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Recreation Commission Meeting 08/26/2026 Brentwood, NH

Video

So, we're going to call the meeting to
order. Um, we are missing one of our um
our people. So, um we can vote to make a
motion to appoint one of our alternates.
>> Motion.
>> Um
>> Oh, second. Somebody's here.
>> Maybe maybe not.
>> Is it Ryan?
>> Okay. Well, we will
[laughter]
>> we just made a motion to bring one of
the alternates, but you're here.
Great. Thanks. Well,
>> we are all here. That's awesome. Um,
>> so we need to approve the July 22.
>> So, we're going to approve the July 22
and August 17 minutes that was sent to
you by email. This has everybody had a
chance to see them?
>> Yes.
>> Do I have a motion to accept the Let's
start with July 22nd?
>> Second.
>> All in favor?
>> I. And then August 17, which was the bid
process.
>> I.
>> Okay. It's approved. All right. So,
we're going to move on to the recreation
director's report. Um, do you want to
start?
>> Yeah. Um, again, just kind of big things
that we'll go over that we've had um
going on in the department. Um, again,
we just got the irrigation uh moving.
We'll get into that in a little bit, but
some stuff that's happened since then.
Uh, summer camp has wrapped up. Um again
it was a good year. We're really
positive of um feedback from parents as
well. Sent out surveys um only got four
back but they were solid. Um you know as
taking over we've had a chance myself to
kind of look at the summer camp and see
how things are operating and things that
we might want to look on and change and
we already are making some motions to um
kind of improve the overall schedule.
You know the days at camp as well as
some trips we're going on. uh kind of
spice things up and put some new things
going as you know we're hearing a lot of
feedback too from counselors and you
know campers of things they'd like to do
and see. So I'm pretty excited about
that. Um other big things that happened
uh since then um movie night. We were
really happy with um how that went. Um
thank you Laura um reaching out to Mike
on the Lions Club. He donated the
popcorn machine that we were able to
use. So that was a big help. saved us
from having to go out and look for a
popcorn machine and he gave us popcorn
and some you know the corn the kettles
are
>> yeah that's so I just want to that it's
the Lions the Cet Lions Club and um Mike
has really been very very generous so I
really especially want to send him a
really big thank you
>> yeah so we were we saw him at national
night out and I was like oh hey maybe we
can uh talk to you about some popcorn
for a little movie but um terms of the
movie night I think we had like
somewhere between you know 20 to 30
people there um we had some walk-ins as
well. Um, that's where most of it came
from. People had a good time. Um,
looking to do more with it with that
screen because we own the screen, we own
the projector, we own speakers, and
that's pretty much all it takes to, you
know, put something on the board
besides, you know, getting the licensing
for a movie, which is really kind of
what the most expensive part of it is.
Um, other things going on in the
department, which we can get to in a
little bit, um, is, you know, start of
fall stuff is coming up. So, we've got
youth programs such as field hockey and
soccer that are getting put in and
getting revved up. Registrations are
really solid for that. Pretty much
exactly where we were last year. Um,
which we were very happy with. And, uh,
yeah, it's pretty much a lot of what's
going on so far. Uh, current dayto day
at um, department.
>> How did the, um, Brazilian soccer go
this summer?
>> Uh, believe we got [clears throat] what,
nine or 10?
>> I think we had eight or nine kids. Yeah.
Yeah. Total signed up. So, first.
>> Uhhuh.
>> Not a lot though.
>> No,
>> this was their first year doing it. It
was something that Nick had set up when
he was here. Um they typically look for
closer to 15 kids, but they decided that
because it's their first year here in
Brentwood that they would move forward
with the eight that we had and hope that
next year it could grow a little bit
more. Um I know Jim McIntyre, who used
to be a commissioner, um he had his kids
in there. Um he was texting me saying
that they had a blast with it. Um they
had a good time. So, um, from what I've
heard, participants had a blast with it.
Um, and the guys who ran it, they're
already trying to schedule again for
next year. So, I'm assuming they had a
good time if they're trying to come
back. So,
>> I wonder if you guys will get more
engagement. Um, I don't know if you guys
reached out to the school or not, but
>> So, we actually did go to the school uh
just before we went on vacation um for a
couple of different reasons and we got a
chance to meet with their new principal
um and kind of building that
relationship there. Um, one again
Brazilian soccer I think was tough
because when we started to get things
moving forward was the turnover process.
So when I first got here it was kind of
a lot of what's going on with us
specifically in Brazilian soccer
probably you know promotion fell to the
wayside although we did try pumping up
you know and we got like I said about
nine kids. Um definitely something
though with the school there's a lot of
things coming up and in the past that we
can use them for and that's why I think
when I went over to the meet with the
principal over there it was pretty
beneficial for us going forward. One
thing a parent got in touch with me and
said that um for the Brazilian soccer it
was the same week that exit had their
Brazilian soccer.
>> So is it possible next year that we can
stagger the weeks so that maybe we're
pulling some of their kids over because
I I did hear this parent say that it was
amazing. The kids loved it. There was
some little homework. They rushed home
to do the homework. They were like so
excited. Um but that there weren't a lot
of kids. They thought they were closer
to six kids. Um and then um but they did
say that there was a conflict with
exitter. So maybe that would double your
numbers.
>> Yeah. I wonder how many kids exit had.
>> I more
um yeah
>> and then you talked about fall soccer.
The other thing that someone got in
touch with me about was that um this is
just today. I would I would blindside
you. Um that nobody's was getting back
to FCS about the fields for soccer and
soccer next week.
>> I already took care of it.
>> Okay. Thank you. [clears throat]
>> All that's been handled. Um, in fact
that we have just sent over the invoice
form. Okay.
>> Um, they've booked it out, sent us their
insurance form also.
>> Okay.
>> Thank you.
>> Oh, yeah. I was going to get to that
later um on the financial report, but a
part of soccer. One of the biggest
things this year that I wanted to kind
of go after was um kind of building the
sponsorships, you know, to the soccer
program specifically. Naturally, it'll
be alongside with field hockey as one of
the sponsorship opportunities was a
banner for the fields. I'm happy to
report now that at this very moment we
raised two grand um in sponsorships
through local businesses as well as
we've the fire department uh police
department got involved and even the
people that are um taking care of our
jerseys gave us a sponsorship as well
where we attached their logo to the
jerseys and they gave us a discounted
price. So pretty good stuff there. Um
and again thank you to those who kind of
reached out and did what they could. um
obviously try to make that number grow
this year. Like I said, we're at two
grand at this point, looking to still
grow it. Um as we cut off the jersey
sponsorships opportunities and that
would go as well with the dual
sponsorship opportunities because can
both um the banner and the jersey as we
submit the jersey order already um
Friday before we went on vacation. Um
and those are already got the approval
order sent from Colin Sports as well for
that. Um so banner sponsorship
opportunities are still open. We're
still pushing for those. Um, if you know
anybody or any local businesses that
would have any interest in, you know,
sponsoring and getting an advertised
banner put up on our, uh, property, we
would love to, you know, hear them out
and go from there. So,
>> and definitely we I I would suggest that
as board members, we are asking if you
have know someone with a business, um,
because we're we are a working board.
So, if you know somebody like Yeah. I
love it. [laughter]
>> Yeah. Thank you. And that's why I said
too, there's potential for more. Yes. At
this very moment, we're at two, but
there's a chance for slight increase as
well.
>> And are you guys going to put them on
the garage that you have over there,
too? Because I know we talked about that
last year for the ice skating rink,
>> and that was, I think, an opportunity
that we could probably take advantage
of.
>> Yeah.
>> Because they would have their banners up
there
>> and they would have them all every time
someone's going over there. So, it would
work out well.
>> So, what how we're going to do it is
it's going to be kind of a seasonal
sponsorship opportunity. So, it's going
to go from September 1st up until the
end of fall sports, which would be like
last week of October, maybe first week
of November. Um, a lot of it is really
nice, too, with the banners is because,
you know, what we did is we had the
local businesses or whoever is providing
a banner um supply their own banner and
they have it for that term. If we say,
"Hey, it's yours now. You want it back?
Great. Or do you want to come back for
something maybe in the winter, something
in the spring?" They already have a
pre-made banner for themselves. We can
just keep it running. Um, so yeah, the
fall sponsorship opportunity will stay
right now for prime positioning for
soccer um, up until last week of
October, first week of November, and
they'll go up on September 1st once the
local business provides for us. We
already have one already from Kiza uh,
Tax and County. Um, so they're already
good to go, set, ready to be hung up and
uh, wait for a few more.
