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8-17-2026 Draft H-D School Board Meeting Minutes.pdf

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HILLSBORO-DEERING DELIBERATIVE SESSION & SCHOOL BOARD MEETING
Monday, August 17", 2026

H-D Elementary School Room 202
Use Building Entrance #7

The mission of the Hillsboro-Deering School Board is to articulate and develop the educational goals of the
community and to allocate comununity resources effectively and responsibly. It strives to create with
educational professionals, a dynamic learning environment in which all students are inspired to realize their
individual potential, learn critical academic skills, develop intellectual curiosity and moral courage, and

prepare to be active citizens.

Live Stream: https: //www. voutube.com/@Hillsboro-DeeringSchoolBoardSt (if available)
In Attendance Administration

Kathryn McGinn: Chair

Jennifer Crawford: Superintendent

Krista Davison: Vice Chair

Lindsey Boyle

Chris Bober

Jessica Pollard: Arrived @5:10pm.

eeting Minutes

A. Call the School Board Meeting to Order @5:02pm
Announcement as to the presence of a quorum, that the meeting has been duly called, and the notice of the meeting having been
posted for time and in the manner required by law. Public announcement that the meeting is being audio recorded and will
appear on the internet at www.souzd.org.
* Chair McGinn called the meeting to order @5:02pm.

B. Pledge of Allegiance and Moment of Silence
« Chair McGinn led everyone in the Pledge of Allegiance and a Moment of Silence.

C. Review Hillsboro-Deering School Board Norms
¢ The Board reviewed the School Board Norms

Millsboro-Deering School Board
Unanimously Approved 8-21-2023,

[Nowe — ‘When we do this, we. ‘Wen we are NOT doing hi, we.
‘Assume Good Intentions © Value others commitments ‘Ate visibly frustraed snd et odds |
‘© Actions come from a place of supporting. © Alienate groups of students
students: (© Make assumptions and jump to conclusions
© Listen to other points of view =
Be present and prepares Read all mata prior to tbe meting © Do not follow the discussion
‘© Listen to each other Go off topic
| Pgstenien st sy een rte Did betread te meting mstrilsin advaace |
recting
‘Communicate Effectively @ Listen to and hear each other Are off topic
‘© Avoid spar ofthe moment decision reking ‘Are repetitive
‘Speak o move the conversation forward Are argumentative

D. Correspondence — N/A


HILLSBORO-DEERING DELIBERATIVE SESSION & SCHOOL BOARD MEETING
Monday, August 17", 2026

H-D Elementary School Room 202

Use Building Entrance #7

E. Public Comment- Limited to five minutes per person @5:03pm
NOTE: This is an opportunity for members of the public to share an idea or concern with the board. Comments are
limited to 5 minutes per person. It is not the practice of the board to immediately respond to comments made.
¢ Chair McGinn opened Public Comment @5:03pm.
* Nomembers of the public were present.
¢ Chair McGinn left Public Comment open and moved the meeting forward @5:03pm.

F. Consent Agenda (Action Needed)
1. Approve Minutes
e June 15, 2026, Minutes
e June 15, 2026 Nonpublic Session
* May 18, 2026 Unsealed Nonpublic Session
2. Appointments, Leaves and Resignations
« Attached Document #1 (5 pages)
3. Facilities Use Requests
¢ Attached Document #2 (6 pages)
* Middle School Volleyball — September 7th through 28th from 2:30-4:00 PM; building use waiver request of
$910 (15 days x $65 per day)
¢ Public Skate Night — Middle School Cafetorium/Gym — one night per month for the school year from 4:30-
9:30 PM; building use waiver request of $2,135 (building use fee of $910 ($130/per night x 7 nights) and
custodial fee waiver of $1,225 (7 nights x 5 hours x $35 per night)
* Public Roller Derby Scrimmage — Middle School Cafetorium/Gym — November 21st, February 13th and
March 2oth, from 11:00 AM to 6:00 PM; building use waiver request of $1,230 (building use fee of $390 (3
nights x $130 p/night) and custodial fee of $840 (3 days x 8 hours p/day @ $35 p/hour)

Vote #1: Bober Motions to pull Facilities Use Request for Public Skate Night & Public Roller Derby Scrimmage; Davison
Seconds; Motion Passed; 4-0-0.

Vote #2: Boyle Motions to approve the Consent Agenda with the addendum; Bober Seconds; Pollard Abstains; Motion
Passed; 4-0-1.

Vote #3: McGinn Motions to approve the Facilities Use requests for the Public Skate Night & Public Roller Derby
Scrimmage waiving the fee for the building use and not approving the custodial use fee; Bober Seconds; Motion Passed; 5-
0-0.

G. Public Comment- Limited to five minutes per person @5:15pm
NOTE: This is an opportunity for members of the public to share an idea or concern with the board. Comments are
limited to 5 minutes per person. It is not the practice of the board to immediately respond to comments made.
e Chair McGinn opened Public Comment @5:15pm.
¢ Nomembers of the public were present.
¢ Chair McGinn left Public Comment open and moved the meeting forward @5:15pm.

