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2026 07 06 Board Meeting

Video

Is that
>> We have one.
>> You have one.
>> Think we're all set.
>> We're all good.
>> All right.
America to the stands. One nation under
God, indivisible, liberty and justice
for all.
>> I'm sorry.
>> Will you have to keep getting up to see
if somebody is there to let them in to
admit them?
We only have one person on right now,
>> right? But if somebody else pops on,
they need to be admitted. So,
>> okay, I'll keep watching.
>> I'm wondering if in the future I should
have it up as well. I can see it. Okay.
So, just kind of
>> Yeah, we'll keep an eye on that.
>> Thank you. All right.
Uh so we have a very brief agenda
tonight so we can adjourn to a
nominating work session to talk about
our strategic plan and um are there any
changes to tonight's agenda which we
just
So we will open up to public comments.
Catholic range just because of how we're
sitting right here. I might need to ask
you guys to speak up a little bit
louder.
>> Don't want to miss anything.
John is here.
>> But nobody wants to talk. I don't think
>> the one with the balloon button in there
from here. Does that say admit or what
does that say?
on the not the person but
>> we're okay.
>> We're okay.
John.
>> So, John McCarthy, Jeffrey, and I was
just hoping that maybe the board could
just give us a little bit of a briefing
on the uh
the work session and what you're going
to accomplish.
>> And were you serious?
>> Yes. John's
representative for the budget advisor.
All right. I'll say it loud. He's budget
advisory for Jeffrey. Yay.
Congratulations, John.
Very cool.
Congratulations to us too. That's
awesome. Um, so, uh, are you cool if I
answer the question for this?
>> So, during our work session, we
have decided to have the first meeting
of July and the first meeting of August
be a very brief public time, consent
agenda, no business, and go into a work
session.
Um, we had hoped to have like a a day
that we could really just take a look at
the strategic design, how we want to
update it, look at how look at uh any
priorities that we have and just really
get to know the board, get to know, you
know, where we want to go in the future.
Um, and what changes have been
happening. Um, the best time that we
were able to find as a group was during
our public meetings time. So, we're
going to have very public time and then
go into another meeting. The agenda for
this session is going to be
uh to talk about some potential
bargaining. Um uh talk about uh
HB New Hampshire. HB564
is a bill that was just signed into law
by the governor. So, HB564,
it has um three small sections that will
heavily impact our district and it's a
it's it just kind of threw a whole bunch
of things into it. Um and so we're going
to be talking about how that will affect
us. And uh the main piece of the session
is going to be brainstorming board
priorities and reviewing our strategic
design which was last approved October
2023. In October we didn't really change
anything on it. We reviewed the one that
was done 10 years prior,
six seven years prior and the board
unanimously agreed to continue with that
design plan. We could do the same. We
just want to be well informed doing
that. Um and then the last thing on the
agenda is discussing discussing next
steps and what constituent communication
and participation we will seek to
promote those next steps. So just kind
of a work session.
>> Any other public comments?
There is someone Leslie would like to
speak. So, let me see if I can figure
this out.
Okay, I think you're all set. Leslie,
>> can you hear me?
>> Can you hear that?
>> Yes.
>> Okay. Um, just two things. Um, I'd like
to mention that by having this work
session for the very first meeting in
July when the SAU is busy doing a ton of
work is hard for us and the SAU. There
are things that we may need to bring to
the board so we have enough time to do
them over the summer. Um, so I'd suggest
if you do this in the future to do your
second session in July,
um, rather than the first session in
July, for example, the issue with the
volunteers is going to make our plan
impossible. to scratch scrap it and do
something else.
>> So, that's the first thing. Um,
>> I'm going to pause you for one second.
Uh, we have We're just double checking
that we can hear you. Okay, Ruben. Could
you please You said that was the first
thing. I'm gonna listen to the second
thing, but I want just the the whole
board to make sure we heard the first
thing. Can you
>> So, what this is Leslie McClean from
Jeffrey. Um, Leslie.
>> Oh, I'm sorry. I didn't say that. Yeah,
>> that's all right. This What I understood
um to be said was that
um
having the planning this planning
session that's going to be taking place
after this during the on the first um
she would prefer it for them in the
future to be on the second one as
opposed to the first one uh to be able
to give time for the SAU to prepare. Um
I didn't hear all of it.