>> Quick question on that. On the banners
themselves, do they have any sort of QR
code so that they can see that it came
from us from an attribution standpoint?
>> Meaning coming from the department?
>> Oh, yeah. Like I I mean embedded within
a QR code saying, "Okay, hey, this
person scanned this QR code while
they're at the field." So then they
understand the value
>> track where it came from.
>> Yeah. So there is nothing to that
degree. It's basically just the normal
advertisement. Um, the companies, like I
said, are responsible for providing
their own banners and we would see
through if that was something that they
had on. That'd be that'd be great. Um,
but nothing specifically that's like a
direct link to where they came.
>> Could be something to consider.
>> Yeah. So, you get credit for it,
>> right?
>> Tracking wise, good for them, too,
because then they can say, "Well, I
ended up getting 15 customers as a
result of seeing this sign over there."
>> Yeah. And then two, we wanted to make
sure that the jerseys for soccer um
>> will also be still promoting Brentwood
Parks and Recck as well and not just
dominating like a sponsorship. Um so
like for example, we have Telly's as one
of them. Um telly's does have their logo
on the sleeve and as well as like a
thank you on the back. Um but the
Brentwood Parks and Brentwood Parks and
Wreck logo is still front and center. So
when a kid wears it at school or around
town,
>> that's where they came from, right? Not
just promoted. I like that business.
That's me and Jason kind of went back
and forth kind of figuring out the best
possible way to still say that they're
from parks and wreck but still make sure
that whatever sponsor um whatever
business helps sponsored still feels
that they are you know being represented
as sponsors um and they can be proud to
be so. So,
>> wonder if you could put a QR code on a
shirt
>> while they're running by.
>> I'd be lying. I'd be lying if I
>> if I said I didn't think about it myself
and I'm like, "Oh my gosh."
>> That's what I was like a few times.
>> Put a QR code on the shirt and then that
way cuz kids are savvy with their
phones.
>> I can see if you totally put the QR code
right.
>> Except if someone's taking creepy
pictures of the kids and you're like,
"No, no, I'm just taking the QR code."
>> No, that's why it's on the back behind
their head. Yeah. [laughter]
>> Um I wonder too because I know EJBSL
does like full team sponsorships um to
where they still have you know exit
baseball on the front but then they'll
have the sponsorship instead of like
having the players last name of the
sponsorship right on the back. Is that
something we've considered for any of
our teams especially basketball where we
can't necessarily hang a banner?
>> So exactly so that's kind of where my
thought process was going forward.
Obviously, you know, we have specific
amount of teams and I personally wanted
the identity of the team to be
>> Telly's pizza, whatever it is. Um,
obviously stuff from Brentwood, but when
they're being played as, they're being
played as Telly's and going about that
as such. Um, the difference with that is
I know that a lot of our younger kids
love to name their teams as they look
forward to. Jason made a point of that
as well. I think that, you know, maybe
on paper they still can be identified as
telly's, but we also don't want to take
away if they want to be the Green
Dragons, right? As much as that. Um,
basketball, like I said, would be a
little different um when it comes to
sponsorships due to the fact that, you
know, when they're playing, you know,
banners can't just be hung up like they
are on a field, right? Um, so that would
be something to consider going forward.
Or I even thought to um going forward to
like if we were to provide them warm-up
jerseys, that's where they could have
and have their sponsors from the back.
Little things like that where
spitballing kind of ideas for what it
looks like in the winter time versus the
spring and fall.
>> Well, I know even for EJBSL like they'll
have the sponsorship on the back. The
kids still name their teams and like my
kids team was the Blue Ice Pops this
year and like it'll still say Worldly
Gigs on the back, but when it comes to
like
>> the Game Changer app and actually
looking at the schedule through um
whatever app it is,
>> it has their team's name in there, not
their sponsorship. So,
>> Gotcha. Right.
>> And I just want to stress like Jay put a
lot of work to get these $2,000 in
sponsorship. There's a lot of pounding
the pavement. There's a lot of phone
calls. There's a lot of emails. So any
that we can bring in because our total
for this year, I mean, he brought it in
2000, but that brings our total for
sponsorships of $9,000, which is
incredible because I don't think the
wreck had been really getting
sponsorships up in for at least for a
while. So, um I think we're doing a
great job, but I think as a board we
could really help. Um, even if we all
just bring in one, you know, if you know
a company or
>> um, another, are you going to be having
the banners and then are you going to
put them on your website so that way
they get maybe some more traffic for
that?
>> It would be something as like a thank
you post like that on Facebook. Yep.
>> Because then you could have pictures of
the banners
>> recognizing them for it.
>> It's just something good because a lot
of times they're going to probably tag
>> Yep.
>> you guys.
>> And say, "Hey, check this out. We just
advertised for this,
>> but then it links us back to them coming
back to our site.
>> My whole goal is to kind of us be on a
team to keep boosting each other up and
do little things that boost each other
up even more. My biggest thing is we
didn't have many last year. Jason said,
I think we had like $300 worth of
sponsorships last year. Um, like I said,
we're up to two grand now. My goal is to
keep the two grand every year and only
build upon that and keep them coming
back and keep making them an ally. So
things where they feel like they've been
promoted enough uh and they're happy.
Great. I have no problem doing that.
Making sure that they feel uh like
they're valued here because we do value
their sponsorships and they go a long
way. So
>> great. I mean that's awesome.
>> Excellent. Okay. Any other um how about
the irrigation project?
>> Yep. So irrigation, like I said, we
accepted Rainscape. Um we'll be going
forward with Rainscape. Um we put out a
request for a specific contract for
Rainscape. um we're waiting to hear back
from a legit contract because what they
did send back was just the um bid again
and so we're like hold on we needed like
an actual you know contract set in place
from Rainscape that they would send to a
typical client not just their proposal
for the work they'll be doing on our
fields. So we sent that over to Paul to
kind of look at and be like a little bit
more of what they're actually expecting
so we can cover our ground. Um
>> and they need to get you their insurance
>> and get us their insurance. Yes.
Correct. And then the goal is like like
I said and which was also written in
their bid that the week the work would
start next week.
>> Y
>> and that's before soccer starts or
around soccer.
>> It would be literally like they'd be
simultaneous at the same time. So the
thing is with soccer though um and like
we told them and they're well aware and
can make it work that it wouldn't
conflict. Their work would be done at a
time where soccer wouldn't be impacted
in the slightest and you wouldn't even
know work was being done.
>> [clears throat]
>> anything else um facility anything
facility or field updates you have or
for this month
>> um for kind of for field more field I
would say not even field or facility uh
one of the biggest things that we're
looking at right now is trails um we've
reached out to the trails committee uh
we actually met with her was it
yesterday was it this morning no this
morning yesterday morning we spoke with
Debbie from the trails of yesterday
morning um just kind of talking about
what the status of it is all this type
of stuff. Um, tomorrow we are doing a
site walk with her um through the you
know BRC specific location as haunted
walk is coming up in next month. Well,
not next month obviously to at the end
of October. Um, and so we want to make
sure that we can figure out what needs
to get done at the trails, what the
trails look like um, in terms of putting
a location in place for the haunted
walk. Um, so again, my biggest thing
right now is kind of looking at them and
figuring out what can we do to tweak
them, make sure that they are stable,
more people know about them. The trails
committee is one person and it's her.
>> Um, she's in charge of all that. And I
when I spoke to her about it, I said,
"Do you like it that way? Would you like
it to improve? Would you like it to
grow?" And she said, "I would love for
it to grow." She kind of is feeling the
weight of being the only person. So, you
know, as we start to figure out what's
going really going on with the trails
and try to attack them, you know,
specifically for the haunted walk, it's
going to be an overall thing as well,
trying to figure out how we build this
committee up, how we get, you know, more
maintenance done and more attention to
them. So, when we get people reaching
out to us about them, which is often,
uh, in fact, Jason even told me before,
you know, I really even got here that
one of the biggest things that the
community wants to see is the trails
improved upon and more things come out
of the trails. So, we're not going to
just keep that quiet. We're going to
make sure that we, you know, emphasize
that those are the trails that we can be
in charge of. Then, we got to figure out
how to best make sure the community is
aware of them and how to best keep up
with them. Um, so in terms of like
facility and field, you know, updates,
that's one of the biggest ones right now
is again now that we've kind of watched
the, you know, dust roll over, summer
camps over, kids are gone, and we have
open field space over there, we got to
figure out now we're in the fall, trails
are coming up, so we can have a solid
plan for this fall as well as going into
the spring into the summer where it's
more, you know, flatlined, how to keep
them best maintained. Outside of trails,
how are we looking at preparation right
now for the Halloween walk? Is there
anything being done yet? We're only
month and a half out.
