All towns · farmington

Document

Document

F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s 
0 8 - 3 1 - 2 0 2 6 P a g e 1 | 13 
 
Town of Farmington 
Board of Selectmen Public Meeting Minutes 
Monday, August 31, 2026 
Selectmen’s Chambers 
356 Main Street, Farmington, NH 03835 
Board Members Present:                                                        Others Present: 
Charlie King, Chairman                                                            Jason Henry, Town Administrator 
Doug Staples, Vice Chairman                                                  Kelly Heon, Finance Administrator 
Ann Titus                                                                                     Royal Edgerly, Acting Fire Chief 
John Scruton                                                                              Seth Wentworth, Assistant Fire Chief 
Board Members Absent:                                                         Erica Dickie-Yelle, HR/Welfare Director 
Jason Chapman                                                                          Residents Brian Beaverstock, Felicia  
                                                                                                      McCowan                                                        
1). Call to Order: 
Chairman King called the meeting to order at 5:00 p.m. 
2). Non-Public Session A: 
Motion: (King, second Titus) to enter non-public session under RSA 91-A:3 II (b) Hiring passed 4-
0 by a roll call vote (King, Staples, Titus, Scruton-aye) at 5 p.m. 
Motion: (Scruton, second King) to exit non-public session passed 4-0 at 5:16 p.m. 
2). Non-Public Session B: 
Motion: (King, second Titus) to enter non-public session under RSA 91-A:3 II (b) Hiring passed 4-
0 by a roll call vote (King, Staples, Titus, Scruton-aye) at 5:16 p.m.  
Motion: (Scruton, second Staples) to exit non-public session passed 4-0 at 5:54 p.m. 
3). Non-Public Session C: 
Motion: (Scruton, second Staples) to enter non-public session under RSA 91-A: 3 II (b) Hiring 
passed 4-0 by a roll call vote (King, Staples, Titus, Scruton-aye) at 5:54 p.m.  
Motion: (Scruton, second King) to exit non-public session passed 4-0 at 6:15 p.m.   
4). Public Session: 
Mr. King reconvened the public session at 6:20 p.m.  
5). Pledge of Allegiance: 
All present stood for the Pledge of Allegiance. 
6). Public Input: 
Central Street resident Brian Beaverstock said he just wanted to come and just talk a little bit 

 
F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s 
0 8 - 3 1 - 2 0 2 6 P a g e 2 | 13 
 
about the Transfer Station and the recycling program. He said he thinks over the summer, he 
knows there’s been different, you have to get a new sticker or people are checking your bags 
now. He said all excellent changes he thinks so thank you to the changes that are being made he 
thinks they’re great. He said but he is here about the recycling program. He said he had emailed 
Mr. Henry a few times in the past year or past spring and he’s been very responsive and thanked 
him and he was here to kind of get an update. He said we as a town voted 3 and a half years ago 
to get the recycling program going and. 
Mr. King said we spent more than a quarter million dollars to get to this point. 
Mr. Beaverstock said “woo, let’s get it going!” 
Mr. King asked what do we have for an update? 
Mr. Henry said we finally have staffing which has been taking us forever. He said we have 3 full-
time people which it’s only been a week with 2 full-time people so we’re moving progress there. 
He said they still have to have an electrician in to put the emergency light inside the bathroom, 
there’s an electrical box and take a look at the wires coming out behind it. He said we still have 
to put some sort of doors on the ends of each one of those bins he talked to Bob Jolly today and 
he said that he and his crew can actually build the doors putting steel down, steel across with 
the bolts to make it so it can swing open so we don’t have to pay somebody outside to do that. 
He said he told him to get the material go ahead and do it. Once that’s done I may need to talk 
to, with help from Doug here how we market that material and how we get it out of there and 
whatever else we need for DES regulations or anything along those lines going to need some 
help with that. So that’s where we’re at right this second he said. 
Mr. Beaverstock said again he really appreciates his response this spring and just answering his 
questions now thank you. He said he had offered, he’s glad they got staffing, they had spoken 
about he might be free on Mondays and Fridays right now this fall to help volunteer if he can. 
Mr. Henry said all the time we like to leave volunteers we just needed people to work in the 
Transfer Station to get what had going which is in licenses that kind of stuff which both of them 
are going to school coming up for their SWAT license and then one for scale license as well. He 
said so now we have actually full staffing and then chipping away at the recycling center itself as 
well too. He said they worked with the Fire Dept. they took care of everything they needed on 
their end so that’s all squared away except for the one light got put in that’s on him. He said 
they had to wall up a couple of things to take care of but beyond that so those things have all 
been taken care of. He said Code Enforcement he is going to go up and just take a look around 
and see if we need any other last-minute things. 
Mr. King said where we said we’ve got all the upgrades to the scale all the requirements met. 
Mr. Henry said the scale’s all set the scale we had upgraded, that was all rebuilt the underneath 
and top, the LED display is out for people to see which is what the last piece that we needed per 
the state part regulations so that is all squared away. He said we still have discussions of how 

