSA on this one.
So I just make the draft where I just don't want to digest it and look into it a little bit more,
but looking for suggestions too.
Okay.
I think also, too, we were, we had thought that starting fresh with a new treasure, we should,
we should ask our auditors or when you can come to soon.
I would like to ask what kind of reports that they think the board should be received from the pressure.
Because I don't have any at all, right?
So it would be nice to know, you know, if we should have monthly reports,
or quarterly reports,
probably around the same time that the department has four of the time administrator there.
administrator goes.
Kind of round about some of the argument of
how is the investment policy being used,
what's being invested, what's invested,
what's invested right, you know,
probably in the cash flows,
and reconcilations, all that.
I'd like to hear from our honor
as I would think that they might know what the board
should be asking for for.
Any questions?
Any questions?
We have the discussion on that?
No, that's great idea.
Yeah.
Yep, okay.
I think if the, if not one of these policies down,
you'd be washed the little, so it's clean,
I can't imagine that there's much that would be in the awkward
cost, it wouldn't be applicable to others get.
So like you've got to train your team, so you can get to feedback.
You know, like, send you a email address.
Right.
Yeah.
So, yeah.
So, yeah.
that will easily run to self to onboarding.
Unless they actually back up, too,
they will onboard what we just happen.
Right?
Yeah.
Presentation of the key of an email access
to be like that.
Yeah.
And diverse of that and off-board.
Yeah.
Okay.
Well, great.
I think it's a great start.
Yeah.
You guys.
Amen.
Right.
Have you called,
like the checkers, too.
Oh, yeah.
Yeah, I like the checklist.
And that's another thing I just want to go to your little checklist.
Yeah, that's great.
Let's keep this on your own.
For that, and it's the board, onboard,
that kind of matched on board.
Yeah.
And then that might help close.
Well, we get a template set.
Yeah.
It's pretty easy after that.
For all it's transferring it to any department or community
department or committee or board or whatever.
Yes.
Yes.
And then we can send out to some of our elected committees,
like the trustees of the trust funds,
and then just out, or that could be library and
ask them what they think of it.
They need to their particular expertise.
And then we go to the department and committee updates.
Debt can walk us through.
through the DRA equalization report, follow-up.
The budget follow-up, the highway and fire.
the dairy reservoir leasing event.
And we do have jump cards here,
our road agent, for his quarterly report.
But I understand there's another item of business
you'd like to attend to it.
So who's the board, if we could have Jim come forward,
so he can get in and out here earlier.
That would be finding me.
Thank you to that.
Okay.
Do you want some board to?
So what they're there?
Okay.
You haven't the notice yet?
You've got the first of ground end up.
We've already got 1,000 feet of underground down.
We've already got 1,000 feet of underground in the fish road before it in.
Yep, I've told them to buy a mailbox,
and we got us here for some wood and moved down for them, so it's nice to eat.
There's spice.
You put a 4x 4 in 5-0, because every year the mailbox is waning over and I go.
And I go.
Well, I saved out of the pile of the 40,
we broke, we ripped out yesterday the other day.
I see five of them.
Governeryans.
Can't hear that the act.
The green back that got all over the whole site is good.
The only thing needs to be done is some letters
in the town seal and all the doors.
That's it.
This morning, and the hall of snow, all down,
and there's a shake, and there's a good job.
What's up?
Canber was good.
Yeah, can't grow is fixed.
I know, I know you guys think out the dam
was something up there on Clement Hill?
Yep, we bring that up this morning.
Yep, we bring that up this morning.
Yep.
What else we've been doing?
The last month, last three weeks,
and working on a fish room.
Yeah.
That'll be in, oh, this month, unless we get a washout
and get in the air.
How's west there?
West there is good.
There's just over there.
We've got a couple of trees already just coming down.
Oh.
Yeah.
Yeah.
Yeah.
So we're checking that.
A couple holes in that there's a couple of holes in there.
Everything is pretty good in shape.
Good.
Good.
you guys ahead of and I'm going to bless that we talked about.
I got enough this year.
We spent $9,309 a plow countenaders this year.
If I had to provide those
$7,000,000, they know that money.
And the steel given that again.
The carbon is 100%.
In February.
That's about cutting in between.
How many are there, Jim?
What's that?
How many vehicles are?
How many hedges do you?
The grander.
river really is an end plowed away and cut in the lower cut.
We've got a 12, a 14-foot blade.
Carbite cut is a sole out of foot.
So is that something that
dispensable?
Oh, yeah, absolutely.
You've got a road.
Put me in my head and see if, you know, maybe we'd be able to do a CIP in a way.
And it's plain.
It's a security expense.
Right.
But we start planning.
Right in time of, okay, now we're looking at
looking at them.
And we're talking about this a year.
I don't have a kind of line budget,
and we need to do this.
Because I really cut this out,
and that would be a vehicle from maintenance,
and that would be a vehicle from maintenance
bill now.