>> Uh right now we're kind of putting
together again just kind of what we
believe the haunted walk should be and
could be. I know that the actual this is
why the trails are so important. The
discussion right now with the trails is
that there's there's a chance that it
might not be able to happen at the BRC
depending on where things are. So
there's been two different kind of
options here in my brain um that we've
kind of gone back and forth on. Then
another one [sighs and gasps] that we
decided for a location could be at the
school. School is a good entrance point.
Again, another reason why we talked to
the principal kind of just making
friends and so when we maybe have to
potentially move over there if we have
to, we have that ability. Um it's a good
spot there. Debbie says it's got, you
know, good walking trail. It's not, you
know, sits perfectly safe, everything
like that. That's great. Um, naturally I
would want to keep it at the rec center
if we could. Um, so the other option,
like I said, there's a good entrance
point and a good walkable trail lower
side of the fields at the rec center.
The only hassle there would be
electricity and again trying to figure
out electricity standpoint. Um, how
[clears throat] that would work. Um, we
want to add a little bit more to the
trails. I mean, not to the trails, to
the walk this year. I'm thinking about
maybe adding like a pumpkin carving or
pumpkin painting thing to go in
additional with that. uh make it like
you know we can see if people would
donate pumpkins for it and if not maybe
charge a little bit so if you choose to
do the haunted walk for free you have an
ability to at a specific time come in
pay the money to come and do you know
pumpkin painting or pumpkin carving and
something like that. So we're trying to
figure out if we can't do it at the BRC
that's when it's like okay we're going
to pivot to go to this spot and then
full on get in motion. You guys going to
have a rain date too or
>> the rain date would probably be I
because it's tough because this year
when I look at it Halloween's on the
Saturday, the actual Saturday. So
typically where it would fall that
Friday before Halloween. It's like right
in that same weekend of
trick-or-treating and things like that.
So the haunted walk will actually be the
week before on the 23rd. Um, so we might
have to push it up a week early rather
than do it in November if there has to
be rain, but I feel like calling it a
week early is a little premature. Um, so
if anything, it'd be the week after,
maybe the, you know, few days after,
something like that where we'd be able
to get it done. Um, so we don't want to
cancel the event, but we also want to
account for making sure we're still
keeping it in the Halloween theme, the
Halloween time, and not stretch it out
too far into November when we start
doing, you know, closing down of fall
things and into winter stuff. I do feel
like November people have already moved
on.
>> It's too far.
>> Even just the first
>> they're on to Christmas Thanksgiving.
>> And that's why my I'm having
[clears throat] a tough time thinking of
like a specific date and it would kind
of have to be like I'm not going to call
it a week before. Maybe there's a chance
we, you know, move it up to a Thursday
night if we know that that day would be
bad. It's just an
when are you guys going to make the
recommendation from this committee to
the select board to for trick or treat?
Usually it's on trick or treat. So you
guys are going to do the haunted walk.
Let's say a rain date. You might be able
to do Friday.
>> 4 and then Friday.
>> Well, the 31st is a Saturday. The 30th
is a Friday. So
>> So do you want to do trick-or- treat on
Friday or do you want to do it on set?
>> No, I'm saying if they did trick-or-
treat on Saturday, we could do the
haunted wild Friday.
>> The 30th be Yeah.
>> It's got to be darker anyway. Yeah, I'm
going to be doing it like
>> and I didn't know
>> I know we do appoint it. I just didn't
know if people because some towns do it
differently. Do we typically do it on
the 30th or do we typically do it on the
31st?
>> We typically like to do it on the day of
Halloween. You have to really you have
to do your due diligence on looking at
what exit is doing, what Kingston's
doing because
>> otherwise what happens is let's say you
guys do a different day and we've had
this happen before especially me living
in a neighborhood.
>> Next thing I know I got 700 kids have so
much candy.
>> Yep. Exactly.
>> And I'm not buying a bunch of extra
candy. Otherwise I start eating it and
I'm a diabetic. That's not good.
>> your porch light would be off at that.
and four dogs would be out there.
>> Has there been any any thoughts on uh
like a food truck there or anything for
that or
>> typically not? Um as it is a free event
and bringing in a food truck would cost
a little bit more than what we would
like to put on. Like I said,
>> um we have these big ideas for events
like that. Unfortunately, right now we
want to try to figure out a way where if
that could happen, we would make it
happen. But a haunted walk, a typically
free event,
>> would not really be great specifically
yet for a food truck. That's why I
trying to think of adding it and
building it more than just a haunted
walk. Like even adding a little bit of
something such as like the pumpkin
carving or pumpkin painting or maybe
even I talked to Jason about, you know,
doing like a Halloween dance or a
Halloween costume contest, something of
that nature to grow it, build it, and
then have a staple enough where we could
provide things like that more
comfortably.
>> What about the snack shack? You guys
think about opening that that night?
>> I haven't thought about it. cider. You
could have
>> sometimes it's cold.
>> And I think that would be definitely
more involved if we end up doing on the
lower side of the field because
naturally if we have two things going on
such as the pumpkin painting and carving
and the haunted walk in the lower field,
that's a good middle in between point
that kind of keeps the path going for
all people walking by. Um it wasn't
something I consider for the upper
field, but it's definitely something you
can keep in mind for going forward. I
would suggest if you want to do
concessions is make somebody in charge
charge of it like that's going to chair
it and then get some parents to help out
with it so that it's not you guys. You
just give them a direction to go and
then they run it. I I think we could
probably get people to do that.
>> Absolutely. Yeah. Well, that's that's
the whole point is we want to try to
figure out how to best spread out
employees and help with volunteers in
good spots as the haunted walk. We
already know a couple people in the
building that do a lot of stuff on site
already. making sure that they're there
at the trails at the entrance point
throughout, you know, handing out
things, monitoring pathways and things
like that. If we're going to spread it
out, like I said, to maybe do a little
bit more such as pumpkin carving or
pumpkin painting, we're going to need
even more hands because me and Jason are
going to be spread out wide, right? So,
volunteers would be great for that.
>> But beyond the snack shack, could we at
least set up like a table and maybe
bring in some large things of cider?
>> Yeah, absolutely. I don't see a problem.
>> Ways for us to just continue to make
>> Yeah. No, for sure.
>> A donation sign to the BRC.
>> Yeah, absolutely. Yeah. No, for sure.
>> Some easy snacks. I don't care if it's a
table. If you if somebody wants to get
creative, uh they can build a little
haunted
>> concession stand would work though,
right? You have the
>> I think the concession stand is no
problem to get up and running. It's just
we got to make sure we have people to
staff it and that that's the biggest
ties in the long
>> at that point. We still have stuff left
over from movie night that would still
be good by that point. Just candy,
sodas, things like that. People wanted
them. Please, at the end of the season,
make sure you guys clean that thing up.
>> Oh, yes.
>> And we he was even talking. He was like,
"Oh, wow. I don't want to be coming out
and dealing with chipmunks and stuff
that live in there because you guys have
given
>> exploded sodas." Yeah.
>> For the whole winter.
>> Exactly.
>> Exactly. Okay.
>> Can I add something real quick?
>> Sure.
>> Um, back on the trails talk real quick
because Jay and I spoke a little bit
after speaking with Debbie yesterday.
Um, one thing that we noticed when we
were looking at the uh the website page
is that the so the subcommittee is a
subcommittee of parks recreation
commission. Um, and on their website it
states that the subcommittee monitors or
is in charge of all town and private
owned trails here in Brentwood. That's
what the website says. So
>> town and privately owned.
>> That's what it says according to the
website.
>> I don't care about privately. Well,
that's that's a concern that I had
voiced to Jay at the time was, well, if
this is a subcommittee of our
commission, why are we chasing privately
owned?
>> I think the privately owned, I'm willing
to bet that's probably the property off
of like South Road SL has that trails
down there.
>> Well,
yeah.
>> Well, the other question
>> saying we're taking care of it.
>> We really
>> Well, the
>> I guess if it's a
private committee, that's their deal.
they want to take that on. But then if
you're lumping them in with us, then
it's not really
>> it's it's a completely different thing
if if they're lumped in with us. And
that's what we were kind of talking
about. It's like, okay, we're talking
more about um ones by the school as well
as extended beyond BRC or my concern is
really the BRC trails and typically
that's our space. If we're in charge of
a lot more of it, right,
>> what's going on?