H. Adjournment @5:15pm
* Davison Motions to Adjourn; Boyle Seconds; Moton Passed; 5-0-0 @ 5:15pm.

Respectfully Submitted by Brittany Morrill


SAU #34 78 School Street Hillsboro, NH 03244-4780
603.464.4466 FAX 603.218.6304 www.hdsd.org

Jennifer L. Crawford, Ed.D. Jeni Laliberte, CAGS
Superintendent of Schools Director of Curriculum, Instruction and Assessment
Stacey Vazquez, Ed.S. Rebecca Minichiello, MBA
Director of Student Support Services Business Manager

To: — Hillsboro-Deering School Board Members

From: Dr. Jennifer Crawford, Superintendent of Schools

RE: Appointments, Leaves & Resignations of Teachers and Administrators
Date: August 17, 2026

The following resignations, leaves, and appointments of Teachers and Administrators have occurred since the
June 15, 2026 School Board meeting:

** Previously approved resignation rescinded for Gianna Gollotto, HDES Classroom Teacher

Resignations:
Kimberly Wesler, HDES Special Ed Teacher, resignation effective 7/8/26

Leaves:
Alexandria Gasperini, HDHS Science Teacher, parental leave; effective 12/23/26-6/30/27.

Transfers/Change of Assignments:
Gianna Gollotto, HDMS Math Teacher, transfer from HDES Classroom teacher, BA, Step 1, $48,162;
effective 7/1/26.
Cameron Spinney, HDMS Physical Health/Gym Teacher, transfer from HDMS Paraeducator, BA, Step
1, $48,162; effective 7/13/26

Appointments:
Deborah Brenner, HDMS Special Education/Case Manager, MA, Step 12, $78,477; effective 7/1/26.
Aeron Armstrong, HDHS Life Skills/Case Manager, MA, Step 12, $78,477; effective 7/1/26.
Aeron Armstrong, HDHS ESY Teacher; $35/hour — 36 hours total; effective 7/1/26 to 8/8/26
Alyxandra Nelson, HDSD Summer Food and Nutrition Team, $25/hour, 5 hours/day, 2 days/week;
effective 6/22/26-8/25/26.
Joanne Johnson, HDSD Summer Food and Nutrition Team, $25/hour, 5 hours/day, 2 days/week;
effective 6/22/26-8/25/26.
Abigail McHugh, HDHS Mentor PD Provider, $35/hour, up to 2 hours; effective 1/1/26-6/30/26.
Shannon DiFelice, Duncan Jenkins Afterschool Club Leader, $245/stipend, 1 hour/day, 1 day/week;
effective 4/13/26-6/12/26, grant funded.
Kelly Dinsmore, HDHS Summer School Teacher -Science, $35/hour, 4 hours/day, 3 days/week;
effective 7/14/26-8/16/26.
Mariah Chandler, HDHS Summer School Teacher, $35/hour, 4 hours/day, 3 days/week; effective
7/14/26-8/16/26.

‘Serving the towns of Deering Hillsboro ~ Washington ~ Windsor
Equal Opportunity Employer/Equal Educational Opportunities


2 0f3

Sara Paquette, HDHS Summer School Teacher-English, $35/hour, 4 hours/day, 3 days/weck; effective
7/14/26-8/16/26.

Jocelyn Perrin, HDHS Summer Advisory Planning, $35/hour, up to 16 hours; effective 6/19/26-
6/30/26.

Sara Paquette, HDHS Summer Advisory Planning, $35/hour, up to 16 hours; effective 6/19/26-6/30/26.
Michelle Prentiss, HDHS Summer Advisory Planning, $35/hour, up to 12 hours; effective 6/19/26-
6/30/26.

John Bramley, HDHS Summer Advisory Planning, $35/hour, up to 12 hours; effective 6/19/26-6/30/26.
Noah Denslow, HDHS Summer Advisory Planning, $35/hour, up to 12 hours; effective 6/19/26-
6/30/26.

Jeremy Thompson, HDHS Summer Advisory Planning, $35/hour, up to 12 hours; effective 6/19/26-
6/30/26.

Jessamyn Irwin, HDHS Summer Advisory Planning, $35/hour, up to 12 hours; effective 6/19/26-
6/30/26.

Abigail McHugh, HDHS Summer Advisory Planning, $35/hour, up to 12 hours; effective 6/19/26-
6/30/26.

Kelly Dinsmore, HDHS Summer Advisory Planning, $35/hour, up to 12 hours; effective 6/19/26-
6/30/26.

Natalie Davidson, HDES Data Team, $45/hour, up to 14.5 hours; effective 9/1/26-6/30/27, grant
funded.

Deb Dyer-Quinn, HDES Data Team, $45/hour, up to 14.5 hours; effective 9/1/26-6/30/27, grant
funded.

Virginia McLay, HDES Data Team, $45/hour, up to 14.5 hours; effective 9/1/26-6/30/27, grant funded.
Leighanna Dumais, HDES Data Team, $45/hour, up to 14.5 hours; effective 9/1/26-6/30/27, grant
funded.

Cara Juliano, HDES Data Team, $45/hour, up to 14.5 hours; effective 9/1/26-6/30/27, grant funded.
Deanna Neal, HDES Data Team, $45/hour, up to 14.5 hours; effective 9/1/26-6/30/27, grant funded.
Dagmar Herrick, HDES Data Team, $45/hour, up to 14.5 hours; effective 9/1/26-6/30/27, grant
funded.

Molly Butler, HDES Data Team, $45/hour, up to 14.5 hours; effective 9/1/26-6/30/27, grant funded.
Elisabeth Buck, HDES Mentor, $500/stipend; effective 8/1/26-6/30/27, grant funded.

Shannon DiFelice, HDES Mentor, $500/stipend; effective 8/1/26-6/30/27, grant funded.

Jennifer Weston, HDMS Dance Advisor, $1050/stipend; effective 8/1/26-6/30/27.