And you can see where all the cut is.
One of those fuel prices is out of sick.
Still, it's crazy.
Still more fuel, but we're going to want
to work to do with some.
Yeah.
Fuel search.
Technically, you know, Jim.
We have the way.
right for it.
It's just one of you to see that thing like that there.
So, I'll read this out.
So the day the full-time employee is not scheduled to work.
Or if it falls on a weekend, the best practice by municipal standards
is a full-time employee to receive eight hours a holiday day,
regardless of whether the holiday falls on a scheduled work day or a weekend.
And that's the simplest most predictable and most defensive.
Yeah, that sounds right.
an optional refinement that we want to mirror the state is when a holiday falls on a Saturday,
it's observed on the preceding Friday,
when it falls on a Sunday, observed on the following Monday,
and full-time employees receive eight hours for the holiday day.
The answer is observed.
The recommendation final clause would be that the full-time employees receive holiday pay
equal to eight hours for each designated holiday.
If the holiday calls in a daily,
is not scheduled to work or falls on a weekend,
the employee still receives eight hours of holiday pay,
and when the holiday falls on the weekend,
it depends on certain the holiday on the state's at the beginning of the day.
Yeah, the only change we would have to do here is
since during employees don't work on Friday,
this doesn't work through Thursday.
If the holiday falls on.
Is that already okay?
Do you guys continue as a holiday holiday?
I know.
I think we, I mean, we've been talking for like three years
that we need to do.
to review our policies to update it to standards that are more applicable.
Even though they had been reviewed in 18 and I guess,
well, there was that one of the minor changes in 25 for the,
but that was it.
But it should be copyrighted the policy,
you shouldn't have to revisit every time.
No, it just really needs a really thorough haul
but I think
Yeah.
It just creates another category if it's lucked up to, you know,
now you have eight hours of coming out,
and you guys could take it whatever they feel like it.
Or like a floated house, right?
A floater, right?
Yeah, well, you have two options that be your floater,
or it's as specified, like what the state does.
If it's Saturday, they give everybody Friday off,
in our case it would have to be Thursday.
Thursday.
So everybody would see a 40 weekend.
But like, okay, the holiday is tomorrow,
we all worked on 40 hours, so it's big.
Exactly.
If this policy weren't effective,
Right.
You say, you might have taken today.
I got a guy that's good at the time.
No.
In this case, I think we have to figure out something.
Moving forward.
For clarification.
For this week, you know,
you know, like you can say,
have you guys used to live on the floor or when they want.
Because I mean.
Even independent from the current policy manual now,
it says all holidays during the seasonal shift,
she'll be recorded on the timesheet at 8 hours.
It just didn't say,
but you're getting that just because we weren't.
I mean, I would have assumed that you would have gotten
any way because it's just a seasonal shift.
What if we have inserted language that
the makeup will follow the state holiday schedule
or with mid-time?
with department approval can be assigned as a floating holiday.
That's a big, that's a big job.
I think what you need to address it.
What?
What?
What do you want to observe?
I think the problem is sort of like if it's mandated
that the holiday that you're going to lose the bar
will be made up on Monday
because of other circumstances,
you've got something that's got to come out of there,
there'd be no allowance and what we're proposing now.
We're getting back at the point.
All right, well, so let's just do this.
Let's just do an exception for this one.
For this one.
And adopt what I read here.
And we'll just tuck it in.
All right.
We'll put on the bottom page to see amendment adopted on this date
and we'll have to make this priority
to update the employee policy procedure.
cause the procedure manual in the next year.
Yeah.
Just a question.
Yes.
So, due to the fact that the Highway Department
is on 148-hour shifts.
Yes.
If they only get eight hours.
Okay.
So they have to use two hours and they
each shed.
Oh, okay.
Or an hour for a three-shade-hour.
We can get a few out.
They're not.
Yeah.
Well, you too.
Okay.
Yeah.
I just want eight hours.
You got time, figure it out.
Right.
Because you are not quite
time.
You're a lot of time.
You're not grabbing more.
No.
You've got your time budget.
Yeah, I think you can figure that.
I think you can figure it out.
I mean, you've been down the stroke before.
Not, no content.
Right.
No, so that's not one two hours.
You know?
All right.
Okay.
So maybe the exception.
It's eight hours that you get.
And moving forward.
then it's just the day before the day before they were after it.
So this is going to floor.
This will be uploaded just because it's one time.
Okay.
To move forward for the better review of the manual.
Okay.
So are we going to recommend that final pause?
No?
Okay.
All right, so.
I'm going to something to pause in certain.
During the holiday baby city.
Yeah.
The, um.
Clarification four.
Clarification of the quality is going to.
I'll second that.
Okay.
Second and all things.
All thank you.
All right.
Got up.
Right with that.
Okay.
Good.
There's any of me.
Any question?
Good job, yeah.
