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Planning Board Meeting 08 19 2026

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her either. But
>> thank you.
>> She wasn't moving, so I got it.
[laughter]
>> All right. Why were they on? Is there a
reason?
>> We were trying to be able to see the
screen without glare,
>> but we could keep them on
bright and glare.
>> How about a five to five to seven minute
break
>> and then we'll get into into our our I
think I saw Mr. Roa. So, he's here. H
>> That was interesting.
>> Was it? Oh yes, [laughter]
>> that's the most interesting thing we're
going to do tonight. Just so you know,
>> it's going to get a lot worse.
>> But we're happy to have you anytime. I
think you've come to one of our meetings
before, haven't you?
>> I may have a long time ago.
>> Okay.
>> I'll stretch my leg.
>> I think we all should do that.
>> Yep. That I just said let's let's take
five to seven to 10.
>> Loosen up. So, our our um agenda, just
so you know, has been adapted. We're not
going to have um the um
>> crook
>> the crook thing. And I think I saw Mr.
>> We're knocking out the thing.
>> Yeah, the crook thing is going to they
they called today and finally said no
different.
>> So, we have to do a motion for that. So,
beat me over there.
>> Are you sharing your screen still?
>> Uh yeah, but I can stop sharing.
>> Definitely. I can see I don't know if I
can see who's trying to get in too.
You got
>> I'm going
to get
>> So, how have you been today?
>> Um, peaceful.
>> Wish I could say
the same.
a very eventful day.
>> Yeah, I uh I didn't commit at all today.
>> I'm tired and I'm ready to go home now.
So, let's wrap this up tonight.
>> That definitely uh takes quite a bit off
the table though. The
>> cro
>> Did you see the pile?
>> Everything. I just attached everything
because I would get plans.
I'd get a CHA review, their response,
more plans, and I it just got to the
point where it's very difficult to keep
track. So then I go by dates,
>> but but the paperwork is
>> Oh, yeah.
>> It's at least two rings of paper.
>> Yeah.
>> And
and he was, you know, I was I was
talking to Sam. He's with Meridian.
>> And there's just so much that you guys
didn't even have enough time to think
through everything
>> and it didn't make sense to come in
>> only to come back,
>> right? And they they
>> they were a little late too.
>> They were a little late on it and so we
weren't if we got the if we by rights we
would have been able to get through a
portion of it
>> and then and then we would have been and
that's why I talked to the
>> it's 100% complete. We might be able to
with conditions get through completeness
and then we'd be like all right now
let's shut it down till the next one.
Right now would have been
>> the only way to do it
>> would have been a waste of everybody's
>> but we need to know you know from then
um how long they or how much time they
need to make their presentation.
They they should be fine for
>> the next meeting
>> and that way we'll know we can get a
good idea of you know what we're going
to be in
>> right
>> burners today. Iron
>> what is it?
What is that? Um,
>> it's a very It's a very sweet ginger
ale. It's good.
>> It brings me right back to my grandma's
Michigan house.
>> I never heard of it.
>> They sell it down at um pizza.
>> Remember to up and bring it back from
the UP as a kid.
>> That's where we
got the big huge one after.
Good.
>> Mine is like monstrous.
>> What one did you get?
>> I got the
>> So, the remarkable
>> remarkable paper pro or something.
>> No, mine's an Apple. It's an iPad.
>> Oh, but it's huge.
>> Okay. Yeah.
>> And you can do that with
>> Yeah. Which I have an iPad Pro that I
use for photo editing and stuff.
>> I use mine for everything. Pretty much
everything. But it stays home because
it's so big.
>> Yeah. I didn't like taking notes on it.
>> You have to hold it like this and it's
just too big.
>> My husband has a little
>> I did like
I have to write because if my pen
doesn't hit paper or something, it
doesn't register. which I do like this.
Like try
it kind of has a little bit of texture
to it.
>> Oh yeah.
Oh yeah. I like the fine p.
>> You embrace me.
>> Oh, I do like that. And that's what
>> How's your summer going, Cammy?
>> Good.
>> Starting up with you, right? You start
>> right after Labor Day. a German company.
>> I'm going to check it out cuz you know
how many
>> I know
>> new baby,
>> right? Yeah.
>> I I journaling
>> and I've been journaling for years.
>> She's hoping to make it to the journal
sometimes, too.
>> Miranda's wedding this coming weekend,
>> but she's not too sure. She She looked
pretty uncomfortable. Last time I saw
her,
>> she looked really good. I thought,
>> but she felt uncomfortable is what she
was saying. Yeah, she looks amazing
though.
>> I know. Isn't that crazy? I wish I was
disciplined and
>> whatever it took to
>> I'm more excited for Emma number three
than anybody.
>> Like all the journals.
>> It's just incredible these little
people. Huh? smart.
>> Kayie, have you been getting email?
>> Yeah, not all of them. Um, but I did I
did get a few um the meeting before
this. I didn't make it to but I wasn't
getting the emails
>> again.
>> And I did bring I think I have you at
planning board something, right?
>> Yep. So I have
>> this
>> planning board 03071gmail.com.
That's the one I've been using.
>> Good. Okay.
>> Yeah, that should work.
>> And you're what I did is I just copy.
>> You have a new updated
sheet with the email in it. So, she has
the correct one now.
>> I gave her this one.
>> Can I get a copy of that sheet?
>> Yep.
>> With everyone's
>> I could use a copy too with everybody
>> if it changes.
>> I thought she sent Didn't you send it
out? I did a while, but I'll send you
just I'm just not going to sit down and
get back up again.
>> I'll I'll send you
>> You probably don't get much of a chance
to sit. [laughter]
>> I need a mouse for this laptop.
>> Well, here there happens to be one right
here.
>> I don't know if that works on yours, but
there's one sitting right here.
>> I have another hole. I don't have a
hole. I can't.
>> You need a
I found it.
>> All right. You ready?
>> All right. Let's rock. [clears throat]
>> I pledge algiance to the flag of the
United States of America and to the
republic for it stands. One nation under
God, indivisible, with liberty and
justice for all.
All right.
Is it too bright for you?
>> Oh, that's what's different. I'm like,
why does it look so dark outside and so
not so dark?
>> All right. We don't have to totally be
under the spotlight.
>> Okay. So, um, let's start with roll
call. I know we did roll call before,
but we had the prior meeting was a work
session, so we're now officially in a
separate meeting. So Diane Nisley
>> here, Aaron Bertram
>> here,
>> Timmy Roy
>> here, Lou Alvarez
>> Daily President, Josh Mahon
>> Bruce Rutsula
>> and Cammy Sam
>> here.
>> And with us we have and I have already
forgotten your name. I'm so sorry.
>> Oh, my name is Janette Bak.
>> Janette
>> Citizen Bakas.
>> Bakas. Okay. Kenny Leman,
>> Sandra Leman, and James Roa.
>> Right.
>> John Roi.
>> Roi. John.
>> You know, you know what, Mr. Broki,
at least I'm consistent, but it's not in
a good way sometimes. [laughter]
All right. Um Okay. Uh we are going to
do a little bit of rearranging. Um our
first um site plan review for
Oh, no. You guys were first at 7:15.
Sorry. Our 7:45
uh hearing has been um they've requested
a continuence. So, our agenda should be
a little bit shorter today.
>> Oh, little bit more petite.
>> That was who?
>> Uh, that was Crook um Tricknet Road.
>> Okay. Oh, Tricknet. Yep.
>> Yep. Um they have some outstanding stuff
and we'll we'll have that motion later
on. Josh has instructions to beat me
over the head if I forget. Um but let's
uh why don't we dive right in since we
got a little late start with the break
between meetings. Why don't we um start
with the lot line adjustment and then
we'll do minutes and updates and stuff
like that.
Any objections?
All right. Uh Christy was sick today.
That's where Christie is just so we
officially are um she let us know she
would not be here. So, all right.
So,
um thank you
Thank you.
>> So, Mr. Rookie, the floor is yours.
Uh, so we're here this evening to talk
about a couple adjustments that we
wanted to make to the lots. Um, as you
remember, we went through uh a lot of
the information on, you know, the all
the roadways. We got all the the AOT
permits. We have the drive driveway
permits, wetland permits. Uh I think one
of them are both of them actually built.
Yeah.
>> Two two one drive is built.
>> One road one driveway is completely
built. Which one? The one next to the
fire pond
>> and the fire. No, the one furthest and
the fire pond's built.
>> Okay. So
>> the one that's off the sheet.
>> Oh, okay. Oh, yeah. The one over here.
Yes. Okay. Got it. Uh so so the lots
that we're dealing with are right here.
There's a couple extra lots down over
here where the roadway is already built.
Uh what we're proposing to do, you can
see we did a little color code thing for
tonight on your handouts. So the red
line is the old lot line and green is
what we're adjusting. So these four lots
are very straightforward. I mean, it's
just barely barely adjusting the line
just to kind of get even out the
acreages, give it give it it what we
were thinking we needed for those. And
then this one is the one that changes a
little bit more. Um, we're taking a
little bit more land away from the the
large lot that's just way oversized, but
we're removing the lot line here and
having this lot go all the way like
basically a long a long lot. And then
this one has the remaining acreage that
that was left over after we did that.
um the roadway, the driveways, the
driveway, the detention pond, like all
the engineering, all the AOT permits,
like everything we had, the number of
the number of units, like everything
stays the same as what it was when we
when we had our original meetings with
you. Uh so, engine, we got we got the
review letter uh I think Monday, Monday.
That was the first time I saw it anyway.
But there was uh he was going into some
of the stuff on the engineering and
double check to like just make sure that
it all is okay that nothing changed and
it and it doesn't. Um
that's why we did the color coded thing.
So you can see that nothing nothing in
these areas that uh we're adjusting are
really going to affect the easements.
The easements kind of stay the same. The
lots all kind of stay the same except
for this one gets a decent amount
bigger.
So, I'll give some context why we're
requesting this change because it seems
really silly and don't know why.
>> Um, so the town seems like they've been
pro let's get some more rentals in town
has been the
>> the mindset of the board.
>> Tax laws have changed where they brought
bonus depreciation back for people that
are building rentals. and your zoning
ordinances call out 30,000 square feet
per unit when you're to build rental
type scenarios. So a 2acre lot you can
fit like 2.89 units or something like
that.
>> But if you go 2.1 acres all of a sudden
a three unit would be allowed acreage on
that. So to because without that context
it seems really silly why you're moving
a line 20 or 30 feet. Um, but we wanted
to have and we're not saying we're for
sure doing that. We just want the option
to be able to potentially pursue that.
And when they're two units on a lot, the
the numbers don't make sense from a
build and rent um scenario. But when
there's three units on a lot, they do
make sense in a a build and rent
scenario. So, that's a little context
between the [clears throat] lines moving
20 or 30 feet. I know it seems really
silly without that context. So,
>> but that that little extra that that's
all it took. That's all it would take is
just that little extra on these two lots
and these two lots would would be big
enough. And the ones in the back were
already definitely big enough. So,
taking away just a little bit doesn't
affect them. And this lot was huge. So,
we actually just made it go all the way
right down the easement line. So, it
doesn't really take away anything
buildable on that lot. So we just that's
that's the reason for the lines in the
way. What would six acres actually do?
Like possibility for multi-unit like
>> Um well it be I can do the math real
quick.