Jessica Granger, HDMS SADD Advisor, $825/stipend; effective 8/1/26-6/30/27.

Jocelynn Drew, HDMS Memory Book Advisor, $1050/stipend; effective 8/1/26-6/30/27.

Stephanie Lamothe, HDMS Team Leader-8" Grade, $1800/stipend; effective 8/1/26-6/30/27.
Rebecca Bagtaz, HDES Instructional Team Leader-Grade 4, $1800/stipend; effective 8/1/26-6/30/27.
Ellen Ward, HDES Instructional Team Leader-Grade 1, $1800/stipend; effective 8/1/26-6/30/27.
Kathleen Wechsler, HDES Instructional Team Leader-Special Education, $1800/stipend; effective
8/1/26-6/30/27.

Carolyn Meffert, HDES Instructional Team Leader-Grade 3, $1800/stipend; effective 8/1/26-6/30/27.
Alanna Kimball, HDES Instructional Team Leader-Grade 2, $1800/stipend; effective 8/1/26-6/30/27.
Stephanie Savoy, HDES Instructional Team Leader-Grade 5, $1800/stipend; effective 8/1/26-6/30/27.
Terri Carson, HDES Instructional Team Leader-Grade K, $1800/stipend; effective 8/1/26-6/30/27.
Shannon Rockwell, HDES Instructional Team Leader- Student Support, $1800/stipend; effective
8/1/26-6/30/27.

Shannon Rockwell, HDES Field Day Co-Advisor, $187.50/stipend; effective 5/1/26-6/30/27.

Cara Juliano, HDES Field Day Co-Advisor, $187.50/stipend; effective 5/1/26-6/30/27.

Shannon Rockwell, HDES CARES Winter Camival Co-Advisor, $187.50/stipend; effective 11/1/26-
2/28/27.


3 of 3

Cara Juliano, HDES CARES Winter Camival Co-Advisor, $187.50/stipend; effective 5/1/26-2/28/27.
Christine Haley, HDES Music Director, $825/stipend; effective 8/1/26-6/30/27.

Alyxandra Nelson HDSD Mentor Coordinator, $5500/stipend; effective 8/1/26-6/30/27. grant funded.
Margaret Cover, HDSD Curriculum Committee, $45/hour; effective 8/1/26-6/30/27.

Meagan Willett, HDSD Curriculum Committee, $45/hour; effective 8/1/26-6/30/27.

Abigail McHugh, HDHS French Club Advisor, $600/stipend; effective 8/1/26-6/30/27.

Greg Lefko, HDMS Data Team, $45/hour, up to 14.5 hours during school year and 6.5 for end of year
meeting; effective 8/1/26-6/30/27, grant funded.

Lauren Grano, HDHS Social Studies Teacher, BA, Step 5, $54,207, effective 7/13/26

Michelle Prentiss, HDHS Senior Class Advisor; $1,125/stipend; effective 7/1/26-6/30/27

Michelle Prentiss, HDHS Athletics Coverage; $50/per game; effective 7/1/26-6/30/27

Michelle Prentiss, HDHS Live Poets Society/Book Club; $300/stipend; effective 7/1/26-6/30/27
Kelly Dinsmore, HDHS Freshmen Class Advisor; $825/stipend; effective 7/1/26-6/30/27

Abigail McHugh, HDHS French Club Advisor; $600/stipend; effective 7/1/26-6/30/27

Abigail McHugh, HDHS Senior Class Advisor; $1,125/stipend; effective 7/1/26-6/30/27

Abigail McHugh, HDHS Lead Mentor; $750/stipend; effective 7/1/26-6/30/27, grant funded.

John Bramley, HDHS NH Scholars Advisor; $1,050/stipend; effective 7/1/26-6/30/27

John Bramley, HDHS Math Team Advisor; $412.50/stipend; effective 7/1/26-6/30/27

John Bramley, HDHS Athletics Coverage; $50/per game; effective 7/1/26-6/30/27

Jocelyn Perrin, HDHS Junior Class Advisor; $1,125/stipend; effective 7/1/26-6/30/27

Jocelyn Perrin, HDHS Math Team Advisor; $412.50/stipend; effective 7/1/26-6/30/27

Jocelyn Perrin, HDHS Athletics Coverage; $50/per game; effective 7/1/26-6/30/27

Sara Paquette, HDHS Honor Society Advisor; $825/stipend; effective 7/1/26-6/30/27

Shannon Hueber, HDHS ESY Teacher; $35/hour ~ 12 hours total; effective 7/21/26 to 7/23/26

Tara Bell, HDMS Washington DC Trip Co-Advisor, $512.50/stipend; effective7/1/26-6/30/27.

John Bramley, HDHS Summer School Coordinator, $35/hour, up to 12 hours; effective 7/14/26-
8/16/26.

John Bramley, HDHS Summer School Teacher -Math, $35/hour, 4 hours/day, 3 days/week; effective
7/14/26-8/16/26.