>> I think it really should be the
frontwood rack rails committee. And if
they want to do
Brentwood trail committee,
>> that seems like it' be a conservation
thing more than it would be.
>> Be true conservation.
>> I knew they did the rain project over at
the school part of conservation really
had nothing to do with you guys.
>> Yeah. So that was a concern that I had
that I voiced the Jay was once again
because it's a subcommittee of this
commission. It makes sense that maybe we
or I can't say it because I'm not a
member of this commission, but I'm
recommending maybe we consider or you
guys look at possibly reviewing the
intent behind the subcommittee.
>> I didn't even know we had a
subcommittee. Do we have any other
subcommittees?
>> Dev's been the sole,
>> Person for [clears throat] trails ever
since I can remember.
>> I met her at the gathering. That was the
first time I even knew there was a
>> luckily she does have a lot of
volunteers that are there helping, you
know, doing things like that. She did
state that a lot of them are getting a
little tool to try to keep up with it. I
know. So, and and a lot of them are are
of course the chainsaws.
>> So, I'm not as sprry as I used to be.
>> I mean, technically we're on the
committee, but unfortunately every time
they've done it, it's rained and then
they reschedule, reschedule, and then
when they finally do it, we can't make
it. So, that's been kind of an issue for
us.
>> So, it's just food for thought, I guess,
is like, hey, that's a subcommittee of
us or of you guys. So maybe that's
something that we kind of consider
looking into a little bit more because I
think it'd be great if we actually have
a trails committee where they can
especially when Jay's talking about like
all this work that could be done on the
trails. If we have a subcommittee, let's
try to use it.
>> And again,
>> what time is the site visit tomorrow?
>> 9:00 a.m. We're going to be at the BRC
at 9:00 a.m. We're mainly looking at the
BRC area. Again, just kind of getting
the I still have not gotten a chance to
be able to go through it and actually
take a look. I'm having a hard time
understanding where
>> bring some bug spray.
>> Yeah. And I maybe even some rain boots
at that point. I hear it gets very
watery at points. So I don't really know
what I'm expecting, but I'm kind of
>> I just when I've when I've walked the
trail when I first came on, I wanted to
see what it looked like. There's a lot
of roots. There's a lot of tripping.
>> That's what we're
>> And there was they were wet spots. So
>> that's exactly what we're here.
>> I guess I would I'd like to come to that
because I want to know what they need
for supplies to because I think we
should be able to get some donors for
supplies as well.
>> Absolutely. I had a quick thought on the
uh building off that from the the
trails, you know, with the roots. I've
heard of this for a couple of years now
and the trail conditions. We don't want
people to trip in the dark, that kind of
thing. Uh I have a bunch just me myself,
I have a bunch of extra wood on my lot
if someone if we there's a possibility
maybe to overcome some of the tripping
or or walking conditions on the paths if
people would donate wood. Somebody
donates their chipper
>> and then And we get out,
>> we have a team to make something happen
where we can walk
>> and then we can start chipping a bunch
of wood and then we just throw these
free ch the these free chips down around
the path on and maybe identify it, throw
a little flag in and say, "Okay, this
this is a pretty gnarly area right here.
We'd be worried about this and address
those flagged areas first."
On the other side of that coin, I've
heard
and Jason, I don't know if it this dates
back to Andy or or uh Nick, but that
maybe somebody came in here and gave us
like a raw estimate of wow, these these
trails need x tens of thousands or
$100,000 worth of work on it.
>> Correct. I remember hearing that.
>> And you're sitting there going, "Oh my
lord."
>> Well, it's kind of like the irrigation.
I mean, we had 7,000 to 119,000.
>> I would like you to pay me a million
dollars.
>> All right.
>> My company looks at me.
>> I'm sitt I'm sitting on I'm sitting on
five cords of five cords of wood at my
house that are
>> the only giveaway.
>> The only thing about raw wood is it
invites termites. I know like when you
buy it when you buy wood um the shredded
stuff from
>> The only thing
>> it's treated so it you don't get
termites. This is going in your It's
going on the trails.
>> And if it breaks down and it becomes
dirt.
>> I don't care. Sort of like the natural,
>> I I'll also say too specifically like
when it comes to actual, you know,
maintenance of the trails from what I'm
told, specifically the BRC area.
>> Is roots and rocks.
>> It's not really, you know, shrubbery.
It's it's roots and rocks walking. It's
more of kind of either a super complex
maintenance or something like that where
we can just
>> I know it's Yeah, it's more of a
band-aid, but
>> yes, I agree.
>> We're going to get people out there in
the dark.
>> You could reach out to I would recommend
reaching out over to C Coast Lumber Pine
Road and ask
>> the mulch guy like is it I forget the
name of it, but
>> Russell is Russell.
>> There's there's actually a manufacturing
of in Brentwood on Pine Road and
>> I will call them if you want. Okay.
>> And they might
>> you say C coast drop off a
>> truck drop off
>> honestly like depending on
>> Mike Sandborn and say can you send your
dump truck over there fill it up and you
dump it and then guys show up with
wheelbarrows
>> and depending on how many low spots
there are like what about talking to
like a local um like boy scouts or Eagle
Scouts group to like build a little
bridge for one of their projects. You
know what I mean? Like
>> Yeah. They did the the project for fire
for Yogi or Smokey the Bear or whatever
it is.
this picnic basket.
>> They've done No, there's been a scout
that did a shed at the library and they
did the flag pole
>> at the historic society. So, yeah,
there's definitely scouts that will do
work.
>> So, I figured I'd just raise I'd raise
it because it, you know, passed and it
could come up again. If this could be
>> last thing we want is
>> if this could be like a make or break
thing of having it at the BRC,
>> I'm all for trying to get that going,
especially if it's a band-aid and we can
be able to get a walking platform for
what would be the trails for the haunted
walk specifically. Great. Going forward,
we're kind of like looking at other
problems with it that we want to make
sure that
>> we're all like, okay, who does what and
what needs to get done that situation.
>> Yeah. Sounds like you guys are gonna do
a sitewalk here pretty soon
>> tomorrow morning. 9 a.m. Maybe just keep
that top of mind or warm.
>> Oh, for sure.
>> Stop at Home Depot. Flag it out.
>> Reach out to um
we get our sand and stuff from BB
trucking. He's off of South Road and
maybe he'd be willing to donate some
sand to drop that off because if you
have lowlying areas
>> pack the sand there first and then you
put the chips on top of it and it stops
the
>> people tripping and moving the stuff
around you.
>> And that's what I think would be the
biggest fear for the walk,
>> you know, too much
>> or too many obstacles in our way.
>> I know in years past they've literally
just put pallets down and people just
walk over pallets. I don't like the look
of that.
>> No, it's terrible.
>> A [laughter] little
>> Let's get it fixed. Like I think we
>> That's an opportunity. Maybe cut them a
break on sponsorship,
>> Well, I mean, how much does it cost for
you guys to make a banner?
>> If it's a business,
>> make a what?
>> How much does it cost for you guys to
order a banner?
>> Uh, it' be 300. Yeah, it was 300.
>> 300 sponsorship.
>> 300 sponsorship. 50 bucks a banner.
>> It's $50 for a banner. If somebody drops
off a load of sand or a load of
>> They could have a banner.
>> I get you a free banner. 30 bucks to 50
bucks is like cheaper than me even going
out and buying five bags.
>> Right. Exactly.
>> I can't buy bags of mulch for
>> I'm going to go through 50 bucks on a
trail.
>> Can you bring me a truckload? And for
them to have somebody drop off a
truckload is
>> pennies.
>> Yeah. And I think that again
>> and if we chip all his wood
>> I think too the biggest part of the
toughest part of getting the sponsorship
is actually
>> getting the approval and going through
all the channels. something super brief,
easy. You come dump this, we'll get you
a banner to do anything. Great. Good.
Bye. I mean, I think almost every
sponsorship required like
>> two or three emails and a phone call on
a site visit to kind of get them. So,
much easier
>> if somebody's willing to drop like if
you call that Russell over there,
whatever it is, Russell,
>> can you drop off some I don't they don't
need to be black. They don't need
whatever you guys want to get rid of
that you can't sell. Drop it and I'll
spread it. But to your point there, when
you think they're coming to the end of
their season, whatever exits they have.
>> Give us what you got.