>> But that was the idea of making it six
is that it's potentially
>> 30.
>> So technically that would be enough for
8.7 units in your current math of 30,000
square ft per unit.
>> But that's not automatic.
>> No. No. You you would still need to go I
think Multif family requires a ZBA
>> ZBA and site plan
>> and a site plan review. Yeah.
>> But step one would be making sure the
lot was big enough to to do that because
obviously if you're coming to propose a
threeunit and it only meets 2.8 on your
your map, then you're already out. So
>> So this is only step one of that
potentially happening.
>> And right now they right now they own
everything. They own all those lots.
like somebody hasn't built a house on
the back lot yet. So that
>> over here we left those alone because
there's
>> Yeah, just to clarify, Ella Drive, the
four lots on Ella Drive, they're not
even shown on this map because those
stay exactly the same. The plan is two
of those are built and sold. The other
two will get built and sold. So nothing
changes with those. We're only kind of
addressing the Baylor Drive.
>> Um
>> high level
high level. [laughter]
>> I think this is high.
My question is
if there were to be a site plan of view
and they say we're going to put eight
lots on this one location here,
>> eight units.
>> Eight units. Um
>> do
if they were to do a peace meal instead
of saying, "Okay, we want to do eight
and three and three and whatever else we
want to do." Um,
does that give us enough information to
to review that? Meaning, um, you know,
like there's these lots behind like if
those turn into threes and those turn
into like does that affect the units on
the driver? Like I don't know, maybe
it's all still compliant, but I'm just
saying if it's done peace meal, does it
make it hard for us to actually review?
you know, this is this is it's an
interesting dialogue um that
>> I'm not sure that there's a perfect
answer, right?
>> So, we process we've seen people do a
subdivision and then subdivide another
chunk after, right? And so sequencing is
always kind of an issue. It feels funny
to be coming back like it's maybe it's
been two years technically, right?
>> So, it's been a while. It feels like
yesterday.
>> It does, doesn't it?
So, um, you know, I think one of the
questions that got raised was, is this
truly a lot line adjustment? And it
definitely wasn't an easy one to read.
So, I'm really glad we did have a review
because it was I mean, I looked at this
for a while saying, "What the heck were
you trying to do?" That's why we printed
the color code so you can see exactly
>> the red lines are the old lines and the
green ones are the new ones so that it's
like super
>> transparent for everybody to see what's
>> because we I know we've had that issue
before where it's like is this creating
a new lot sort of deal. Well, and and
and the other thing is that we
this is a subdivision, but I don't
believe any of the the only the people
who share a driveway have any kind of a
link to each other. Right? So, if this
was a subdivision with an HOA,
then everything you could once you start
selling, if it's one phase, once you
start selling, you can't change. If it's
single resident, then it's single
resident, right? If there's two phases,
there's some thought in the state that
you can when you go into phase two, you
can change things, but what you sold to
people, you have to give them, right?
So, if you promise 12 homeowners
>> the same thing, you can't change six in.
>> Mhm.
>> Okay. But this isn't that case. It's
it's all independent. each each of these
at most you could say each of these
roads would be um they would be getting
into remember we had the discussion
about if you have a shared driveway and
you have three homes on each of them now
you've got 12 people feeding onto a
driveway
regulation is not necessarily clear
>> right but they're they're doing it by
shared driveway so again I'm not so sure
that it's all that bad right
>> the way we stumbled upon this was we
kind of when that bonus depreciation
came out We looked at the town's
regulations of well you're allowed a
single family with two ADUs. So we
started exploring well we ran the
numbers on that and we're like wow the
numbers actually work but then the
primary unit needs to be the owner. So
we're like well that doesn't work. So
then we're like, well, what's the multif
family regulations? Because we know
three units can make sense in a new
build scenario. And that's where we kind
of stumbled across the 30,000 square ft
per unit. And we're like, okay, well, we
missed the third unit by literally that
much. [laughter] So
>> because we weren't thinking about that
at the time,
>> and that wasn't that wasn't the thought
process. Without the bonus depreciation
that passed, there's no way to possibly
build these and have them make sense.
But
>> laws change and laws, you know, that
makes it more pro building and rent. So,
here we are.
>> So, but my question though is
we tell people that they can come in
with an amended
plan uh for their subdivision
application. Mhm.
>> What are we doing? Are we amending a
subdivision or are we adjusting a lot
line?
>> So, that's one of the things that the
engineer brought up is were the
appropriate fees paid?
>> We're affecting like six of the lots or
whatever.
>> Right. So, that's a question that came
up as we go through.
>> Um I I don't think it's really what I
think if I can pose this to the board, I
would say, let's look at completeness
>> and then let's have that discussion
about fees. I don't want to blend the
two if we don't have to if
>> it's just a few question then
>> well figure that out
>> I think if again let's look at
completeness first and then we can
always move into that dialogue separate
but I don't want to muddy it if we don't
have to discuss
>> okay
all right any other highle questions
>> I can bring up a quick thing y so we
>> we just got the response from the
engineer Monday Nikki who is our office
lady who's phenomenal. She's on vacation
this week. So, a lot of the comments
were impossible to address before
tonight's meeting. So, we did prepare
some waiverss just in that effort
>> completeness waver
>> completeness waivers just in the effort
that if there's minor things that are
preventing us from kind of hearing this
tonight, we can request waivers. But
then still, if this is moving forward,
you know, conditions can be put on to
apply things that make sense. But we
feel like some of his list was a little
bit um
too thorough for the scope, but some of
his
>> Why don't we go through that and see
what's what we what's left before you
guys go inundating us with waiverss we
may not require.
>> No. So, so Barry
going in under his completeness
application completeness.
>> How about you let us do that?
>> Yeah, let let them run. I'll let you do
it. I'll answer questions for you.
>> All right.
>> How about that?
>> Deal.
>> All right. So,
uh, it would help if I pull up the CHA
thing, wouldn't it?
>> Oh, let me see if I have paper copies. I
might have paper copies, too.
>> I because I think I can pull up mine.
>> Yep, I got it. Okay. So, um from a from
the engineer perspective, they said,
"Hey, that there's a whole lot that that
doesn't appear to be here, but let's go
through where they are. The um
application classification fees, I think
let's defer that one just for right now
until we get to the end of the other
discussion."
>> Right. Yeah.
>> Okay. [snorts] Um the abutter
notification list.
>> Okay. Check. Uh DATM benchmark. That one
is probably still outanding.
>> Three and four. Y
>> the data benchmark and the well and
protective radi it was absolutely on the
plan that was shown to you before and
reported
>> and for some reason it the layer isn't
turned on like on the I know I know
exactly what happened with the benchmark
the benchmark was sitting right here in
front of the other lots
>> So when they did this it it just didn't
show up on this plan. So the old
benchmark is like right over here. We
can absolutely put a new benchmark on
there. and uh the well radiuses. I don't
know why they're not turned on, but they
aren't. So, very straightforward, those
two items. I did put together a waiver
letter that said for completeness only.
We'll we're definitely going to put them
on there. It's no that's absolutely
something we're going to it should be
there and we'll have that.
>> Okay, put that in front of you.
>> So, all right, [laughter]
>> those two items are very straightforward
and very easy and I have a waiver letter
for those two just ready to go for
completeness so we can talk about the
application.
Um,
excuse me for one second.
All right. Um,
electric cable and utility easements.
Uh, please show the proposed electrical
service connection to each slot and any
utility route or easement needed
uh where the service crosses another
parcel or common driveway. So, we don't
have any engineering plans because we're
doing lot line adjustment. So, all of
that all of that stuff would show up on
the the engineering plan, which I think
I think we maybe even did have it on the
original, but the underground the
underground goes right down the driveway
and splits off to each lot as it goes.
So, the easement is in place for the
electrical and and all those easements
are already recorded. So, I think I
think we have that by virtue of the
prior subdivision being done.
>> Did you bring a copy of that?
>> I don't I don't have
>> a copy of the the old subdiv the site
plan.
>> So,
>> so here's my next letter that I wrote.
>> Well,
>> no, no, just just so this is fine for
this will be fine for all the next
things we're talking about. I said for
completeness only so we can talk about
the subdivision. We request the
following
big blank area. So like if you guys say
absolutely we need that to talk about
it. I can I'll I can say for
completeness only we'll bring you the
electrical easement layout at the next
meeting.
>> So you want to cover which ones with
that? Which idea?
>> It could be any one of five 6 7 8 9 10.
I mean it goes on and on. So,
>> I I had no idea how I that that's why I
just want to make sure on the
completeness that we can at least talk
about things tonight and that I I wrote
one that I can just instead of having to
hand write out a whole waiver request,
>> I wrote the top and the bottom of it and
we can add in whatever in the middle
just just to have a meeting tonight in
general.
>> Tammy's going to get the Tammy's going
to get the last set of plans.
>> Okay. That way we can at least say
here's here it is and that way we can
easily say the waiver is good, you know.
>> So, um
>> yeah, because on the driveway details
and cross-sections, I'm pretty sure a
majority of what he's asking about is on
the the recorded subdivision.
>> So, the question that I have that I
didn't see was the covert crossing on
um on Baylor. there wouldn't be a you
wouldn't see that on the subdivision
>> But that's why I'm asking. So when they
talk about drainage and stuff without
having that information um
>> none of that stuff changed.
>> I think
>> that that's that's kind of our point
like the the
>> Do you have the big one? Yeah.
>> Oh gosh. Well, and I think the big one
had the big plans. Oh, wait. Here. Give
this to Mr. Roi so he can tell us what
page which one it's on. I would step
back a few steps though to to what I
think he's he's going to be saying next,
which is
>> there's a lot of comments in here that
are kind of referring to I would say the
merits of the subdivision to some
extent. Um
I I don't know that that's
really what we're doing and except for
where I mean maybe where this one lot is
being made that much larger like oh if
they go back but they can't build in
that anyway that's an easement. Um,
so
I don't know. It seems like anything
that's relating to
things that are covered by the
subdivision plan. I just I don't know
what changed.
>> So the question is what do we need to
hear to do a good job with the hearing?
Right.
>> I don't know that we need five, six,
maybe seven. Mhm.
>> But I don't know how we can do anything
without a drainage plan because there
were some significant drainage and
culverts and wetland crossings.
>> Exactly.
>> They they shouldn't have changed, but we
don't have we don't have anything on
that. So if we say I don't want to go
through tonight and not say we're at
least going to need this on the new
plans, it should just be an overlay
that's added on if they already have it
and it hasn't changed. Yeah, none of the
infrastructure that's proposed on the
original subdivision is changing. The
only thing that's changing is
>> the area to the green.
>> And again, that's how do we know that,
right? We only have the plaque. We don't
have that. So, if you want to just
submit that same sheet again and say
this is our drainage and erosion.
>> Oh, you mean you So, you mean take the
my engineering plan and just have the
show the new lot lines in red on here
saying these are the lot lines and all
the infrastructure stays exactly the
same.
>> I think that's what I'm hearing
>> cuz what what you're saying otherwise
this would be the latest approved plan
>> and there would be no drainage included
with this
>> with a note unless you put the note on
it
>> and again it should just be we should
just be able to get another sheet that
says and this is what goes with it.