 
F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s 
0 8 - 3 1 - 2 0 2 6 P a g e 3 | 13 
 
we’re going to try to change the pattern up there because at some point we don’t want every 
vehicle going across the scale. Right now because of lack of staffing and those things and getting 
people on board to use their stickers that kind of stuff everybody’s going across the scale. We’re 
either going to move the sheds down lower where people can have their bags checked off down 
there and then people go up on the scale say go that way that’s an option. We’ve talked about 
moving the scale house but that’ll be a longer-term approach back where the cans are basically 
right there so you come up that way. With that though it’s going to look more long term 
because then you have to look at putting posts with red lights, green lights so they can run it 
from that building to there but that would also allow that person in there to see everything in 
case we were missing some staff he said. 
Mr. King said so what he’s talking about is basically revising our traffic flow and pattern to 
minimize the traffic over the scale but also minimize the labor aspect being instead of having a 
person over here and a person here because we’re not always super busy but one person able 
to handle the flow throughout the whole area so that those other employees can be working on 
recycling. He said so that’s kind of a key is trying to minimize our labor up on the deck so that 
we can have the additional people be working on the recycling.  
Mr. Henry said and the supervisor up there who needs, Mr. Jolly is doing a good job, but he 
needs time to work on paperwork and things for the state and those kinds of things that he 
hasn’t had time for so all these things would be beneficial but long-term is moving it there, 
short-term we’re probably going to look at seeing if they can move the shed down for short-
term get them off the scale especially come for the winter. 
Mr. Beaverstock said thank you all, he’s not too sure. He said he knows he’s bugged them a few 
times he’s come a few times to ask about updates to the Board of Selectmen and his wife is 
starting to get a little tired just because he brings his metal cans, the aluminum and metal cans 
he can recycle just bring to the metal that’s fine but he’s got a lot of bags of plastics under his 
barn that he wants to get rid of soon. I think some skunks have found homes down there so I’d 
love to get our program up and running. Save the world 1 person at a time so thank you he said.           
7). Review of Minutes: 
August 24, 2026- Public Meeting Minutes-No errors or omissions 
Motion: (Titus, second Staples) to accept the minutes as written passed 4-0. 
August 24, 2026-Non-Public Session Minutes A-C- No errors or omissions 
Motion: (Titus, second Staples) to accept the minutes as written passed 4-0. 
Board Member Absence-Mr. King asked Mrs. Magoon to note for the record that Jason 
Chapman is out because he is not feeling well tonight. 
8). Business: 
Fire Department-Recognition of FD Response to 7/27/26 Accident-Acting Fire Chief Royal 

 
F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s 
0 8 - 3 1 - 2 0 2 6 P a g e 4 | 13 
 
