All towns · deering

Planning Board

Video

It being 633, I am calling to order for planning board meeting of June 10th, 2026.
At this time, we will do our roll call. I'm Catherine Jenkins, Chair, 761 East Steering Road.
Keith Johnson, 696 Clement Hill Road.
Charles Wood, selectman ex-officio, Farrell Hill Road.
Tom Walters, Wake Deep Road.
Mike Thomas 106, Driscoll Road.
Jill Smith, Mark Farmer.
Excellent.
So we do not have our applicants here yet.
So I think...
Okay.
So I think there's a couple items that we can maybe discuss really briefly and over waiting for the applicants.
You may...
Madam Chair, if I could make a motion to have Keith Johnson as full board.
member for tonight's meeting, please.
Thank you. And I'd also like to add Michael Thomas as a full whole minute.
Thank you very much for that.
Second.
All in favor?
Aye.
The ayes have it. Okay, great.
So that's good. Thank you.
So a couple of things.
I guess that there has been a change in the RSA laws regarding Class 6 roads.
And so I think that we need to have a discussion with the Board of Selectmen.
in order to kind of discuss how that's going to affect the planning board's actions
when it comes to reviewing those.
What was the change?
So I don't have the RSA in front of me,
but I believe that a lot of the restrictions that towns had,
now they can just have insurability, right?
And I know we've discussed this, right, Matt?
We kind of briefly discussed it,
but we didn't realize it was going to come.
And I guess it's effective July 1st.
Okay.
So, yeah.
So, Matt, you probably know quite a lot about it.
And I got it right here.
I just pulled that up for you.
Can you guys see it?
It's kind of hard for us to read.
Okay.
But I'm going to.
What is it?
But the point right here is where it talks about the July 1st page.
Okay.
It's exactly what you said, KJ, where it is...
A little better.
Let me go back further.
Yeah.
It's, it's, it's...
So today is June 10th.
So as of today, the old process is still in place where it's...
Review and comment by the planning board,
and those comments go to the selectmen.
The selectmen then have the discretion to
approve the building permit or not, and they are required to also do a release of liability
for the town and record that on July. And that's wherever that is, it's somewhere up here.
But after July 1st, it's the selectmen still act on the building permit. There's
still a release of liability that needs to be signed, but you said at KJ that
The big difference is, if they can demonstrate, they can get insurance, the selectmen do not have the discretion to say no.
They have to say yes.
Ironically, the private road portion of it is unchanged, which is the plaintiff board still does review and comment.
And then the selectmen have the discretion to say no.
At least that's the way I understand it.
But that's the big thing.
If they come in with insurance after July 1st, proof of insurance, or however they can demonstrate it,
the selectmen have to grant it.
And the other thing, too, is I think now you can put conditions on it and things like that.
But I don't know after July 1st if they can do that.
But, yeah, I mean, it's going to be a little different.
I don't know.
From a bank standpoint, I don't know KJ about
how easily it is to insure, you know, a building on a class six road for a mortgage.
I mean...
I don't know.
With all of the floods and everything going on, I don't think insurance companies are probably tightening that up, you would think.
So I haven't looked into it per se, but I would think that, personally, I wouldn't build
put money into building a building.
that I can't get insurance on, yeah, for a new reason.
Or no raise the rates significantly.
Of course.
Well, sometimes they won't even insure it just for the fact that a class six road is not passable in the wintertime, especially by emergency vehicles.
Right.
So that is almost, you're either, to my point, you're either paying astronomical rates or if they just say no.
They just say no.
Yeah.
Yeah.
Jill.
I had a question on the release of liability.
I know that the,
form that we used to use is very dated.
Is there a standard form or some of those conditions that are in there, can they be modified or added to?
I, so what I would suggest, and I know that Selectmen have one coming up on their agenda,
it's that Cottonman Hill Road that we, that the playing board looked at and reviewed a few months back.
I think it makes sense to have the town attorney review.
Jill just to see if there's anything that should change.
But basically, once the first one or two is done, we kind of get a template that, you know, you just kind of plug in the name.
But I would say with the first few, we should have the attorney just look at it.
I think there's a template in there.
And I would just, you know, have the town attorney.
put eyes on it to see. I mean, some things may not have changed, right? I mean, it's still, you know, the key of the whole thing is, if the fire department can't get to you and your house burns, you can't sue them because you're the one who chose to build on a class sex road. I think that key thing should remain the same, but I don't know, yeah, I don't know. The attorney would definitely be the more current.
all right on that, I would think.
Chuck, is that something that you would discuss with?
Got it.
Got it. Thank you.
So I think that we're going to put that on our agenda item for July,
an invite the board's select minute to discuss it.
Yeah, that's a good idea, KJ, just to talk about it and get on the same page.
Yeah.
Okay.
Excellent.
I'll see if I can take a screenshot of that and send it around for everybody so they can read it.
The RSA?
Let me do this.
If I, I'm going to, let me see if I can.
The top part of this is the class six.
Then this part, the private road.
I'm going to highlight it.
Yep.
And copy and paste it into an email.
And I'll just send it.
That way it might be the easiest way.
Thank you.
Yeah.
That would be great.
Yeah.
You might be able to find the house bill.
Do you remember?
when we were looking at the last one.
Right. And we found the house bill and it showed you
the crossouts and it showed you what had
changed and the language changes.
I can try to find that so that we can
that would be, yeah, like
a red line copy. Yeah. That would be awesome.
Yeah. I'm happy to do that.
So, Joe, I think, actually
you know what, let me do this. So I don't
know how well you guys can see it here,
but this is the current language
that goes away
on midnight
of June 30.
Yeah.
This top part.
So it kind of gives you the same
red line stuff, but I'll copy
that as well.
Yeah.
That way you guys have it.
And anything they went to the board
prior to June 30th
would be not subject to this
if it was already approved by the board.
It would be grandfather.
It would be grandfather.
It would fall under the old,
the old, you know, the current
stuff.
which is Plain and Board review and comments.
You do the release, you record the release,
and this Blackman have the ability to,
they have the discretion to grant it or not.
It's 674-4-41.
There it is.
Thank you very much.
Yep.
Appreciate it.
Yes.
Next item on the agenda is the major conditional use
permit application for Tier Mead,
Mead, Family, Revocable Trust.
Matt 228,
last 606.
located at 215 Tour Drive.
Hi.
I apologize for being late.
Our letter said seven.
I didn't realize we could make a six.
We went through a change very, very quickly,
so that's okay.
So, I'm Chris Dernie,
engineer, and Mark, it's going to be doing more.
Okay, we have all the materials in front of us.
If you'd like to present to the board,
that would be great at this time.
Sure.
There is Bob Stewart on the RCS Designs.
and representing the two news in there.
Surely an approval
better if I had my own plan.
It's going to put the second.
You're not mine.
It's not going to work.
Is it?
It's an easel here?
That might be hiding on stage.
Is it behind the door by any chance?
Nope.
You can use a chair.
You can make this.
If that would help,
he can blow it up if you need.
Yeah.
I just clear it out.
So.
Almost better.
There we are.
Oh, oh.
There's a.
What's it?
So the existing home is 858 square feet.
And that's not changing.
Except for this is going to be,
you can go over the existing right now.
New leach field in the last couple of years.
Oh, there it goes.
New leach field in the past couple of years.
This is the main house.
as it sits today.
And what the proposal is to add a deck,
which is 12 feet.
It is within the first 50 feet,
but it does meet the conditions in the zone.
Then there's going to be a closed stair addition.
It's going to be,
the whole purpose of this is to lift the house up
and put a new foundation underneath it.
And in doing so,
they're going to put in an access from the front
to the front to the
lower level here. That addition. What are you looking for? The total of the
total, I think it's 256 feet is what we're doing with the deck. So it's right here, small
addition. On the left corner. Yeah. Yeah. But if we go over here, I've got the same notes. Go to the right.
Go to the right. There's a total, I'm sorry, this is one really, there's a total of 250 minutes. There's a total of 250 minutes.
On the application, you have total new net impervious area to be added, 294 square feet.
Yes, that is the deck and the addition on the back. I could just have this plan.