Everything's looking fantastic.
Okay.
Yeah.
Yeah.
Yeah.
right in these times so that tries stretching that and you'll notice it.
So it's good.
Yeah.
Everything's looking so much better.
It's going to take time.
It's not where I'm working in anything.
Yeah.
Yeah.
And the roads aren't washing out.
No.
It's not going to watch out.
The torrential rains.
You have then made big huge raids, you know,
terminals are open.
Colourts are over.
Yeah.
Yeah.
It's probably got my trucks straight like three weeks
still.
Doesn't look like it was any dust on.
Yep.
You've got no palm?
Not on the bottom, at least.
No.
I mean, I think I've only heard good things.
Yeah.
So.
I'm telling somebody that I didn't get to point in a while.
You know, I mean, it's like this one here in the air,
but you put the little fire,
can't fire enough when they start in the brush bars.
Thank you.
Thank you.
You have a great time.
three times.
Yes, one way.
Yeah.
Yeah.
Thank you.
Okay.
Thank you, Carol.
Let's go back up to the DRA
and the DRA.
So this one, these are one.
Yeah.
Okay.
They were in between 80 and 110?
Yes, yeah.
90.
9.6.
So, wow.
It's hard to be.
Okay.
All right.
So we're on target.
Let's just go to something easy, like the ding
that's for me.
Okay, so I school lived at someone, actually.
And they told me what we need in a simple letter from the board of school that man with their intentions
of something.
Would you like to draft that for us?
Oh, okay.
Okay.
So, that's a letter of retention.
letter of intent just so opens the door for discussion.
Yeah.
And that's it.
You'll get moving up, they'll hold these and saddle like that.
Because we do have the committee this.
Could you just send out, like, a notice to make plans?
Absolutely.
Show it, great, we'll just about to have to get in and calling.
Yep.
Interest and then I'll present it back to you, Deb.
Yep.
I'll just work with Deb to get it finalized.
Definitely.
Aye.
Okay.
Okay.
Okay.
So that was a motion in the second and second and
Now let's get down to business with the budget follow-up.
I got to have one thing to get up.
Oh, you do. Okay.
So there's an action we've followed from last meeting.
Okay.
I want to let you know the teachers finally completed.
The time the fireworks are finally improved.
Just got to let us tell in the seat.
Um, I do let Chief Carson will wear that
so that just get, write an animal letter as well.
So those are closed.
closed you also as a board asked me to provide you a follow-off on testing.
So we don't have any written one yet, but this is what was provided the day of
the four-inch hose and the 50-foot, I can't really make the writing,
but it will be more of a full report, but this was at least something that you wanted to
bring forward to you because you wanted to have a follow-up on it.
all the line. So he is going to purge, she does need to purchase the lease of foreign totes.
He doesn't have any backup on hold.
Please verify.
Okay. So I received a call today from Matt Marnik
and Matt Tartick from Central Lancashire.
Mm-hmm.
And I'm sure, um, Charles, you're aware of,
um, as you know, any more you guys may have talked about the master plan?
Mm-hmm.
Okay.
So they came up when they gave a call,
and they said that anyone's more concerned about
doing the community facility first.
And then they, the second phase was being
a New Hampshire DOT transportation funding,
so there's no cost for that.
That's like a grant that's covered.
So we really didn't have anything
for the budget for this, for this coming year.
For the master plan?
For the master plan.
I have a gift, too.
Oh, we do.
Okay.
You do?
Yes.
So the other item we could also use,
well, it would be like $30,000.
We have that.
Okay.
Perfect.
And then, if we did, we could have used the circuit rider
that we currently are using
on the assessing.
Yep.
Because I don't really call,
I don't need to use someone necessary,
like when the planning board's coming up,
that comes in,
and talks to me about what I need to pay
to pay it to play.
and stuff so where are the budget with that it was good too so so um so I just told
I need to move forward just to talk to the board and get permission to move forward
yeah there is electronic
yeah
that's $12,000 a lot okay
I guess it didn't look at anything that look there
yeah I mean you might know you can bought what
yeah
So we're just looking to get it going.
Yeah.
Okay.
Okay.
Good.
And I think that was where we need to follow.
Yeah.
Okay.
Okay.
Yeah.
So we came into,
because we looked at the policy
and the policy reflected signature devices.
And so this,
it was an electronic signature that we needed
for checkmate, like,
Yeah, when we started.
So that's when we needed the new treasurer's signature on,
but because of the policies that's signature device,
we didn't want to do anything.
Yeah, so soon.
So this is where this information came from,
because also we didn't have like contracts
where we have docu-signed.
So that brought out that issue too.
So I guess we just weren't for clarification, so we're
doing it properly.
Okay.
Okay.
Okay.
So it needs to have a broader definition in the court?
Yeah, I think so, yeah.
Because like, um, I forgot to write a me, but the,
the, um, trash contained a compact over here, um,
$75.