>> Yeah, we certainly can add this sheet
>> into the lot line adjustment. So I I
think that would be I don't and I don't
want to leave and say yeah it's good and
we can call it complete and the next
time we say where's the plan and they
don't have it now they'll have the
ability to have the plan and we can get
through completeness right
>> um
>> yeah
no
>> I yeah I think I think going from a a
lot line adjustment for doing just the
lot line adjustment doesn't doesn't uh
won't affect the drainage. This lot line
adjustment won't affect the drainage,
but I do get the fact that that if this
is the latest plan and this is the only
plan that's submitted on the lot line
adjustment and then was there's no
drainage included here.
>> You go,
>> and I'm not advocating that we say it's
not complete. I think we just say and we
want you to have this for the for the
>> the design component.
That's all. I'm not saying we we
necessarily don't go forward. Just that
>> and I think it almost could even be
handled as a note on the plan saying
that
>> this is strictly for a lot line
adjustment plan. All other drainage on
original subdivision recorded such and
such is applies.
>> Yeah, that's kind of what I was thinking
is that this is a very limited scope.
This is just the lines change. You look
at this, you're like, "What's up with
this subdivision?" I'm like, "Uh oh, we
have to reference back to the actual
subdivision."
>> Then I would probably say we want a note
on the plan that is explicit on that.
>> Mhm. Good.
>> Yeah. So, what I can do is I can I can
produce a new plan because uh on on the
original these four lots are no longer
part of it. So, I would produce a sheet
just like this, an overall drainage
grading. It would show the
infrastructure exactly the same way as
it as it was and approved and AOT and
like all of our things and just show
like a little lot here's where the lot
line adjustments are on this plan and
then on the sub on the lot line
adjustment that would be recorded that
SNH should prepare there'll be notes
saying the infrastructure all remains
the same infrastructure easements
crossings all that stuff remains the
same as the approval given and recorded
on XYZ Okay. But you guys will have
something in your file showing the the
all the you know the drainage pro all
the drainage and roads and grading with
the with the new lot lines on it. So you
know that this is the backup. They prove
that nothing else changed
and then there's a note on the recorded
plan that doesn't show none of that
stuff shows up on the recorded plans
anyway.
>> So then you have a note on there saying
all the all other things stayed the
Um we do though if there's a chance that
there could be more earth disturbance
that's going to be
>> we don't we don't know that yet
>> that would be handled under
>> hearing. So if we do multif family we
first got to go to ZBA
>> and then we got to come to you with a
site plan and that's where that would be
handled. Okay.
>> Um, right now all we're doing is taking
lines and going like this
>> because So, yeah, cuz on a site plan
review,
um, you would chose the lot and you
chose the drain in parking, showing
>> that would be okay. How many units or
parking spaces per unit? Where's the
water going? How are you controlling the
water? That's all handled
>> on a lot by lot basis. If there was
multiple
>> Exactly. Because if it's like, you know,
eight units in a big parking lot, well,
maybe that needs a spot like
three units and six spots. Well, it's a
lot lower scale. So, the drainage
associated that with that might just be
a little spreader bar or something like
that. So,
>> that would be a case byase basis.
>> So, what we have been doing if we look
at number nine, I think you're you're
good. We're good for five, six, seven,
eight.
>> Before you move to that, sorry. Would
that mean all of those would be under
condition which would be adding note to
this SNH plan
as well as adding the lot lines to the
original
>> Yeah. to the original plan.
>> Yeah. Yep.
>> And the drainage and drainage and limits
of disturbance and road control are
definitely that'll you'll definitely
have that when we put it on this plan.
So you'll you'll automatically get eight
and nine if I produce an updated plan
with the new outlines with this.
>> What is that plan? Sorry, what's the
name of that? Oh, what's that?
>> Oh, this drainage.
>> This is our original drainage.
>> Yeah. What's the title of it? He's he's
making a condition for you
>> or he's making an approval for you.
>> 18.
>> Yeah, I'll
just
>> It's over.
>> It's going to be layout and grading.
Layout
>> the layout and grading plan. one
>> the overall overall layout
>> one of eight
>> of 18
>> one of 18
>> I'll update that for just the lots that
are deal
>> so one of the things that we have been
doing to with this when people don't
know how much land they're going to
disturb is that we set a half an acre
and if it's more than half an acre then
you need to come amend your plan
>> yeah well we'd be coming anyways before
you
>> yeah if you do that
>> right we do anything but single family,
we got to come specifically for it.
>> Right. But what we've been doing when
people say we don't know how much land
we're going to need to disturb and they
can't set limits of disturbance is we've
been saying you got a half an acre. If
you go bigger than that then you need to
come back to us
>> which we probably already did
originally.
>> I don't think we started it yet. I think
we started it after.
>> Yeah. Because otherwise we need some
limits of clearing somewhere.
>> Well, that's about what it is.
But if you were to build like So is that
a per lot basis? Yeah.
>> Yeah. That's a per lot. So what happened
was we started having people say, "Hey,
maybe we clear it all, maybe we clear
none of it." Well, if you clear it all,
the drainage changes from we clear a
half an acre. Right. And so we've been
saying, "Hey,
>> you've got a half an acre. If you're
going to disturb more than that, then
you have to come back with a with a
>> What happens if people have animals and
want to put a twoacre pasture in?"
Again, we're trying to live within the
limits of not requiring everybody who
says we want some latitude
>> to say we're going to give you some
latitude, but the latitude is if you go
above this, just bring it in. Well, if
they knew about that in advance, they
would just say
>> clear
>> on disturbance for building driveway
septic, you know, normal construction
for me as the builder, but I would never
want to place a halfacre disturbance on
any of these lots being in rural America
where somebody might want a horse.
>> It is not it is not a permanent thing.
It's saying you for this, you don't know
the limits of disturbance. If you have a
2acre lot, we can't just say take two
acres, go up the hill, which the back of
this property has a hill, and clear it
all and have no ramifications. We The
difference in drainage and storm water
management between a half an acre on a
steep slope and two acres on a steep
slope is huge.
>> Okay. So, how can we give you some
freedom? Now, if you want more, that's
fine. But then your erosion control,
>> as long as there's an agriculture
exemption, then I don't really care. But
somebody that like
>> it it's not permanent. It's just for the
building.
>> Are you going to disturb while you're
building this home more than half an
acre?
>> Point being if they later clear it,
there's we don't have any mechanisms, so
we'll get they do. But
>> yeah.
>> As long as somebody wants a pony in
their backyard, you guys aren't coming
after.
>> No, we're not.
>> Not our other other people.
>> Yeah. Maybe the neighbor will cause
>> you're you're kind of protected on the
back end in another way too with
alteration of terrain. Like if you you
can't just go and clear and stump and
grub two acres. You well
>> unless
>> you can but
>> unless it's um agriculture then you
>> No, you even with agriculture you still
need the AOT if you just don't
>> interesting.
>> And just for an FYI because it may come
up for you guys in the future.
>> Um I talked to the folks at dees about
the new that they're not necessarily
going to review applications up to 150.
Y
>> and so what we're going to do is unless
the state says they're going to review
it. We're going to make that part of the
CHA review.
>> If it's less than because they're saying
we may not look at it, we may have a
reason to look at it, but if not, then
CHA will be
>> Is that your third party engineer? Yeah.
>> Yeah. I think he's a little excessive
for a small town in my opinion.
>> Well, and he wasn't around for this. I
don't think he wasn't around for the
first go, so he doesn't have
>> uh wrench. I think they're at a range.
The office
>> No, his office is at a
>> Keen.
You can't get anybody on the phone. I
tried to call him to just have a quick
discussion about his letter. Impossible
to reach. I've tried many times.
>> Well, but yeah, unless you're somebody
like you, nobody gets an engineer on the
phone.
>> If you guys want to go,
>> Unless he's
>> on your payroll, then you don't get
engineers. If you want to go more than
half an acre, just the drainage and
stuff has to be consistent with it,
which you've already have a a storm
water management plan, I believe. So, as
long as you're not changing any of your
grades, I don't think this is going to
be that big of a deal. Just that's how
we've been handling things just for the
future. So, you have that in your in
your knowledge.
>> That's about the average disturbance. I
do think like parameter-wise a half acre
is probably a little restrictive because
if you get something that has a slightly
longer driveway like my personal two
cents as a builder would be capping it
at like 3/4 would like encompass 95% of
your builds. When you cap it at a half
acre, that probably encompasses like 60%
of your build and it requires a lot more
red tape. But
>> that threshold is the red tape
threshold, right? Because it means we
have to start requiring more
>> per our own rigs.
>> I do think 3/4 an acre is not that big.
>> Just don't push the limits.
>> Depends. My answer is if you use it, you
lose it. My opinion as a builder is
that's a little restrictive.
>> Yeah. Which it can be drawn on.
>> So is that in the actual regulation or
>> Yeah. It's any more than half an acre
disturb requires submission of of soil
erosion and sediment control plan. So
you can have more. It's just that we
we've heard from people we want to
minimize our our costs.
>> And so how do you how do you do that
without shortch changing the public and
people's hillsides washing away? And on
a subdivision, you have the erosion
control plan anyway. So you just say
we're clearing 3/4 of an acre.
>> You've already and nothing changes
slopes and you're good.
>> Yeah. In a subdivision, you can do
whatever you need to do.
>> All right. Um, so we're through number
nine. 10 was dees subdivision. Why is
lot 26 pending? I thought that it had
been approved.
>> No, when you when you change when you
make an adjustment to them though, then
it changes the areas. And I think I
think that's why they do that. They need
an up they need an updated approval for
one of them
>> and I think we could condition that if
we need to. All right.
>> Back lot access.
>> What do you got on this one Mr. Rookie?
>> I
>> actually I think we're getting he's
going. So when he goes into the land use
and the zoning like 11 12
>> now we're in design that's all
>> design right?
>> That's all the design items that
nothing's changing on.
>> Okay. So let's go with for completeness.
If we go with completeness, do we have
enough information to hear this?
I think that's the fundamental question.
I have an odd question.
I have an odd question
because we've had so many questions come
in across our desk lately on land use
topics. Um, somewhere along the way I
had a chance to look at the pine birch
covenants
and the notes on this. I didn't notice
it two years ago, but I did notice that
the pine birch covenants for that
include the the lot that you started
with said that the the lot should not be
smaller than five acres
and they would not be further
subdividable. What's Pine Birch?
>> Pine Birch is the subdivision that
extends across Toby Highway
[clears throat] more towards
>> towards Nich.
>> It goes on both sides.
>> Losing that loss in that subdivision.
>> Y
>> it origin the original covenant said
five acre minimums
and couldn't be further subdivided. Now
we have we are over that bridge.
Um, however, I just wanted to bring it
to everybody's attention that I think we
may have to consider that in the future.
Um, you're just doing lot line
adjustments. We've already approved this
>> Um, not having that knowledge was
um, we just didn't have it. Now, how we
missed it, I'm not exactly sure because
it should have been listed as some type
of a restriction somewhere. It's been
written since day one.
>> I know, but I don't know how that never
came.
>> I thought it was dissolved.
>> But it's it says even if the the land is
sold or foreclosed upon, it still
continues. My recall I haven't gone back
and read it in depth.
>> So it is.
>> Yeah. So I think it's one of those
things that I'm not going to say we
don't I don't want us to undo what we
did because it was done two years ago,
right? We can only go forward with what
we know. Um, but I do want to bring that
up [clears throat] just as FYI.
>> The good news is with this chain
bloodline adjustment,
>> you're more compliant.