>> Right. So there could be an issue like
an issue came up this time around about
how we're handling volunteers where we
need board guidance before we can do
something and by postponing decisions
for two weeks um it makes it impossible
to move forward with that project. We
don't have enough time now in the summer
and in the summer the SAU is doing a lot
of data and strategic
uh or tactical work you know to make
sure that we are ready for for the end
of August and every week counts and if
we need board approval for something
waiting two weeks can totally destroy
that project.
>> Yes. So that was the first thing and
that's
>> having a shortened agenda has more to do
with the agenda itself and the typical
business going on.
>> So has it been added to the agenda
>> or had it been have she was saying the
record just feedback um had the
shortened agenda be the second one
instead of the first one
in her perspective helpful?
I think it was the second thing.
>> Okay. And the second thing is I I have
spoken to Ruben um and uh uh but I do
not intend to uh move forward as the
district clerk.
So that's an important position that
will need to be filled by the board and
you should fill that position by
December because the work starts in
January.
Oh, okay. Um,
another another aspect. So, in addition
um to being a Jaffy resident, she's the
district clerk which takes minutes and
things of that nature. Actually, a
variety of things especially around the
um budget time um gets things situated
for the March vote uh in the
deliberative session. And she just
giving some notice to the board that we
won't be doing that this year. Um that
we'll have so that we have plenty of
time to find someone before December
preferably before December.
>> Okay. Thank you.
>> Any further public?
>> There aren't any other answer.
I think for the next time we do this,
I'll make sure I have it up here.
All right. So, we will take
it. Okay. So, for the consent agenda,
we have
payroll. This is all the end of year
cleanup. Uh a budget transfer.
an appointment
of Stephen Chason for CHS assistant
principal of teaching and learning
resignation Morgan Baker.
We have four internal transfers and we
have the stipent list and um I would
just like to make a comment in the
stipent list um because that was a
Sandy had just asked what is ESY? ESY is
extended school year. So, what I would
find helpful, and this is an extra step
that might not be fiscally feasible for
whoever is putting this together, but
what I would find helpful is to know
which pieces here are grant funded and
which are funded through the operating
budget. Um, because my understanding is
that extended school year is grant funed
um for special education services, but
that would be kind of cool to be able to
see. No, it's not.
So many components
>> believe that there are some
>> there are some components.
>> Yeah.
>> You know, so it' be helpful to kind of
have that breakdown of
which things are operating budget and
>> yeah I think uh so where where the funds
are coming from and also whether it's
contractual or not
>> because like ESY all contractual.
you know, um extra days for nurses
um or school counselors or something
like that. Those are collective
things of that nature.
>> And I knew
>> budgeted for
>> I knew when I brought up the total that,
you know, I had just brought the total
up, but I knew from being here that some
of those things were contractable,
>> but we had no way I had no way of
knowing. what's contract or what's grant
which just all I have is a total.
>> Yeah. And the other thing with the
stipens is um often they're you get
duplicate stipens. So if it's if you for
instance said oh it's you know $500,000
it could actually be like 300,000 the
whole scheme of things because if a
stipen gets shifted changed like
someone at the little center was
budgeted for a temporary employee for
$5,000.
We them longer. We would then take that
same stipen, change it to 7,000. That
new stipen would say 7,000,
>> but 5,000 g
done already. So, it's not the actuals.
>> So, you're seeing and anytime something
changes, it could change a dollar and
the whole thing come up again.
>> So, if we if if if you're correct and
there was 900,000, just use that as a
number.
>> Yeah.
>> That's not necessarily what's spent.
That's correct.
>> Is there a way to
>> not what's carried?
>> Um that's what is is reported.
>> Um because like if you have a statement
on a statement like that says
you could have a stipen that says 5,000
for some sort of work. If that then gets
changed, that that whole stipen gets
shifted and sent digitally to the board
secretary who then takes that and puts
it on the spreadsheet, but it's a
duplicate. You've seen it before.
>> So there's I know that this is
complicated. So there's a chance that
some of these statements or other times
we might a previous time.
>> Many times. Yes.
>> Many times. Yes.
>> Oh, cool.
>> So,
>> I just got back, but one of the things
that we want to do for the board because
I remember this conversation as
accurate, you know, it's accurate with
what's there.
>> You can only do with what you know and
what
>> um and so the to once car's finished
everything to be able to go and actually
get an accurate
representation of what was spent in
supplements.
And sometimes stipens aren't stipens.
They're hourly up to. And if they don't
meet, they say they do 40 hours instead
of 50 hours, then that chunk doesn't get
spent on that.
>> And I I only went through it because a
member of the public brought it to my
attention. I go, you know, that's not
right.