Okay.
Instead of 662.
And we have to have a doctor sign.
That's a doctor sign.
Okay.
Okay.
The docuicide of electronic signatures generally don't
The problems of the signature devices.
Okay.
Okay.
All right, so this needs to be in the internal control policy.
Is it in the cash?
I think it's in the cash to.
All right, okay.
So it's in those two financial policies.
So we'll just need to address that and update
the understanding of what the electronic signature is.
signature is.
Yeah.
Hmm.
All right.
So would you like me to do that?
If, yes.
Okay.
So we just had better certification moving forward.
So what transpired in this Friday, I ended up driving
Concord and going to pick up
maintenance checks.
Because he didn't want to do a mortgage on my signature.
So they wore 42 hours.
$42 the main sense
and we kind of bought some checks on Friday.
So now at least we can print the checks
that don't go into direct deposit
and then the treasurer comes in and signs down
at this point.
Honestly, if you continue to go there,
we're actually saving a little money,
but if she's not available to sign federal checks,
then we're in trouble.
All right, so.
I will go through those financial policies and update the understanding of the docu-sign versus electronic.
Then I'll bring forward to the board that other policy adoption thing that I had,
that we have adopted, that it's also also helped track with the amendments that we keep doing.
This is good. I'm glad we're actually going through things and it needs to be, like, there needs to be
a now versus, you know, years later, like, oh, yeah, that's not what we're doing anymore.
Okay, I'll take care of that.
Can we, can we do anything now to assist and make it easier if you do a vote to sign back now?
And who are, thank you printed, as long as well as you occur a contract.
Mm-hmm.
And if you just vote saying, okay, we allow the TA to sign a dog to sign,
I think that would be.
like, give you'll change the contract and, you know, you sometimes just say the TA can sign on the
board or something like that.
What if we had to just approve of the board to be using a docusign for electronic signature now?
Yes.
Yes.
Or any other legally recognized signature process by the United States.
So whether it's DocuSign or another competitor to two down the board,
I'll motion to approve the usage of docu-sign or other recognized electronic
signature platforms by doing personnel.
Second.
Yes.
So I can't.
You second.
I did second.
But you got to call.
Call all of them.
Hi.
I.
I'm sorry.
I'm sorry.
Had a moment again.
I work good.
Yes, please.
Okay.
Cool.
Yeah.
I'll update that.
Sure.
When you're looking at, ask, what could we do with the budget today?
Not future.
Well, we have some future, but.
So make sure that we're not going to go over.
Yeah.
Yeah.
Yeah.
We were talking about municipal neighbors together, a larger portion of, like, salt, and things like that.
I thought we were running into, like, we wouldn't have any room for that.
have any room for that.
Like co-op.
Okay.
surrounding town.
Let's buy a purchase of a saw,
and maybe go get is a really good deal.
Or like I could sit to ask Jim, what if you bought some now?
Would the price be less?
So those are some of the things that we're going to continue to look into.
The uniforms.
That's a, I don't know, it's, I don't know.
It's, I will be honest with you,
the uniform company that we are working with right now,
I don't care for very much,
because you have to watch a lot of things are happening
on their invoices.
The guys tell them, you know, they give them
clothes, they come back, they're lost,
they're damaged, and then new the form
company tries to charge us back.
I ended up with fighting $600 off
and then I said we're not paying that.
It's not a question.
We have a meeting with a new phone company,
I think, next week, Tuesday.
Cintra, I think it's Cintza.
Cintas.
Cis, and I think it's most mortgage system.
I've got into a lot, then, though.
I think I can get out of it.
Okay.
Wasn't there some type of contractual thing?
Yeah.
I think I can.
I think.
Um, so the only other option is
two is remove the uniforms altogether.
Give the highway crew a clothing allowance of
four to six hundred per year for employee.
They do their own laundry.
I know it's not going to be less internal for that.
But you're looking at saving a significant
of a lot of money on that.
No crack ceiling, no town mowing.
So one of the things,
So one of the things I spoke to with Jim,
and we're going to probably have more,
a little bit more conversations.
There's a big nugget on sitting sand.
But we were talking about,
it would leave, like, too much blocks in the road.
But after I had, I haven't had this conversation with Jim yet,
I believe there's grates on top of little trucks
where the two-inch rocks maybe some might fall through,
but not all.
And once they're loaded, they can just scoop the two-inch rocks off the top.
You might get some here and there on the road.
So that's an option, but it's just something we're just discussing now.
But that would be like a $6,000 to $7,000 savings.
Great.
I'm going to call other sand pits, like one in Hillsboro, what is to in Hillsborough.
And see if they sit.
they sit and try to get more details to make sure this is a good thing to do or not to do.
And then I'm going to be, I asked Jim if I believe we are an auto fill with Offer Diesel.
And I told Jim, I said, I'm going to call our delivery people,
maybe take that us off of them.
