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Board of Selectmen Minutes - Page 1 of 4 (Monday 09.09.2026) 
Documents used by the Board of Selectmen during this meeting are on file with the original minutes. 
 
 
 
MINUTES OF THE BOARD OF SELECTMEN 
 
Wednesday, September 09, 2026 – 6:00 p.m. – Town Hall Conference Room 
 
Members Present: Heather Droesch, Laura Malloy, Zack Pike, Stephan Toth 
Members Absent: Paul Stanley 
Staff Present: Tara Tucker, Town Administrator 
Also Present: Chief Wayne Bertogli – Police Department; Chief Riley Stanchina – Fire Department; Library 
Trustees 
 
 
TA Tucker opened the Board of Selectmen meeting at 6:00 p.m.  A roll call was taken, and it was 
announced a quorum was present and the meeting was being live-streamed.  
 
I. APPOINTMENTS 
 
1. Public Comments: 2027 Budget Survey 
 
The Board of Selectmen concluded the public feedback period for the 2027 budget survey; there were no 
comments at this meeting.  The survey received approximately 400 responses; the Master Plan survey 
from the Planning Board, conducted in 2021, received less than 400 responses.  Survey results will include 
data and graphs.  Responses will be separated by submission, including physical paper and online 
responses.  The presentation will also include condensed AI-generated comments as well as a complete 
list of comments.   
 
The deadline for written and online survey period closed at noon on September 09th.  Results are 
anticipated to be available within one to two weeks and will be presented publicly by the end of the 
month. Previous feedback and comments made before the meetings will also be available. 
 
II. PUBLIC MEETING 
 
1. Adoption of Building & Code Complaint Policy 
 
The adoption of the Building & Code Complaint Policy has been reviewed and approved by the Town 
Attorney.   
 
MOTION: Z. Pike moved to adopt the Building & Code Complaint Policy, effective immediately. Second – 
H. Droesch; all in favor.  MOTION CARRIED 
 
2. Adoption of Cash Transaction Penny Rounding Policy 
 
The adoption of the Cash Transaction Penny Rounding Policy has been reviewed and approved by the 
Town Attorney.   
BOARD OF SELECTMEN 
Town of Greenland  Greenland, NH 03840 
11 Town Square  Phone: 603.380.7372   
Website: greenland.nh.gov 

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Board of Selectmen Minutes - Page 2 of 4 (Monday 09.09.2026) 
Documents used by the Board of Selectmen during this meeting are on file with the original minutes. 
 
MOTION: S. Toth moved to adopt the Cash Transaction Penny Rounding Policy, effective immediately. 
Second – H. Droesch; all in favor.  MOTION CARRIED 
 
 
1. Monday, August 24, 2026 
 
MOTION: H. Droesch moved to approve the minutes of Monday, August 24, 2026.  Second – Z. Pike; three 
in favor, one abstained (L. Malloy).  MOTION CARRIED 
 
IV. OLD BUSINESS 
 
1. City of Portsmouth Sewer Agreement 
 
The prior sewer agreement with the City of Portsmouth expired approximately three years ago.  Bob Dion, 
Planning Board Chairman, provided Planning Board revisions to the proposed sewer agreement to the City 
of Portsmouth.  The Town Attorney reviewed the revised sewer agreement before it was sent to 
Portsmouth.   
 
Agreement Scope:  The proposed agreement lasts 15 years.  It states that if a party is willing to pay for a 
sewer extension into eligible areas of Greenland, Portsmouth would make sewer capacity available.  The 
agreement defines the geographic limits.  The agreement will not take effect until it is also approved by 
the Portsmouth City Council. 
 
MOTION: H. Droesch moved to approve the Intermunicipal Agreement with the City of Portsmouth for 
the sewer line extension and authorize the Town Administrator to sign.  Second – S. Toth; all in favor.  
MOTION CARRIED 
 
2. Other Old Business 
 
Road and Parking Lot Work: 
 
Completed Road Work: TA Tucker informed the Board that Portsmouth Avenue was completed with the 
exception of final striping.  Brown Avenue and Witham Farm Road were milled and paved, and work for 
top coating has been marked for portions of Portsmouth Avenue, Coastal Way, and Spring Hill Road.   
 
Crack Sealing Progress: Crack sealing was completed or substantially advanced on Caswell Drive, Shore 
Drive, Town Square, and Moulton Drive West.  Some work is still unfinished near the Transfer Station area 
and Moulton Drive West. 
 
Parking Lot Material: The contractor determined that the sealant used for the road cracks was unsuitable 
for parking lots: parked and turning vehicles could cause the material to melt and adhere to tires.  Parking 
lots at the Town Hall, Police Department, and Fire Department would require a more expensive rubberized 
product. 
 