(Rolly) Edgerly and Assistant Fire Chief Seth Wentworth came forward. Chief Edgerly thanked 
them for having them tonight. He said they were bringing a couple of things in front of the 
board first he wanted to mention as Firefighters and EMTs they get called on people’s worst day 
and that’s why we’re here for the job that’s what we do. He said he wanted to take a little bit of 
time to recognize some of their members who dealt with a very traumatic vehicle accident. He 
said they did have 1 person pass away but a young lady doing well and alive and came in to visit 
the station and they got to take pictures with her and definitely is what it’s all about. He said he 
would like to mention a couple of people here first of all his Assistant Seth Wentworth he was 
Incident Commander that night, Captain Brett MacHenry was there, Firefighter Sarah Gagne, 
Firefighter/AEMT Adam Bowden, Firefighter/EMT John Tierney and Firefighter/EMT Sean Guile. 
He said they worked incredibly hard working with different agencies on scene with some very 
traumatic injuries and multiple patients and Farmington truly shined that day as providers and 
what we do for the town. I know you folks knew but I just wanted to make it public and thank 
everybody he said. 
Mrs. Titus said thank you for doing that. 
Mr. King asked the Chief to please pass the board’s thanks onto them.       
Emergency Management Performance Grant-Chief Edgerly said the second part of the agenda 
after consulting with you is the Emergency Management just wanted to get that signed and get 
that put into the next step. He asked were you able to get the copies of the? 
Mr. King said yeah those are in our packet right? He said so at this point we’re signing the 
contract to pay the. 
Chief Edgerly said this is the second step so we’ve made it to the next step of the grant for 
$2,000 for the total of the $4,000. He said once he has everybody’s signature tonight he can 
send that in tomorrow and follow through and then wait for the award and everything goes 
forward with that starting the process. 
Mr. King said this basically is acceptance of the Emergency Management Performance Grant.  
Chief Edgerly said yes-it’s not quite an acceptance yet we still have one more step but he just 
needed their signatures. 
Mr. King said we need to authorize that we’re going to pay for our share. 
Mr. Henry said it looks like they just need initials. 
Chief Edgerly said it’s actually on each page is initials and then right on that first one where it’s 
1.11 and then signature one, two and three if he could have 3 members sign those and then 
their title and name next to it please. He said and then he knows on each page it says there’s 
one, two and three so they’ll have to initial each one of those. He said and this is something 
that we’ve done in the past before. 
Motion: (Scruton, second Titus) that we accept the terms of the Emergency Management 
Performance Grant as presented in the amount of $2,000 for the community’s local emergency 

F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s
0 8 - 3 1 - 2 0 2 6 P a g e 5 | 13 
operations plan. Further the Board acknowledges the total cost of this project will be $4,000 in 
which the Town will be responsible for a 50% match ($2,000) passed 4-0. 
Mr. Henry said as the board was signing that he can go on to the next section. 
Mr. King said ok go ahead. 
Charles Tiffany- Water Announcement- Mr. Henry said Chuck from Water was not able to make 
it tonight he has some family stuff going on but they want to announce that for anyone that 
hadn’t seen our water came in number one again for NH which is a good achievement. He said 
they’re up against 12 or 13 other towns so we came out number one so we’ll be invited again to 
go -he guessed a couple years ago he went down to D.C., they’re invited again to go down to 
D.C.  He said Chuck and his crew are very excited he could show them a picture of Jason and 
Jonathan holding the trophy. If you haven’t seen it I’ll show you the picture a little later. They’re 
very happy he said. 
Discussion of Water Hose Drops in Highway Garage- Mr. Henry said we were going to have a 
discussion on the hose drops in the Highway shed which is the pull down so they can wash the 
dump trucks. He said they had 2 quotes that they could get but we can save that until next time 
he’s in. He said one’s for around about $16,000 almost $17,000 and one’s for $15,000 but we’ll 
wait until Chuck’s back and talk about those. 
Emergency Performance Grant-Mr. Scruton returned to the EMPG and asked our signatures are 
on this page as sub-recipient one, two and three? 
Chief Edgerly said yes, sir and then right to the right just print name and title Selectman. 
Final Credit Card Policy- Mr. Henry said last week the board did the first read of the credit card 
policy so what he’s asking for is a final read and adoption of the policy. 
Motion: (Scruton, second Titus) we adopt the Credit Card Policy as contained in our packets 
passed 4-0. 
New Ambulance-Mr. King asked Chief Edgerly how’s that new ambulance? 
Chief Edgerly said they’re loving it. 
Mr. King asked no issues? 
Chief Edgerly said they had one little issue where one of the padding fell off and they came right 
down and fixed it so they currently have zero issues. 
Town Property/Equipment Auction-Mr. King asked if they had a date set on the auction? 
Mr. Henry said no he still thinks it will be sometime in September. He said he was able to get 
through the Tax Collector’s office all the titles the Fire Dept. had one so he turned that one in as 
well. He said then Chad down at Highway gave them all the mileage on the vehicles and if 
they’re running or not so now they’re working on their end for a flyer. 
Mr. King said so we have our old ambulance be going to that, our Fire Engine 4 that was taken 
out of service that’ll be going plus some other surplus vehicles. 
Mr. Henry said and some old plows as well too. 