>> And then, you know, we do have a lot of
commercial space on on Pine Road. You
have
>> um the Pink Panther Owens Corning
Corning. You got over there.
>> So, Quickrete, they're all going to
donate. There might be something that
maybe Quickrete has those um they call
them elephant feet.
>> Yep. where they basically like look like
an elephant foot.
>> You stomp them in.
>> You basically stick that in there and it
basically gives you the pad. So if you
guys had to create something to go over,
you could easily make a bridge just from
those things and I don't need to do
>> sauna tubes.
>> Got it.
>> And just put them on the ground.
>> That would be a lot faster than going
the boy scout.
>> Because you are going to have some spots
that you're going to have a
>> stream or something you have to cross.
So
>> Yeah. Yeah. Yeah. Was there anything
else under here? Volunteer status
update. Anything else that you want to
go over? You feel good to move on to
financial?
>> Yeah. Yeah, we can go to financial. Um,
>> you're broke. Okay. [laughter]
>> Moving right along. Uh, no. Uh, look at
the financials right now. Revolving
account stands at 746. Um, again, a lot
of the biggest expenses that came out
were over the summer as one of the
biggest come things that come out of the
revolving account is our summer camp
staff. Um, so now that that summer cap's
over, we'll start to see the expenses
that go out of that, you know, diminish
quite a bit. Um, impact fees before
irrigation was 60,700.
Um, after irrigation, you know, will be
totaled at 365. We'll end up at 242 for
the current state of the impact fees.
Um, and that kind of is the financial
report currently for the department. Um,
And then going forward, we'll we'll
start getting into more detail once
you're able to produce that. So that
would be great.
>> Um any old business that we need to
touch on?
>> Not much that new business.
>> Yes, new business.
Big thing um going forward um that we're
very excited to, you know, bring to the
community. Um the recck department has
gone forward to try to look into a new
software system for registration
programs. This has been something that
you know I've used in the past the
software that we're looking at
currently. However, you know I when I
came in I wanted to see how we operate
and how it goes and I find that the
software that we currently use is really
not recreationbased and doesn't find um
convenience for admin as well as you
know registering. Um there's a lot of
issues in terms of just overall seeing,
you know, if you've registered or not,
how you've paid, when you've paid, um
what programs are doing what, who's on
each program. Uh Recesk solves a lot of
these problems for us. The biggest thing
that it also does, and one of the
biggest complaints we're having as
department is promotion. Um right now,
our biggest source of promotion is
through Facebook. Um you know, we email
the people that we can when we can on a
simple one that have provided us their
email address. um and obviously postings
and town bulletin boards and things like
that. Reces will give us the ability to
immediately send out emails, phone
calls, text messages the snap of a
finger um to either users who've signed
up for programs, all users period, or
anything like that. This to me is one of
the biggest ways I can see the
department shifting and changing. Um
I've even Jason said when I first got
here, a lot of people complain about how
they go through the registration
process. So naturally, I was like, I'll
wait give it a test out. Uh I've gone
forward with pursuing what it would look
like. U we were quoted at $4,800 uh for
this software. Um this would be a yearly
charge and it wouldn't be like, okay, we
buy it in October and it's done in
January and then we have to repurchase.
This would be a 365day contract that we
would sign. Um for Recesk, um Recesk,
like I said, uh will be something that I
would really want to implement going
forward. Typically, I would like to open
it up to the public around January. Um,
and when we open it up in January, we
want to make sure all spring
registrations will now be going through
Reces at that point and kind of get a
clean slate, move forward going through
that point. Um, Recesk 2 will provide
manual trainings for me and Jason that
they will show us the ins and outs of
every single thing from admin standpoint
as well as user standpoint. Um, to make
sure that when you know somebody has an
issue, they can come to our office and
we can fix it if they have one. Uh, and
again, just overall, this is just going
to make things a lot more smooth. Um, as
right now, I feel like it's a bit choppy
and I think that this is an expense that
will be great going forward for the
department and will make not just me and
Jason happy in the office. Uh, but
anybody who signs up for a program going
forward,
>> what what do you pay right now for
municipal one?
>> Uh, it's paid for by the town. It's it's
under the town um in one big section of
payment for the website.
>> The cost savings for that
>> that We went through it through Sue.
There wasn't a specific number that was
attached to it. However, we would still
be under like a municipal one website.
However, how it would work would be if
you were to go to register for a
program. Let's say you're going to go
register for youth soccer, you would
click our tabs on the town website just
as you as you would, but it would say
for all w registration, follow the link
right here to reces. In that point, it's
like a huge hub for all recreation
stuff. Has all of our stuff lined out.
>> First year since it would be new, you'd
probably be able to use dollars
>> and that's what we're planning on doing
is using
>> then you'd have to build it into your
budget
>> at 2028 we'd be talking
>> would we be in the budget or could it
come out of revolving
>> come out of revolving
>> I think it should come out of to be
honest I it's making programs more
effective and increasing programs I
think it should be able to come out of
revolving
>> but you have user satisfaction mixed
with the ability to do automated
reachout and uh promotion things nature
>> if you if you were go to most recreation
departments in the state right now
they're using repes and very happily so
using
>> repes. Does it do anything with tracking
spend through vendors and everything
like that?
>> It does have uh an expense you can use
you can use to track expenses. However,
it's more of a revenue based software.
Uh there is a direct source through
rectes where instead of getting a check
at the end of the month like we
typically do for monthly you know youth
program x amount you know here's the
check going in there is a uh section in
rectus that allows you to get a payment
and automatically gets positive within
the day. Um the other thing too with
rectus which is really nice is it also
allows us to really see what programs
are making what and right there in front
of us. It's not like this rigma roll
trying to figure things out. Everything
is outlined green for profit, things of
that nature. Automatically does things
where, for example, if you signed up for
you soccer and your kid can't go anymore
and you need to be refunded instead of
giving you a direct refund, what it
could do is be a credit to your account.
So you can only use that credit to
purchase things. I
>> see desk.
>> I like that.
>> How does it work um with MTS? So So if
money comes in, you've gotten $500 of
registration fees. So you see it in
reces.
>> They use the same line numbers we would
have. We would implement the line
numbers that are in
>> MTS.
>> So you can import Yes. Right.
>> So we've spoken with Sue and um Linda
back and forth along with Lindsay from
MTS and the representative from uh
Recesk. So we've been coordinating with
everyone. Sue who's our new town
administrator. She used to be rec
director herself. Loves the software.
It's all for us.
>> But my question is that it imports. It
will you got you're able to import the
information right to MTS.
>> Correct. Yeah. So by doing it this way
it should also alleviate some of
Jillian's input that she has to do for
us right now because of how it works
right now is when we get registrations
to municipal one it piles up in Stripe
and then Stripe gives us a once a month
boom and then we have to break it down
for Jillian and then give it a Jillian
and she inputs every single one of
those.
>> Here comes your ROI analysis.
>> How much do you pay for Stripe?
>> Uh I don't believe we pay anything for
Stripe.
>> You must pay something.
>> It's like PayPal. They take their own
fee out of every transaction. So we
don't actually pay like sub some
>> every time someone's paying, somebody's
paying.
>> Well, it's a percentage. So whatever
that percentage is, it's the user, not
>> You would eliminate Stripe.
>> Correct. We would cut out the cost.
>> You're going to get that revenue back
because now you're not paying a fee
because you're paying $4,800.
>> There's still
no it's that'd be specifically for the
credit card. It would be like if I paid
you through PayPal and you went to go
take it out and put it in your bank
account. They have a 2.9% fee. You lose
two or three bucks.
>> So RCA still charges.
>> Yes. If it's for their by car. Yes. And
they would do it the same way a typical.
>> Now, did you talk to them like what we
had talked about? If we do a longer
contract, do they give us a better rate?
>> Well, no. Because I'm only going to go
through the first year first. And at
that point, I would see how it makes
sense.
>> I'm not doing five years off. See how it
works. If it goes great, it goes great.
Then we could talk about making a staple
through the program for years to come.
Um, off the top of my head, I don't
believe Rectes does that. That'd be a
question, like I said, for 27 when we
were
>> you reach out to the sales guy and ask
him if he can do it for 45.
>> Don't ask don't get.
>> Absolutely. Well, especially if there's
a consortium with a bunch of the other
>> towns in the state. I know we aren't in
the state of California.