Yep. Thanks, Matt. The green area is temporary disturbance, and that is to pull out the old foundation,
put in the new one underneath it. This structure here is a little plunge pool, and that is for the foundation. And that is for the foundation.
drain for the new foundation that goes in. As well as we have installed on the front of the building, gutters that go into gutter dry wells, which are subsurface.
And then in the back, we have drip edge trenches on all the shed roofs. The total impact after, impervious, after these improvements, is
that 15% of the overall lot from the overall lot.
State of New Hampshire requires stormwater management from 20% to 30%.
So we've overdone the stormwater management and in an effort to obviously protect the lake,
that is their investment is the lake, as well as everybody in this room.
I'm not sure
on exactly how this is set up. I do have a waiver request.
Do you want me to read through that or have you read it?
Sure, go ahead.
On April 2nd, I submitted this waiver request for a hydrological study required for 7B
the watershed protection ordinance.
For the Tierney Family Revocable Trust, tax map 228 lot 66.
Hereby request the waiver for Section 7
of the watershed protection ordinance. The following supports this request.
Granking this waiver will not be detrimental to public safety, health or welfare, or cause injury or damage to other property or fail to promote public interest.
The project proposes an net increase of impervious area of 294 square feet.
Stormwater management measures are implemented, including jerked trenches, gutters,
gutters, gutter drywall, and plunge pool for the foundation drain.
The Manage Department of Environmental Services surely on rules can not require stormwater management
for this application as the increase of impervious area results in less than 20% of the total impervious area for this site.
That impervious area for this proposal is 15%.
In the spirit of the ordinance, the applicants have proposed stormwater management for all roof runoff.
No trees in the water buffer are proposed to be cut and erosion control measures have been proposed.
And those for the snow water management is what I mentioned before.
The this application increases the amount of impervious area on the site by 294 square feet or 1.8%
All efforts to be diminished any adverse impact of the water body have been made.
The coverage with snow water management.
is greater than the existing stormwater management present land as a property.
So everything sheds off this property now, as it is.
They're going to collect that water, treat it.
A hydrological study would not add to the current proposed steel mortar management.
It would be a hardship for the applicants due to the scale of this project.
The cost of time necessary for a hydrological study would not add any meaningful information beyond the current proposal.
I believe that Central New Hampshire Regional Planning did a review, and I didn't see anything there that raised any issues.
So under the deck, what is the proposed material to go under the deck?
Under this deck here.
Yep, the proposed deck.
It's to be a pervious patio. Is that what it was supposed to be?
Yeah, possible.
Yeah.
Pervious patio.
Yeah.
So the deck itself is going to be impervious because decks are impervious.
So it's whatever structures underneath it.
On the plans you have, the things that came from Central New Hampshire as potential conditions of approval,
are those notated on the plans?
No.
Okay.
I wanted to make sure that whatever the board votes, you know,
then we'll add whatever we need to to to the plans and get them right over to.
I'm hoping that doesn't take another meeting to then allow them to go for a building permit.
Because it would be conditionally approved on notes on a plan.
But I'll make sure that whatever your approval addresses then as far as conditions, I can get them on the plan.
Can you orient me on the map?
It looks like your driveway is coming in not from Lake Shore Drive.
So this is Lake Shore Drive.
So this is Lake Shore Drive.
And it continues that here.
There's a huge parking lot here.
And beyond it, I think there's a couple islands out there that people park here.
Yeah.
The purpose of the parking lot?
Yeah.
So they park here and then they go out there.
But so the frontage for this lot is right here.
And this driveway is off that parking.
Could you talk a little bit about the plunge pool?
The plunge pool?
How big, it's made of, capacity,
it's usually...
It's usually...
like about two, three feet in diameter.
It has crushed down in the bottom of it,
and then it has a ring of stones on the outside of it.
And basically it's just there to treat anything.
It's going to be coming from the foundation drain,
so it should be treated water anyway.
But it's basically to knock down any of the volume,
not the volume of the water, the speed of the water,
before it reaches the lake.
So everything's going into that or if ever off the front of the house is going into the punch pool?
No, no.
Right here and right here are gutter dry wells.
Okay.
And that, those are for the gutters that are going to be on the front of the house.
And then on the back we have grip edge trenches.
So what's the punch pool for?
What's going to be directed into that?
Well, foundation drain.
You mean I got a punch drain on the...
Yeah, around the foundation itself.
Yeah.
So, and you know, any times the pie flow in the spring or whatever, you know, it's just not going to be shooting out into the lake and then, you know, picking up consultation and so forth, before it gets there, it'll be kind of dissipated in that plentiful.
So how close is that to the reference line, to the water?
So the reference line is here, 50-front, 55 buffer is here, and it's, I'm guessing 20 feet.
So it's even closer to the,
lake itself, right?
Yeah.
Yeah, and the reason for that is we need a little bit of grade to get it out there.
If not, it goes untreated, you know.
You may have mentioned this.
What's the depth of the plunge pool?
There's a cross-section here, but it's typically six to eight inches deep.
So it plunges into it, spills over some rocks, and then disperses from there.
Then on the enclosed stair addition, is that going to be a flat?
Is that going to be a flat roof or is that going to be a pitch roof?
How is that going to...
It's going to be a shed roof.
It's going to shed back toward the driveway.
It's going to be shedding this way.
Hey, Jay, do you want to spin through my memo really quick?
I was just waiting for...
If you have, you want to go ahead.
Yeah, so really quick here.
Hi, Matt.
Under the major...
Hey, how's it all, Bob?
Good. Sorry.
No worries.
So here it is, Roy.
here it is right here. So major issues, just a reminder, you know, the sections of the ordinance for the CUP that you're looking at.
The deck, section 413A in the zoning, basically says it can expand the expanded 12 feet towards the reference line.
It looks like I can reach that.
There will be no tree cutting for what I saw in any of this.
I think, Bob, and correct me if I'm wrong.
if I'm wrong, these are the trees that would be covered under the ordinance.
They're of such a sign that they would be covered.
Correct.
And they're not being touched.
Correct.
The waiver on the hydrant study, that's, you know, something you guys got to talk about,
and you guys kind of are they are.
The DES shoreland permit has been issued and I think that is here.
Yep.
So this is the shore land, you know, the DES shoreland permit.
it about their activities.
There are standards that they've got in place here.
If you guys want to spin through that,
I kind of leave it up for a second.
Essentially what they're saying,
if it's kind of tiny,
erosion and silk control measures shall be installed prior to the work
and remain in place until all disturbed surfaces are stabilized.
Erosion and silt controls shall be appropriate to the work
be appropriate to the size and nature of the project
and to the physical characteristics of the site,
including slopes, soil, vegetative, covered proximity
to wetlands or surface waters.
Three, no person under taking any activity in the protection
shoreland shall cause or contribute
or allow the activity to contribute
to any violations of surface water quality standards
in the reference which ones.
Four, any fill shall be clean sand, gravel,
or other suitable material.
Five, bring project for mechanized construction equipment is used.
Orange construction fence will be installed prior to start work
at the temporary impact areas and maintains throughout.
Basically, have your road material to the duration of the project.
So, are you going to take all of those steps to,
for, we didn't really discuss, kind of,
the plan for a room,
control.
Right.
So if we go back to, Matt, if you could go back to the plant,
that shows the improvements.
Do you guys want me to finish Spinichu the memo really quick?
Just to make sure we talk about.
Sure.
Okay, yep, go ahead.
Thank you.
It actually goes the plant.
Yeah.
On the checklist side of things, no issue subject to, you know,
you guys concerning the waiver.
This deck.
deck and we talked about that in section 413A and that's really it.
There's not a lot going on here outside of the waiver conversation and those kind of things.
So that's about all I have to do that.
Let me see under general comments.
I apologize I've done like literally 25 reviews in the last month, so I'm
I may import things from like faux or
like Poe or Pittsfield and sorry.
Yeah, no, that's it.
That's really the only things I have.
For the erosion, silk control,
when you're doing the construction portion,
I know socks or silk fences and where will they actually show us
where they'll be placed around the property?
Yep, silk sock.
Silk socks.
Yep.
And...
If you can go scroll down a little bit in that, maybe.
So you can see the actual plan.
Yep.
Scroll down a little more.
Oh, yeah.
Thank you.
There we go.
This line here.
Yeah.
Good.
I also want to say one of the conditions, and it's a standard condition that the state has, about putting
up the orange construction fence or snow fence, that's basically to delineate where, from there
forward is where they can move that equipment.