 
F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s 
0 8 - 3 1 - 2 0 2 6 P a g e 6 | 13 
 
Mr. Scruton asked did you have the title for everything or was some certificate of origin? 
Mr. Henry said they’re just missing one. 
Mr. King asked what’s the year of the vehicle? 
Chief Edgerly said ’97. 
Mr. King said they just need the bill of sale. He said it’s before 2000 so it just needs the bill of 
sale it does not need a title.. 
Mr. Henry said but beyond that we had all of them. 
Chief Edgerly said he has all that. 
Mr. Henry said they’re going to want any paperwork we have on these vehicles when they sell 
it. 
Mr. King said that’ll be the Fire engine he thought it was a ’98. 
EMPG- Mr. King, Mr. Staples and Mr. Scruton signed and initialed the agreement and returned it 
to Chief Edgerly. 
Chief Edgerly thanked the board and he and Asst. Chief Wentworth left the meeting. 
9). Town Administrator’s Business: 
Updates-Opportunity Zone-Mr. Henry said in their packet is the Opportunity Zone which Kyle 
(Pimental) of Strafford County Regional Planning put together the packet and it has been 
submitted so we’ll keep our fingers crossed. He said it’s up to the Governor for her to choose 
which one of the towns is to become an Opportunity Zone but we meet all the marks and 
criteria so hopefully. He said he did a pre-emptive letter before this went into the Governor’s 
office, before this came out so hoping that if they see Farmington’s name enough that we rise to 
the top he hopes. 
 
Light Pole/Flagpole- He said he reached out to the state and found out about the light 
pole/flagpole. He said the state will not-we’re not authorized to put a flagpole on their area. He 
said they will go with a light pole as long as we do the proper permits which they sent him a link 
to the permits so we can put a light pole down there. 
Mr. King said so just go put the pole back where we had it-in the culvert. 
Mr. Scruton said put the light pole up and hang a flag from it. 
Mr. Henry said you can do that. He said the light pole also has to be a breakaway light pole as 
well. He said he got that in writing from them so they’re go to go there. He said he has reached 
out to the NHMA because he couldn’t find places that actually do light poles and he got back 
several towns that sent companies that they use now he’s reaching out to them to have them 
come look at it and see what we can get. He said Scott (Highway Dept. Supervisor Scott Staples) 
said kind of a one that has 2 lights on it so that-he wasn’t here when it was actually there so 
hopefully it will illuminate that whole area because it’s pretty dark. 
Mr. King said he thinks it was 2 lights before wasn’t it? 