I'm going to be a delivery so I can call around in here.
all around and get pricing and go, okay, well, you're the lowest one this month, so can you bring us diesel?
I don't know if that'll work, but it was just a thought.
Typically, you get better contractual terms.
Yeah, well, we're going to do an RFP in the future because I said, I just want one company,
because we have so, you have, like, three vendors are doing three different things,
and if you put it all on one, you get some really good pricing.
So those are just some of the five.
some of the thoughts that we have.
They do.
Yeah, that's great.
Any questions?
Any ideas from yourselves that we bring forward?
The uniforms.
I've found that that's never a good idea,
if you're in Greece or any nasty, dirty, whatever,
to put the bonus on the employee.
They see it not only as, you know,
something that needs to happen, but it's a benefit as well.
as well, just like vacation days and whatever.
Sure.
Having a clothing allotment given to them
where they don't have to worry about damaging
or cleaning their own clothes,
you know, when they're performing duties for the town.
I would rather leave that as is and just look around for
.
Absolutely.
Yep.
We were just throwing things out there.
Yeah, great.
Okay.
Did he ask?
So you have a big feelings about it.
And I do know within a canic, I mean, I mean,
Yeah, I had to deal with that.
My husband was a mechanic and they took the uniforms away.
The first thing I did was, I'm not going to have a bark.
It doesn't make your tough smell.
You have to put one of those cleaners in and stuff stuff.
But we were just trying to throw all options.
That's all.
Definitely worthwhile doing that.
Yeah.
Maybe it doesn't have to be the whole thing.
if you just, are there different options?
Like, is there a cover wall?
They're going to wear a cover wall?
There's a shirt and bottoms.
There's shirts, bottoms.
Then you get your long sleep,
so we went there, this jacket.
You know, and the other thing is the charges are like,
okay, so if you have a shirt,
they're going to put your name on,
and so I charge you for that.
So these are things that when I talk to a new company,
I'm going to try and negotiate some of these.
some of these prices.
It should just be the town.
Yeah, that's right.
I mean, either way, they're going to be paying for a badge.
But, I mean, what happens if we offer someone?
Right.
That, it's wasted whatever.
And if we have a decent supplier of these clothes,
they can be repurposed into another employee
if they're still in good shape and of the appropriate size.
Yeah.
the hearing logo or whatever on them.
I don't think it's worth it.
I'll have name plates on everybody.
Right.
They all know who each other is, so...
Yeah.
Yeah.
But is there an option like the overalls?
Yep.
Oh yeah, there's everything.
Yeah.
I mean, right down to rags.
Okay.
Yeah.
Yeah.
I just wonder, cover rolls.
The cover rolls are for mechanic
because, I mean, now you're in the summertime,
and you know, the guys are
T-shirts right now.
Well, it doesn't have to be a glossy, but it could be like that.
I think...
Moving around in now?
You don't want to have the option of, you know,
put them in different stuff for different environments
rather than just one time you know.
Oh, that explains.
That's what.
That's why.
That would tell you, if they're targeting, it looks like,
those things keep showing.
That's just the trust funds.
And they run the trust funds, and that's the thing you have when
these run through, we really need to go back in and take out the fire building
and PPP to get this true measure.
Yeah.
Yeah.
Well, good.
That's a great start.
How about the fire department?
How are they doing?
I mean, his budget is, he's doing,
is not a lot of, I mean, of course, you want to keep that right, but,
like he said, he doesn't really do any expenditures.
expenditures and what's necessary during the year?
His philosophy is what if something does come up and I need the money for something
unsteaming.
So what he does around fall season?
He'll stack on, okay, well, he'll, actually,
he says with me, he goes, okay, this is my budget,
this is what I'm absolutely in need of.
It's not a want if he's in the air, he does stress,
these of what are needed for.
water needed through the year, but I wanted to wait.
So the, like, one of the things right now,
Ice Rescue, PTE, as you can see, he needs four sets.
So he in rope.
So that's like something that he would like to do now.
Bowles failed, two of them,
as does anyone have heard, he said no.
But they're like $3,500 a piece.
piece. Engines ring needs tires.
Forger Street truck needs tires.
He is down below his program wages.
That's because we didn't have all the
recruitment that he had at the beginning of the year.
So it gets flexibility with that budget.
So, I mean, his overall budget is pretty good.
That's two of seven of the judgments in there.
Yeah, exactly.
and those are hefty, that's almost $20,000.
Yeah.
Okay.
So we only mention this, and I don't know if it would be a CFIO in the future,
generators for the highway department,
because if we lose power and they're not working,
the highway department can't get in the building
because the generator is in the building.
It's affordable.
And it's also, I think, not positive, so don't hold me to this.
Well, they are thinking too.
They use it.
Something like that.
So if they're called out and we lose power after hours,
they can't open the doors.
The main door, yeah.
The main door, yeah.