>> The way Reces also does a price point. I
know he did quote at 48
>> the way it is. Yeah. 48. So, the reason
why they quote 482 is they look at
actually what's going on. They did an
evaluation of our department as well as
our town. There's a chance we can
negotiate that down lower. Um it's not
like a set like you know you have x
amount of residents here it is they
evaluate not just town residents but
they evaluate what's going in and out of
the system and what would be so what
they need to do on our end or their end
to make us supported completely. Um so
that would be something we could look
into.
>> You guys need to make $400 a month or
support that program.
>> And the other the other note is that
they also do facility rental stuff as
well. So it would automate that process
for us.
>> Correct. So we wouldn't have to manually
take physical copies anymore. recesses
would take care of.
>> So basically
>> sorry part of your ROI analysis would be
not having to hand stuff off to Jillian
and you know the time save there what
her hourly route rate is before tax.
>> This this software I can't stress enough
makes everyone's lives easier.
>> Um what the only issue that would be
with Reces is getting people on it
>> and that's just us being like hey
everything you want is here
registration's here but once they're in
they're in forever. So if you were in
and you were in and you had, you know,
um kids that are in soccer, they grow up
and they want to play adult softball in
10 years and we still have it.
>> They already have an account.
>> We can find your name, your number, your
age, where you
>> everything. Yes. And again, it goes into
things even like if there's an issue
with summer camp, like, hey, summer
camp's going to be doing, you know, day
at the beach. They we decided that, you
know, all parents already approved it.
They want to stay at the beach longer.
pick up without be at the beach and get
every kid's parents informations and all
that over immediate updates to their
phone rather than looking at Facebook.
One of the biggest things about Rectes,
like I said, selfishly as an admin, it's
incredibly easy. But it'll promote,
it'll make people more in the loop about
things. It creates group chats for them
on their own. Like this will be a night.
Don't say selfishly in my opinion
because honestly the the time that you
guys spend doing what you can do rather
than chasing down loose ends and all
these things that can divert your
productivity any given day it allow you
to focus on other other u activities
>> with even the rentals a specific thing
is rectus does a great job documenting
like I said it talks about you you know
you can create a family household and
everything like that but it's very good
with program history so when it comes to
rentals and things like that if you went
into our office right now we have a
binder of papers of all the facility
rentals. This can be all electronic
pulled up. Addition to it, make them
sign specific paperwork. Um, if things
were signed such as like, hey, you know,
you you rented this facility on May 1st
and then in October, hey, I broke my
foot here. You know, you owe us. I can
say, nope, because clearly on Reces, you
signed this waiver form like,
>> yeah,
>> completely covered.
>> Is there any way for you to because I
know you don't want to start January.
Um, and I'm just looking at how to
transition quicker
and start it earlier, asking them to
give you like a 60 or 90day trial.
>> What it would be is
>> and then you could actually just
transition into live in January, but it
gives you the opportunity right now to
kind of slow walk it in.
>> You can angle that by saying my select
board is
requires
>> tell them tell them the chair of the
select board is a prick.
>> [laughter]
>> Big guy.
>> I got my shoulders. He's a really mean
guy
>> and I can't stand him. But this is what
I'd like. [laughter]
>> Please just say mean guy.
>> So So my goal is
>> my goal would to have it be fully
purchased and taken care of around
December. The reason why I would say
January is because that's when me and
him are going to be trained on it. And I
also say January start date for the
public is because that's typically when
spring opens. Um 90-day trial, we can do
that. But we also have the ability to as
the salesman demonstrators demonstrated
for us
>> in that training process. They give us a
mock rec desk account. So they give us
like if we took on you know Brentwood
Brentwood too we take that on we can
play around with it test things out
challenge ourselves see what it can do
and go on.
>> Yeah. The reason I would like you to do
a trial is I want it to go live for
January 1. And you already going to have
people signing up for stuff
>> in January and February and March.
>> And so if I don't start it until
January, I now I'm transitioning out.
>> But it sounds like they have that in
December. Yeah.
>> Yeah. So like if we would purchase it in
December, it would be announced like get
on here, but nothing specifically
programwise would be posted. So you
would still be, you know, if you're
actively in winter basketball, but
you've got an account on Recck Desk, you
registered on Municipal One. Doesn't
matter. Recesses doesn't exist yet.
>> Can they transfer stuff from Municipal
One to Reces?
>> I mean, does it allow that or do you
have a lot of management?
>> I think it would be two rival companies,
so I don't think that would, but it
would have transition.
>> What it would be just be a QR code type
of a thing where we would put them to
our registration and they can just click
it and fill out normal information
there. I'm I'm sure though that there's
a way to from municipal one export like
a CSV file of all the registrance and
everything like that and then be able to
have reces upload all that lump sum into
>> you think so
>> maybe I I can't say for sure
>> because like I said it's it's I wouldn't
if I'm municipal one I don't like rectes
and so I wouldn't want to make things
easier and
>> rect is playing with municipal one by
letting you export the information to
municipal one
>> right every every CRM that I've ever
used you're able to at least from
administrator point of view export
>> any
>> I could export a specific person
probably but I probably couldn't export
>> bulk mine
>> well especially if it's just CSV then it
would be it does they wouldn't have to
work with one another just export right
>> municipal one also is just like email
phone number rectes goes age of kid
email phone number address
>> it's taking all data so we're trying to
map it
>> it really gives you anything like I
could possibly know so for example if we
have to contact, you know, a parent
about something specific. Oh, but that
parent doesn't do it. Who are they
related to? Oh, well, they used to be,
you know, their brother lives in town.
What's the brother? Oh, the brother has
an account. I called the brother. I can
go on that point. And when I worked in
Deerfield, we would use Recesk to go
into, you know, old files of even years
past of programs we wanted to bring back
to life due to interest and reach back
out and get a lot of people that used to
be in town that would come back to
programs we re brought back in as they
were already on reces. And
>> so you can do blast tax blast
>> every program gets a QR code. Is that
how
>> it can be built that way through rectes?
Yes. Does it keep like inventory levels
of so kayaks perfect example could if
somebody wanted to rent through it get
it would
>> tell you what it was what was available
>> what was available like wouldn't let you
overbook and take one away
>> it was flat like like it can and the
salesman was like oh it can do whatever
you want and I was like you know of
course a salesman would say that but
I've used it and I've never seen really
something that couldn't do if you got
down to it and if there was ever a
question to they have an automated help
button for admin or user where hey you
need to do this thing you press the help
button, describe me the issue like it
was AI, and it would literally give you
a step-by-step with picture outline of
everything. So,
>> getting people on it is huge. I mean,
Jody, we talked today at the lunchon um
about promotion. Jody,
we talked today about people at the
lunchon wanting to know more and be, you
know, more in the loop about things was
one of the things we heard a lot today.
Um, this would really help because right
now our biggest thing is Facebook and if
you didn't go on Facebook that day,
>> you don't know.
>> You don't know. or if you don't have
Facebook, you don't know.
>> And if you do something new and people
aren't expecting it, then you throw them
for a loop. Especially the seniors, they
get into a routine.
>> There's never anything. It was it was
announced in June. There would be
nothing this summer. So people weren't
expecting a lunch in August.
>> Yep. And I'll even say too, Facebook
wouldn't disappear as a advertising
source for sure,
>> but it would now be the, you know,
assistant, not the main focus.
>> Are you doing Instagram?
>> Am I? We have an Instagram account. We
are not actively using it. Um, one of
the things that we want to do with the
Instagram account already talking to
this person about it, um, we have a
college, uh, counselor, um, at our, you
know, program that's going through is
looking for our marketing internship and
we really want her to attack that. And,
you know, we talked about that, she's
really interested in that. Um, we talked
about it with Sue. She's already given
us some ideas of things that we would
want to do with the Instagram account.
So, we're trying to bring back bring
that back to life. The following right
now is very low. Um, but Facebook. So,
like I said, for advertising is where
we've been prioritizing.
>> Chats has really go to a lot of people.
>> We do put it.
>> We put it in Brentwood chats and
Brentwood talks. We do both. Um,
>> but Instagram is driving a lot of the
traffic because some you take these
social medias and they're like, "Okay,
people over here hang out in Facebook
and these others.
>> I prefer I prefer I'm I'm more of an
Instagram guy. Um, I know when if I'm on
Facebook, so personally, it's to update
family members. um where Instagram is
more my speed and social life.
>> Well, the good thing is they they talk
posted on Instagram and auto posts onto
Facebook.
>> Well, and now that if it gives you the
ability to do QR codes, you can actually
turn off the comments and just put the
QR code forcing people to go to that.