 
F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s 
0 8 - 3 1 - 2 0 2 6 P a g e 7 | 13 
 
Mr. Scruton said he can’t remember. 
Mrs. Titus said she thought it was just one but she’s not sure. 
Mr. Henry said he thought it was 2 but either or so it’s nice enough to illuminate the area 
because it’s pretty dark for plowing and people walking and stuff like that so we put something 
bright. 
Mrs. Titus asked can we put the flagpole where the Historical has their spot like where the old 
fire station was and by the sidewalk can we put the flagpole there? 
Mr. Henry said you want a flagpole we have a flagpole right here. 
Mrs. Titus said she liked the idea of having it downtown but. 
Mr. King said we have one at the Town Hall. 
Mrs. Titus said she understood that. 
Mr. King said he expected this from the state they say no I say we put it up anyways. He said 
they couldn’t leave it where it was because it was preventing us from having proper drainage. 
Mr. Henry said yeah fix that drainage and everything else we couldn’t leave it where it was. He 
said he will get quotes for that area and other places too, a light pole. 
Mrs. Titus said the flag has been downtown for many years. 
Line Striping- Mr. Henry said the line striping is done on our roads except for Scott didn’t even 
know there was actually yellow lines on Dick Dame because they’ve probably been gone for so 
long. He said that’s why they’re not there it was not on the list to even have them there.  
Mr. Staples said they’re not there because it’s a brand-new road. 
Mr. Henry said he doesn’t remember the last ones either because they scraped off so much but 
it was not on our list to get done. He said we can do it for next year and maybe Cross Road too 
but he’s going to have to go out and mark everything because none of that’s marked to be able 
to do them. 
Mr. Staples said he doesn’t believe they had white they had yellow. 
Mr. Henry said that’s what he told him so if they want those done next year then he’ll go out 
and mark everything so hopefully next year’s line striping they can do it then as well. 
Mr. King asked is that something we want them to do? 
Mrs. Titus said not personally. 
Mr. Henry asked do you want Dick Dame and Cross Road? 
Mr. King said he’s looking for a consensus yes or no. 
Mrs. Titus said yeah I think we should. 
Mr. Staples said yeah especially Dick Dame with that corner being so sharp and all the 
complaints we get for that housing development. 
Mr. Scruton said they may even have to put something in this fall. 
Mr. Henry said if they want it done now we came in $2,000 under what we had budgeted for. He 
said he probably could find enough money to get those done now if they want them done now. 

 
F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s 
0 8 - 3 1 - 2 0 2 6 P a g e 8 | 13 
 
Mr. Scruton said he’d say at least Dick Dame Lane. 
Mr. King said he would say do Dick Dame Lane we just paved it. 
Mr. Henry said we’ll get them out to do Dick Dame. 
Mr. Scruton said he was less concerned about the other one because it wasn’t just paved. 
Mr. King said especially with the pavement being dark that the white line would be better 
visibility at night. 
Mr. Henry said he would get with Scott he’s just going to have to go out and mark everything 
and figure it out so they can put the lines down. So we’ll take care of that he said. 
Dick Dame Lane-Mr. Henry said he sat down with Steve (DPW Advisor Steve Parkinson) and 
they looked at some past permits and those kind of things for the Packy (Campbell) project 
about the assurity for the road. He said that road cost is about $150,000 the total road so he 
and Steve talked and felt very comfortable about $75,000 for surety for that road. 
Mr. King asked as a cash surety or a bond? 
Mr. Henry said so everything we’ve done around here he’s been looking at permits there are 
better cash sureties he believes-he has it upstairs. He said he can double check what that was 
he thinks on the permits it was a surety but he can check which one it is.  
Mr. Scruton said he was ok at $75,000.  
Mrs. Titus said she was ok with it. 
Mr. Staples said he knows we need to protect our road but as we saw you’re going to have no-
name pavers and stuff like that coming in doing the same amount of damage to that road to try 
to get out of there. He said there’s large parcels off that we don’t ask loggers for security to go 
across our road. 
Mr. Henry asked so you don’t want to ask for anything? 
Mr. Staples said he struggles with it but. 
Mr. King said to him it’s 2 different numbers. He said to him if it’s a cash surety it’s a smaller 
number and if it’s a bond it’s a larger number. 
Mr. Henry asked which way would you like to go? 
Mr. King said to be honest he thinks it should be up to the applicant. He said if he was to pick 2 
numbers it would be $25,000 cash surety or a $100,000 bond because the other one’s insurance 
bonding he could buy at pennies on the dollar when we have to fight with the insurance 
company if there’s damage. He said if it’s a cash surety and we’re confident that it’s damaged by 
the developer we’re going to take the money. So there’s 2 totally different mechanisms and you 
can run this by Steve but I think we need to be clear and I’m ok with giving an option-pick one 
because they may have a preference he said. 
Mr. Henry said again if you are comfortable, the ones we did digging at Cross Rd. we did $10,000 
cash surety so this is going to be a little more work up there so $25,000 if that’s what you think. 
Mr. King asked if anybody disagreed with that? 