>> Okay, let me go.
>> Well, you know, we so the siphon list
when the board um voted to approve or
voted to put that on there was purpose
of transparency to show what's going on.
And so, um, if it's, uh, raising
awareness and someone asks you that,
then, yeah. And then if we're not giving
accurate information, I mean, we're not
giving we're giving too much perhaps
information
or
redundant information or replicated
information. And so, we need to clean it
up and make it a little bit better for
people.
>> Yeah. So, we're asking for
details in it. But it also sounds like
timing every two weeks putting forth a
stipul
oh we're being transparent is actually
being being far less clear.
>> It likely is being less clear.
>> So would it be better to do this
quarterly since it's not something since
we're recognizing it? We're not voting
to say no to give this one, yes, give
this one. We are recognizing that these
are good. Would it be if we're going to
ask for that level of detail
>> to know where the money is coming from,
accurate numbers,
>> would it be better, and this is a board
>> decision. Would it be better? Would you
be okay getting it quarterly and seeing
the quarterly for accurate numbers?
>> I'm okay. I mean, I just want something
that's accurate.
And as I said, as I looked at it, I knew
some of these things were like, okay,
this is my total, but yeah, I know where
that belongs. And it's like you say,
you've got a temporary custodian, but if
that guy becomes a real custodian in the
fall, that we we said okay to that, but
shifted into another thing. I get it,
>> Ellie.
I would not mind it quarterly. Um
because I actually had these same
thoughts today that is there question
was whether or not we could present this
information in a way that
provided a little bit more explanation.
>> Yeah, I I think orderly is a good idea.
It's going to show more more detail at
that time,
>> right?
>> I think it makes sense.
picture books um quarterly is fine and
if there's some way to um you know put
percentage grant funded for big figures
if it's going to be you know significant
that it will matter for some of the help
>> what do you think of
>> a quarterly would be fine but I I
personally myself I don't like if
somebody asked me what's a ESY
I have no idea
Did you hear that? We answered that or
are you asking for other people or for
you or
>> No, I'm asking for me. I have no idea.
>> It's extended school year.
>> Huh?
>> Extended school year.
>> Okay.
>> So, in the summertime for
an important thing to know, um in the
summertime
between these school years, um there's
there are some individuals children in
the school who qualify through special
ed for extended school year. It's
something that they're entitled to. Um
something the district needs to provide.
And so for three
three weeks, I believe four days a week,
9 to 12. So for three hours each of
those days, so 12 hours each of those
weeks. Um there's extra instruction and
coursework and um could be depending on
the person's IEP, could be occupational
therapy, could be speech and things like
that. So if there's a likelihood of
regression during the summertime, then
it's a team decision um that goes
forward and then they qualify for that
and um we staff it.
>> Okay. So
>> it's mainly it's pretty much for special
needs.
>> It's it's 100%
>> because we used to have credit recovery
programs in the summer.
>> We used to have pet camp.
>> We are we are going to need to do credit
recovery um at the middle high school
>> because of the new ed 306s
um that's going to be important because
you are going to want to allow people to
stay back because we do have to be able
to show a level of
proficiency or competency in certain
areas before moving them along. So the
regulations
uh indicate that it needs to take place.
>> And so when would that happen?
>> Summertime.
So um
it's a little bit easier to do some
credit recovery at various times with
the high school because of how credits
are earned and so forth. Middle school
is where you need more support.
>> So when the budget is put together then
the stipens say the something thousand
what category they are
>> they're all lower. Yeah, they're
budgeting. So if it's like for instance
coaches, you'll see coaches all the
coaches stipens will come on here. that
will come out of um athletics or
activities
if it's going to be stipens for ESY come
out of student services
um stipens for some people get stipens
because they uh I think these are
provided to um if they opt out of
insurance so they might
or whatever it is according to the
contract that's
So they take a cash cash out for food.
>> That's the
>> picture.
>> Instead of having a facilities director,
you subsisted on stipens for principles
to do that job. So that adds in the
money as well. Things like if they're
doing somebody's doing a job that's not
in their contract
that position.
>> Yeah, I'm fine.
>> All right. I don't think it needs a vote
to carry that board as that they report
with more detail.
>> I prefer a vote just for that because I
I don't remember what the old vote was
the old vote where we met. I remember
them voting. I just don't remember if
they were going to vote at and it may
have had a motion of every single one.
>> Okay, then let's take a motion question.
But that's not related to that. Going
back up to the transfer I just
>> Okay, let's do this first. Uh I'll take
a motion to change um the recording of
second list for uh the the board agendas
to quarterly uh beginning September 1st.