>> Well, yeah, but a QR code too specific.
We've been doing that already in our
post. We can still turn off comments
naturally.
>> QR code though can be we can print that
posted through Canva when we make a
flyer. This is kind of how we've been
doing it. But manually, I could be at a
place, Reces can make you a QR code the
same way we do through Canva, but it can
just be a QR code. So, if there's
certain things that we do at an event,
that's great. It also does another thing
as well. I even forgot to mention, and
this is why I'm glad we brought up
concession stands and going forward,
what I want concession stands to be. If
we build that up and do everything we
can, what's one thing that people pay
for or how people pay for now is by
credit card, not by cash. So React desk
it does have a feature where you can set
up a virtual concession stand and it
gives you a swiper and you can walk up
tap it can. So then
>> now what's Canva?
>> Canva is basic. [laughter]
>> How much does that cost?
>> Canva is basically Canva Canva
specifically is our advertising flyer
company that we use that every
That's a good question.
>> Uh it's like we pay 300 bucks. That's
out of revolution.
>> 300 bucks a year.
>> Yeah. Look at that. You save 300 bucks.
>> We've already had that. So,
>> no, but I could save you 300 on Canvas.
>> So, good to know.
[clears throat and laughter]
Canva Canva specifically is art. This is
more software, you know. So, Canva, if
we want something posted,
>> publishing software.
>> If you go right now and you walk
outside, you'll see all our flyers.
Canva made all those.
>> We made it through Canva.
>> Yeah, we made it through Canva. But
Reces won't have very uh artsy scenes.
>> See how I'm trying to save you guys
money?
>> I see that. Yes.
>> Yeah. But I'm actually going to save the
money.
>> I'm looking. [laughter] There's certain
things
>> I got to come up with $4,800. So, my
only question about wreck death is I
want you to tell me that you're going to
save hours because now you have hours to
do other We're We're investing $4,800.
>> I'm hoping we're getting back more than
$4,800 of salary that you're using for
other things to do more. That's what I
want to hear. That it's a resour that
it's a resource that we're going to get
back in your ability to do other things.
>> For sure. And absolutely, like I said,
and two, again, this is causing for more
efficiency, but it also allows for more
creativity as well, right?
>> More promotion, more awareness, more
things going on. And again, we want
everybody in the town on it. We don't
just want people who are doing our
programs because if someone's in our
town and that they just sign up for
Reces at any event that's going on and
they get a text message that fall pickle
balls open, now they're aware. And just
being inside the wreck house is what
Recesk is. If you're inside, we keep you
in there. have your sales guy build you
a little raw ROI analysis calculator,
that kind of thing from the promotion
side and from the time savings side. I'm
sorry, what
>> I would suggest having your sales put
put that on the sales guy at Recesk to
build you a little raw uh ROI analysis
calculator saying, "Hey, from the
promotion side, you can in your town
based on these demographics can make
you you can expect this much in terms of
the re the promotion side and then this
much over here on the expense reduction
side
>> to justify the return on."
>> And I bet you'll nail it real quick.
Right.
>> I because you need I need to sell it.
>> So I can go to the select board and say
boom this is what we want to do. But I
can tell you just from the meeting where
we passed to do the impact fees for the
irrigation.
I ended up hearing push back from people
saying why are you spending that money?
Why are you spending that impact
dollars? I need to support it. I need to
substantiate it. So I think doing an ROI
is is smart
>> because
You might not hear about it.
>> And put it on the sales. I'm in sales
and I have to do ROI calculators for
certain customers all the time.
>> Just put it on the sales guy.
>> Justify why I have to go to Why would
you recommend I go to this program? Now,
I already know it's going to cost you
guys 400 bucks a month.
>> Okay. How many hours is this going to
save?
>> If this saves me 10 hours, great. Do I
have about $40 an hour per person that's
basically going into this?
>> This is a lot because you know that
yours and Jason's time spent promotional
Jillian's time like
>> even that alone would probably validate
the ROI.
>> Absolutely.
>> Maybe your saleserson knows a little bit
more from Yeah.
>> having a greater depth and breath.
>> I mean, even think about like that
virtual um concession stand you're
talking about. How much unrealized
revenue are we missing out on because of
people not being able to go to Snapchat
because they don't carry cash? Mhm.
>> You know what I mean? Like things like
that that adds
>> up.
>> That's a good point, too.
>> Because I don't know how many cashiers
I've gone to and I have to tell them how
much they're giving me back
>> to watch them because I'm like
>> doing the math in five seconds and like
>> I still care. Yeah. So do I. But
[laughter] it drives me.
>> It drives me insane when I watch
somebody struggling.
>> And it's like if I give you if it's, you
know, like $10.73 and I give them a 20
and 75 cents and they go
>> broken
>> and then Yeah. and then they give you
the quarter and then they give you back
>> and you're like
>> so
>> I'm going to kill you.
>> Yeah. I remember multiple times where
I've done like commentary at like high
school games and halftime I'm like man I
could really go for a water. All right.
It's $1 cash only and I'm like
>> I I literally cannot give you a dollar
right now. There's no take them. Nope.
And I don't blame them but yeah. So they
can give you a basically a card swipe.
just walk right in. You say, you know,
you click on soda. We would set the
price points, click on it, boom, it
would just and again, it would just take
somebody being there. So, like a
volunteer or one of us, depending on
what it is, parents from youth programs,
they don't have to, they're not touching
cash, they're taking a credit card,
they're swiping a credit card, they're
giving it back, and we can see when we
check inventory, hey, you sold five Diet
Cokes, but there's six gone. Where's
that one? I had one.
>> I drank it.
>> Yeah. Exactly. And I would drink it,
too. I'm a diet coke.
>> I'm a diet coke fee.
>> I'm a diet I'm a diet coke fee.
>> You get to go buy a 12-pack.
>> But [laughter] but that's that's the
potential of what it could do in doors
that could open to the department. And
it's convenience, but it's also bigger
than that. So
>> yeah, I mean that's it's all good. I
like doing ROI. That just makes sense.
This sounds like a great
>> I wish I can't wait for people to see
it. I'll put it like that.
>> Is it going before the select board at
next select board meeting? Do we need
approval?
>> I'll bring it before.
>> Do you Okay.
>> Would you?
>> Yeah. I'll make a motion.
>> Would you like be present for that?
>> You don't You don't have to. I basically
let you I think Jason just got to sit
there and listen to me kind of go
right. Yeah.
>> He said it was brief. I would I would
really love to see Jay do it because I
think I'd love to have Jay talk and
promote the wreck while you're up there
and what you're doing and people know
who your face. So, I think that's a
great idea.
>> Um, talk to Sue.
>> Get on the agenda.
>> When she's going to squeeze you in and
we have some stuff coming in.
>> Next one is
>> we're recommending this, right? So, you
just made a motion. Second it. All in
favor of recommending this to the slick
board. I
>> I posted Hey, passes.
>> Make sure that impact pays first year.
That's what it's going to be
>> and then proposing it that would come
out of revolving I mean yeah the
revolving right going forward
>> and hopefully increased revenue will
allow you to do that without even a
second thought
>> that's the goal yeah right
>> last texting
when I was doing like after school
program and in Deerfield there were
times where you know we had a building
issue we had to move to the town hall
shooting at text at pickups in the town
hall resulted in zero issues or
complaints from a parent wondering where
their kid was
>> or snow days
>> snow days is another good thing
>> but even so being able to blast last
year's soccer sign up saying, "Hey,
they're here." Like reminding people
actively, proactively to get in on this.
That is going to increase our
attendance.
>> Registrations 10fold.
>> Now, can you guys go back in like you
just had what' you say it was six or
nine hits for the Brazilian? If you
enter all that information in so that
way next year when it's time to come up
for that those nine people are
definitely get
>> I believe we can input old data um
that's already been it would just be
manual and then from that point it would
be anything that we input going forward
will remain the same um but again
>> make the sales guy show you how to do
that
>> he so that's what the training is
important
>> so you've used it before though I'm not
that worried he's actually used this
before
>> I've used it before it's fantastic
>> important I like that
>> one of the things too. Again, a perfect
example um like today's our senior
lunchon. We know you know it's August so
we've never done an August senior lunch
before was low attendance. Maybe if the
main source of promotion was not
Facebook, maybe a couple text messages,
emails, automated phone calls gets 10
people there instead of the number we
had. So that's my biggest thing going
forward is again if we have everything
under our belt which is a lot
>> going to Facebook as it it's almost
obnoxious
>> u to like have to go and and leave
something in the in the dust to get the
next thing going. Do you promote the
thing that's in a month from now once
and then touch it again a month later or
do you go be able to text people, email
people constantly of here's
>> proactive versus reactive
>> and the user does have the option to
silence specific genre
>> sure
>> interest. So like if you if you don't
care about pickle ball you're not going
to hear about pickle ball. You're going
to hear that the wreck does an automated
update for here's what's going on like
an almost like a weekly what's going on
type thing.