 
F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s 
0 8 - 3 1 - 2 0 2 6 P a g e 9 | 13 
 
Mr. Staples said that would be a better route. 
Mr. Scruton said he’ll agree with the $100,000 and $25,000. 
Mr. Henry said we present it to the applicant and whichever option they choose.  
Mr. King said he believes the construction going to getting underway pretty soon and then we’re 
going to need to make a conscious effort of staff to be up there almost on a daily basis when 
they start construction so we can monitor so if there’s damage we can at least be sure who did 
it. He said because like Mr. Staples said there was a paver on that road did some damage he 
thinks that’d be obvious that it was somebody having their driveway paved and wouldn’t go 
against this developer but we want to make sure that we get up there at least every other day. 
Mr. Henry said Scott was tasked personally, he took pictures already, this will be his baby to 
keep checking on it to make sure where they’re at with that. 
Mr. King said and it may be as simple that when they start the construction that we make sure 
that they have a properly prepped apron onto the pavement. 
Mr. Staples said that’s not our problem because that road stops well before where they’re going 
on and off. 
Mr. King said right but if there’s going to be damage it’s going to be at the start of our 
pavement. 
Mr. Staples said our pavement meets their pavement. 
Mr. King said ok but however they’re coming on and off the road from the development section 
they may need to have a properly prepared apron which a lot of times it’s riprap to keep the dirt 
off the road. He said it might not be an issue but make sure that he looks at it so where the 
heavy traffic is, it’s not damaging our roads and that are our responsibility. He said and he may 
see some degradation that he may want to reach out to the developer as he sees it say hey this 
is what I see it’s not damaged yet but I see some wear that you guys want to take care of so we 
don’t have to exercise our rights on the cash surety bond. 
Mr. Henry asked did you want to talk anything else about that property we had the meeting- for 
the connection? He said every place is going to be connected up there not one master meter. 
Mr. King asked if Chuck is going to be back next meeting? 
Mr. Henry said yeah he’ll be back for the next meeting. 
Mr. King said we should put the target on that and have it on the agenda so we have staff 
recommendations before the board on consideration under request for regarding fees. He said 
have the correspondence to date in the packet and the recommendations by staff and staff here 
to speak for the recommendations. We’ll have it as an agenda item he said. 
Mr. Henry said you can do that and for updates from him that’s what he’s got. 
Paving-Mr. King asked what’s our latest update on Pike finishing the paving? 
Mr. Henry said late Sept.-early Oct. He said we don’t have a solid date yet but he can tell him 
that they came in about $15,000 less somewhere in there than this first portion. 

 
F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s 
0 8 - 3 1 - 2 0 2 6 P a g e 10 | 13 
 