Mark has done plenty of these on the lake.
He's contacted states over times about that, and they have allowed them to make sure that
they're with the great states that he puts in for the silt sock,
that they just put flagging on them and to delineate where that actual buffer is.
So to answer your question, are we going to follow all of those?
Yes, with the exception of the snow fence, because it's just...
The purpose of that is we've done work.
We've done work on it, and I've dealt with the state.
I get ducks.
I've had all kinds of waterfowl get stuck in it because they're used to going on,
and so they've allowed me to use.
I just use orange landscape paint.
All it is is is to tell me, don't go past.
Yeah, and some of the projects for the silk fences,
it's actually one, like, friendly sylph fences that you can use
for using the socks.
I like using the socks.
I like using the socks.
You do more damage.
You can disrupt more.
More, more.
material on the lake, put the silk fence in, then you do it run that sock.
Well, that's the particular reason why we did it on this project is you'll notice that it is in and out amongst these trees.
And to properly install silk fence, you've got to take down six inches.
In order to mitigate any damage trees, and it won't be silt sock, which it, with wood chips in it,
it will be the organic ones, because the wood chips.
General question.
It says that this isn't a boundary map.
boundary map or boundary survey.
Correct.
Where are the actual points that you did find that are, is it just that one?
And that one?
That one there.
Oops.
Sorry, I was going back to existing.
I keep forgetting you guys are looking over my shoulder.
There's actually one there and one there.
There was a survey done at this.
So we tied into that.
I'm not flying by a tax map.
Any other questions from the board?
Okay.
You want to start discussing the waiver.
not acting on it yet, but we're just discussing it.
We wrote the hydrologics setting.
Correct.
I mean, it seems pretty cut and dry.
There's no, right, there's no trees.
The layout of the property is, you know,
makes it pretty easy to make the adjustments.
What's going to reduce it down to 15%,
which I think is important.
Any other questions from the board?
Okay.
So at this time, we will
make a determination on regional impact.
I'm going to read the statement.
In accordance with RSA 3656,
the board shall determine if the proposal is
the development of regional impact.
A local land use board is defined by RSA 672
colon 7 upon receiving an application for development
shall review it properly and determine whether
or not the development, if approved,
reasonably could be construed as having the potential
for regional impact.
That said the proposal was not appear to have a regional impact because of the nature of a proposal and the location of the site.
Do I hear a motion on regional impact? Yes or no?
If I move, there's no apparent regional impact.
Okay.
Second.
All in favor?
I'm right.
Thank you.
The eyes have it.
One question.
What's the time frame of the project?
When is this expected to begin and finish based on approvals?
I think they'd like to begin
next week.
Thank you.
And I would presume by fall everything out of these days.
Normally we do have a schedule, a sidewalk.
I don't know if the board feels like we would need to do it for this project.
How do you feel about it?
I mean...
I feel good.
Yeah.
We have pictures of the whole lot.
Right.
Yeah, they gave us a lot of pictures.
Right.
Which...
Which...
Right, I mean, the proximity, they don't have to drive down in
and anything like that.
Okay.
Okay, so now...
Looks like anything will be an improvement, right?
Because all you have is gutters going to...
Yeah, I guess we've only been there a year.
And when we bought it, there were, like, missing gutters along the front of it.
And it was just sheeting water into the lake.
So I did put up gutters.
I put some drains to try to catch it.
try to catch it like off to the side in a couple locations.
So yeah, I agree.
I think this is only going to help the back.
All right.
At this time, I'll entertain a motion to act on the waiver.
I'll make a motion to act on the waiver.
To approve the waiver?
To approve the waiver.
To waive, okay.
All in favor?
Aye.
The ayes have it.
Wonderful.
Okay.
So I think that if we're looking at approval,
approval for acting on completeness of the application.
I know you've probably reviewed it.
Do you feel like I need to run through 4.5.13?
All of the...
Should I...
Did you really quick...
I don't recall, did you guys determine if the application was complete yet?
Not yet.
We're going to do that right now.
Oh, okay.
Gotcha, gotcha.
Yeah.
Okay.
Bam, bang, bang.
We're moving right along, Matt, keeping it real.
We are.
Okay.
I will point out that
in deeming the application,
if we do deem it complete,
there's some potential conditions, right?
No fertilizer shall be applied
within 250 feet of the shoreline, right?
Which is the whole property, right?
Mm-hmm.
What about you at?
Right?
One shall not exceed 10% of the land area.
Maria?
Yep.
I point that, it does it already?
Does it?
Does it?
It doesn't.
It's a conservation.
Wherever we get damaged.
The concept, wherever it gets disturbed.
Yeah.
The conservation that you put on Culver.
Yeah.
Because it's mostly long now.
Yeah.
If you want to call it that yet.
Yeah.
They did the one across the lake.
That is all wrong.
You want to put the clover down.
They did provide that as well.
Yeah.
A septic system maintenance requirement shall be in accordance with the town of Deering,
septic tape regulations.
And then obviously general administrative conditions,
professional stamps and signatures,
as well as owner's signatures need to be on the final plan.
All waivers granted and conditions of approval need to be on the final plan.
Notice of decision to be recorded at Hillsboro County Register of Deeds.
A building permit will need to be secured by the building inspector prior to construction.
And then,
technical reviews pertaining to the septic design would include and other construction details followed in the jurisdiction of the building.
The septic was already done and approved, so what does that get to do with this?
Nothing.
It's a maintenance.
Yeah, you have to, yep.
You have to pop it.
Yep.
Yep.
Everything goes done.
The only thing we have is built in front.
Yeah.
All right.
At this time, I'll entertain a motion for completeness of the application.
application.
Thank you.
Second it.
All in favor?
Aye.
Opposed?
Okay.
The ayes have it.
Okay.
It now being 712, I'm going to open the public hearing.
If we have any one in the public that would like to opine or ask any questions, now is the time to do so.
Okay.
Hearing none, I will close the public hearing.
It's 7.12 p.m.
I think at this time we can vote.
Make a motion?
You need a motion?
Uh-huh.
I'll make a motion to conditionally approve the application of all the conditions as previously listed
as the proposal complies with Article 4, Section 4 and Article 4, Section 5 of the zoning ordinance,
given the plans presented and waited right.
Second it.
All in favor?
All in.
Oppose?
You guys have it.
You have your approval.
Thank you for your time.
Thank you very much.
Good job.
Good job.
Yes, Matt.
Yeah, so on those plans, knowing that you guys have a tight timeline,
tomorrow morning, if you go in and you need those final conditions and all that stuff.
You know me to plan really quick and I can take a quick look at it and make sure you've got everything
and, you know, save you a trip and say that.
Oh, okay.
And then you'll notify the chair that that's been done.
you'll bring you to the town for me to sign.
And one other thing too, I'll just drop the conditions of approval in the body of an email and Word
so you can paste them on to the plan.
Perfect.
Thank you, my friend.
Yep, no worries.
Thank you.
Thank you very much.
Have a great night.
Good night.
Good night.
Good night.
Take care.
Okay.
Next on the agenda, conceptual review.
Map 235, lot 52, located at 315 Grifford Isle.
The applicant seeks to construct a deck.
This is a conceptual review.
This is a non-binding conversation.
Anything that the planning board conveys is not any type of an application or approval.
It's only a conceptual non-binding conversation.
Is there, can somebody give me an, like the street mailing address to sort of get it?
Up on the screen here?
315 drift board aisle.
Yeah, it's down right in the middle there.
Yeah.
Yeah.
That's the talking.
Is it this ad?
Yep.
A drawing that I made.
All right.
Yeah, do you want me to try.
There we go.
He did, yeah, we didn't receive anything submitted.
Did you submit something to the town?
Nobody told me submitting anything.
Okay.
Just, we're kind of all new to this.
Sure.
It wasn't my usual bill, fell out of building permit,
and got to overrun with a lot of a lot of
information. So this was, I was told this is my first step.
Yep.
Yep.
Yep.
To get what it would be.
So I'm Charles Acorn.
I represent Dan and Heidi Tizzi, who won the property on 315 Driftwood Isle.
We're looking to build a 12 by 20 by 16 wraparound deck on their camp.