>> You get that every week. You can get
specific hey tonight's the last night to
register for line dancing. Tonight's the
last night to do this, whatever it is.
Great. Today, there's been an update to
whale watching time. Flat tire on the
van resulted in us having to even an
hour later. Y
>> that's automatically sent out to
everybody without even us having to
think.
>> And this is just going to allow for so
much like movie nights. We can do more
of those. We can send out giant emails
mass to the entire town or whoever's
signed up.
>> You sent out um like polls.
>> Yeah. And it gives you
>> say, "Hey, would somebody be Yeah. I'm
interested in doing another movie night.
>> I would also love to see the wreck um
the senior
>> um newsletter you did, Jason. It is
beautiful. It's a hard copy and um I
might have a copy of it here, but um I
would love that emailed out like if you
can do that through desk because it is a
beautiful piece of work and there's so
much information in it and I'm afraid
it's getting lost in
>> No, I I I keep that and I have it and
this is the one our our development uses
and it's the same thing,
>> right? But I'm saying [clears throat] it
should
>> have to keep referring to it.
>> It but it's got to go out to more
seniors and the this rec desk I think
will give them the opportunity to send
it out
>> specifically to that audience. I think
Jason had it first. You have to request
it.
>> So yeah, again, how that worked, Jason
did actually get a lot of people. I
don't remember the number off the top of
my head. You can ask him when he gets
back of people when we asked them who
would like to be a part of the specific
parks and recall. [laughter] A lot of
people signed up and he put a lot of
effort into it and it's gorgeous and
>> it's beautiful.
>> And the thing Yes.
>> And the thing is
>> Oh, he's going to show one off. There
you go.
>> Does anybody want a copy?
>> It's beautiful.
>> The thing is too about this newsletter,
we we do have a newsletter that goes out
every month. Um,
>> but it's one page and it goes to the
public. There's other stuff that's in
there. We don't get enough information
out there. This is for us to really dive
in and and tell you what's going on when
and other fun things just to put a
personal touch to the department. Um,
>> yeah, that's it's we have one for our
little development and it's the same
thing we do every three months and then
we have updates every month.
>> Right. But this is too expensive to to
mail townwide.
>> Absolutely. but being able to send it to
the seniors and I I actually want to
thank Jason because he reached out to me
from welfare. So I was able to give him
some um resources for seniors which our
seniors do have needs and so he was able
to incorporate some of that as well.
>> Well and speaking of that
>> we have an email and I have worked
together email
and I have worked together on a specific
situation in town
>> and I found out that the person was
going to Raymond
>> for their meals. I'd rather have them
joining Brentwood meals versus going
getting [clears throat] a car service
>> looks like that too except I'm at a
black and white because they're local.
>> The thing is too that's like once every
few months and when we get that out it's
by season. Uh the other thing too is
what we could do like I said with rec
desk we can send that out but they also
can get we get a glance right
>> in the email where this is like our big
bang like this is here's everything all
beautiful.
>> I love that. Right.
>> Here's if you need weekly updates. Oh
yeah. field hockey at Jason closest this
week
>> versus hey they have spring pickle ball
sign up to back you know what I mean
it's got a bit more of what's going on
now what's going to be happening in the
future and what you miss and if you need
to reach out
>> and that that's the thing is you got to
>> stay present
>> exactly you have to be in people's faces
at all time everybody's going to look at
it but the more outreach you can get out
there between different mediums it's
going to bring it
>> that's where social media works because
you can have it in their faces all the
River or the Meadows or Mil
>> and you can ask them about their
community center
>> and you guys can drop off a few of
these, but you can also say who's who's
the admin over there that basically for
the community center that controls the
keys and everything else. And you could
say now I can email this over to your
Texas to you and then they can forward
it off to their
>> 700 people.
>> I have about 130 people currently signed
up.
What was the increase? What did you say?
How many people signed up after you
reass?
>> Uh I got about another 20 or so people
as last go around. Um but the initial
wave we had about 100 120 people that
signed up in the initial one.
>> So you figure even sometimes more than
one person that
120 people at 10 bucks.
>> How many how many residents are there at
Three Ponds? Right.
>> So how many residents are just at Three
Ponds? How many houses?
Well, we have 119 units average to this
>> and that's just one of our 55 and
oldest. So, there is a huge growing
population of seniors where um I would
love to see them see because you've done
this beautiful work. I'd love to get it
out more.
>> We have our own We have our own that
comes out every three,
>> right? But we're just talking right now
for Wreck.
>> You I'll
>> Hey, there's a whole department here for
Wreck. I
>> I appreciate that. Thank you.
>> I'll say this too. Um you talk about
kind of being in people's faces. Um, we
did post like on Facebook every like
week for the past like the two days each
between field hockey and soccer when
they would close and registration
deadlines and things like that
>> when they would close. We would still
get about two or three families, oh my
god, I missed this and we've had to
reopen registration. So, this is another
reason as to why.
>> And leave your commenting on and we
should all if you have Facebook be
commenting on it because it changes the
analytics and it gets into more places.
We share it. Um, but really like
commenting makes such a difference of
getting it into people's feeds. So, um,
>> the other thing that would be great is
cuz we try not to as a department, we
try not to comment on our own posts
because we try to we try to get people
to reach out to us instead of
>> thumb constantly seeking for us to
respond to them in the comments. Every
once in a while, I've noticed that
there's a comment that said that's like
maybe not so true. And so, we could have
I try every once in a while my personal
account to be like, "Hey, that's
actually not quite the case." Like, I
think we had somebody we had we're
supposed to do our sunset yoga tomorrow.
Fortunately, we didn't have enough
registrations. So, we're going to table
it and try it again in the future. But
someone in one of our comments said
like, "Oh, it's usually crowded." Well,
this is the first time we're doing it.
>> We have like three people signed up.
>> But I think that's okay to respond back
from Riere account to say, "Hey, thanks
for posting, but this is our first one.
It we don't know if it's going to be
crowded yet."
>> Well, and that's why I'm a big fan of
turning off comments
>> except that it hurts your analytics. You
really want your comments on.
>> So, that's what you say like I'll step
into my personal account. So, I think
>> more engagement you have,
>> that's what we want.
>> So, yeah. Yeah. So like on the fall
paddle someone said, "Hey, I don't have
a boat, but it sounds amazing." And so
on my personal account said, "Hey,
Brentwood Recre has a bunch for
>> But you can actually say it from
Brentwood Recre." It's totally fine to
go in.
>> I agree. I agree. However, there is
>> I don't want to open the door a lot to
we will answer your comments and we see
a lot of your com. If there's certain
people that Hey, again, this is another
thing for Reces. If you went on Reces
and you had a question, we could find
your information there and call you or
email you. I saw your comment on
Facebook blow up versus us publicly
going on Facebook and showing that we
engage in banter. Um even if it is just
for updates,
>> there's I've seen issues in the past
versus
>> it blows up
>> or the fact that if there was
>> response time issue
>> if there was a specific scenario where
something was a little controversial or
things didn't go great or negatively or
whatever and parents kind of sounded off
in the comment section, we we show that
we answer in the past, but why aren't
they answering now? Okay,
>> that's a thing. So yeah, currently the
way we have our Facebook set up is if
someone like tries to message us
directly,
>> shut off.
>> Well, it's an automated message saying,
"Thank you for contacting us, but please
reach out to our office and here's our
phone number and email." So that way
we're kind of redirecting them to
actually use a proper chain versus
social media to contact us.
>> Yeah. So it's a fine line.
>> Is there any other new business?
>> That's big. That's the biggest thing
>> because I believe we have a nonpublic.
>> Yes, we do have a nonpublic.
>> We do.
>> So um
>> All right. So I'll make a motion to go
in a nonpublic in coordinance with RSA
number
>> 91A for is this for reputation or
employment?
>> Employment
>> for employment. [clears throat] So I
make a me motion that we go into
nonpublic to address
>> employment issue.
>> All those in favor
>> I and it passes.
>> Yep. Make sure you turn off your mic.