Heather Garcia, DMS Data Team, $35/hour, up to 14.5 hours; effective 9/1/25-6/30/26, grant funded.
Alex Conway, HDMS Data Team, $35/hour, up to 14.5 hours; effective 9/1/25-6/30/26, grant funded.
Michael Bagtaz, HDMS Data Team, $35/hour, up to 14.5 hours; effective 9/1/25-6/30/26, grant funded.
Heather Garcia, HDMS Data Team, $45/hour, up to 14.5 hours; effective 9/1/26-6/30/27, grant funded.
Tara Bell, HDMS Data Team, $45/hour, up to 14.5 hours; effective 9/1/26-6/30/27, grant funded.
Michael Bagtaz, HDMS Data Team, $45/hour, up to 14.5 hours; effective 9/1/26-6/30/27, grant funded.
Jessica Granger, HDMS Washington DC Trip Co-Advisor, $512.50/stipend; effective7/1/26-6/30/27.
Alana Kimball, HDSD Professional Development Committee, $45/hour; effective 7/1/26-6/30/27.
Greg Lefko, HDSD Curriculum Committee, $45/hour; effective 9/1/26-6/30/27.

Greg Lefko, HDMS Mentor, $500/stipend; effective 8/1/26-6/30/27, grant funded.

Greg Lefko, HDMS Boys Soccer Coach, $1687/stipend; effective 8/25/26- 10/31/26.

Christopher Whitney, HDES Library Media Specialist, MA, Step 11, $61,258.40 salary prorated to .8
position; effective 8/24/26-6/30/27. Ilired under 1-year emergency authorization for library media
specialist license. Holds current NHED K-6 teaching license

Joe Gillett, HDHS Varsity Soccer Head Coach, $3,300 stipend; effective 8/17/26-10/30/26

Cameron Spinncy, Varsity Football Asst. Coach, $1,500 stipend; effective 8/14/26-10/30/26

Amy Montanez, HDHS Girls Varsity Soccer Head Coach, $3,300 stipend; effective 8/17/26-10/30/26
Jay Wood, HDHS Varsity Football Head Coach, $4,000 stipend; effective 8/14/26-10/30/26

Terri Carson, HDES Mentor; $500 stipend; effective 8/2026-6/2027; grant funded

HeatherAnn LaBier, HDHS ESY Nurse; $35/hour, 3.5 hours p/day, 3 days/week; eff. 7/21/26-8/6/26
Autumn Wightman, HDES Kindergarten Teacher; MA Step 5, $64,128; effective 8/6/26


SAU #34 78 School Street Hillsboro, NH 03244-4780
603.464.4466 FAX 603.218.6304 www.hdsd.org

Jennifer L. Crawford, Ed.D. Jeni Laliberte, CAGS
Superintendent of Schools Director of Curriculum, Instruction and Assessment
Stacey Vazquez, Ed.S. Rebecca Minichiello, MBA
Director af Student Support Services Business Manager

To: Members, Hillsboro-Deering School Board

From: Dr. Jennifer Crawford, Superintendent of Schools

Date: August 17, 2026

Re: For Information Only - Appointments, Leaves and Resignations Staff

The following resignations, leaves, and appointments of staff have occurred since the
June 15, 2026 School Board meeting:

RESIGNATIONS:
Jenny Martin, HDES Food and Nutrition Member, resignation effective 7/15/26.
Cameron Spinney, HDMS Paraeducator, resignation effective 7/23/26.

LEAVES:

TRANSFERS/CHANGE OF ASSIGNMENTS:
Robyn Chickering, HDES Office Para, transfer from Special Ed Para, Column B, Step 10, $25.78/hour,
effective 7/13/26

APPOINTMENTS:
Cathy Bennett, HDES Secretary to the Principals, Column C, Step 10, $26.28/hour, 8 hours/day, 5
days/week; effective 7/1/26.
Andrea Jurewich, HDES Paraeducator, Column B, Step 10, $25.78/hour, 6.5 hours/day, 5 days/week;
effective 8/26/26.
Abigail VonDette, HDES Paraeducator, Column B, Step 1, $20.80/hour, 6.5 hours/day, 5 days/week;
effective 8/26/26.
Morgan Greene, Summer Maintenance/Custodial, $17.00/hour; 8 hours/day, 4 days/week; effective
6/22/26-9/1/26.
‘Wanda Anctil, HDHS Summer School Paraeducator, $25.78/hour, 3 hours/day, 3 days/week; effective
7114/26-8/6/26.
Carol Smith, HDSD Summer Food and Nutrition Team, $25/hour, 5 hours/day, 2 days/week; effective
6/22/26-8/25/26.
Neena Darner, HDSD Summer Food and Nutrition Team, $25/hour, 5 hours/day, 2 days/week;
effective 6/22/26-8/25/26.
Rebecca Decker, ESY Speech/Language Assistant, $31.60/hour, up to 48 hours; effective 7/20/26-
8/6/26, partially grant-funded.

Serving the towns of Deering Hillsboro ~ Washington ~ Windsor
Equal Opportunity Employer/Equal Educational Opportunities


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Courtney Leitner, ESY Speech/Language Pathologist, $44.30/hour, up to 57 hours; effective 7/20/26-
8/6/26.

Jodi Wightman, HDMS Secretary to the Principal, Column C, Step 10, $26.28/hour; effective 7/1/26.
Taylor Ryckman, HDMS ESY Paraeducator, $20.79/hour, up to 27 hours; effective 7/21/26-8/6/26.
Kristen Poirier, HDMS ESY Paraeducator, $25.28/hour, up to 27 hours; effective 7/21/26-8/6/26.
Pam Houghton, DJ Club Leader, $125/stipend, 1 hour/day, 1 day/week; effective 4/13/26-6/12/26, grant-
funded.

Andee Hartness, HDES Yearbook Advisor, $825/stipend; effective 8/1/26-6/30/27.

Jill Severino, HDHS ESY Occupational Therapist, $58.83/hour, 4 hours/day, 3 days/week, 12 hours
total; effective 7/21/26-7/23/26.