For ease of egress, right now there's a giant slider on the
front of the house and about nine feet down at the ground so there's no, it's all ledge,
about a 45 degree angle from the shoreline up to the camp.
So we're just looking to build something for them to be able to maneuver a little bit better,
have better access to the home.
Okay.
So as you kind of saw was the application we just had.
Yes.
Right?
this ordinance, two zoning ordinances, right?
We have Article 4, Section 4, and Article 4, Section 5, right?
And as well as Section 4.413-A, and that's in our Watershed Ordinance,
and that will give you a guideline of what we, as the Planning Board, would be reviewing for any construction
in order to improve or prevent any damage to the lake with any construction.
So those are the things that we're looking for.
we've kind of said, how are you going to mitigate any of new runoff, new impervious surfaces that you create?
What is the construction going to look like? How is it going to be proposed?
How are you going to prevent any runoff into the lake while you're doing the construction?
Is this something you want me to provide to you or, I mean, because I mean, as right now, it's literally all locked.
There's nothing to change. I'm rendered at what's on the piece of property.
There's going to be no change.
to any of the land or any of that?
Is this the home right here that, that one, or which one of which one is it on the way?
You can't see it in the, in the middle?
Oh, it's in the middle or?
Okay.
We're placing an existing.
Same size?
No, so that existing decks of 12 by 12.
And the way I was going to frame, this is going to give it an L around the camp and tie it into that existing deck.
and then we finish that deck also.
Do you have any pictures or planes or anything like that?
That would help.
I get some, well, there's the front of the house anyhow.
All right, so this is like...
I'm going to see who we'd like to see this.
You guys really quick.
Yep.
I'm going to see if I can grab this ass map.
This is not a little better sense.
Okay.
Charlie, could you let you know which one of the means is it?
52.
52, sorry.
52.
That one.
Yep.
All right.
Yeah.
As you can see right there in that picture, it's all rock.
Click on the picture, man.
Click on the picture.
Can you click on it if it won't expand?
Yeah, it will.
Will it expand?
Yeah, click on the picture.
See the rock.
Yeah.
Do we consider rock on the surface?
Yes.
We do.
Yeah.
Natural rock.
Yeah.
So if it's all ledge.
It's got to flow over it.
Yeah.
So I was going to use that ledge as my footing.
Pin into it and go from that.
You're going to pin into the...
Yeah.
Well, it's going to pin into the...
rock and also four footings on top of that, so it all has rebar and it's all surface.
I have a slight drawing.
I kind of started designing myself where my footings are going to be placed.
Stairs would be out in the front because it does get down to the left of that rock is one little flat surface.
You say the front, facing the lake?
Yep, face and light.
So from the lake.
Did you mind if I took a copy of that for everyone?
Yeah, absolutely.
Absolutely.
You need me.
Well, just kind of a blank.
I just outlined what the deck would look like from that.
Yeah, and then the stairs would come out to the front of that, and there's like a flat surface
where the landing of the deck would end up landing, so they can get back down to their boat landing
down there.
I'm roughly about 80 feet from the water's edge, probably to the camp, a 45 degree slow.
And again, this is kind of new to me, so it wasn't just coming to get a bill for.
get a building permit to go build the deck like usual.
So then everybody's like, oh, you got to do this, this and this.
So does the ledge come right up to the house?
And that ledge literally, you get off the boat, it's just all enjoy it off.
Right up, right up.
Pretty much.
Up behind, too.
Yeah, so.
Yeah, so if you're looking straight down, that set of stairs up the front,
that would be what you're looking at right now is the lake side from the lake side from the
looking up at the face of the can.
On this, on this page, where's the lake?
The lake is right here.
Yeah, I probably should have drew a little like squiggly for the lake.
So that's when you, you do have to fill out of application, right,
of conditional use permit.
And so on that, you would have to give us where the reference line is for the lake,
which is 50 feet.
Yeah.
Have you gotten an area?
permit from shoreline? So that's, like I talked with Rich LaVoy way back in April, he sat down here, and he was telling me, helping me out as well.
And he said, okay, and there was a gentleman, he spoke to one of the planning board members.
He said, let's get a meeting first of the planning board.
That was it you?
And then, thank you very much.
And then take the steps from there about conceptual use, conditional use permit.
Whether or not we had to get land services involved because of the ledge was,
the kind of the, like, we're not sure about that.
And you're also going to need to approach the state for permit by notification for shoreline.
Okay.
Is that under the Shoreline Protection Act?
Yes.
Okay.
Do you know what their requirements is?
Is it 50 feet from shoreline?
Or?
I mean, a lot of it is, I think it's 50 feet or within.
They have their own requirements versus what the Planning Board here does.
So the best thing would be to be to.
you can research it, you know, online, give them a call even, and just go that way.
So we should probably get in touch with land services first.
Not for some type, yeah.
You have to have some sort of land service.
You have to have a permit from the state.
Okay.
So would that be the first thing I have to get is the permit from the state?
Yeah.
And then come fill up this, I could probably fill that permit out at the same time.
Yeah.
You know at all concurrently.
As long as you have the permit.
that approval from the state prior to coming before the planning board.
The planning board won't act unless that's approved.
Until they approved that.
Okay.
I kind of got a little education on that.
And I could be wrong.
I suspect they would also be a flat map showing the reference line.
Exactly what you're going to want like an actual drawing and...
Correct.
Well, they're going to, the best thing, it'll allow a little bit of cost on you,
but you're going to have, you're going to want to have an environmental
engineer involved in this part of, you know, a land services engineer.
Yeah, correct.
They can take care of all of it, doing the permitting, you know, all that kind of stuff.
So we wouldn't have to worry about it?
I mean, you still have to come here, but they would work with you before this as well.
But make this road path a little easier for everyone.
All 100%.
They know games and outs of not only, you know,
the state, but also with what our requirements are.
So it's well spent money.
Okay.
They would create something like this as part of the permit to the state,
which then could also be presented to the board,
which would make it easier for us to understand what's being done.
Okay.
Yeah, just kind of similar to what the previous applicant has.
I'm going to just drag those stuff over just so you can take a look at it.
Yeah, so like, so here's the permit that they received,
the permit by notification that we were just discussing.
Okay.
That's basically their.
there, you know, what they do. So that's the DES thing that you would get from them.
Okay. And like the board's saying here, like this is the plan, right? So this is the existing
conditions. This is the proposed to show the changes. And as you've heard with the last
application, the conversation, the whole purpose of this process is the stormwater runoff,
right? As you're doing the construction, but also when you're done. Like this plunge pool thing,
some of the other rain gutter conversations that they have.
That's really what the board focuses on. So they've got to see the lay of the land.
And as the board's describing, too, you know, you get a surveyor, they should be able to shepherding it through the process
and decrease your stress level.
Okay.
So a point of order on that, if it's all ledge now, which is impervious, no runoff control, no man-made runoff control.
And then building the deck on top of that.
top of that, is there any additional runoff control required?
I mean, I don't necessarily.
But that's something you want to have in environmental engineering.
You want to make sure because if for every reason they come back,
then that that has to be removed in then.
Right, right.
I was asking if the ledge was right up to the house and that.
Right.
Yeah, it is.
I know I've got a panel around this.
Yeah.
It's all rock.
But it would be a change to the
because the extension out of the deck would divert water further away.
It's all rock.
It's right to the water.
Some spots here and there, but it's a lot of like no vegetation,
stuff that might pick up some of it.
As the prior applicant did, you know, also the erosion controls during the construction
or silk socks, things like that,
would be important to bring back to the board.
Yeah.
Yeah, especially when you're talking about drilling into the rock,
the dust and whatever that comes off.
for that, you're going to allow to prevent control into the water, right?
Yes, yes, okay.
And so that's also something that the state is going to require as well.
Some type of prevention measure, whether it's silk fence or socks or whatever it is.
That way, you know, you can do a thorough cleanup after you're done.
Honestly, I'd literally wrap that whole thing with like, you know, a tarp and put that sock around
and just keep it all contained.
Exactly.
Because it's not a whole lot of footings.
I mean, you know,
just a few here and, you know, a couple next to the house, but it would be easily manageable.
Yeah, a lot of that stuff is just the due diligence.
Yes.
No, no, no, that's right.
Show good thing.
100%.