And aren't those, don't, like most doors,
I know her naming the over right on.
Okay.
I don't know if those do.
I haven't bought them.
Okay.
So if they don't, then that's understood.
Yeah.
Those are heavy.
So override.
Okay, I don't have to ask that question.
Yeah, manual.
Essentially, it's something like with a chain on the side.
Oh, the chain on, yeah, yeah.
Yeah.
Old school.
Old school stuff.
Those may not.
Yeah.
And then the other item, two, same thing with the murder of building.
They're looking to, again, generate it for that one as well.
And that was discussed.
that's running board as CIP items and things like that.
It's generally the feeling is it's over a $10,000 per kit.
So that would be a CIP.
Yeah, I've received a couple of folks
around the 9-10 mark.
Yeah.
You have some correspondence with the check of here.
One from you can already
actually accrued to the end up.
Correct.
There's something else.
County of Hillsboro.
They're just a total sharing that's coming up.
Which is tonight.
Tonight.
Well, my night.
Yeah.
Probably over at 5 o'clock.
Let's see, the town of Beau, playing board sent out a notice of the new tower.
Marita Tower, LLC.
So, oh, again.
Oh, again, fairies on June 18.
Mm-hmm.
That's not.
These results for hearing late.
For different weight.
I did send this over to Conn's Con.
Okay.
So they're aware of the results.
For other business?
Yes.
Okay.
I do have one thing.
Can you want you a minute?
Okay.
The Simpeg.
The committee.
Yeah.
Revision of the trial.
statement I think just do.
I'm not sure the process of staff
and I'm doing that.
I would just do.
I would practice that with
in the original charging statement
and obviously charges the time administrative
with the planning developed and etc.
and with us for leaving her of those duties
we need to revise the
charging statement before that committee.
My suggestion is to just
line out time administrative
planning, developing, presenting consideration, and just put the community as being in charge of that.
And then the membership, since I'm along the Simpeg Committee, I can talk for this, where we all believe that
the current five members that are on there are meshing really, really long.
We each have our strong suits that complement each other, and we seeming
reason that be mandated to add another two.
So we would just like to make a minor change to the membership
charging statement of the committee shall consist of up to seven members,
instead of mandating the seven member of membership.
So with that, then again, we need to remove the line of the town administrator being mandated to do that
as well as facilitating these insurance plans with the charge.
Obviously, with this charge, everyone agrees that once everything is together,
it has to go to the kind of administrator.
And then she takes that presents to the board for final approval on X, Y, and Z.
So it's not really removing her from the process.
It's just making her as the person up here that takes in all the
information to seven.
So beyond that, that's about it.
So removing the mandate of the town administrative, overseeing the CINCC committee,
and changing up to seven members versus the mandate of the seven.
Okay.
Is there a motion?
The motion?
I would like to motion to change the charge of the statement.
To change the charging of statements.
charging a statement for the corridor management plan implementation committee to remove the language from the charge of statement mandating the town administrator with being part of that committee also to change the verbiage of the membership that the committee shall consist of up to seven members and removing all the dimensions
of the town administrator control the meetings and move it up to committee.
I'll second.
All the same?
All right?
I.
Okay.
The board and we'll be safe.
Okay, please.
Okay.
Okay.
All right.
Anything else for?
Not your name.
Okay.
Thank you.
Okay.
I have more.
I just said that I would get back to get back to
to comment.
But I do want to acknowledge that we just hear from Sarah Bellasurer about the traffic and seat issues.
And I would like to move that email who are in the district here for her to talk to the TV,
about taking a little bit more after present over there, especially the beach.
this is going to be an additional beach there activity.
And we do have that extensive amount of of tender over on Skyfire road.
Yes.
Yeah, we find you that a couple of weeks ago, but I don't know.
We don't see more a lot on outside.
So anyways, this is from the graph here on road residents.
Can I have that you want to see you here before?
Yeah.
Yep.
Yeah.
Yeah.
Yeah, same thing.
I told me if you could do something about, you know,
if they can implement something either presence or some kind of traffic.
Yeah.
You know, alert.
They wanted more PD presence on Mansville Grown.
I had a complaint from a resident.
I did let the chair aware of it.
In the actions that I took, I actually called this action and asked for more police presence
on the end scope a little bit.
Okay, I just say I would get back in touch with all of you about a letter to our
residents who was very unhappy about the...
Would you like to read the letter?
Could I need the letter out loud?
Yeah.
Have you read it?
I read it.
This is the same one in the second.
Yeah, it is.
Is it?
I've read it, but...
I don't think we need to read it out of that, do we?
Well, I just wouldn't, okay.
Well, I didn't know if perhaps...
perhaps the public might like to know that we're aware of the situation.
I think they're aware of us saying so.
How do you feel about it really?
Um, I think that it's necessary to read the letter out loud because we've received a complaint
from one person or addressing the back to the one person.