April Burnham, HDHS Communication Support, $27.86, 3 hours/day, 3 days/week; effective 7/21/26-
8/6/26.

Tracy Leathers, HDMS Behavioral Interventionist Assistant, $25.16/hour, 7 hours/day, 5 days/week;
effective 8/26/26-6/30/27.

Robert Armstrong, HDHS Boys JV Soccer Head Coach, $2,200 stipend; effective 8/17/26-10/30/26
Mike Salce, HDHS Varsity Football Asst. Coach, $1,500 stipend; effective 8/14/26-10/30/26

Ross Nadeau, HDHS Varsity Football Asst. Coach, $1,000 stipend; effective 8/14/26-10/30/26
Christa Liquori, HDHS Girls Varsity Volleyball Head Coach, $3,100 stipend; eff. 8/17/26-10/30/26
Julianna Nurre, HDMS Paraeducator, $23.40/hr. up to 60 hrs; effective 7/1/26-8/21/26; grant funded
Abigail VonDette, HDMS Girls Soccer Coach, $1,687 stipend; effective 8/25/26 to 10/31/26


#2

APPENDIX KF-R

Hillsboro-Deering School District
Facilities Use Request Form

| Facility Requested: (Check one) HDES  HBDMSX HDHS _

| Phone: 603-680-4103, _ ~_| Emnail: fplunkett@hillsboroughnh.net
Address: 7 School Street Hillsborough NH

Room/Space Requested: Middle School Gym
| Dates: September 7-281h
[Tim
_ Name of Event/Activity: Middle Schoo! Volleyball

| Name of Event/Activity Contact: Frances Plunkett

Description or Activit¥: Volleyball practice

"Set up requests: #of chairsva #ofTables ve (attach any special configuration of chairs
and tables)

Technology/AV Requests (organizations must provide their own laptops, adaptors & power strips):

Projector "2 __ Microphone.2
|

‘Kitchen (will be closed to the public unless a district food service employee is present. See

fees on page 2.)

Amount?

| Estimated Attendance: 2 - | Willan admission fee be charged? Yes ©) No © |

"Check all that apply to this event/activity:

_Schntspansre| heotspmasrea] "] SchootReieat typ Profit C] Non-Profit im

Is Custodial fee Waiver requested? Yes()No(D)
Is Kitchen fee Waiver requested ?Yes(@) Ne )NoC)

| PLEASE EXPLAIN REASON FOR WAIVER REQUEST. SCHOOL BOARD MUST APPROVE
ALL WAIVERS.

Is Building Use Waiver requested? YesQ NoQ

IT IS AGREED that in consideratior for allowing the rental of the Hillsboro-Deering School District’s
owned facilities and in full recognition of its fiduciary to protect publicly owned property and assets, the
Lessee hereby covenants and agrees to at all times hold harmless the Hillsboro-Deering School District,
its officers and employees. To the fullest extent permitted by law, from any and all claims, damages,
losses and expenses, including, but not limited to, reasonable attorney’s fees and legal costs, arising out of
the use of these rental premises and all facilities by the Lessee, its officers, employees, agents,
representatives, contractors, customers, guests, and invitees.
¢ The Lessee will provide a Certificate of Insurance reflecting Commercial General Liability
coverage with limits of no Jess than $1 million per occurrence, naming the Hillsboro-Deering
School District as an Additional Insured. Certificate of Insurance attached
e Any flyers, social media or advertising of any kind must contain the following: “Not a school-
sponsored event”
« It is understood that school events/functions have priority for the use of the school district’s
facilities and as such, outside groups may be bumped or displaced.

Signature: _ Sakata ow
Printed Name: = _ Date:

Revised: 10-17-24


APPENDIX KF-R

Hillsboro-Deering School District

Facilities Use Request Form

You will be contacted by the approving agent upon acceptance of this request at the above listed contact
phone/ email. Do not assume this event is approved until you receive confirmation.
Approval Section:
1. Recipient: (SAU, ES, MS or HS Main Office)
Certificate of Insurance Yes No
Tnitial
2. Building principal: Confirm that facility in your building is available as requested
Athletic Director: Confirm that athletic field is available as requested
Food Service Director: Confirm that food service personnel are available if kitchen is requested
Building Facility Reserved on:

Athletic Director Signature: _ -
Food Service Director Signature: ____ —— _

Room being used a \

Use approved (circle one) Sepnroved y) Disapproved
Reason for Denial (if applicable) ———

Principal Signature: Za AA Pasta Serle a

3. Business Administrator: Set fees, approve event (Signer is responsible to confirm event with
requestor)

Use of Building Fee (see fees on page 6) Ih xX bs $ q \9

Custodial Fees # Custodians

$35/hr per custodian Hours per custodian $
Kitchen Fees # Cafeteria Staff 7
$25/hr per staff member Hours per person —

tar dup eng Aap RA Total Fees s OL

Business Administrator Signature:

4. School Board:

Fee waiver Granted: Yes No
Amount of waiver requested: $
Amount waived: $

School Board Signature:

5, Scheduling (SAU Office)
Entered in School Calendar

Revised: 10-17-24 2


APPENDIX KF-R

Hillsboro-Deering School District
Facilities Use Request Form
| Facility Requested: (Check one) | HDES HDMS Xs HDHS. |