Yeah, I see where they're coming from with, you know, wanting to make sure nothing gets changed on the land.
So there's no trees getting cut down.
There's no, you know, there's no holes or lawn getting put in here.
So, we're just looking for a means of egress and accessibility, really.
So, and really safety measures, too, for, you know, the grandchildren, everything else.
Right.
Because that's a pretty big fall, you know, if somebody goes out there at war.
So, okay.
Are the trees really surrounding?
Like, how many trees would you be taken down or things like that?
So there was no trees being taken down out of there.
They look like they're close, but that's pretty well.
It's all wide open.
So it's...
There's no depth to the pictures.
Yeah, in the pictures, right.
So, but no, none of those trees are nowhere near the front of that.
of that.
They're all the sides and out.
So I'd say, you know what I went up and met with them last year?
Or site visit.
That's it out?
Or site there's, I'm going to take a boat over.
Yeah.
That's right.
No, we took my measurements and never got them to do it.
Worked out pretty well as being able to squish that inside the means for the size that we were created.
That's, yeah, I can't think of anything else.
Just, I looked at the rock as a beneficial part as far as my mind.
As far as my job went, less digging.
Yeah.
Exactly.
But the next thing would be to just get all the materials out to the property.
But my understanding is a couple gentlemen out there with some barges and contacts and things that they let me use in both too.
Other than that, with the pressure treated lumber with composite topping, composite railings,
nothing that would affect any of the ground or the environment.
any of the ground of the environment.
Pretty basic.
Excellent.
Thank you.
Do there any other questions?
Yes.
Just the next step is to get in touch with DES.
And I think it would be in your best interest to get a hold of an engineering firm.
I think that's probably your first step and then they can help you with DES.
So that engineering firm can help us with DES.
For all of it.
Exactly.
Yeah.
They'll walk you through.
And, yeah.
And there's quite a few around.
Okay.
They're not hard to find.
No.
All right.
So it's probably a backed-up line.
We could probably get this process going pretty soon.
If they have the time, they could probably knock it out.
I mean, it takes the state of better.
Yeah.
You get at least on the state of rules, once everything's submitted.
Okay.
But then, you know, after that they can kind of shepherd you through the whole thing.
And basically, they'll ask you questions of what are we doing?
They'll take this, they'll superimpose this plan onto,
just like you saw on the previous people here.
A survey, if need be, I don't know if the property was surveyed recently.
So you know where the pins are and everything.
Whether it would require a new survey,
they'll be able to tell you that.
They'll, if you get a relatively local,
firm that is really familiar with the morants that we have here in our lake requirements.
I mean, it's a breeze for them. It's almost templated in their computers.
Would you walk a lot with the area?
They're here a lot.
Yeah.
So they're very familiar with the area.
Very.
Yeah.
In our ordinances, they've done a lot of stuff.
They present it to the board many times.
Okay.
And they can also help you with the state thing.
They're very familiar with that.
So if you're familiar with them,
it would be a wild-home call.
It's good way if they're familiar with the same, they do a lot of work.
That's kind of a step forward.
And it would help things go a lot faster for you as well,
just because they take all of it off your plate
and they would come and present to us,
the ZUP and everything else.
And that would also prevent multiple meetings on our end.
Because if you've missed something and we said no,
right, that's what...
Our first meeting is something something.
got messed up with our first meeting, but I was like, had this plan to start in May this year.
And I'm like, the brakes got put it right on. I'm like, oh, no. This is, um, okay. So here we are now.
Okay. So reaching out to an engineering firm, stuff on me, I would say. And then from there, they'll help you from that point.
All right. I think that's, you guys. Thank you very much.
Thank you. Thank you for telling me. Okay. Miscellaneous business.
We're doing tonight, guys.
Ladies.
How are you?
Good, good.
Thank you.
Okay, so I have miscellaneous building, uh, business, um,
consider a possible waiver allowance.
This was kind of held off from last meeting.
It wasn't been in attendance.
So I don't have any additional information on it.
If anybody kind of wants to, oh, perfect.
I didn't each one.
All right.
We had, uh, Bob Carter was here looking for a lot line adjustment.
Okay.
Okay.
So was Mr. Gunn-Sender?
Oh, some of it.
He was a summer.
Yeah.
Yeah, that's right.
Bob was a lot line adjustment.
Do or some of it.
Is that what this is?
What's not the subject?
I think that's where this
.
The, um, there was a question on the application fee.
So, um, what was being said was that they had to pay the full amount for the $750.
Um, but we had said, let's go back and see what we've charged for other lot lines.
other lot lines. This is the most recent one that I found. And it does tie back right into our bylaws. So it's $200 for a lot line adjustment. So it's $7.50. So it's not a sub-division. That was the issue.
Do we ever figure out anything about the application that used to be used 20 years ago or anything?
I don't know about that, but finding this, that's what, and this is the data from 2004.
Okay. I also included in here what this applicant did.
So on the third page, Bob Carter had said he was going to submit a number of waivers and I think after what this person did.
So you see in the highlighted yellow and it carries on to the next page, all of the waivers requested because in the full application, these didn't apply to these cases.
What was that a full subdivision application?
Yeah, this was just a lot line.
This was the Milton Bauer.
Remember that from O.4?
23.
Kind of.
Kind of.
Actually, that's a little scary.
So, yeah.
So, Matt, I don't know if we, because the town, obviously, it's not on the planning board to do it, but the town does need to address, we have to have a form because I know the format of our, of the paper has to be with certain margins so the registry of deeds can accept it.
Are you talking, KJ, are you talking about the plans or?
Well, right now the town of Dearing has a single sheet that they have used for 20 plus years.
And for lot line adjustment?
Yes.
Right.
And before the planning board never even heard them.
You just went to the town.
So supposedly that was available recently.
To recently, that's what Bob said last time.
last time and it's gone.
They want that application.
Disappeared?
That's what he was saying.
That's what you were saying.
This is this package, this person,
for a law and adjustment had to go to the subdivision.
It's a subdivision application.
These are all waivers from the subdivision application.
Right.
Yes, we put out that before.
And then the question.
Which is
So one of the things on that is Bob
sent me a few things.
And I think, so starting with the RSAs, so the RSAs,
So the RSA is looked at a lot line adjustment as technically a re-subdivision.
So it kind of gets like, you know, hey, go over,
go stand over here with the subdivision applications, right?
But you're right.
I mean, it's not really, you're starting with two lots and ending in two lots,
it's not really a subdivision.
Right.
And I think the core elements of what you need is
you're looking as a board to make sure that
that before or after the lawline adjustment occurs,
both lots either comply with the zoning
or if it's non-conforming becomes more conforming, right?
And what do you need for that?
You need, you know, the survey, you need, you know,
some building of the land stuff, you need,
where's the septic, where's the well,
so we're not drawn on lines through septic
and wells.
You need the setbacks,
sure you're not establishing a new nonconformity by drawing a new property line that puts a house in a setback.
And that's kind of like high level what you really need.
And I think one of the things, so I sent Bob a couple examples and he's sent some stuff back.
I've got to go through and review what he had sent me back, but I think at its core we can find and develop
a new application form that's simple and gets right to that point of, you know, are we creating a new non-conformity?
That's really all it's about.
Right.
And that only assumes there's dwellings on each of them.
Right?
Well, a lot line just make it,
not the wrong.
Yeah, I mean, you still, if you have one that's got a,
got a house on at one that does not,
you're still going to want to see those setbacks on the lot that does not because when they go to build on it,
you're going to want to see that on the survey.
Yeah.
You can't make any lot more non-conformance.
So if you did any kind of lot...
That assumes someone's applying to build on it.
It wouldn't matter.
So say you have a 30-acre lot, right?
And you have a line through the middle of it.
You have 2.15s, right?
You want to move it and make 1-5.
one five and the other one, 25 or whatever, you have to make sure that the five that's being created, the new law, is conforming to all of the ordinance.
As if it would be built upon?
Yeah.
Because they're creating a buildable lot.
The only time that it's the easiest is when you just are dissolving a lot if you're absorbing, a merger.
Yeah.
A lot merger.
I'd like to make a suggestion.
a suggestion?
Can I...
Oh, go ahead.
Go ahead.
Show.
Based upon our current...
Is there a way to take our current form and say this is not applicable for lot line adjustments?