>> We're making it more comp. [laughter]
>> I have that on my
>> No, there's a term the term is less
non-compliant.
>> That's I like that.
>> Yeah,
>> lots are slightly bigger.
>> All right. So, um, so that explains um,
so that's 1011 is is compliance. So
completeness, do we have the information
with a caveat for what to bring for
design for our next discussion to hear
this application?
>> Yeah, I think so. I think with we do
have to nail down what we would be
requiring for a note and the added note
what that language should.
>> So I I think that we could we could
certainly do that. That way they're
prepped for the for the next meeting.
But I also think we're going to have to
hear and they they will have a chance to
bring it to the next one. But yeah, we
should do you want to take a stab at
that or do you want us to give you
official language as part of our motion?
>> Or do you want to Yeah. Can we just make
the motion for completeness knowing that
there will be a note added?
>> that's going to be an eventual condition
on an approval. Right.
>> Correct.
>> We don't need that. We need him to know.
>> Well, we may it may not need to be a
condition because we're make a revision
where the know it's going to be on there
already
>> when we come back the next time. So,
>> but for to be able to continue for
completeness, we would need
>> I don't even think I
>> Yeah, I don't know if it's we may need
to be able to say it's completeness with
the recommendation that this information
be added for the design.
>> Yeah, you you can make a motion that
says we we it's complete with the with
the recommended, you know, items from
>> the engineers.
I mean, I think recommendation anyway.
>> And I would I would put the Y in there.
Maybe
>> I think that's where you were headed,
Diane. The Y is because it's not
changing, but we that that the minutes
will reflect that.
>> The information is simply needs to be
overlaid on what is. So,
>> so it's a language,
>> right?
Make a motion to accept the lock on
adjustment.
Uh,
>> tax map 15A. Oh yeah.
>> Yeah. Tax map 15A as complete with the
following recommendations to add add a
note on the SNH lot line adjustment plan
stating the
uh or referencing the erosion
erosion and
I guess what
>> erosion grading
>> datim benchmark wells.
How about items three through
>> three through nine?
>> Items three through nine are on the
>> the uh layout and grading plan one of
18.
>> Is there a second?
>> Second.
>> Any comments?
>> You ready to vote?
>> Yes.
>> All right. All those in favor of
approving the application is complete
with the recommendations, please say I.
I.
>> I.
>> All those opposed.
>> Any abstensions?
>> All right. Fantastic.
All right. Um, any public comment? Let's
uh dive into some public comment just
because I know we we've got visitors.
So, nothing from you. Lou, you got
anything?
>> No. I was just wondering about the um
water flow because my property is up
gradient and um you know obviously
there's going to be during heavy rain
events um a lot of water flowing down
onto that subdivision.
So my understanding is from what we
discussed nothing's going to change but
we should have plans that will be in
your in uh posted on the agenda for our
next meeting which is
uh well hold on let's wait and discuss
the witches.
Let me let me just check something
quick. He's where which way on Toby
Highway are you from this from the
subdivision? Are you to the like to the
right which would be the north?
>> I think he's down the power lines. He's
down the power.
>> Oh, on the other side of to Okay.
>> No, the other side of the hill from
>> behind you.
>> Behind you? Yeah.
>> He's back here.
>> He's skinny.
>> Oh, got it. Okay.
>> He's on He's on a skinny cat.
>> Yeah. Oh, yeah. Our water is all going
off.
>> His his
account. Yeah.
>> Yeah. His stuff Your your water even
though [clears throat] even though it's
coming on ours, we have an AOT permit
and we already accounted for all of your
water coming onto our property and
nothing that we're doing with this
adjustment changes that. So,
>> so we should be okay with that.
>> Lou, I were you on the board the last
time we heard this. Do you have those
plans?
>> Um, yeah, that was a long time ago. I do
remember that. Um, and the reason why I
was just wondering about this whole
issue was regarding the um that whole
generally area tends to be wet. If you
remember the person who um had the cow
farm at uh Temple Mountain Beef, he
said, "Ah, yeah, that area is pretty wet
just because of the gradient of the
profit of the land."
>> And that's what that's what we were
wondering about, you know, not to think
that these lots should be put together
in such a way that they can get um
saturated during heavy rains.
>> Yeah, certainly. Um high water take into
consideration with all the construction.
You know, fabric under the driveways,
elevated sights, um water management,
things that you'd need to do with a a
higher water table is all being taken
into account.
>> All right. Anything else, Luke?
>> No, thank you.
>> All right. So, um Mr. Can we just
continue down the CHA comments? so that
we know what to expect for next time.
>> So number number 10 may wind up being a
condition of approval by the sounds.
>> Yeah, I would think I would think 10
should be because that's just getting de
subdivision approval. You either get it
or you don't. I mean, we need we need to
have it no matter what. So we'll we'll
definitely have
>> Which one is six?
>> Which one is what?
>> Lot six.
this one back lot here.
So, lot 26. Let's see.
>> Lot six is that one. Yes.
>> And why does that change? Just because
the amount
>> we're taking we're taking a little bit.
We're taking a little bit of land from
>> Okay. All right.
>> Right here. We're taking a little bit
from that one.
>> Okay. I don't think 12 the shared
driveway agreements won't change except
for the numbers. Although no, they will
change. The shared driveway agreement
will change because there's one less
lot, right?
>> No.
>> Oh, no. There is
>> exact same number of lots.
>> Okay, good. Then we're good there.
>> Um, will you just resubmit that so we
have a complete file?
>> Uh, snow storage.
>> Snow storage won't change.
>> Uh, turnaround.
>> Turn around emergency access won't
change.
>> Okay. Um, do permit
>> won't change because our access points
are exactly the same.
>> Okay. and easement documents shouldn't
need to change.
>> Yep. Yeah. A lot of that a lot of that
all stays the same. The size of the lots
doesn't affect any of those things
necessary.
>> I think number 17, the drainage overlay
will help clarify that, won't it?
>> Yeah. Yeah. I mean, it'll be it'll
you'll see exactly the same plan like
the the engineering and layout of the
driveways, everything the all the
crossings, the detention ponds,
everything is exactly the same.
and the drainage and fire pond
easements, all that stays exactly the
same. Those those areas aren't affected
at all. Go ahead.
>> That fire pond is fully installed and
active, just so you guys are aware.
>> We do not have that report yet, I don't
believe. Do we?
>> So, the one right there by the road.
>> Yeah. We need a we need a official okie
dokie on that.
>> Um because that was supposed to be done.
>> Fire chief or who would that come from?
>> Yeah, fire chief. And then we will
probably want to check it again towards
the end um to make sure it's still
holding appropriately. Um that was I
think we deferred that a little bit
because of the winter weather when you
finished the first house, but now that
the second one's in, I was it was on my
plan to ask.
>> Yeah, the only thing that needed
changing recently was they I think
accidentally put a 5 in and it was
supposed to be a 6 inch. So that was
changed out maybe a month or two ago and
Pete was aware that change was made. So,
>> okay.
>> As far as I know, it's fully operational
now.
>> All right. And I think the other thing I
would recommend is between now and the
next hearing that people at least drive
by the new Ella.
>> Ella is the new one.
>> Any fish in the pond?
>> Not yet, but we probably should put some
in there. It's deep enough.
>> It's beautiful.
>> It came out nice. It actually would be
skating
>> ring
hockey.
>> I just thought I'd have a place for the
grandkids to go
large. LA.
>> Uh,
>> all right. Um,
all right. Let's see here.
>> And yeah, we haven't requested any
waivers. We we at the time you wrote
this letter, we did we didn't have any
waivers, but we'll figure we'll figure
out if there's anything that we need at
all, but it doesn't seem like there's
going to need to be anything.
>> Are all of the addresses going to be on
the driveway names and not on Toby
Highway?
>> Correct. Yes.
Um, thank you for coming.
>> Y, thanks J.
>> You're welcome. And thank you.
>> Sweet.
>> Anybody got anything else or are we good
for our next meeting? We have to do
cost. So, we got to go back to number
one on the CHA report, which was, is
this a lot line adjustment versus a
something more interesting with six
lots? I think the good news is this is a
case of where it wasn't just one line
swinging and and I get that, but I also
think this is the reason why we didn't
just say all lot line adjustments don't
need to be reviewed because it it would
have taken us I don't know if anybody
could see it on the first pass and I
really appreciate the red green line
version. Um
>> So on just on our end, we we have a
number of lots that we created before
and are recorded and it's exactly the
same number of lots. We're not changing.
So when you say subdivision, like that
means you should be creating something.
So we're not creating any new lots. All
we're doing is changing areas. So that's
why I guess on our end we think builds a
sub a lot line adjustment. But I don't
know if your regulations account for
multiple lots changing at the same time.
>> This one was easy relatively if because
not much has changed, right? Y
>> but Kenny, if I remember right, we've
done like the crazy one at the end of
West
>> where I live. Yeah, that was a little
wild.
>> Yeah, that one was wild
>> because there are three lots involved.
>> Yeah. And it was like wetland this and
go that and Yeah. So I think
the goal was to say some of these things
are complex, some of these are easier.
Moving a sliver, I think we can with
color pictures and no changes in what
we're seeing, that's easier for us. Yep.
>> But if this had spent if we would have
needed to spend a ton of time on this
application, that's where I think it
could be confusing. So, I would not
necessarily advocate for a change in the
fees on this one unless somebody else
objects.
>> No, I think I think given the the fact
that we are we are trying as a town and
it and it looks like the appetite of the
town is to get more rental properties
and and being able to have more um
housing. Then if if really this the only
change here is that it makes it it
allows for three for multif family
and that's really the what it seems like
the town's pushing for. So you'd say it
would be hard to say yes that's what the
town's pushing for and here's a fee to
get there. It's like
>> get out of jail free.
>> So well now but here's the price of
admission. Here's the price of
admission. How can we word things better
in our application so that we can
understand the extent the difference
between the easy Toby Highway lot
adjustment and the more challenging one
that took multiple hearings, right? How
can we how can we word that to be as
fair as possible to the to the
applicants?
>> A couple of those items were unexpected.
We had one guy come out of the B
woodwork claiming he owned some of that
land and then we had a HOA president
that was hellbent on me not building
there. So that was a very unique
scenario
>> and and so that's what I'm how do we how
do we set this or do we do this on a
case
>> by case
>> that would solve the problem
>> right but [laughter] so do we then so
today if we take case by case and we say
they paid the lot line adjustment fee
would you have been comfortable then
saying I think we need to change this if
it was a more challenging case like is
it better that we give people a heads up
ahead of time or change
and I don't want to squabble about how
much effort it is.
>> No, I think I think you did you you
covered either way because you we made
the application fee and we did the third
party review. We had to pay the third
party view. So if you guys got an
application and you're like, "Oh my god,
we need a third party view." Then that
that that's the extra knowledge that you
guys need.
>> Everybody okay with that? But that would
mean we would have this meeting this
>> if something came in and it's so just
exceedingly simple that you wouldn't
even send it to third party view then
it's obviously a lot line adjustment.
But if it's a lot line adjustment then
you need you feel like you need a little
extra then you send it to him and you
get it and you're still under a lot line
adjustment. Yeah, we have said right now
all lot line adjustments the assumption
is they're all going to review unless
somebody specifically says that it's so
easy and then we'll look at it under
that guise.