_Room/Space Requested: Gym, Cafeteria, and bathrooms _ -
Dates: October 17, 2026, November 14, 2026. January 16, 2027, February 20, 2027, March 13, 2027, April 10, 2027, May 8, 2027
| Times: 4:30 9:30 (Event 6 to 9) — —
| Name of Event/Activity: Public skate night - - - _
Name of Event/Activity Contact: Jocelyn Drew |
83 | Email: contact@monadnockrollerderby.com |

Description of Activity: Public Skate Night

“Set up requests: # of chairs? # of Tables 5
and tables)

We_will_do_the_setup a a 7 |
Technology/AV Requests (organizations must provide their own laptops, adaptors & power strips):
Projector "° _ Microphonero |
no

| Kitchen no (Will be closed to the public unless a district food service employee is present. See
fees on page 2.)
only_food_warming_tray

{attach any special configuration of chairs |

Estimated Attendance: 10 | Will an admission fee be charged? Yes © No ©
Amount? $5 |

Check all that apply to this event/activity:

Sehool-sponsoredt'” ] School Related) Community ]Outside District) Profit im Non-Profit im |

 |Is Custodial fee Waiver requested? Yes(@) No)
Is Kitchen fee Waiver requested?Yes(_) No (@)

| PLEASE EXPLAIN REASON FOR WAIVER REQUEST. SCHOOL BOARD MUST APPROVE

ALL WAIVERS.
Our_organization_is_a. NH_nonprofit_and_we_try_to_keep_our_fees_low_to_promote_kids_skating.|

Is Building Use Waiver requested? Yes®© NoQ

IT IS AGREED that in consideration for allowing the rental of the Hillsboro-Deering School District’s
owned facilities and in full recognition of its fiduciary to protect publicly owned property and assets, the
Lessee hereby covenants and agrees to at all times hold harmless the Hillsboro-Deering School District,
its officers and employees. To the fullest extent permitted by law, from any and all claims, damages,
losses and expenses, including, but not limited to, reasonable attorney’s fees and Jegal costs, arising out of
the use of these rental premises and all facilities by the Lessee, its officers, employees, agents,
representatives, contractors, customers, guests, and invitees.
* The Lessee will provide a Certificate of Insurance reflecting Commercial General Liability
coverage with limits of no Jess than $1 million per occurrence, naming the Hillsboro-Deering
School District as an Additional Insured. Certificate of Insurance attached
° Any flyers, social media or advertising of any kind must contain the following: “Not a school-
sponsored event”
* — Itis understood that school events/functions have priority for the use of the school district’s
facilities and as such, outside groups may be bumped or displaced.

Signature:

Printed Name: Jocelynn_Drew Date: 7/14/2026

Revised: 10-17-24


APPENDIX KF-R

Hillsboro-Deering School District
Facilities Use Request Form

You will be contacted by the approving agent upon acceptance of this request at the above listed contact
phone/ email. Do not assume this event is approved until you receive confirmation.
Approval Section:
1, Recipient: (SAU, ES, MS or HS Main Office)
Certificate of Insurance Yes No
Initial
2. Building principal: Confirm that facility in your building is available as requested
Athletic Director: Confirm that athletic field is available as requested
Food Service Director: Confirm that food service personnel are available if kitchen is Tequested
Building Facility Reserved on:

Room being used ie
Use approved (circle one) . ~Approved —) Disapproved
Reason for Denial (if applicable)

Principal Signature:
Athletic Director Signature:
Food Service Director Signature: — —_

3. Business Administrator: Set fees, approve event (Signer is responsible to confirm event with

requestor)
Use of Building Fee (see fees on page 6) % Y30 A T $ 4 | 0
Custodial Fees \ # Custodians DTXS reahke - —_
$35/br per custodian Hours per custodian 25 j wes  g ] 2 as
Kitchen Fees # Cafeteria Staff
$25/hr per staff member Hours per person ~ $

Notes: Total Fees s A IBS

Business Administrator Signature:

4. School Board:

Fee waiver Granted: Yes No
Amount of waiver requested: $
Amount waived: $

School Board Signature:

5, Scheduling (SAU Office)
Entered in School Calendar

Revised: 10-17-24 2


APPENDIX KF-R

Hillsboro-Deering School District
Facilities Use Request Form

Facility Requested: (Checkonc) DES _HDMS X HDHS
| Room/Space Requested: Gym, Cafeteria, bathrooms.

Dates: November 21, 2026, February 13, 2027, March 20, 2027
"Times: 11am to 6pm OS
"Name of Event/Activity: Public roller derby scrimmages
Name of Event/Activity Contact: Jocelynn Drew

| Phone: 6038311220 - _____| Bimaii: contact@monadnockrollerderby.com |

Address: PO box 204, Antrim NH 03440

Deseripdon of Activity: Public Roller Derby Scrimmages

‘Set up requests: # of chairs10__‘#of Tables 4 {attach any special configuration of chairs
and tables)

We will set up 7 _ ee -
Technology/AV Requests (organizations must provide their own laptops, adaptors & power strips): |
Projector "© __ Microphoneno

|We will bring our own sound system _ —_ a
Kitchen "°___ (Will be closed to the public unless a district food service employee is present. See
fees on page 2.)