That way we don't have two distinctly separate forms which will eventually start to...
And that's the CUP?
This is the subdivision application.
So if we had put like asterix or saying, you know, essentially the following sections do not
apply for lot line.
That way we don't have one form that gets updated and then this one is done.
and then this one doesn't, which has been happening.
You've not seen this over and over again.
For writing the title, this is not.
Make it clear which ones apply and which ones don't.
So you're making a shorter form essentially, but...
Would that be considered a substantive change that would require town approval?
No, no, no.
So if we change our application forms,
it's...
Application forms are technically part of the regulations.
So you could just do, you know, a quick, you know,
10-day public hearing and adopt it.
So, yeah.
Yep.
So, man, is you proposing...
But I mean...
I'm going to drag over a lot-line adjustment
that is a good visual aid that I just had to review
in one of the other towns.
I've redacted the names and all that fun stuff.
But this...
So this one's fun.
Town line...
line.
Oh, God.
Wait?
Yeah.
And this is where the lot used to be, right?
So this is a good discussion on how you draw a lot line in pre-night.
So here's the town line.
This is where the property line was.
So this house and garage, we make it a little bigger here.
So the lot went like this.
Like a big triangle.
The guy had his leech field over here.
On the other town.
lot in another town.
And what he did is he just basically abandoned the lot line associated with the town line
and created this new one.
But you kind of see by drawing this lot line in,
he created this new setback situation.
So he ended up having to get relief
or his chicken coop and shit from the zoning board.
Because when he drew that lot line in,
It was right up top.
It created a new encroachment.
Yeah.
And you kind of see, too, on the leash field side.
This plan, as it went through the planning board, you notice there's no well shown on here?
I was just saying it's down there.
It's on the other side.
Yeah, yeah.
Yeah.
Yeah.
So this one is, I think this is not the one he uses, but he ended up saying, yeah, there's one up here.
Like there's another one.
But, and the whole point was, let's make sure that the well isn't like,
well isn't like over here, you know what I mean, like you want to make sure the well and the septic
and all the elements stay on it and then it doesn't go in the...
This is probably from the Revolutionary War or something.
Yeah, this one was wild.
Yeah, how old is the house, do you know?
It increased it's a lot size, so it deep-priced it's not performing.
So it didn't need a priest on that, on that, just the...
Yeah.
Anyway, we have a lot of things in two times.
Asphalt and...
So, Matt, you can do a draft of a lot-line adjustment form for us?
Is that kind of what you're going to be closing?
Yeah.
When Bob gets back from the case, you're going to take that up and kind of go through,
I'll go through his notes and his research and I'll graph something up.
Great.
Okay.
Thanks.
Thank you.
And then also kind of on the same line, right?
We talked about possible waiver allowances to be kind of notated.
kind of notated in our CUP, right, for certain things that wouldn't need to have to have a full application.
So that might be something that we can discuss and work on as well.
Yeah, and I've got a draft for that, right?
Yeah.
So the origin of this, let me grab the map, the zoning district map here,
for the district.
So...
And we have, we've seen quite a lot of applications come up, and we've seen quite a lot of applications come up, and
that would apply, right? We've had many, many applications building a deck and they're
within the watershed, but they're 3,000 feet from the lake.
Yeah, that's it.
So, you know, certain things, when it's applicable like that, we could waive the CUP and find out.
Yeah, and just, yeah, go get your building permit and best of luck.
Because if you look here, this is exactly the case.
case. And so defining the district in this manner is the correct way to do it because it's based on the natural features. But when you look at and apply the standards that we have, it's all 250 feet and in. So, you know, here, this side of Zoski Road makes sense. Over here, off Old County Road, like, you know, you're thousands of feet from the district. So what I kind of
roughed out was as a starting point for our conversation is the proposed improvements are greater than 250.
The nature of the proposed improvements that they will not require any alteration of the terrain or cutting of trees.
And I just put this one in because I know we had a failed leaps, a failed septic earlier.
And I think as long as we can see that it's no closer to the reference line,
than the failed one. And again, these are just a starting point. But for me, this is kind of the biggest one.
Is 250 kind of close, though? Is that, to me, that's not that far?
No, it's not, but it's all of our requirements in the ordinance start at that 250-foot line.
Yeah, same with the state. So only, 2509. Yeah. But I think part of, part of our, part of the
part of what the conditional use is, is that you're looking at each individual one and then applying the 250.
If you put a waiver that begins right at 250, you won't have eyes on to see if there are other additional features that might stand out.
Yeah. I'm with you, KJ. I think 250 should be greater.
I think it should be greater. Because we don't want to be missing things. Right. I mean, in some construction that, you know, I think it should be a greater.
I agree.
Like 500.
I don't we do 500, 750, 500?
Yeah, I mean, would that be a change, though, to our typical requirements that we'd have to be put together on a warrant article of?
Since most of our zoning...
We don't have this now, no.
Well, because it's in the watershed the way it's defined anyway, so we'd be making an exception to that.
But right now, it's required regardless of where you're in the water.
Exactly.
That's my point.
That's why I wasn't sure if this would give the volume...
Because keep in mind, when they come before us, there's the only the only the two.
articles that we're looking at. And so, and as you've said, those all just address
250. So anything outside of it, right, they have to go through this whole process to put on
a deck if they're 700 feet from the lake. They don't, you know, what mitigations do they really
need to do? It still has to come in front of the board, regardless. So they actually have something
specific to act on. Oh, absolutely. You're outside. So no, no, no, no, no, no. The waivers are
the change, present it to the board, and we would absolutely like on it.
This is just...
I'm talking about it at CUP.
They would still, even at 7.50, if they're within the watershed, they're still going to have to come in front of this.
This would just give them the path to a waiver.
Correct.
That's the goal of this.
Exactly.
Yes.
Sorry, I misunderstood you.
No, that's fine.
So how does that work?
Because in order to obtain the waiver, they'd have to put in an application?
Correct.
And then we could waive it at that point.
I think we would need to anyways because we have to have something that delineates how far
the house. They are, absolutely, yeah.
They've got to have a survey of some type or location or, you know, for us to know exactly how far away they are.
They can't just come in and say, I think I'm like 502 feet.
Yeah, we've got to have something in writing to put with their application.
And anything within the watershed district should have a CUP as it's currently defined.
so we don't miss anything. And then, as you said, this would be an easy process for a waiver.
Yeah, because I believe that the CUP process is an approved process by the voters.
So we don't want to circumvent that. But this gives us a better path on whether the way.
The planning board, exactly, the planning board can grant a waiver more easily without having to require six different steps to get there.
And I think another point would be that.
But if it meets that criteria, would we need a full memo from that?
That too.
I, yeah, I mean, I think you guys are making a good point about seeing where they're going to do before they request it.
But what should happen is, if somebody's coming in, so let's just make up a scenario, let's take, let's take somebody's coming in, so let's just make up a scenario. Let's take somebody's coming in here, right?
Look how far there. I mean, they're super far from the lake.
They're right here in the middle of the road. Nothing around.
They want to come in and build a house. They're going to come in for their building permit.
And I think what we need to make sure it happens or what we could do is we could have the building inspector say, oh, you're in the district.
Yeah. And then that triggers conversations about where you are and, you know, they produce a plan or just a tax map.
I mean, if you're up on.
like, you know, here, like Campbell Lane or something like that, you could go either way.
But if you're, if you can put a tax map and you're three lots away from the lake,
to me, that's probably enough evidence to say, look, I'm not near it.
I'm not, you know, and that would be, you know, let's, maybe you don't need to do a CUP because you're that far away.
Well, the only would be on the, if you're up here.
This side of Zoski.
It could go either way, and we need to see, you know, all right, how far away are you and some of those other things.
And I think the building inspector is a good point of contact and making sure that we see copies of stuff, too.
Either way, they're going to have to come before us and prove.
They're within the watershed.
That's our order for us, right?
Yeah.
But I think the process we have, if you're in the watershed, you're in the watershed, there should.
be mandatory that you have to go through a CUP process to the board, and then the board
has this to initiate quickly a waiver based on distance.
I don't think we should get rid of that CUP process or leave it up to the building inspector
to decide.
Correct.
I think we have to keep it the way this in my opinion.
What do you guys think about some of those other things, right?