Additional Expenditure: The added cost for parking lot crack sealing is $15,850.  TA Tucker was advised 
that completing the work could provide three to five additional years of service and help avoid more 
extensive reclamation. 
III. APPROVAL OF MINUTES 

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Board of Selectmen Minutes - Page 3 of 4 (Monday 09.09.2026) 
Documents used by the Board of Selectmen during this meeting are on file with the original minutes. 
MOTION: Z. Pike moved to approve the additional expenditure of $15,850 from the Road Maintenance 
Capital Reserve Fund to apply a rubberized crack sealer to the municipal parking lots at the Town Hall, 
Police Department and Fire Department.  Second – S. Toth; all in favor.  MOTION CARRIED 
 
Remaining Paving: Alden Avenue will be scheduled in the fall for full reclamation and paving.  The planned 
work remains on the contractor’s list and is expected after milling and top coat because it requires 
reclamation equipment.  The Town will provide advance notice to those businesses; access will be affected 
although work is expected to take about one day. 
 
 
1. Trick or Treat Date 
 
Last year, P. Stanley stated that Trick or Treat should always be on Halloween, which this year is Saturday, 
October 31st.  The School and Police Department have been contacted about the date for Trick or Treat; 
there are no school activities or Patriots game on that date.  Chief Bertogli did not have a problem with 
that date. 
 
MOTION: Z. Pike moved to approve Trick or Treat be held from 5 pm to 7 pm on Saturday, October 31, 
2026. Second – L. Malloy; all in favor.  MOTION CARRIED 
 
2. Appointment of Weeks Library Trustee Alternate 
 
The Weeks Library Trustees requested that Cindy Hoonhout, 31 Winnicut Road, be appointed as an 
alternate to their Board.   
 
MOTION: H. Droesch moved to appoint Cindy Hoonhout as an alternate to the Weeks Library Trustees 
Board.  Her term will expire in September 2027.  Second – S. Toth; all in favor.  MOTION CARRIED 
 
The Library Trustees explained that the Library can have alternate Trustees and that adding C. Hoonhout 
supports succession planning. 
 
3. Other New Business 
 
2027 Budget Schedule: The Board reviewed the proposed budget schedule.  The proposed schedule 
moves the Town budget process earlier to hopefully finish before Thanksgiving.  There is a possible 
scheduling conflict with the School budget review on Saturday, December 05th.   
 
Budget Process Goal: The proposed schedule builds on budget discussions that have been held since April; 
the Board and Budget Committee should understand the direction of the Town budget.  The objective is 
to reduce the number and length of meetings during the formal budget period.   
 
Selectman Transition: S. Toth announced plans to move to Massachusetts in October.  He intends to 
remain in office until the move; his last meeting will be Monday, October 05th.  S. Toth thanked the Board 
of Selectmen, Town staff, and department heads for their support.   
 
The Board recognized that an official action would be needed and discussed making the change effective 
October 14th.   
 
V. NEW BUSINESS AND ADMINISTRATIVE 

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Board of Selectmen Minutes - Page 4 of 4 (Monday 09.09.2026) 
Documents used by the Board of Selectmen during this meeting are on file with the original minutes. 
VI. APPROVAL OF MANIFESTS – CONSENT AGENDA 
 
1. Accounts Payable 
 
GEN FUND: $192,352.79 
REC REVOLVING:  
PD/FD DONATIONS: $4,325.00 
WINNICUT RIVER PROJECT: $4,140.19 
POLICE DETAIL: $ 
FIRE/AMBULANCE REVOLVING: $ 
HEALTH TRUST: $ 
SCHOOL: $1,000,000 
ABATEMENT: $ 
NATIONAL NIGHT OUT: $ 
TOTAL AP: $1,200,817.98 
TH CREDIT CARD: $ 
PD CREDIT CARD: $ 
FD CREDIT CARD:  
 
TOTAL CREDIT CARDS: $ 
NH RETIREMENT: $ 
 
2. Payroll 
 
 
NET PAYROLL: $69,917.75 
 TAXES: $12,653.94 
OTHER DEDUCTIONS: $12,934.39 
 
GROSS PAYROLL: $95,506.08 
 
 
MOTION: S. Toth moved to approve the Consent Agenda as presented. Second – Z. Pike; all in favor.  
MOTION CARRIED 
 
 
Planning Board Apartment Proposal: Jean Ryan, 87 Hillside Drive, questioned the proposed apartment 
complex on Greenland Road.  It was clarified that project was before the Planning Board and not the Board 
of Selectmen.  It was suggested that they watch the Planning Board agenda for future hearings. 
 
VIII. ADJOURNMENT 
 
MOTION: H. Droesch moved to adjourn at 6:27 pm. Second – S. Toth; all in favor.  MOTION CARRIED 
 
NEXT MEETING 
 
Monday, September 21, 2026 – 6:00 p.m., Town Hall Conference Room  
 
Submitted By – Charlotte Hussey, Administrative Assistant 
VII. PUBLIC COMMENTS