‘Estimated Attendance: 5010 100 people | Will an admission fee be charged? Yes © No ©
Amount? free

Check all that apply to this event/activity:

School-sponsored[’] School Related] Community Joutside District] Profit im Non-Profit C]

I = - ——>
|Is Building Use Waiver requested? Yes® No Is Custodial fee Waiver requested? Yes(@) No)
Is Kitchen fee Waiver requested?Yes(_) No (@) |
PLEASE EXPLAIN REASON FOR WAIVER REQUEST. SCHOOL BOARD MUST APPROVE
| ALL WAIVERS. |
We are a registered NH nonprofit and keep our costs as low as possible for or skaters to skate.
IT IS AGREED that in consideration for allowing the rental of the Hillsboro-Deering School District’s
owned facilities and in full recognition of its fiduciary to protect publicly owned property and assets, the
Lessee hereby covenants and agrees to at all times hold harmless the Hillsboro-Deering School District,
its officers and employees. To the fullest extent permitted by law, from any and all claims, damages,
losses and expenses, including, but not limited to, reasonable attorney’s fees and legal costs, arising out of
the use of these rental premises and all facilities by the Lessee, its officers, employees, agents,
representatives, contractors, customers, guests, and invitees.
* The Lessee will provide a Certificate of Insurance reflecting Commercial General Liability
coverage with limits of no less than $1 million per occurrence, naming the Hillsboro-Deering
School District as an Additional Insured. Certificate of Insurance attached
¢ Any flyers, social media or advertising of any kind must contain the following: “Not a school-
sponsored event”
* _ Itis understood that school events/functions have priority for the use of the school district’s
facilities and as such, outside groups may be bumped or displaced.

Printed Name: Jocelyn Drew Date: 7/14/2026

Revised: 10-17-24


APPENDIX KF-R

Hillsboro-Deering School District
Facilities Use Request Form

You will be contacted by the approving agent upon acceptance of this request at the above listed contact
phone/ email. Do not assume this event is approved until you receive confirmation.
Approval Section:

1. Recipient: (SAU, ES, MS or HS Main Office)
Certificate of Insurance Yes No
Initial
2. Building principal: Confirm that facility in your building is available as requested
Athletic Director; Confirm that athletic field is available as requested
Food Service Director: Confirm that food service personnel are available if kitchen is requested
Building Facility Reserved on:
Room being used Cc a
Use approved (circle one) “Approved Disapproved
Reason for Denial (if applicable)
Principal Signature:
Athletic Director Signature:
Food Service Director Signature: — — —— —— ee

3. Business Administrator: Set fees, approve event (Signer is responsible to confirm event with

requestor) t
Use of Building Fee (see fees on page 6) 8 x 130 $ a4 0
Custodial Fees 1 # Custodians —_
$35/hr per custodian Hours per custodian g 135A qe $ 4 UO
Kitchen Fees # Cafeteria Staff
$25/hr per staff member Hours per person ~ $

Notes: Total Fees sl aso-

Business Administrator Signature:

4. School Board:

Fee waiver Granted: Yes No
Amount of waiver requested: g
Amount waived: By

School Board Signature:

5. Scheduling (SAU Office)
Entered in School Calendar

Revised: 10-17-24 2


SCHOOL ADMINISTRATIVE UNIT#34
Deering, Hillsboro, Washington and Windsor

HILLSBORO-DEERING SCHOOL DISTRICT
SCHOOL BOARD MEETING

Monday, August 17, 2026, 5:00 PM

H-D Elementary School Room 202

Use Building Entrance #7

Livestream: https://www.youtube.com/@Hillsboro-DeeringSchoolBoardSt (if available)

ADDENDUM TO THE H-D SCHOOL BOARD CONSENT AGENDA

1. Appointments, Leaves & Resignations: add nomination for Heather Garcia as the District MTSS-B Coordinator from
8/11/26-6/30/26 with a $12,000 stipend, Grant funded from Title IV; and

2. Facilities Use Request for a theatrical production of the Great Gatsby at the HDMS; various dates from September It
through October 17"; building use waiver request of $1,655 [Building use fee of $1,235 (19 nights @ $65/night) and
custodial fee of $420 ( 12 hours @ $35/hour)]

The Hilisboro-Deering School Board will hold a Facilities Tour at 5:00 PM on Monday, September 21, 2026,
Sfollowed by the School Board Meeting at 6:00 PM in the H-DES Room 202. Please Use Entrance 7 to enter H-DES.

va


Dear Heather Garcia,
‘

We are pleased to tell you that you have been nominated for Job ID __ 5039 Please print,
sign and date this email as soon as possible. After signing, please submit to your administrator for
their signature.(Print email, not attachment) This nomination is conditional until signed by the
Superintendent. This email replaces an Activity Agreement. If you have any questions, please contact
your administrator. Thank you!

NOMINATION HILLSBORO-DEERING SCHOOL DISTRICT
Position Title: MTSS-B Coordinator School: District

Start Date: 8/11/26
End Date: 6/30/27

# Hours per Day: Stipend Amount: $ 12,000
# Days per Week OR
OR Hourly Rate: $

# Hours per project
Account # (Required): 20.6433,093.110.0

Grant Name: Title 1V

Grant Year: 25-26 Grant Activity#: 180993

SAU Office Use only:

Notes: FOR GRANT FUNDED POSITIONS ONLY:
Is this position a
Multiple Cost Objective _ or Single Cost Objective _»_
If Neither, explain how:

Date: 8/13/2026

Employee Signature: Heather Gareia

Administrator Signature: Qe Ale Date: F/13 (ag
a tof Date: e/rs/ae

Superintendent Signature: GO



APPENDIX KF-R

Hillsboro-Deering School District
Facilities Use Request Form

Facility Requested: (Check one) HDES HDMS_x_HDHS

Room/Space Requested: Stage area and cafeteria floor for seating

Dates: Sept 1st, Sept 3rd, Sept 8th, Sept 10th, Sept 15th, Sept 17th, Sept 22nd, Sept 24th,
Sept 29th, and Oct 1st. From 6-9pm AlsoOct 5th-7th 3-9 pm Tech rehearsal
Oct 8th 3-9 pm Dress rehearsal, Oct 9th 3-9 pm Opening night, Oct 10th 3-9 pm second show
Oct 15th 3-9 pm third show, Oct 16th 3-9 pm fourth show, Oct 17th 10am-4pm matinee.