Like this second one here that talks about the improvements that are not altering the
at all or cutting any trees the alternation yeah this second one is
altering the terrain does alternation alter it's alteration yeah but it's a bit of a
typo there that's funny they can't even pick up alter that's a good that's a good
that's why we start ordinances in jude asteric alteration day go there we go
I'm just not clear what would the waiver achieve so if they have to put in a full
application anyway to ask for the waiver what does the waiver do so the way
would be so let me give you an example in Allenstown let me pull up their
site planner X and I've seen this play out like twice in like 15 years
well I can give a scenario on that if somebody comes and believes and believe
and they see this waiver and they think that they can qualify with that they
could submit their CUP without any of the associating paperwork that normally
would be involved in the CUP and present it to the board we could look at it and if
we believe that they meet the criteria for just a full blanket waiver if you
will of the CUP then yeah we're not going to ask for the associated paperwork however
if we feel that they have not
met those requirements then we're going to require you know everything
else yeah and then yeah they're gonna have to present that or you know go away
and then come back and present a full CUP with associated peterham yeah
yeah I mean using that example of a guy three you know three lots away from the
lake if he's coming in to build a new house that's a major CUP one of the
required items is the hydrological study and everything else right I mean that's
excessive and it's going to cost a lot of money and take a lot of time you know so
that's that's really what the purpose of this is is to look at those applications that have
been coming in and say okay you know is this one that we really and it could literally
be just the one that's that's far away that we're considering this waiver process
for and I think that what do you guys think about that like this one
one and you could kind of probably stretch that and play with it maybe it's
good good well I don't have a failed septic system I leave it now absolutely
we would need to leave that yeah yeah leave undo yeah somebody if somebody
if somebody just got a filled septal which is want them to fix it and don't bring it
any closer and I think that's you know yeah amen let me slow them down that Matt
Bill Matt
Undo.
Yeah.
Okay.
Undo what you just deleted.
We want to keep that.
Oh, okay.
There you got one?
Yeah.
Yeah.
Okay.
So Matt, explain this to me.
We're in the watershed district and we kind of always think about the lake.
But we also have buffers, et cetera, that relate to the tributaries and the streams.
So we want to make sure that we cover that in this waiver as it relates to buffers.
So things that.
that relate to erosion from a certain distance from a tributary, even though it's in the shoreland
ordinance, for a waiver for a CUP, I think it should cover both.
Definitely.
Yeah, that's a good point.
Or a tributary as described it, and I'll put the right.
In the shoreland, yeah.
Citation.
Yeah.
And I don't think we do anything with vernal pools in Deering, do we, in the ordinance?
Probably not.
Sometimes, too.
So I thought, too, that kind of the concept would be any, this should be any kind of minor improvement.
Like, because before we didn't have the CEP, we had many applicants coming in.
They're 3,000 feet from the lake, and they're just adding it back.
And they had to go through, you know, a large, and now there's more paperwork to do.
So the concept is trying to kind of, but you guys are talking about building the house.
I say, uh-uh, on that, I think this should just be for minor, minor changes only, adding a deck.
Small things, not major things.
I mean, the whole concept of this is to try to streamline it, make it easier for the applicant when their small project is going to have minimal it,
make it easier for the applicant when their small project is going to have minimal impact.
on the lake. And also, Matt's time, for him, you wouldn't need to do a full review.
With a minor major CDP, so it's within the minor CUP concept. They should only be in the minor
So the trigger would be at the building inspector level of the building permit, which is typically
where everybody starts anyway. And if it's a minor building permit, classified under our minor
building permit versus a major, then he would direct at that point.
with an application that we would review and approve instead of the whole CEP process.
And they would have to show that they can fit or meet these requirements.
Exactly. Along with a minor building. Correct. It sounds like one of the things I'm
trying to mitigate, just thinking about participants or applicants that come in, as they say,
well, to me this, this is minor, I should get a waiver for this. They don't have an idea what we're
looking at. So making sure to put this in a context saying, um, so we're
don't stress them out or make more work for them as they show up and then we say, no, actually,
you have to go and do more paperwork. Because that's going to let them out. Yeah, I mean, I think
the key is to be specific about what I say. Exactly. Yeah. So I wonder if you could even put this
in the minor CUP section. That was the intent to explain it. Right in the minor. Right in it.
Yeah. You know, that way the building inspector also knows.
what the intent is because we also don't want to have someone have to come back again.
I'm not comfortable that having him be the gatekeeper. He's missed stuff.
No, that's a fair point, but they still have to, he's, yeah.
If he's one of terms whether or not it's in the watershed, they've been known to miss it.
And then there was what you're, well, that's why, that's why the ability to leave it.
You would just be a claimant.
No, no, but.
But there were also, there were cases where we didn't even catch it was in the watershed.
Yeah.
I don't know if he has the map that that's a bit.
Yeah.
Whatever place.
To the watershed, that's possible.
I mean, that's an educational thing, you know, to bring up.
Teachable moment.
Teachable moment.
Yeah.
I think if we have a laid out as far as what this is, what the trigger is on, you know, the minor, if we can make it up with a minor, if we can make it up with a minor building permit,
minor CUP. That's a total, and then major CUP comes before us as required anyways.
Right. No matter what.
I agree. You know, watershed or not. Right. Right.
Would we be up to incorporate into the minimum amount of information that we would need in order
to make the consideration. So we need, you know, a drawing, something, a this, or that in order to...
Right. They could, they could come with a simple drawing like this guy.
Yeah.
Right. Yeah. Instead of having to pay someone to do this.
Right. So if we include that in there, at least they know the minimum, then we get the information that we would need in order to determine if that sacrifice or something more.
Yep.
So right here, all we request for sections should be needed in writing and shall include any required information to justify the request.
It may include but may not be limited to.
Maps plan, state, septic rules, construction drives,
The planning board reserves are right to require additional information to allow for the ability to make an informed decision.
Yeah.
Because, I mean, it should be very narrow, and it should be still making sure that we're meeting the objective of the ordinance.
I think those are kind of a narrow list of what we may waive, and not at the expense of the objective of the ordinance.
How does everybody feel about 500 feet?
I'd still like to bump it up more, but how does everybody else feel about that?
7.50? Let's make it 750, Matt. Thank you.
And I think it would be beneficial to put on there where it says the proposed improvements.
Yeah, I think it might need to say the proposed minor improvements.
Right.
Waiver the need for a, yeah.
And you might get examples, decks.
You have to find what we're actually talking about to make it clear to the applicant.
You know, what is an example.
included in the minor category just like the building permits and stuff like that.
Yeah.
What is minor?
Maybe put a reference right to the section in the ordinance that
the class of .
Yeah.
What does the plan?
It's just square footage, isn't it?
It's square footage, I thought.
Yeah.
Interior stuff as well.
Well, for building permits or
CIP?
Miner CUP.
Miner CUP.
Okay.
I mean, that really depends.
depends.
Building permits typically are based on what it is, accessory structures, interior work, stuff like that.
That's all minor.
Major is generally new buildings, garages, you know, stuff like that.
Isn't I'm not 100% sure on Deering?
I think it is.
I have square footage.
Maybe.
It's additions, more so.
Well, you could build a small shed.
Yeah.
That's landing.
That's minor.
If it's below the footage.
Okay.
Yeah, I don't even think you need to permit if you have a quarter feet or something like that.
Actually.
Right.
Yeah.
You don't have to ask.
So if it references 4.5.4, then boy has the minor conditional uses and it lists all of them.
That'd be a good thing to add on there.
What was that again, Bill?
4.5 .
Yeah, 4.4.4.
4.5.
uses and it's B minor conditional uses.
Do you get that met?
Yeah.
Okay.
Yeah.
I'm going to go through and I made myself a note here to cross with the minor.
Oh, okay.
So you can stuff.
Yeah, that was 4.5.4B.
Yeah.
And since we put tributary in,
we know what the reference line refers to,
but someone reading this, we may want to say
from the reference line of what?
Well, it would be Deering Lake.
That's what we should put in.
Yeah.
So if someone's reading that, they know the reference line
that we're referring to.
So it's just clearer.
Yep.
And the tributaries.
And it's tributaries.
And it's tributaries, yep.
The Condition Use Permit Requirements section
is built out.
For minor COPs, it has a list of plans
depicting the following,
and it has A through H.