>> I'll second
glue. You have to motion.
>> Oh, I thought you made the motion.
>> No, I can't.
>> So move. I'm just giving
>> so move. I'll make that motion.
>> Says yes. Sandy says second. Great. All
in favor say
>> I. Opposed. Abstain. Great. That's a 700
Z. Excellent. All right. Next question.
On the consent agenda
>> on the u the transfers,
how does that work? What does that what
does that where did the money come from
and go to or whatever?
>> Yeah. And for the public not seeing it,
the FY27
um school year transfer is for 1,500,000
576,410.
>> And so SI if you're able to go on a
computer in the public um FY27 SO start
of year and so if we had passed a budget
that was the proposed budget, this
wouldn't exist because the we did not
get the proposed budget. we had to make
approximately 1.5 almost $1.6 million in
cuts to the proposed budget. And so when
that happens, we have to then repurpose
money. So you're taking uh money from
lines that or well basically we're
taking we're saying if we cut these five
positions the money from those five
positions has to be dispersed elsewhere
to where we can operate.
And so the easy way to say is that every
other area that wasn't cut we kept as
normal the proposed. So this is what we
propose. This is what we say needs to
happen. Anything removed, we say, "All
right, we're not we're going without
that position or without that program or
whatever like that." But that money goes
into
funding the operations of the school uh
supplies. So if like the supply lines
were going to be gutted as a result of
um something we putting money into those
supply lines, it's a
it's it's
a bunch of lines moving into a bunch of
other lines and Carrie just has to take
the time to do it.
>> All right. Any other questions on the
consent agenda?
We'll take a motion to approve the
agenda.
>> I make a motion to approve.
>> Thank you. Is there a second agenda?
>> Second. Thank you, Judy. All in favor
say I.
>> I. Opposed.
>> 700. And we are on to our second session
of public comments.
Hi Kathy Kathy Klowski range. Um just
one well maybe two questions pertaining
to what you just voted on for the stipen
list. Um I remember from not last year's
deliberative session but issues that
came up the previous year and I know
stipens had come up. I can't imagine by
doing it quarterly
it may be easier to understand but for
me sitting here I'm thinking those
speakers are going to be huge and people
won't understand
>> they are the the need for details I
think is going to help people to
understand I think we can
you know I think all of us will be able
to see things better we get the details
where the money is coming from and clear
numbers rather than like things that
change. But the other piece of this is
that the person we're asking is now part
time that we have a parttime finance
director and to be asking for this level
of detail. It feels unfair to ask for it
every two weeks. Um so I think quarterly
is going to help all of us both get
clarity and be reasonable on the work
level.
just do what you do. This is a huge
budget. There's no way around that.
>> Oh, I know. I know.
>> And there may be ways, if I can add, um,
there may be ways to make that all that
information clearer. So, while the
number Yeah. might be larger, it's
understandable. You're seeing it
over a period of time. But we might be
able to, for instance, put some pie
together or bar graphs or something that
would make it understandable.
For instance, you had some you talked
about um whether it was grant funded or
how it was funded the category of
funding. You might be able to graph it
like that um or whether something is
contractual or non-contractual that you
know is that that sort of thing. So we
might be able to provide better
information, more detailed information
in a smaller
way if we take the time to do it.
Thank you.
>> Keep crossing your fingers, Kathy.
>> I will.
>> Any other comments?
>> Doesn't look like
our next before we adjourn our next um
public meeting is going to be in two
weeks.
All right. And we have dozens of
policies to review. Um I will make sure
you guys have documents beforehand. Um
but the um the spring and the summer
policies and now the governor has signed
a whole bunch of new stuff. She's been
very active and that does affect
policies of so heavy it'll be a very
long.
>> Did you check the audio on that? I just
got a text saying the audio was not
>> Yeah. When you guys adjourn, I'll turn
that off. Right.
>> No, what I mean is like right now if the
audio Let me see back on.
>> Oh, just the audio is not good. Number
one.
>> All right. And yeah, next time I'll make
sure you have it, but I have it too.
Live and learn. Okay. Um All right. So,
we will take a
A motion to adjourn to a non meeting and
we won't be coming back to the public.
This is going to end our public session.
>> I will make a motion to
a meeting.
Is there a second?
>> I'll second that.
>> Thank you, Sandy. All in favor say I.
>> I saying passes.
Thank you everybody and
let's go into the conference room where
we have
screen capabilities.