Times: listed above

Name of Event/Activity: Theatrical production of the Great Gatsby: The Golden Mirage

Name of Event/Activity Contact: Gene Gould

Phone: 603-464-4007 Email: geno4007@gmail.com

Address: P.O. Box 1525 Hillsboro N.H.

Description of Activity: Rehearsals leading up to performance of the show.

Set up requests: # of chairs_150. # of Tables_ 3 (attach any special configuration of
chairs and tables) against the wall next to the kitchen

Technology/AV Requests (organizations must provide their own laptops, adaptors & power
strips): Projector: _na___ Microphone:_sounsd system.

Kitchen __na___ (Will be closed to the public unless a district food service employee is
present. See fees on page 2.)

Estimated Attendance:_ 100 each Will an admission fee be charged? Yes_x_No_
night. _
Amount? _$20/$15___

Check all that apply to this event/activity:
School-sponsored _na_ School Related_na_ Community yes_ Outside District_na_ PT"? Non profit yes

1s Building Use Waiver requested? Yes_x_No__
Is Custodial fee Waiver requested? Yes

Is Kitchen fee Waiver requested? Yes

PLEASE EXPLAIN REASON FOR WAIVER REQUEST. SCHOOL BOARD MUST
APPROVE ALL WAIVERS. We are a non profit, any monies made at the door go into paying
for the production.

-IT JS AGREED that in consideration for allowing the rental of the Hillsboro-Deering School District’s
owned facilities and in full recognition of its fiduciary to protect publicly owned property and assets, the
Lessee hereby covenants and agrees to at all times hold harmless the Hillsboro-Deering School District,
its officers and employees. To the fullest extent permitted by law, from any and all claims, damages,



losses and expenses, including, but not limited to, reasonable attorney’s fees and legal costs, arising out of
the use of these rental premises and all facilities by the Lessee, its officers, employees, agents,
representatives, contractors, customers, guests, and invitees.

: The Lessee will provide a Certificate of Insurance reflecting Commercial General Liability
coverage with limits of no less than $1 million per occurrence, naming the
Hillsboro-Deering School District as an Additional Insured. Certificate of Insurance
attached

Any flyers, social media or advertising of any kind must contain the following: “Not a school
sponsored event”

It is understood that school events/functions have priority for the use of the schoo! district’s
facilities and as such, outside groups may be bumped or displaced.

Signature: _ Ernest E. Gould Jr.
Printed

Name: Ernest E. Gould Jr__ Date: 8-15 26

Revised: 10-17-24
\ APPENDIX. ap

\ Hillsboro-Deeying School District
\ Facilities se Request Form

You will be contacted by the approving agent acceptance of this request at the above listed contact

phone/ email. Do not assume this event is ‘ed until you receive confirmation. Approval Section:
1. Recipient: (SAU, ES, MS ox HS Main (/ffice)

Certificate of Insurance

Yes No Inithe!
2. Building principal: Confirm that {fcility in your building is available as requested
Athletic Director: Confi at athletic field is available as requested
Food Service Director: Confj/m that food service personnel are available if kitchen is requested
Building Facility Reserved on:
Room being used /
‘Use approved (circle one) Reas fa for Denial Bi ector Signature:
(if applicable) Principal Sign ture: Appxoved Disapproved

Athletic Director Signature: Food Service

if \
3. Business Administrator: Set fees, approve event (Signer is responsible to confirm event with
requestor)

Use of Building Fee Custodial Fees Kitchen Fees
$35/hr per custodian $25/hr per staff member


APPENDIX KF-R

Hillsboro-Deering School District
Facilities Use Request Form

_

‘You will be contacted by the approving agent upon acceptance of this request at the above listed contact
phone/ email. Do not assume this event is approved until you receive confirmation.
Approval Section:

1. Recipient: (SAU, ES, MS or HS Main Office)
Certificate of Insurance No
Initial R

2. Building principal: Confirm that facility in your building is available as requested

Athletic Director: Confirm that athletic field is available as requested

Food Service Director: Confirm that food service personnel are available if kitchen is requested
Building Facility Reserved on:
Room being used
Use approved (circle one) Approved Disapproved
Reason for Denial (if applicable) = - ———
Principal Signature:
Athletic Director Signature:
Food Service Director Signature: =

3, Business Administrator: Set fees, approve event (Signer is responsible to confirm event with

requestor)
Use of Building Fee (ove fees on pages) 19 X BLS s\QQ4S
Custodial Fees # Custodians 1 —_
$35/br per custodian Hours per custodian ya hes 3 4 a fo)
Kitchen Fees # Cafeteria Staff S.
$25vhr per staff member Hours per person :: $

most of regio bie.
Notes: thao rny figs SS) Total Fees $ 1b55
ign

Business scare Sig hows
4. School Board:
Fee waiver Granted: Yes No
Amount of waiver requested: s
Amount waived: $
School Board Signature:

5. Scheduling (SAU Office)
Entered in School Calendar

Revised: 10-17-24 2