>> Yeah. I think the downside of the
>> we haven't seen
>> could be the downside of it would be
yeah everybody
>> would feel like their lot lighting
adjustment is easy right
>> so then you'd be in a meeting saying no
this isn't easy we are not able to
handle it and how that goes in the
middle of a meeting
>> may lose time too
>> right no I know but and that would be
>> you sitting in sitting here listening to
the board say ah we can't we're not
going to be able to get through this is
going to be doubly painful
once that happen, you know. So, I think
I think
>> there would be pressure right there to
try to
>> work through issues that you might not
really feel comfortable working through,
too. And I'm not saying that that we
don't self-perform more. I don't you
know,
>> the last time we tried to do like two
two lines, it took us like 50 minutes to
go through the checklist. [laughter]
And poor Ed Rogers was subject to that
because he was like, "Oh, we don't need
to do that." And poor Ed by the end, I
think he was rolling his eyes at us. And
that's fine. I mean, but that was the
price of admission, right? And so, um,
>> all right. So, the only thing we haven't
accounted for is potentially Tammy's
time, but again, I think we're okay
right now. Um, and I will get back with
the um engineers that that was one.
>> So, right now for
approval, what are we waiting on? What's
the
>> like if we were going to come back to
the next meeting, what what's like our I
guess list?
>> I think we just I think we have it
pretty well defined. We just want to
make sure we run through it.
>> Yeah. I don't I don't think um I guess
the question is
>> I'm sorry.
>> and the meeting minutes usually Tammy
has a draft together in by Monday at the
latest. So, you'll be able to get these.
And I think Nikki's been calling her and
saying, "Hey, can you send me a copy?"
Nikki's pretty good. If she's back
Monday, she might call us on Tuesday.
>> Uh if uh or the one thing that maybe
we're missing is
deliberation. Should we be doing that?
>> The what?
>> Deliberation. Should we be deliberating?
>> No, not yet because we don't we're not
ready to to talk about compliance.
>> But next next time we'll have all the
information. We should be able to go
through it all. So, it's complete, but
we're going to leave discussion still.
>> You said you did completeness. Do you
have to do the regional impact thing
also? Like, is that something?
>> Oh, an interesting question. Um,
>> you know, I think usually you do
completeness and regional impact and get
just get those out of the way.
>> Well, and I I think we keep thinking
that this is still the same number of
lots, but we could be increasing the
houses by eight.
>> No, it is still the same right now.
You're not changing. We're not changing
it. We're going to be at the next
>> If we if we come back to you with a site
plan for eight, then that is absolutely
different thing. I do everything
>> and even then I mean the good news is
the water supply there is not suffering.
>> No, [laughter] we want water.
>> But yeah, I would say on our behalf prep
for the next time is just go go see how
things are going. We need the letter
from fire. We need the the stuff that
the CHA people haven't seen before that
we have Y
>> and to know that it's not going to
>> and then we'll go from there
>> in the continuence date.
>> Yes. So now the next question is when do
we meet again? So um our next meeting is
officially on the 16th of of September.
>> Is that okay?
>> Fine with me. I'm going to be on the
side of the Centennial Mountains in
Montana, but Nikki and John
I'll be back. [laughter]
>> No, I mean in terms of in terms of this
it this is exceedingly simple. I mean I
basically just pull the drawing up and I
put the new lines on and print it. So
that on my end there really isn't much I
have to do. So I
>> we have a 7:15 hearing flood plane on
that night.
>> So when do you want to put this? I have
a placeholder for it anyway. Public plan
public hearing flood plane rags.
>> Yeah, we did. Yeah. Oh, oh, oh, oh, oh,
oh.
Um, we're going to do that, I think, all
in October. The first meeting.
Let's do flood plan that night. It's
only a 15 minute. It's a public hearing.
Uh, but we haven't posted for that yet.
Do we have time to post for it? Yeah, we
do. Okay. Yeah, we need to
>> uh Yep. This is 7:30. Yep.
>> Um,
Okay. I make a motion to continue
the hearing for the lot line adjustment
San Ken homes
to
>> date.
>> What's that?
>> We did we did we did vote on that?
>> Yeah. Yeah.
>> Uh Wednesday, September 16th, 7:30 p.m.
>> I will second that motion.
>> All right. Any further discussion?
We would have 7:15 flood plane 7:30 this
and then I'm going to bet you crook
trickman is going to pop back up and we
need to give them a time circle. So um
so these guys would be 7:30. We may be
able to start a little early just to
FYI. Okay.
>> so how
they
they requested postponed.
do we have to put them on a meeting or
do anything?
>> We have to do a motion to continue.
>> after this after we do this
>> after we finish for these guys.
>> Yeah. They were they were after us
anyway on this agenda. So, we're
continuing and they would they would
they would have continued after us
anyway if they would have been here. So,
>> yeah. Yeah.
>> If they were
>> if you Yeah. If you have everything that
>> done then then Yep. It should be
>> Yeah. Lickies.
All those in favor of continuing to date
certain September 16th at 7:30, please
say I.
All right. And any extensions? All
right. Motion carries. Thank you guys.
>> Thank you.
>> Yeah. Now we can make a motion to
continue the what is the
>> what's the official
>> the agenda?
>> Are you making the motion?
>> Do you have it already penned up or
what?
I don't I
>> I make a motion to continue.
>> Now you [laughter] are
>> the Tricknet Road.
>> This is your guys.
>> SP26-1
Kirk site plan review.
>> Um to dates are in Wednesday, September
16th, 7:45.
You said
>> I don't think you'll have time.
>> Yeah, 7:45 you think.
7:45, but obviously it's going to be
later.
>> Yeah. Subject continues. So, um,
>> 7:45 p.m.
>> This is Brooks.
>> I will second that.
>> Oh, hold on. Let's see who we got here.
>> Who's that? That's probably our our next
person. Okay. All right. Uh, is there
any further discussion?
Who Bruce made that. Josh seconded. All
right.
>> All those in favor, please say I.
>> All those opposed. Any abstensions?
>> All right. All right. Sweet. So, we're
skipping September second. That's
>> good for us.
>> Okay. Um,
so we now have a conceptual discussion.
Mr.
>> Can you say his name?
>> I Well, if I could if I pulled up. Hold
up.
>> I don't have um Mr. Mormon, right?
>> Yes. Hello.
>> Hey, nice to meet you. We're actually
running a little ahead of schedule.
We're going to pretend we are anyway.
So, if if uh you are ready, we can uh
start talking.
>> I appreciate it. I think uh my uh friend
and the developer and realtor who's
going to help me um with me and my
mother as we look at our our plot uh or
her land um in Newipswitch. Um I know he
wanted to jump on. I think I might have
been a little early. Uh I so I suppose
he'll be joining us around 8:20 I think.
Um so I won't steal some of his his
questions. I'm going to kind of lean on
him for some guidance, but basically
want to get a a jump on understanding
what I we have to do uh what we can do
with my mother's land as we get ready to
look to possibly subdivide it and um
sometime in the near future um look to
sell it. Do you have uh map and lot?
>> Hold on. It's on the I'm pulling it up
right now.
>> You're pulling it up? Yeah, it is on the
agenda and it is um 50 Apple 11-9.
>> Oh, that's what that means. Okay.
>> So, we're gonna pull this up. You don't
you didn't need to bring anything fancy
with you. We're just going to pull it up
so that we have it kind of on the on the
property map number.
>> You got it. Yeah, that'd be lovely.
Actually, uh Tammy's going to pull it
up, which is even better.
Thank you. I just texted Sean, too. He's
going to jump on here in the next minute
or two. So, that'll be be good as he
knows a little bit more about questions
to ask, but we'll see you for guidance.
For sure.
So, we keep this pretty conceptual and
we want to start with where you where
you think you might want to head versus
what are all the things that I can do
because those are you can go a thousand
different ways. So, we're going to try
and focus on what would you like to do
versus how wild [snorts] and exciting
can we get.
>> That's uh that's fair. I think Sean's
ready to jump in. I'm gonna let him Yep,
I got him. If you keep working on the
screen
and we will not be able to see you guys
once we go on our screen. So, just FYI,
Sean Sean Hacka, thank you for joining
us.
>> Is that who you really are?
>> Say that again.
>> Are you really Sean Hackle or did your
screen just say that? No, that's who I
am.
>> Okay. Thank you. [laughter]
All right. Who's gonna who's going to
lead us off with a conceptual? Is are
you seeing on your screen the um
>> it's coming up the lock.
>> I don't see anything yet.
>> Get back in and share the screen.
>> We're getting there. Hang tight.
>> Why is it not showing up?
Yeah, that's
Google Maps.
>> Do you do you open to download um
the map uh with the the map in lot on I
have a PDF copy. I could probably
download it to the chat if that helps.
It's just not they can't see.
>> We're Yeah, we're just having trouble
sharing the screen for some reason. Let
me try and share my screen. Maybe
that'll help.
>> I click share, but it's not letting me
share.
>> Is that better?
>> Yeah, I got it.
>> Y Okay,
>> cuz I need a mouse for this laptop.
[snorts]
>> All right, so tell us what you're
thinking so far.
>> So, we're actually um at the very
beginning stages. Um, I spoke with uh
Tammy, I believe it was.
Yes, Tammy. And she recommended that we
just set up uh a conceptual with you
guys just to get your thoughts on the
potential of developing um this parcel.
So, um,
I did a little bit of research on it,
just going through the ordinances and
setbacks and frontages and all that.
And, um, it does look like we should be
able to get pretty easily three uh, ANR
lots.
With that being said,
uh we would have to get our frontage off
of um State Road 123.
And
I'm not sure if that adds another step
to the developing of it. Is that
something that we would have to go
through the state to get um a curb cuts,
you know, apply for permits that way
through them first and then through the
town? Um or is there does does that not
matter?
>> You are going to need uh state approval
to put an entryway on to 123.
Um
>> do you know if they have a moratorum on
that or is they they just do it as as
brought to their attention?
>> Um they you will need to talk to them
about what's allowed. If I recall
correctly they're um the town on on town
roads you need 200 feet of frontage. I
believe it is more on state roads.
>> Okay. So so it changes changes the the
front edges.
>> Correct. So, at some point in time,
you're going to want to have a talk with
them about that. I don't know how many
curb cuts you would be able to get. Um
the the the where they draw the line is
um
again, check with them, but there is a
um there's something like a certain
number of curb cuts per parcel as of a
certain date. Um okay. And so if this
property hasn't changed hands in a long
time, um I'm a lot
>> um then I I think you can call them and
say, you know what what can we do here?
>> okay,
>> I I would definitely check with them.
You may they may say, "Hey, you have to
do a shared driveway or you may only get
one curb cut. What do you want to do
with it?" Like that type of thing. So I
would chat with them. you the only
reason you might want to do that before
submitting an official application is
you wouldn't know if you have one or two
axes a access right so it would you
would your plan submission to us would
be more complete if you have an idea of
what the requirements are
>> am I missing anything guys or too much
>> I think that's good yeah
>> so that makes sense to me and um so do
you guys have a number or website which
uh to go through the state to speak with
someone on this.
>> I do.
>> It's the dude over in
>> it's
>> wrench over in ridge.
>> Yes. It's higher ground design is but
his real job is
>> he's a stennerson.
>> Hold on. We can get you his contact
info.
