GPL Trustee Minutes- Draft 9 9 26.docx

The Board unanimously approved August meeting minutes. The HVAC department will replace one circulator pump at a cost of $5000 through Johnson & Jordan. Rachel and Jill will receive $1000 each for educational reimbursement this year, while the 2027 budget may expand this allocation to $4000. Jill will attend the NELA Conference in Burlington, VT at an approximate cost of $800. Policy reviews for 3D Printing, Dog, and Zen Booth policies were completed. The Trustees will meet September 24th to continue the 2027 budgeting process. The Friends meeting moved to September 22nd. The next Trustees meeting is October 14th. Financial reports show the investment account increased $2000 and budget spending is on track at 65% year-to-date. Attendance saw a 3.9% increase in door count and 4% circulation increase overall. Volunteer Tom Meirjurgen donated 10 hours toward the prize-winning parade float. Source: https://www.gilfordnh.gov/assets/municipal/18/minutes/GPL_Trustee_Minutes-_Draft_9_9_26.docx.pdf

Document

Gilford Public Library Board of Trustees
Minutes of the September 9, 2026 Meeting 





DRAFT 
 
Attending: Katherine Dormody, Alexis Jackson, Peter Ellis, Patrick Morgan 
Absent: Diane Tinkham, Mike Marshall 
 
The meeting was called to order by Chair Alexis Jackson at 10:00 
 
Minutes 
Peter made a motion to approve the August minutes as written, Alexis seconded, and they 
were unanimously approved.  
 
Public Comment 
None 
 
Reports 
Circulation Changes YOY 
o There was a 4% increase in circulation overall.  
o Overdrive Ebooks (Libby) were up 10.2%.  
o In total 901 people checked out 7638 physical items while 420 people checked 
out 2311 digital items.  
o The door count was up 3.9% to 8185 
 
Programs  
o Attendance for adults was about even with a decrease in children’s and teen  
programs, likely due to the Storytime Room being closed for the first week in 
August because of having the Summer Reading Prize store open.  
o The meeting room capacity (30 for exercise programs) was sufficient for August 
o The Falconry program was the big draw with 103 people on August 12th.  
 
Budget 
o The budget appears to be right on the projected course with 65% spent YTD with 
the year 66% over.  
 
Volunteers  
o 35 individuals volnteered 270 hours in August 

o The volunteer luncheon and certificate of appreciation for Scott D were well 
received 
o Tom Meirjurgen donated an additional 10 hours to decorate the float, which won 
first place in the parade.  
Treasurer 
o The investment account increased by $2000 for the month.  
 
Old Business 
Friends   
  
The Friends had a very successful Old Home Day with record breaking sales.  
o The Friends’ September meeting has been moved back one week to September 
22nd.  
o Diane is on the Nominating Committee to elect new officers this month.  
o Critical Event Reporting will be discussed at the October meeting.  
 
HVAC System 
o The library is replacing one of the circulator pumps at a cost of $5000 
o As the above repair is a mechanical issue, Johnson & Jordan, the town’s new 
HVAC vendor, will be doing the pump replacement.  
Summer Reading 
o The final meeting for the 2026 SRP will be next week with the group looking for 
a new approach for 2027, blending this year’s benefits with a more traditional 
approach.  
 
 
New Business   
  
o The Trusttees reviewed the 3D Printing Policy, Dog Policy, and the Zen Booth 
Policy, which have largely been improve to reflect use patterns and by paring 
down the policy language.  
o The Trustees will meet on September 24th to continue with the 2027 budgeting 
process.  
 
 NELA Conference  
  
o Jill will be attending this program in Burlington, Vt at the end of October; cost 
will be approximately $800.  
 
Computers 
The new computers arrived and will installed once Mike Grenier’s schedule 
allows 
Training and Education Town Personnel Policy 
  
This year Rachel and Jill will be reimbursed $1000 each for educational 
reimbursement.  

The Trustees will consider a new amount allocated for this reimbursement for 
2027 during the budgeting process by expanding the amount to $4000.  
 
 
        Alexis made a motion to adjourn the meeting at 11:00 am,   Peter seconded, all 
voted in favor. 
      
 
Our next meeting will be Wednesday, October 14th at 10:00 am.  
 
Respectfully submitted, 
 
Patrick Morgan, substituting for Secretary Diane Tinkham  
GPL Board of Trustees