And it has a through H.
And then under I, it has any additional materials.
So that has the completed application form,
Project Narrative, Tax Card.
So it has the boatload of other detailed information.
Right.
So I'm wondering we would want to say,
in reference to that section where the items may include
like referencing the section that has the minor CUPs
with the basic information that's asked for up front.
Under I1.
A 4.5.9.
I think that may actually have a smaller one.
Just on some of that text.
Just to clarify this, it says plans
depicted in the following.
It has the existing proposed improvements,
building, blah, blah, blah,
setbacks, the roads, drainage,
acreage, wetlands, and buffer.
Maybe that's even too much.
Yeah, this would be bigger than that.
Yeah.
Yeah.
So, Matt, one other thought. Item two, the nature to propose improvements
as such that they will not require alteration of the training or cutting of any trees.
What about significantly significantly increasing impervious surfaces or erosion?
So let's say it's next to a dirt road.
And they do something that now in the watershed district causes major erosion problems
on dirt roads.
How do we address that?
So, I think we capture that.
think we capture that as a minor CUP, right, already?
Because all we're saying here is we want to, you know, like, do these waivers on a very small set of things.
Yep.
That's why I think, I don't know if this one needs to be teased out in a little more specific.
But I think the minor CUP stuff talks about, I think it's one to be teased out in a little more specific.
I think it's 1 to 49 square feet of impervious.
So that, if you're adding impervious, that would, that would be, you would be doing a CDUP.
Yeah, I'm just concerned if we put a deck in, we're more than 750 feet and it's near a dirt road.
And for some reason, causes some increase erosion to the dirt road.
I guess we would catch it when we review it at the planning board, if we're going to give a waiver or not.
once we understand that that might be a problem.
Well, that we have setback requirements for that.
Well, that's true, but I just know we've had road erosion problems due to certain activities
not always associated with building something.
Yeah.
And I think, I agree with you on that.
And with number two, that's something we can always set as a condition of approval.
But if we give that away at the front, we have no way to enforce that they don't actually turn around
and alter the terrain or cut down the trees?
Well, I mean, but they, no, because they would come in and we would give them a notice of decision.
And we could have that all in the notice of decision.
So we still have the whole process, even though we're waiving the permit itself, you could still have part of that decision?
Correct, because they're going to come before us anyway.
Okay.
Okay.
This is just like a blank, I don't want to say blank waiver, but this is like a consoling.
validated CUP with a waiver that covers all of this stuff that they wouldn't necessarily need to provide us for a little deck or, you know, whatever.
So they would still have to come back.
That's fine.
And that waiver would be conditional upon these conditions listed.
Exactly.
And that's where something.
And then notice the decision goes to the building inspector who would know what, yeah.
Right.
Yeah.
And Allenstown, for example, they have.
for example, they have on site plan review, they have major site plan, minor site plan,
and then on the back end of the minor site plan, it's like, well, there's these instances where it could be close, could be not,
and they actually have a provision that says the plan board may waive site plan review if,
and they've, and like I said, in like 15 years, I think I've seen two of them.
And in both instances, they've put conditions on that weight.
They say, okay, we'll waive your need for site plan review.
If you provide, you know, whatever documentation the board needs to feel comfortable with that.
So you can absolutely put conditions on waivers, you know, and even in the regular subdivision in site plan rights, right?
Like if somebody came in and wanted a waiver for, like, that example I always use, you know, waiving the, you know,
you know, waving the full survey of a large lot, that's the back, that's not being subdivided.
You know, you could put a condition on there that we at least want to see analysis that says, you know, there's at least two acres of building the land of land.
Like, you can do that when you grant conditions, I mean, grant waivers, you can put conditions on.
It doesn't happen very often, but every now and again, you will see it.
it. So, yeah, any way of work could have a condition.
But let me take this and play with it.
And next time, you know, I'll have another
huge version where we can look at and kick around
and see if there's any other changes or anything we're not thinking of.
Yeah, this one here, I just, me personally, I think,
if we could just firm this up a little more between now and then
when we get to it again next time.
because I think the key here is it's strictly this, right?
Like if somebody's coming in for a house, 100 feet from the lake,
we're not even entertaining it, so don't even ask.
Yeah, yeah.
You know, so like, it's that level of, like, if you're this, this, or this, maybe.
Like, that's really what we want to be able to say.
But we need to be, like, I think this one is pretty clear.
It's 750, right?
Like, you are our or you are?
or not, right? Failed septic, same thing, right?
If your septic fails, you've got to go deal with DES,
to show us you're not going closer than the reference line, right?
Those are specific criteria.
Anyway, just, it's a good start.
Okay, wonderful.
Thank you very much.
So is someone going to circle back with Carter to let him know
what historically has been done in the past of the
that way if he's agreeable to this and the waivers like it was done before.
It doesn't stop him from being able to put his application in if he wants to go that route.
Because we won't, we won't have a form together that quickly.
And he was saying that he had hoped to do this in June.
Yeah, but he still needs to, right?
I mean, it still has to go to the registry and we don't have a formal...
Right, but he was talking about the fee, so if it's going to communicate to him that the correct fee or...
Oh, yeah.
I can do that. Okay. So, yeah.
Just want to go into the information.
Okay, yeah.
Well, you could probably even scan that over to them.
I think that would be super helpful.
That's probably I'll do.
Yeah.
And that's the fee? That's in effect right now.
Is the $250?
The fee and the example of what the prior person did with all the waivers.
Yeah, because this will just have a document.
What's that?
I have it as a PDF if you want me.
Oh, that would actually be better.
Okay. Then it will be messy with the line.
Okay, perfect.
Awesome.
Okay.
Okay.
All right, so Matt, you, I did not see the minutes for 5.13 come over.
Can you send those to me so we can review in the next meeting, please?
I think I had sent the recording to, did I send it to Bob?
You might have sent it to Bob, yeah.
I thought you sent it to everybody.
Oh, did you?
I didn't see it in my emails.
It was there like five days later, two days later.
Yeah.
Oh, is it?
Yeah.
I'm afraid to ask this question.
Have people been having?
happy with the AI version of the minutes?
That last one was horrible.
Yeah.
They usually are.
That's all I'm asking.
Yeah.
We did discuss it, I believe, last time,
and it needs major revision.
Right.
Because it was just wholly inaccurate.
Right.
Who was talking?
It only picks up on certain voices and all this.
Yeah.
So it definitely needs to be re-addressed.
Okay.
Okay.
stuff like tweet.
Tweet.
Once I saw the minutes, I proactively put together a non-official.
I just threw it right into the Otter AI and had it come up with it.
If you want to consider it, if you don't, just didn't wear it.
Okay, let's give this to everybody, let's review it, our homework, and then we'll reconvene.
Yeah.
Because I mean, we definitely need to discuss this if it's not.
Thank you, John.
Do you do you go with that or do you just want to go?
No, no, no.
I don't agreeable, the only thing that I do want to bring that
inquiring upon the TA for the planning board website,
I'm also missing someone.
There's no minutes or anything.
I see the agenda, but I know she's having technical difficulties
with some of them, but it might be worthwhile to see where
we're at.
If you want, I can resend the email.
She had submitted a case to Civic Plus
to get them re-uploaded.
I don't know where that's standing in, but I can
give you that email if you want to follow up at the T.A.
I'm just thinking it would be beneficial.
Yeah, it would be nice if they sent out an email to the chairs
to explain that there was a major thing when the stuff all fell off,
because that didn't happen.
Yeah. So.
An inquiry from the chair of the playing board
and probably carried quite a bit of a bit.
So just for information too, I was not like to know.
Any minutes also have to be seen.
CC to the town clerk and just not the T.A. I'm not sure if you saw that, but.
For what was that late?
So for any minutes, they have to be CC to the town clerk.
In addition to the TA for record keeping.
Yep.
Which we haven't been doing.
No committees have been doing.
So like that all a long time.
So I'll forward you what Matt had sent out for the minutes
and I'll give you the document for Bob Carter and I'll forward you the
and I'll forward you the email that I had originally sent to the TA and hand it off to you.
Okay. Okay. Okay.
Motion to adjourn?
Second.
All in favor?
All right.
Guys have it.
Wow.
Thank you very much.
I know.
This shit.
Okay.