And how about if I just send it to Tammy
and um
>> Yeah, that's fine. She can just email it
to me. That'd be great.
>> Oh, funny thing is his email just says
Kirk Stenderson, but that's kirk.
>> Yeah, we can at least get this kirk.com.
>> Yeah, I'm going to send this over to
Tammy. She'll send it to you.
>> Okay. I I I know Kurt anyways.
>> Okay, perfect.
>> Thank you. Um I guess and my my only
other thing is is as I was doing my
research uh we saw that um you guys did
pass um on parcels over 10 acres that
you potential for cluster development.
Would that would this parcel apply to
that?
>> You could potentially do something with
it. Um,
>> don't you need for the residential
200 foot frontage, two acres and then
will you include it? Is that what you're
thinking?
>> I'm thinking I don't know how big the
house is, right? But the house could
turn into two units,
>> right? Depending on how big if that was
a farmhouse,
>> existing house,
>> you could make that two units and you
could build a barn and another farmhouse
type.
>> The barn is there, too.
>> Is there a barn there? There's a barn.
>> Um, I can't I couldn't tell just from
looking at it. So I I think Can anybody
see a restriction that it wouldn't be?
>> Well, basically they put in a road,
right? And then they they'd put a road
and then they put little lots off of
>> Or it would probably make the most sense
coming in off of 123, one curb cut,
coming in there with a common drive and
then doing, you know, whatever whatever
you guys didn't, you know, we agreed
upon would be the best use. Um, you
know, for it's for affordable housing,
correct? Is that what you guys approved
it for? We we give incentives if it's um
if it's affordable. Um
>> And um there's uh the the new zoning
rigs. A lot of that is under the um
>> is is under that area and it tells you
how to calculate like how many lots you
can get and all of that kind of stuff.
>> Yeah. um and how many homes and then
there's a a bonus if they're if they're
affordable or there's other criteria you
can get points and you build a point
total. So you could have a single road
in and then have either shared buildings
like again if if you had a farmhouse and
a barn, you might get six units out of
that, right? Even though it looks like
it's a a home and a barn, you might get
more units or you might build it like
what's the one up near Trusty?
>> Uh Camden Village.
>> Camden Village. Yeah. So you've got some
choices.
>> Yeah, that's on 16 acres. I think
>> that's 16 acres.
>> Yeah, that's quite Yeah,
>> a lot of comps
or something on there.
>> So, um I guess one question would be how
much how much property does the the
current house take up? Well, so that
would be that was kind of my question is
that so it's 10.3 total acres um as one
parcel and so we would have to subdivide
the existing house off of it or
if if it made sense somehow incorporate
the house into a future cluster
development. you know, it's just all
kind of depending what we can get out of
it. If if you're only going to get a few
units out of it and it makes more sense
to go from 123 one curb cut come in and
get if you could get I don't know 8 10
houses or if you could do bigger
apartment complex or whatever you guys
are thinking and we can subdivide the
house out of it then you know we would
go that route. Um, but if you need the
house with it to have to be incorporated
somehow
in doing the cluster development, then
you know, we'd have to see if it, you
know, basically it's going to it's going
to make sense financially as well.
>> I don't think you can financial I don't
think you can logistically separate off
the house if you want to do a cluster
because you would be under 10 acres at
that point because your minimum split
off would be two acres. So then you'd be
left with eight Gotcha. So that's so
basically as soon as you subdivide the
house out of that it it now employs the
class development,
>> right? That's what I was saying if you
if you incorporate the home into
>> Yeah. into a project.
>> Okay. But I mean it it it gives you it
gives us thought though. We could we can
look at some routes off of that. How do
we incorporate,
you know, the house and the barn or, you
know, I mean, potentially we could, you
know, tear down the barn and add, you
know, an entrance way off of Appleton
Road potentially now if we take that
barn out of there. Um, and probably have
enough frontage to get the 200 foot
because there's 570 ft of frontage on
Apple Road.
Yeah. Yeah.
>> Uh, another thing to think about is,
um, if just one lot was split off,
>> um, like multif family or even detached
condos, I think, or attached or
whatever. Um, and it's 30,000 square ft
per unit.
>> So, okay.
>> Even if you only split it into one extra
lot and then thought about how many
units that was. an
>> that's a potential
>> or a commercial use
>> or a commercial use being on the
highway.
>> Yeah. The one of the things I mean we've
we've seen uh cluster subdivisions with
one of the lots being a larger lot. It
doesn't necessarily mean that every lot
needs to be a a minimum lot size. So I
mean you could you could essentially
incorporate the the
>> So we can incorporate the house into it
and then have
>> smaller like just for example we we we
get our 200 footer of frontage we
separate a lot from the single family
and then we put a road in on the other
frontage and then off of that road with
the cluster development we'd get I don't
know how many lots what we get but say
we got 10 lots out of it and you could
put 10 like side by side town houses or
something like that.
>> The thing you're
>> with with a smaller um
uh [clears throat]
with different setbacks and stuff like
that because of the cluster development.
Is that what you're saying? It it it's I
think you you're you've got a a good
idea, but remember when you go to a
cluster subdivision,
>> half of the land basically, I think
either half or a little more than half
goes into um a conserved space
>> and and you need 75 ft all around the
border.
>> So that leaves you a a limited amount of
land to work from. So let's say you
start with 10 acres.
>> Yeah. and you put the house on 1.5 and
you have to put five into into
conservation, you now are going to be
trying to get units on three and a half
acres. So again, you start you're you're
going to be squishier than you think you
might be. Now, do you include
um you know like common common ways and
stuff like that as part of the the five
acres that has to be
>> so look at look at the the regulations.
We're not looking at them right now in
there.
>> Yeah, it's more spelled out. It'll tell
you how much has to be conserved.
>> Right. How much is is
common land? And I think the common land
has a cap on it, but it would include
the roadways, the mailboxes, the bus
stop, um the any drainage,
the con things that everybody's going to
use, right? The sidewalks, if there's
going to be sidewalks or what have you.
And then um and then there's the
individual lots that are that are left.
You're kind of that's what then you have
what's kind of left.
>> Did I miss it?
Now,
>> with all that being said, I still need
state approval no matter which way that
we go. If we're just doing the
conventional,
you know, uh, lotage
and we're trying to keep it simple, I
need a state approval for that. And then
I also, if we did the cluster
development, I also need state approval
from that as well.
>> Probably a licensed land surveyor, an
engineer could answer all those
questions, not confused.
>> Okay. Yeah, I'm I'm I was waiting to
speak with you guys first before we
>> went to the next step.
>> I think you're you're getting warmer.
You're getting you're getting close to
being ready. There is there are some
waiverss and stuff or or different size
subdivisions need different
requirements, but they're going to know
that stuff. We don't keep up with that.
>> Very good.
I think that answers
all of my questions. Pete, you have
>> Nope. Appreciate your time.
>> All right,
>> I think we're good. Unless you guys have
any questions for us.
>> I didn't look to see if there's any
wetland or anything, but you're
definitely going to watch.
>> I I looked briefly on the GIS mapping
and I didn't see any wetlands uh noted
on it. Um, I believe there's a brook on
the far
left side of the property. I it might
even be on the other people's property.
I don't know if it's an intermittent
stream or not. I don't even know if it's
actually
>> and your your your uh engineer is going
to be able to help you with that. Yeah,
I we we obviously we'll go through that,
but I was just trying to do uh you know
some some homework before I started
getting into it just to see if it was
even worth getting you know getting the
ball rolling. So
I think I think that's it.
>> You have any parting words?
>> You're good. No.
>> All right. Thank you very much for your
time, gentlemen.
>> Thank you very much.
>> All right. Bye.
>> Appreciate it. Have a good one. Bye.
Thanks.
>> All right, we got some minutes to do. I
know. I know. You were thinking you
could sneak in that motion, but we still
got minutes to do.
>> Oh, I just hung up on myself. Sorry.
>> I was like, "Oh, we're done." Even I was
like ready for the motion.
>> All right. So, let's do um let's do
minutes. We have um the minutes from the
last time we met, which was se August
2nd. August.
uh,
anybody have any changes to those
minutes?
>> August what?
>> August second.
>> August 5th.
See where it says PB?
>> Five. Five. August 5th.
I have them buried somewhere. I don't
even know where they're buried.
>> No, I know. I've already looked at them.
I know you already have my changes.
>> I just I'm trying to figure out what I
do with them. They're just in a
different file. [snorts]
>> And now that's it. A R E.
>> I remember there wasn't they weren't
tough to read.
>> Yes, cuz the spell check that I've been
using
>> spells it with an A. But
>> I heard that sign.
They're
going to be here for signatures.
Tammy and I were in for a meeting with
Jack this weekend and Tammy said, "Um,
can I have the minutes back?" And so all
the minutes were signed, but they were
sitting in a drawer.
Yep.
>> She's coralamus.
All right. Is there a motion? You should
be proud that I was able to pull up
plans from when I didn't work here.
Things are getting more organized.
>> Yes, they are.
>> You're getting there. It's taking some
time.
Still trying to find them again.
>> You have a copy?
>> Yes, there's a copy.
>> There wasn't there, but I'm just going
to look over them. I'll
>> just pass them around. Once you're done
with it, just sign it.
I should just put it all.
>> I like doing that. Used to have no white
space. It has white space.
>> No work.
>> Do you need Do you need to read? I'm
sorry. I'm sorry.
>> I'm I'm trying to scan you guys to come
to come ready to ready to rock and
>> I don't know why I can't I can't find
it. I'm got them.
>> I don't know. I wasn't I also wasn't
>> Mahon is
>> I think they're all upload.
I'm used to it.
>> Min is mu
>> mu and rula is uo
>> as opposed to this.
>> Don't it's it's called a they don't
know. [laughter]
>> No, but we should be checking. I I
didn't I do skip the names. I'm just
going to All right. So, I'm gonna I'm
gonna um
>> hidden in that little thing.
>> Hidden in what?
>> If there put a line through it and
>> I got it. I got it. So, I'm going to get
rid of the colon that's there. I'm gonna
fix Josh's name. I guess this is
>> But I still need you to sign the back
page so I can attach that. That's all.
>> Are you all chief? Right.
>> It's actually that's always [laughter]
Josh. I just go first.
>> Why did we change it there? Uh, that
could be good. I just never bothered to
complain about it.
>> So, you can't blame me because I went by
>> Yeah, exactly.
>> All right. Um, anything else?
>> If all of our changes are in the who is
present, we're in good shape.
>> But if we carry on then,
>> well, I'm going to change your name.
I'll delete it out of the
>> Oh, God.
>> You know, when you have it fill
everything in.
>> I've been spelling it wrong. She
probably picked it up from me.
>> No, his name tag.
>> Yeah, my name tag's wrong.
>> Like I said, I've been spelling
clearly.
>> You should have said something a lot
longer.
>> Probably. [laughter]
>> Yeah, cuz now it's permanently in my
head.
>> You're going to my phone.
>> Let's see. Peace.
>> U
>> You just have to think it's like rosy,
which refers to to uh Sweden.
>> I didn't Swedish.
>> It's
>> Well, it's an adopted name anyway, but
it's refers to
referring to
Okay.
>> I thought you had a second cop. Yeah.
>> I There's only one,
>> right? There's only one.
>> I am.
>> That's okay. I'm fine with that. I
really want people to come ready to rock
and roll.
our our meetings are going to get busier
going through the next few months. Just
>> the good news is we're cleaning up all
this old stuff tonight.