Okay.
So, and I guess I should say, I do want to ask the Lord, um, so the timing of that, um, so the
The timing of that letter to the board's up was a little unfortunate because it came on the same afternoon
as our meeting in which our judgment was closed and we did not have time to review it thoroughly
and to even address the issues that were expected about us from a letter.
So saying that we only need every two weeks is really the only opportunity we have been to
address the situation and put the board to see the letter and approve the letter.
the letter because maybe people don't know.
Maybe you guys just have said no, but we can't do something like that without any meaning.
So unfortunately, I know there was a Facebook posting of the same thing
because there was no response, but it did seem unfortunate that it was just not aware of
how the process has to work in order to be transparent.
It does does seem to take more time if you necessarily.
And so I was just wondering because it could be transparent.
I'm just wondering, is the board have any,
do we have any ideas for addressing letters to the board in between maybe times?
Should you just say, we acknowledge, at least say we acknowledge that you sent this and we will,
yeah, I can do that.
I can forward to the next meeting.
Absolutely.
Absolutely.
So please we don't feel like there is a pain.
Okay.
cares.
...selectment and everything gets talking to us and it's not useful there.
Then to have to forward it to her?
Or what would you...
Would leave they?
I would explain that...
I think that, you know, when I see something that it looks like I've been addressed
or, you know, she's not going to do that, but...
Okay, great.
I think, you know, in normal force of business,
the selection, if you're opening your email,
on account when you see you got damn now,
I think that people would normally,
you know, if they notice this not only the administrative
or afforded for the administrators
because that, I don't think it's kind of like,
I don't know that the, so what we're asking
on there, it seems fair to me,
is that if we forward the email to her
or complaint or something like that,
she'd get back to the rest of the blue
with the force and lack of the ground.
Yeah.
But I do think that we could probably do a better
job of advertising, but the agenda process
and how to get all the agenda and the times
that you know on the agenda,
and I think there's probably an expectation for people.
I don't know, I don't know, I don't know,
if you guys having a reading together,
I know what I want, I want to point.
I want to answer.
And I want to answer.
And I want to hear from somebody.
And, yeah, it was, so, I mean, I was,
yeah, so, I mean, if this is my new business,
I would make sure that I should
talk about immediately open 24 hours
and follow up, but being, you know,
one of three members is bored,
and wanting to be open, transparent, and responsive at the same time,
there's that two-week lag that just happens
that something that comes between.
There's just no great response other than moving forward
to our town administrator as a third, as an extra body,
to say, I hear you, we'll address this as soon as the board meets next time.
next time.
It's a good for it.
Yeah, you know, so.
It's just the family best thing.
I mean, I have to talk to this.
Would you know, like you in the majority of your email,
came right back then the board to see this,
or are you speaking from the board of that now?
I know.
That would be the concern.
I think it would be worthwhile,
because we run into this before,
with residents, emailing the board
and with the expectation that the board is going to act on that.
We really can't.
Right.
I think it would be worthwhile,
just kind of show you out there a little bit,
as chair, so not all three of us are thinking,
well, nobody sent this to death,
we as chair can,
FYI, that email forward to the name.
Okay.
I wouldn't have a problem doing that, but I'm just,
I'm thinking it might be a little too much.
If the email, or the person sending the email,
sent it to the during select one.
Yeah.
then U.S. chair should forward that, as it should be appropriate,
forward to forward to the time.
I'm going to strike to you.
I feel very comfortable knowing that it was designated to one of us, right?
Exactly.
Even before I'm going to say that people are doing, you know,
that would be behaving and responding,
just as people accept,
that's like, nobody cares.
You know, like, nobody cares.
So, so I've got, this is the page that, I've got,
the page for the Deering website,
we're in contact before, select them.
And language here says,
the Deering, Select, you know,
on the first per first day at a very month
at 6 p.m. unless otherwise notice,
the public is invited to attend.
If you would like to be placed on Selecting's agenda
or have questions for the Selective
piece contact administrator of office work,
email this thing.
Maybe we had some landing on the website
that, let's, uh,
let's us know that the Deering Selecting Meet on 1st or 3rd Thursday
is a very hard at 6 being the agenda for those meetings closed
Yeah, right, right.
And maybe a role line there,
the Deering Selecting are allowed by law
to communicate with each other outside of public meetings.
Right.
So there's action.
And one more can't speak for rest.
All right, so maybe we can't talk about
with, you know, with, you know, because.
you know, because I don't know if you both of those girls
grow has, you know,
a whole ambition on there,
select page, the select board page about, you know,
taking care of potential fair,
so that's done.
And I think it's a good idea.
I mean, really, more,
this time we're running in conversation
than the first time I was going on.
More people seem to know less about how
it just needs to know a whole lot less about it.
They don't know.
the whole process.
So maybe we can look at that page on the door and think how can you better.
Well, yeah, right?
