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8.10.2026

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Town of Freedom 
Selectmen’s Meeting  
Monday, August 10, 2026 
 
Present: Selectmen Alan Fall, and Gary Williams; Stacy Bolduc, recording secretary. The meeting was 
called to order at 9:00 a.m. at Town Office located at 33 Old Portland Rd. 
Library Trustees: Luane Genest, Robin Waters, Jill Bockmann, and Maureen Elliott.  
Absent: Les Babb 
 
Roofing Bid Evaluation and Selection: The Board and Library Trustees reviewed roofing bids from Gadbois 
Roofing and JMS Roofing. After discussion, the Trustees agreed to proceed with Gadbois Roofing based on bid 
clarity, references, and insurance documentation. 
 
Bid Comparison: Gadbois Roofing submitted insurance documentation, references, and a detailed scope of work. 
JMS Roofing submitted a lower bid, but later confirmed the bid omitted the correct square footage for ice and water 
shield, adding $6,500 to the proposal. 
JMS Roofing: $12,103.56 + $6,500 = $18,603.56 
Gadbois Roofing: $28,325.00 
 
Legal and Transparency Concerns: The Board and Trustees discussed whether JMS Roofing’s post-submission 
change was permissible under the sealed bid process and whether rebidding would be necessary to maintain 
transparency and fairness. 
Final Decision and Next Steps:  
The Trustees voted to award the contract to Gadbois Roofing. They will notify all bidders, finalize the contract, obtain 
required signatures and payment documentation, and coordinate with the Board of Selectmen regarding fund 
disbursement. The Trustees chose not to rebid the project, citing concerns regarding JMS Roofing’s revised bid and 
reviews. 
Ice and Water Shield Scope: The group discussed applying ice and water shield to the full roof based on technical 
advice and prior ice-related damage. 
Full coverage was discussed as a way to reduce future ice buildup and related damage. 
Bid Process and Contracting Procedures: The group reviewed bid submission, evaluation, contracting 
responsibilities, and procedures for additional costs and payment coordination. 
Contract Signing Authority: Trustees are authorized to sign contracts for the library, while the Board of Selectmen 
is responsible for trust fund expenditures. 
Gary moved to authorize Robin Waters to sign the Gadbois Roofing contract. Alan seconded the motion. 
Motion passed. 
Checklist and Documentation: A checklist for future bids was recommended, including insurance certificates, 
references, and detailed scopes of work. 
Managing Additional Costs: Trustees were advised to keep the Town informed and obtain itemized billing for any 
unforeseen construction costs. 
Library Maintenance and Water Damage Issues:  
The Trustees noted cellar water damage related to winter roof conditions and drainage issues. Repairs will be 
addressed after the roof work is completed. 
Repair Sequence Planning: Painting and related maintenance will follow roof replacement, with drainage 
improvements prioritized to prevent further damage. 

 
 
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Follow-up Tasks 
Bidder Notification: Notify all bidders of the outcome and thank them for their submissions. (Trustees) 
Contract Finalization: Meet with Gadbois Roofing to finalize the contract, including the agreed ice and water shield 
scope. (Trustees) 
Invoice and Payment Coordination: Provide invoice and payment documentation for Board approval and trust 
fund disbursement. (Trustees) 
Bid Process Checklist: Develop a checklist for future bid requirements, including insurance, references, and scope 
documentation. (Town) 
There being on other business before the Board, Fall moved to adjourn. Willimas seconded. Motion 
carried. 
The meeting adjourned at 9:40 a.m. 
Respectfully submitted, 
Stacy Bolduc, Town Administrator 
Approved by the Board of Selectmen on ________________________: 
__________________________   _______________________   __________________________ 
Leslie R. Babb 
 
 
        Alan G. Fall                      
 
Gary R. Williams