>> The only thing I have left is November
5th
>> from last year. That's it.
>> After tonight, are you I'm not I wasn't
here, so I'm going to pass.
In case you want to know the other
department was homeland security
>> close this wasn't me this was pre this
was 2025 I didn't change the meeting
minutes I just
>> kept them as they were
>> that's fine
>> and
>> these were the ones that were in the the
squish they were all squished together
all I did was separate them didn't
change any of them
>> they're much more acceptable
>> you can read
Go ahead.
>> Board members discussed.
>> Nice.
>> These are just minutes.
>> Um, you might want to make sure you can
get the other ones that we're going to
do tonight. We have two more sets to do
tonight. So, you guys might want to
>> My website's not pulling up. I mean, it
can't get on. Safari isn't doing
anything for
>> uh 11 uh no 1119 last year and September
20 something maybe
>> September 17 Diane do you want this do
you want my computer to see
>> I gave her
>> No that's fine I got a copy
>> September 17 2025
>> and November November 19th
>> all right now we're on we're on 85 2026
>> like way back
>> so you're looking for a motion to I make
a motion to accept August.
>> August 5th with division.
>> I know.
>> She finished your exact
>> I'm sorry
anyway because I wasn't a board member.
So I stay You can
>> remember if even if you weren't present,
you're going through that. That makes
sense and the content is there.
>> Tammy, did you email that?
>> Yeah, I did, but I can email it again.
>> Yeah. Do you know when you emailed it?
>> Accepted it. I emailed them.
>> She can replace the last page.
>> I don't know if it
>> was a time when you guys were getting a
lot of emails. So
>> yeah, this meeting I was worried about
the volume of emails that or the volume
of content and that was one of the
reasons why I was extremely concerned
that we were going to have the crook
trick tricknet one when we had a
scenario almost identical to what we had
the last time, which was the information
came in late and it still wasn't
complete.
>> And so it the stuff just like we can
handle when the when the engineer letter
comes in on Monday of a of a Wednesday
meeting week, but we don't even like
that, right? That's why we set the
threshold that stuff had to be in the
Tuesday before.
>> Like stuff that we will hear at our next
meeting should be in the Tuesday before.
Um, and so I was I was happy because
like I said, there was a lot of volume
of stuff and the next meeting there's
going to be a lot of prep as well.
>> I think it was under it was called
Monster Minute Marathon. That was the
>> Monster Minutes. I wonder if I got that
one. Would you be able to send it?
>> Um, I can find it.
>> All right. Let's return to where we are.
Let's stay with where we are. I thought
I was doing a good thing and I wasn't.
>> August 5th. The motion has been made. We
need a second.
>> Oh,
>> so this is two weeks ago.
>> Two weeks ago.
>> The one meeting we just had.
>> Yeah. When they come around, we'll peek
in.
>> So, we're not ready.
>> Are we ready or are we not ready?
>> Well, I'd like to just briefly look at
it because I'm not able to access them.
When they come around, I'll just read
it.
>> Yeah. Where were they?
>> I just sent it. Oh, you can't get into
your email. I just sent it. No, I wanted
the copy that was being
>> It's coming. It's coming.
>> Well, I just told Tammy that. That's
all.
>> Yeah, she's confused. She thinks
>> Got it under control D. Don't you worry.
>> I'm going to spend I can do the top page
and spelling your name correctly.
>> And I there's a semicolon to take out in
the first little bit as well.
>> Did you do it on your
>> Oh, just for it to me if you would. And
I will that one, but I would keep the
back page.
>> I feel like I'm on a uh
>> I just got it.
>> Okay. So, yeah, I didn't get this email.
>> I don't know what's up with you cuz
>> that's the email.
>> It's been six months now almost. And
we're still working on this.
>> I'm getting It's getting better. I'm
getting some, but I'm not
>> And I don't know. You don't get it.
So, I have been I really like for Tammy
to send you guys stuff like for the
meeting tonight, the spreadsheet. Um, it
isn't ready for prime time. It was a
workg groupoup thing. So, I like her to
be able to send that to you. And I like
if there is not a ton of files to be
able to send that, but if especially if
we're not getting it, you guys have to
go to the website and get that stuff
downloaded. We are we are we can't do 10
minutes per set of meetings meeting
minutes. It's just um it's it's not good
board pre practice and prep to um
like I said things are
>> typically my only prep is the website
because I don't get I don't get all the
emails
>> on this is the October or is the August
second
no it's not
>> August
>> you're still looking for August 5th it's
not on there just like
>> is on the
Yeah, we didn't I didn't get the email
either for
just take a I think I correct.
>> We can start closing windows, Bruce, if
you want.
>> that way we can
>> make that motion quicker.
>> I sent you what we had. I might have
fixed
>> you.
to me.
>> Oh, sorry. Did you want these?
>> No. Looking for a different
>> Yeah. Yeah. No, I'm not writing. I'm
just trying to figure out what we got.
>> I'm looking forward to a short day
tomorrow.
>> A very short day.
>> Well, I can um there is one
temporary um
TA is
September.
>> Let's let's hold that thought, please.
>> Is it September or is it
>> No,
>> I think he'll be back the end of August.
>> I thought he was I thought when he came
back he was supposed to be after that.
been here anyway.
>> So the where the big rocks um not put in
here is part of the guardrail
alternative.
I'm not seeing it. Did Did anybody see
>> I'm sorry. What?
>> The big rocks instead of the
>> Not the curving curving.
>> Yep. That's a good catch. Yeah.
>> Yep. So, we probably need to Will you
just put a star where it should go on
there?
>> Just a mark and write rocks.
>> Rocks.
>> Yep. And we'll add in the that the rocks
the uh large rocks were offered as an
alternative to a guard rail.
>> Yep. Good catch.
Do you have it up?
>> I will. I will bring it back up.
>> You just send it to me.
>> So
that's fine. You don't have to initial
>> No, she's going to She's going to change
out the last page.
>> Oh. Oh, okay.
>> I just need the last I need signatures.
That's all.
>> Okay. Back to you.
>> Sorry.
>> All right. So, we have a motion on the
floor. Do we have a second?
>> To accept the minutes as corrected.
Um, is there a second?
>> Bruce said second.
>> Oh, sorry. I'm sorry. Is there any
further discussion?
>> Okay. All those in favor of approving
the minutes with corrections, please say
>> Any abstensions? I
>> Okay. Thank you. All right. So, we are
going to go on to
uh planning board minutes from September
17th, 2025.
I think I have one change on this one
and it's something small. Whatever it
is. There it is. Um,
>> oh, you want to know?
>> Yeah, I can I can find it on on here.
So, it's just spelling the Letin's name
correctly. And even then, I'm probably
just going to circle it and let you find
the the way the words that it really is.
Oh, no. This is Oh, this it just Yeah,
that's
>> um I think everybody did Bruce already
get it.
So that's what those
>> um so on page
I believe it's the very first word on
the top of page five.
It's of the September 25th, 2025
meetings. Who's got who's got the
September 25 ones?
>> Yeah. Lington Holdings.
>> Yeah. Who's who's got the hard copy?
>> I have August 20th 25.
>> It's this one. Yeah.
the circle in August 25th.
>> I guess these aren't the most.
>> Yeah, they
>> I got I have
>> Whoever did those
Yeah, that's September 17th.
>> What am I August 19th?
>> Hold on.
>> No, we're looking at September 17th.
>> September 17th. Yep.
>> So, what's that?
>> That's interesting. Oh, okay. What do
you have?
It's in the anticipated growth section
>> and 25th
>> and 25th.
>> No, there's attachments that were like
>> I got it. I got it. I got it. I got it.
>> I'll number those.
>> I think that's the only one I had.
>> Did everybody sign?
>> Did Is anybody else have corrections on
that one?
>> Oh, this is before you guys signed. So
>> yeah. Yeah, that's
>> that's perfect.
>> Anybody have anything else on on that
set?
>> I'm good.
>> All right. How about if I make a motion
to approve the minutes from September
17th, 2025 is corrected.
>> Any further discussion?
All right. All those in favor of
adopting the minutes as amended, please
was none.
>> Three [laughter] extensions.
>> Yep. Three extensions. Yep. Do we have
>> Yeah, we got majority. All right. So,
the last set, and please tell me you've
read them, is um
>> They're long.
>> Yeah, they're long. That's why I'm like,
"Oh,
>> yeah."
>> Um is
11925
>> 1119. And I have corrections on these.
Who's got the hard copy? Okay.
I deleted a couple of sentences. If you
look on page,
it says page nine to me.
There's a couple plate. Oh, no. It's
page one going into page two. It starts
there was a question.
Is the paragraph check bottom of page
one, top of page two?
There was a question if there any kind
of change in tax status.
I I
>> yeah,
>> I'll have to look at it out.
so I cleaned up that sentence if once
you find it. There was a question if
there is any kind of tax change in tax
status for cluster subdivisions.
>> I'm going to need that. So I'll never
remember.
>> No, I'm going to send it to you. I'll
send 20 if I got not what she's
>> she's doing the she's trying to make
notes on that for when she changes.
>> Yeah. I thought you was on a different
set.
>> No, I'm on I'm on that set. So, it's on
the bottom of page one, top of page two.
There was a question if there is any
kind of a change in tax status.
>> My formatting is different from yours.
>> I'm gonna let you
>> This is under
>> Oh, it's way down.
>> Public hearing cluster supervision.
Yeah, these are the minutes. You guys
don't have to sign these because this is
pre
signature.
>> I like the signatures more official up
>> higher than that. All right, shouldn't
be far down.
>> Yeah. No, I'm trying to figure out. Does
it start the same?
>> No, it looks totally different. That's
why I'm like, what the heck is going on
here?
>> Well, this is review of August.
>> It's August.
>> That's not the right.
>> No, that's what I said. I had August
20th.
>> No, this is August 6th.
>> And I mean November 19, 2025.
>> November 19th. Yeah, that's what we're
looking at.
>> I will have to give them to you because
>> All right. So, I'll send this to you.
But let me read you guys what
>> I have. September 17 because in our last
meeting, these are the two that you had
said we were going to look at. But I
just noticed this planning board meeting
August 20th, but then they've got
a review of 86. No, this is August 20th.
It's a review of 86. Meeting minutes are
in the at 703. That's what you guys did.
Reviewed meeting minutes,
>> right? But we don't we never finalize
that or there's a question of whether or
not it. So that gives us helps us track.
So this was just making sure we covered
everything.
>> I don't want any question about those
minutes. So, we're making sure we go
through everything. All right. What am I
missing?
>> So, [clears throat]
this is what I get. This is your
>> We just approved those.
>> With changes.
>> Okay. So, this is the one that you're
going to send the tracking to. Yes.
Fine.
>> But now we're on November 19th, 2025.
>> Okay. Those are here.
So you guys uh
>> so there is no meeting minutes that
people have had for it says 111925
and September 17, 2025 meeting minutes.
>> Do you
have Yeah, they came out together
>> on the last meeting. The only two that
we were going to approve was it Oh,
November 19th.
>> Okay. So, we're back to November 19th,
which is on our agenda.
>> So, we'll have to get November 19th.