Mr. King said so the end of this month beginning of next month we’ll be finishing the paving on 
the aprons into people’s businesses, driveways, at Senaca Machine, at Crowley’s and fixing that 
apron and alongside up the residences where they had multiple cuts because of the water. 
Mr. Henry said some of the residents reached out to him, Highway and the state because they 
thought it was being done as first part of the project actually yours are being done second part 
of the project those are being taken care of. 
Mr. King said and also the repair of the end of Paulson Road that’s being repaired. 
Mr. Henry said yes. 
Mr. King said so as you turn onto Paulson Rd. that first 40 plus feet is going to be repaired 
because it’s broken up so that’ll be finishing at the end of this month which is substantial 
investment in the town but we want to make sure to get it done right. So that’ll be hopefully in 
the next 6 weeks he said. 
Primary Election-Mr. Scruton asked there’s a primary election that we’re going to have we meet 
the night before correct? 
Mrs. Titus said not this year’s. 
Mr. Scruton then said no the night before is going to be Labor Day so we won’t be meeting 
again. He said so just be aware he will not be an election official because he’s on the ballot. 
Mr. Staples said according to Becky (former Town Clerk Becky Dickie) he can be in there he just 
can’t be behind the ropes and he can’t campaign inside. 
Mr. Scruton said that’s why he’d rather just appoint somebody else. 
Mr. King said a supervisor Pro-Tem.  
Mr. Scruton said he just mentioned it to remind everybody that the 8th is the primary. 
Mr. King said the 8th is the primary which is next Tuesday. He said all these signs are out there 
for a reason. He said and that day is next Tuesday it’s a primary for state and federal. 
Mr. Scruton said the state represents to the federal and state elections.  
Mr. Henry said Sam (Town Clerk Sam Jerome) has already ordered food for the board and his 
staff and they were testing the ballot machines as well so we should be good to go. 
Mr. King said we’re all set on staffing and asked so everyone’s cleared their dance card to be 
there?  
Mrs. Titus said she’ll be there. 
Mr. King said another day at the poles at least hopefully we have a decent turnout. So like I said 
the primary is next Tuesday he said. 
10). Finance Administrator’s Business: 
Annual Financial Report Draft-Finance Administrator Kelly Heon said just to go over what we 
went over last week regarding the finishing up of the audit. She said the audit is in their packet, 
the draft and then she just got another one today which is the draft of the single audit. She said 

 
F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s 
0 8 - 3 1 - 2 0 2 6 P a g e 11 | 13 
 
she just wanted to point out to them that there’s a material weakness in our regular audit the 
same one that we get every year that we talked about last week the fact that we don’t quantify 
our post-employment benefits because they’ve chosen not to do that and they understand that 
we’re going to get hit every year in our audit for that. 
She said for the single audit which she talked a little about last week the reason that we had to 
have a single audit this year was because of the expenditure of all of the federal funds and that 
there are special rules and procedures that we have to follow when we’re expending federal 
funds. She said we did get what they’re calling a material weakness so she didn’t know if they 
want to follow along she’ll just read it. She said the finding is an internal control over 
compliance which they’re describing as a material weakness because we did not ensure that 
our contractors, subcontractors and vendors receiving federal awards are not suspended or 
debarred from participating in federal programs prior to entering into covered transactions. She 
said so what we did not do was ensure that Wright Pierce, GZA, Underwood Engineers are not 
she guessed you would say on the “naughty list” and facing suspension or debarment. She said 
they are not but what we did not do is ensure that they were not prior to signing a contract with 
them. 
Mr. King said and it sounds like we did not have this flow down requirement in our awards 
because he doesn’t remember this coming up meaning some of the subcontractors of our 
contractors also not be on the list. 
Mrs. Heon said BMB it was in their contract so BMB they had the clause in their contract so 
there were a few ways that you can meet this requirement. She said one is just looking up the 
contractor on the SAM.gov website which is probably the easiest and quickest thing to do which 
we have done it’s just that we have no proof that that was done prior to actually hiring them on. 
She said or the contractor provides a certificate ensuring that they’re not or we include 
language in their contract. 
Mr. King asked but when you read that the first time didn’t it say that they were pending being 
on the naughty list? 
Mrs. Heon said no she said that we are required to ensure that contractors, subcontractors and 
vendors receiving federal awards, so they’re receiving money from us which is federal are not 
suspended or debarred from participating… 
Mr. King said suspended or debarred okay. 
Mrs. Heon said yes suspended or debarred. 
Mr. King said so the next time we do a contractor for this type of project. 
Mrs. Heon said we just need to include that language in the contract. 
Mr. King said before awarding the contract. 
Mrs. Heon said correct that’s it. 
Mr. King said and we will need to flow that down to any subcontractors through that contract. 