I mean, maybe for a fun little project,
we could just in the next meeting.
Think about what anybody
present and forward it to our friends.
So a lot of them.
The chair of the knowledge
to the board and forward that to the board
and forward that to the board.
to the town of the district.
A very simple line,
and we'll forward to our county administrator.
Oh, it makes sense.
I'm just not sure that's right.
Okay.
Because then you'd be acting as in an efficient position.
Well, we just said.
I understand where you're going with that.
I'm just running the scenario through my head.
Do you want to get it?
No.
No.
The individual was allowed to not acting on our own.
I'm just thinking a lot.
the lines of whether or not.
If you're going to email it to me,
myself knowing the reason you sent it to me,
I can respond to say,
the selectman did receive your email.
Okay.
Unfortunately, we will not be meeting until such a date,
but they're aware of the situation
and we'll address it at their future meeting.
At least, well, something like that.
Yes.
Yeah.
I mean, I like where you're going.
I mean, I think the response to whatever made
the board is necessary.
Yeah.
There just needs to be that additional disclaimer.
You know, we're not able to act on this.
Go ahead.
Well, I think you're allowed as an individual
sort of receiving legal service on that in the town.
This is a letter of female
that's just to individual staff.
Right.
Right.
if you're allowed that received legal service,
I think you're allowed to acknowledge
that you receive legal services, right?
And I think that that is,
you're just acknowledged when you receive it
the correspondence, you're not actually like that.
Well, I'm just saying along the line so that we're not able to,
having, just the line, I'm saying, hey, we're not able to do anything
before this DA.
That's sounding solely in balance.
That is, it's something to educate as well.
Right, right.
That's kind of, you know.
Because you know what I'm here, like, I can't talk to you,
some.
Of course, you're talking to something.
Exactly.
But, I mean, and of course you can acknowledge
that receives something from you,
but it's the understanding that it can't act alone.
Exactly.
And so, particularly like this letter,
it was important for all three of us
to have seen and I had agreed that this is
how the Lord wants to present itself.
So you guys are good at that.
So, um,
So, um, shall we, um,
we, shall I forward this to the TA, and then the TA can forward it the response, the Board's
response to him?
Yes.
And preface whether if he'd like to be on the agenda,
these are the deadlines for that, or if he asked further anything for you?
Well, yeah, I would be kind of five seconds ago when I went away
with it.
I'd love to come down here and take my feet straight.
eats, right?
Well, of course, but he may not, he, I mean,
if he won't, yes.
If he would like to come to a meeting or get on the agenda,
right, so that's right,
because the public comment,
it's not a back and forth.
If he wants to be on the agenda,
then there's more of an opportunity for this discussion.
So I don't, you know, I don't want somebody to come
and at public comment expect that
I'm going to be able to talk to the word different answers
because that's not what public
on this.
You can say your piece, we can take that, and we can deliberate one.
Later, which you're not necessarily going to have that
a fourth of the board that you're expecting, unless you get
placed on the agenda.
Then that sounds like that's the right thing.
We don't know if it's like the corresponding to...
Then there's a difference you can just close comment here you and the agenda.
Right.
Sounds legitimately.
Okay.
All right.
great, too.
All right, so I'll put that up to you.
I think was the...
You're bad.
But you're back.
You missed, you just be dead on.
Or you can just say, yes, that's good.
And send the digital communications during public meetings and the
type of process.
So those were just integrated into you.
They were integrated into the bylaws.
Of course and the work, too.
If that's perfect and such,
do you want to make sure that we want to make sure that we
make sure that we send a letter to our committee's board members saying this is what
is what is on the board.
We passed these two policies.
We would, really recommend that you think about what the same.
He is then vetted by a council and approved as our...
I think that that's in balance because the policies
the board's selecting our development B.
false tolerance enough that they can serve as a guide post for the most of topics.
Exactly.
And I think so that other committees do not get themselves in a bad position,
in an unfortunate position with communications that are not with parents,
or a public comment that perhaps I'm not,
or in a position where they find themselves in a position where they find themselves in a kind of
all of a total situation,
maybe they just need to know if they could adopt something of this nature.
Yes, that's not.
Well, that also gives them a complaint to go by what's already been fed it.
Exactly.
So they put it in their works already done to us.
Yes, okay.
Okay, so what final evidence is, do you want me to draft the letter as such?
Sounds like...
Does it?
Yes.
I'm happy for you to do.
Yes, but.
Then do I have the motion to accept the amended version of
the amended version of Norsal and rules and procedures
and violence reflects in the recently passed
policy on social communications during
public meeting policies and the common policy?
I'll second that motion.
Oh, later?
Nice.
Do you want me to, now this isn't the pretty colored version.
Do you want me to...
I think that in the future, we're going to have a single book
and we can have to, you know, print it off the color of that time.
Mm-hmm.
Right?
Yeah, we should.
Okay.
All here.