>> I was drinking something. So I'm going
to go back to the sentence was there was
a question if there any kind of change
in tax status [clears throat] for
cluster subdivisions online there's
something about some of these type of
situations will there be a tax break for
developers that's the sentence here is I
deleted a phrase and I added a word so
it says there is a question if there is
any kind of a change in tax status for
cluster subdivisions
will there be a tax break for developers
for these properties. So, I just cleaned
up the sentence. The intention is still
what was there.
>> There's another one a little bit further
down. The question was asked if the town
wants to wants density or less expensive
homes and do they have to be the same
thing? It's just a goofy sentence, so I
just deleted. And do they have to be the
same thing? A question was asked if the
town wants density or less expensive
homes. question.
I thought I saw something. Okay, there's
on page
three there's an amperand I mean there's
a closed PNS. That's a open PNS where it
should be closed. I just highlighted it.
And then under section F, it says
section F, homeowners association. Jack
Low had a comment about HOA instruments.
There was a query about why and HOA was
required. And it should be why and HOA
was required. That's easy enough.
Two paragraphs down, it says typically
the developer is the one that drafts the
covenants.
Um in there a sentence that says, "We
haven't seen anything as detailed level
as restricting garage doors open, the
length of grass, etc." I just changed it
to say, "We haven't seen anything as
detailed as restricting garage doors
being open,
etc."
Okay,
so just cleaning up these sentences.
>> I never promised you a rose garden when
it came to these minutes. These minutes
The next sentence,
>> there goes my hopes.
>> The next sentence has two twos. There
was a comment that developers often use
covenants two make. So just one two.
There's a goofy little goofy little K
later on that I just deleted.
And that's it.
>> So all of mine are administrative.
They're small. They're editorial.
They're not content. So, I'll send these
over to you, but did anybody have any
others?
>> And then there was the
>> I seem to remember doing these in
Hawaii, believe it or not.
>> That was my fun time.
>> That's not fair.
>> Exactly. That's why I was so pissy about
minutes. Lou can tell you it doesn't say
in here, but it's like he's getting
pissy about the minutes.
And then those attachments I didn't
change at all.
>> We were at the hel. I'm sorry.
>> Which island?
>> Whichever one helic.
>> I I can't keep the Hawaiian Island
Street. I know I'm an idiot for saying
that, but I am not good at keeping the
Hawaiian Island Street.
>> Well, I am good at making a motion to
approve the minutes of 111925
as updated.
>> Thank you. All right. Is there any
further discussion? Yep. Go ahead.
>> Oh, did you vote on that? Yeah. No.
>> No. All right. All those in favor of
accepting the minutes with
administrative changes, please say I.
>> All those opposed. Any extensions?
>> Who was that?
>> Can I look at the
>> the same three? I did. I
>> Cammy. Okay.
>> This was the other one. I'm also good at
making a motion to each other.
>> Not Not yet.
>> Not yet.
>> I can make a motion.
>> You can make a motion.
And normally I wouldn't require a vote,
but we have updates. Lou, go ahead and
do your updates. So you guys would have
been out of here now if we had all come
ready to vote on minutes. So that's my
minutes lesson is I'm sorry, but um All
right, Lou, what are the updates? Uh the
only update is uh as everybody knows
we've had a um an administrator
uh for the last few months and uh I do
believe that his time will be up
sometime in September
and we have not yet um
we haven't
uh interviewed anybody
Um, and we don't know what's going to
happen.
>> Had nine applicants.
>> We do.
>> Are they all are they qualified?
there were I I would say one or two that
were, you know, qualified
but um
they ended up uh just walking away from
>> Oh sh
is the time up with our current
temporary administrator because of an
agreement that we have with them or
>> I believe so. I believe it was going to
be for a period of time and um
uh and he was going to help out with u
selecting a replacement.
>> Well, and that tells me that there's
going to be less overlap of training
time between people who really know. So,
I guess I'm I'm
>> I feel like the town's just barely
hanging on
>> and I guess my input would be
we need to fix it because and I don't
mean hire somebody. I mean ex either
extend him or find another transitional
person because
it's too important that we get this
right going forward.
>> And and that I'm sorry to be editorial
on that.
>> No, it's fine because I I have been
editorial.
and we will I I think
please let us know when interviews are
going to be. Um I I don't know what you
want to do, but I do think that um I'd
like to know how we're going to how
we're going to get diversity diverse
perspectives on on the applicants along
the way. So
>> that's true. And so far we have not had
um anybody has gone into an interview.
So, what I'm hearing is we're the most
promising candidates maybe didn't get
past step two or three or whatever is
Okay. Okay. I mean, I can be patient. I
just want to make sure that we do it
Not that you don't know that we think
that, but
>> however,
>> we did pretty well with Tammy, so that
was a good start. Yeah. Yeah.
>> I was on the hiring committee. I'll just
remind you. [laughter]
>> I'm not yet.
>> She gave you half a stink out of it.
>> I don't know if it was good for her, but
it was good for us.
>> No, not really.
>> All right. So, uh, Tammy, what do you
got? So,
>> we had talked Oh, yeah. We talked about
a rock tour.
>> Yes. And I thought, and I could be
wrong, but I thought we had agreed that
it would be September 5th.
>> Oh, it's Saturday.
>> I think that's true. Check that.
>> But it's September 5th is not that far
away.
>> Yeah, we got to give people
to uh to grow grass. Remember?
is that actually too soon to notice? My
>> my uh
>> You want to see?
>> My dad was driving into a pit the other
day with somebody somebody and they
said, "Oh, I thought you might be coming
to inspect that." So, they were ready.
>> Were they?
>> Yeah, they're ready to inspect and they
said, "It's beautiful. The grass is
growing and there's a horse there."
>> Well, we just need to pick a date. And
then I have a I got examples that I
pulled off the computer. I found them.
>> But this is a notification to the gravel
pit owner saying that this is the date
we would be coming. And I wanted to make
sure that that's Of course, we change
the dates and whatnot. And then the
public notice that I would want to put
up would have list all the gravel pits.
And it's an example again, but um
because we have a Willard the Willard
Road one now, too. So,
>> which gravel pit is which?
>> Those are just examples.
>> Examples. One's a letter to the gravel
pit owners to let them know we're
coming. And then the the notice is to
let everybody know that, hey, we're
going to be looking at graphics.
>> So, at this point, if September 5th
doesn't work for me, I'm good with
October 3rd.
>> If if Tammy could get letters out
tomorrow, you're giving them two weeks
and two days,
>> I don't even think it's that.
>> No, it's a week and a half.
>> If it's October and I can get letters
out.
>> Yeah. It won't be tomorrow,
>> right? So, next week, I would get them
out like Monday. That would give them a
month. Does that work for you?
>> That's fine. October 3rd is
>> So October 3rd works. And who's going
with you?
>> Tammy. Um, has anybody else said just
anybody else that's interested? I last
year I did it alone because
>> we can't have so many. We have do we
have
>> Yeah, you have to stay under four.
>> Well, we that that would be four
members, which we're not going to have
four members go. Yeah,
>> I would like to go just so I have
options. If it's just if it's just then
we'll go in my Yoda. If it's more than
just you, we'll take a bigger truck.
>> Okay. All right. You We can do it, too.
That's fine.
>> I'm just interested to see around town
with somebody that knows
>> exactly. I'll tell you what we do.
>> It's fun to meet the owners, too.
>> Um, so we have
>> White Custo.
>> Brook Haven.
Davis Village properties. Nope.
>> CNC.
>> They're done. That's
>> so we don't do Armos.
>> That's Aramos. It's Y.
>> If they're done,
>> then they're still listed as gravel in
>> Please address that with Norm. I've been
at this for a while with Norm.
>> And actually, I think he knows, but he's
waiting. He was there was something
>> he wanted to get past the April 1st
date, so now it should go back on his
list.
>> And then White. White.
>> I do. And then White and Willard Brook
>> and Willard Street Willard.
>> Yeah. Yeah. Last year I drove through
and said nothing happened, but I think
something happened.
>> So they just they just filed their
intent to excavate.
>> What property is that on?
>> That's
Oh, okay.
>> Yeah. Okay.
>> It's not called that. It's technically
not a gravel,
>> but but I know the ones that own it, so
I know which one you're talking to.
>> I was last year I was told not to go to
>> No, we're not going to we're not going
to do that. We're not do Ashenham, but
um we need to check in and see um there
is a gravel pit that is in the process
of getting cease and assist because
they're a nonofficial
gravel pit.
>> So, we need to check in with Peter to
see if
>> what is
>> what the status is in.
>> So, we should probably add it to the
list and we can always take it off. You
know what I'm saying?
>> And send send them a notice. Actually,
they're not officially a gravel. So,
let's hold off until they are
>> and it was sent certified. I have not
gotten a certified letter back yet
either. Nobody sign.
>> But yeah, if you want eyes on it then
and if we're allowed to go to it.
>> Well, Peter has already been been to it
and the state sent somebody. So, I think
we're good for right now until they're
officially grappled with it.
>> What about Tuttles? That's
>> Tuttles is the one I'm saying let go.
That's under Peter's got it for code
enforcement because we the planning
board sent it to code enforcement
through the selectment. So he has that
one right now and he is supposed to be
pursuing it.
>> So I think we're okay.
>> So we really don't have that many.
>> Yeah, we Oh, however, who's the dude?
>> The dude that is always going to.
>> Yeah, Coropolis. Mr.
>> Mr. Coropoulos has said he is ready to
close.
>> So are we going there? Yes, we have to
go to say it is fully vegetated or it's
not. 85% is the standard. So, can you
will you send him the letter for
Cropolis and will you add stuff in there
to say I understand you are closing the
pit. This will be our final inspection
and and whatever else we need to do to
get there.
>> Yeah. If it has to be 85% vegetated,
then
>> need to get on it.
>> You got to get on it because yeah, not
too long ago.
>> Still something arguing that
He needs to take care of his business.
No,
>> but he's arguing that he's going to put
a house there. So, he's going to
vegetate all around, but not for the
foundation. He's not.
>> We had the same question with the other
one, too. So, that's
>> if we can have everything vegetated, but
a 2,000 square footprint,
I'll be amazed. So, if he wants to show
me that, I Bruce, I don't know if that
works for you, but his 15% can be where
the foundation is going to go. I was
like,
>> exactly. [laughter] Yeah, exactly.
>> So, do you want me to send a letter to
the office?
>> We send a draft to Bruce to say because
now both lots, one of the he has two
lots, I think B and C or C and D. One of
them we've never been able to find the
property line to say yes, you're fully
closed. But this would be
if he's saying he wants to fully close
it, then it's time.
>> It's everything. Yeah. Everything needs
to be vegetated.
>> What road is that one? That's how I
reference.
>> Hovered pond. So, you want to a draft to
you regarding your your status.
>> Oh, time for that motion.
>> Do you have anything else, Tammy?
>> Again, [clears throat] you would have
been on here 20 minutes ago if we had
>> to get this done because the time
>> All right. I we have been fielding a lot
of requests for information. So, just as
a heads up, um, our next meeting we are
going to deal with for plane. The
following meeting, I believe I'm going
to send you guys kind of an or I'm going
to put at the bottom of the agendas
what's coming up at subsequent meetings.
Okay. We don't have any new
applications, but we have to we have to
finish the stuff on all the changes for
>> Yeah. Yeah. Yeah. Yeah.
>> We've got to finish that document. So,
you get put that back in your head on a
active treadmill. Um,