F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s
0 8 - 3 1 - 2 0 2 6 P a g e 12 | 13 
Mrs. Heon said yes. She said Lynette Carney at Underwood has been handling pretty much all of 
this she’s going to make sure that she knows that this is a requirement and coming from our 
auditors which she’s sure they do know it, it might have just gotten missed and so we’ll be good 
to go. She said so they’re in their packets you can review if you have any more questions. She 
said we will need to wrap it up but it’s not urgent that we wrap it up. She said so once the draft 
has been approved they’ll finalize it, you’ll get your bound copies. 
Mr. King asked so you need us to finalize it to approve the drafts? 
Motion: (Scruton, second Titus) we approve the draft of both audits passed 4-0.  
Mrs. Heon said the fact that they’re approved means that you don’t need to have an auditor 
come and give you a report. You’re all set you’ll get your bound copy and you can read it at your 
leisure she said. 
11). Information:  None 
12). Next Meeting: Monday, September 14, 2026 
Mr. King said our next meeting will not be next week because it’s a holiday it’ll be the following 
week the 14th. He said the 8th is primary day  
13). Non-Public Session D: 
Motion: (King, second Titus) to enter non-public session under RSA 91-A: 3 II (b) Hiring passed 
4-0 by a roll call vote (King, Staples, Titus, Scruton-aye) at 6:58 p.m.
Motion: (Scruton, second Titis) to exit non-public session passed 4-0 at 6:58 p.m. (the wrong
statutory reason to enter non-public session was used so Selectmen exited non-public session
and revoted to correct the error).
14). Non-Public Session E: 
Motion: (King, second Scruton) to enter non-public session under RSA 91-A: 3 II (a-Personnel, c-
Reputation) passed 4-0 by a roll call vote (King, Staples, Titus, Scruton-aye) at 6:59 p.m. 
Motion: (King, second Staples) to exit non-public session passed4-0 at 7:33 p.m.  
15). Non-Public Session F: 
Motion: (King, second Staples) to enter non-public session under RSA 91-A: 3 II (b) Hiring passed 
4-0 by a roll call vote (King, Staples, Titus, Scruton-aye) at 7:34 p.m.
Motion: (Scruton, second King) to exit non-public session passed 4-0 at 7:49 p.m.
16). Status Update: 
Mrs. Titus asked about the status of the “rat situation” at a house on School Street. 
Mr. Henry said the owner was sent a certified letter notifying them of the violation and the 
need to address the matter and that Building Inspector Carl Roy is working with them to remove 
the trash and debris. 

F a r m i n g t o n B o a r d o f S e l e c t m e n P u b l i c M e e t i n g M i n u t e s
0 8 - 3 1 - 2 0 2 6 P a g e 13 | 13 
Mrs. Titus expressed concern about the rats crossing the street to where children are walking to 
school. She said she was bringing this to their attention because it could be a safety issue. 
Mr. King said because rats go for food sources they should disperse when the trash is removed. 
Mr. Scruton said the Town’s part in this is to see that they get rid of the trash. 
17). Motion: (King, second Staples) to continue this meeting to 3:15 p.m. tomorrow passed 4-0. 
18). August 31,2026 Continued Meeting: Tuesday, September 1, 2026: 
Motion: (King, second Scruton) to enter non-public session under RSA 91-A:3 II (c-Reputation, L-
Legal Advice) passed 5-0 by a roll call vote (King, Staples, Titus, Scruton, Chapman-aye) at 3:17 
p.m.
Motion: (Scruton, second Staples) to exit non-public session passed 5-0 at 4:29 p.m.
Motion: (Scruton, second Titus) to seal the minutes for 3 years as disclosure would adversely
affect the reputation of a person other than a member of the board passed 5-0 by a roll call
vote (King, Staples, Titus, Scruton, Chapman-aye).
19). Adjournment: 
Motion: (King, second Titus) to adjourn the meeting passed 5-0 at 4:30 p.m. 
Kathleen Magoon, Recording Secretary     
September 14, 2026
APPROVED
BY BOARD OF SELECTMEN
DURING MEETING ON:
TOWN OF FARMINGTON