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PBMIN 2026-09-01 APPROVED - WORK SESSION

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MILFORD PLANNING BOARD WORK SESSION MINUTES ~ APPROVED 
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September 1, 2026 - Board of Selectmen Meeting Room, 6:30 PM 
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Members Present: 
 
 
 
 
 
 
Staff: 
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Tim Finan, Chair 
 
 
 
                                    Terrey Dolan, Town Planner 
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Janet Langdell, Vice Chair                                                                 Blake Desmarais, Videographer 
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Justin Demontigny, Member                                                              Kyle Finnell, CommDev Director 
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Andrew Ciardelli, Member  
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Susan Robinson, Member  
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Paul Amato, Alternate 
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Chris Labonte, Selectboard Representative 
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Mike Thornton, Alternate Member 
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VIA Zoom: 
 
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Excused: Pete Basiliere, Member                                                             
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  1. Call to order: Chair Tim Finan called the meeting to order at 6:30 p.m. He introduced Planning Board 
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members that were present and staff. There will likely not be any votes taken this evening, but in case of 
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that, Paul Amato will be voting for the absence of Pete Basiliere. If S. Robinson does not show up, M. 
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Thornton will be voting for the absent S. Robinson. S. Robinson later showed up. 
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 2. Public Hearing: The first order of business this evening is an update on the Capital Improvements 
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Program which will be presented by Kyle Finnell the Director of Community Development. 
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 A. Capital Improvements Program – CIP (2027-2032) Draft Report Update. The CIP Committee 
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reviewed 21 total requests from seven departments this year, going through the process of ranking and 
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scoring those projects based on the 12 criteria for eligibility and also an urgency ranking.  The 
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Committee has finalized its scorecard which is provided for you today and has identified 15 projects that 
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they have recommended accepting for the 2027-2032 CIP plan.  To orient all with the scorecard, all 21 
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projects are listed which also includes the total cost and all are color coded for the cost and impact; the 
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15 projects are listed in descending order, the 15 are to be funded in FY2027, 4 in FY2028 and 2 to 
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begin funding in FY2032. 
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To Mr. Amato’s comment (specifically that an ambulance can be replaced with no tax impact?), K. 
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Finnell explained there are four items highlighted in blue, Mr. Finnell explained 3 of those are for water 
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utilities, and are expected to be paid from rate user fees, the Ambulance is set up through their Capital 
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Reserve Fund for which monies come from the revenues generated from using the Ambulance Services 
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and the billing for those services.  Those ambulances are paid for out of the Capital Revolving Fund 
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where currently there is $140,000.  P. Amato asked how much is taken into those accounts per year?  K. 
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Finnell was told by the Finance Director that the threshold is usually met in Quarter one.  C. Labonte 
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commented that the Ambulance Department brings in between $900K and $1 million per year. C. 
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Labonte indicated that over the past couple of years, the ambulance billing laws have changed, the town 
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raised its rates in order to collect the maximum amount and that should bring in more as a net positive. 
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P. Amato asked what happens if someone does not have insurance? C. Labonte said there is a process to 
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go through to get the cost lowered. There are a lot of options and then there are some charges that are 
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un-collectable. J. Langdell said the $900 - $1 million is from billing?  C. Labonte said that is actually 
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collected. Actual revenue or anticipated revenue and it mostly goes into General Revenue.  C. Labonte 
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did have one question on the CIP projects; the DPW Truck was originally put in as DPW4, the town got 
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a grant which was a match and I believe we are getting another truck for DPW and the truck will be able 
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to be bought out of budget money. Mr. Labonte asked if Kyle Finnell could follow up on that to see if 
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that DPW truck comes off the CIP list because DES awarded a grant that is funding 80% of the truck, so 
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that will be two trucks from DES in the last two years so that will eliminate a Warrant Article for the 
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vehicle. Kyle Finnell noted to check on that project in the CIP.  This year we are trying a new software 
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called ClearGov to prepare the CIP, as you can see on the screen (he is not able to print it out) and it 
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includes three budgeting modules and the first one we brought on line was Capital Budgeting so this is 
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how we have had the Department Heads submit their requests, fill out their financials and articulate how 
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they anticipate funding it, what years are anticipated funding it for the six years of the CIP or if it is 
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further out and this is also the platform which will be used to build out the CIP. Currently on the screen, 
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is the Dashboard that the CIP Committee has committed to using and if all of the presented projects 
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were to be approved as presented it would total $15 million over the full length of the CIP, that is not 
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what the taxpayers will be on the hook for and keep in mind this is based on initial estimates. This 
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software will, Mr. Finnell believes, give the Town a more robust CIP process that will follow year to 
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year as a planning document.  
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T. Finan asked if all requests are in this software? K. Finnell responded all 21 requests are in the 
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program right now, based on the recommendations of the CIP Committee; K. Finnell has included the 15 
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projects to the CIP, the other projects were put into a category identified as “deferred.”  This way, those 
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deferred projects stay in the system and the Department Head that created it can go in and edit it or 
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tweak the numbers or the years and come back to it in another year to resubmit to the CIP. T. Finan 
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asked if the report will be generated from this software? And will all 21 projects be included? K. Finnell 
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responded they when the report is generated, we can include all 21 projects. J. Langdell indicated the 
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dashboard can probably be adjusted to show all 21 projects too. K. Finnell responded that he knows that 
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we can, but we are all just learning the software so he cannot make that change quickly at this point.  C. 
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Labonte stated that he hopes ClearGov will be a good tool for the town, and in the past he has not felt 
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that the CIP was a good tool for him since it only did one year at a time, so now with the new software, 
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it shows that nothing has been but in the years after the six year timeframe. C. Labonte feels that having 
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the longer list of projects shows what the town actually needs and the CIP has done over the past ten 
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years has really not been a strategic planning tool.  J. Langdell responded by stating that in the past there 
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was a BOS member that wanted to prioritize a list for the BOS looking at one year.  C. Labonte feels 
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that is a disservice to the Town.  J. Langdell agrees and wants to go back to the intention of the CIP over 
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a multi-year period.   
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T. Finan said this is the conversation that has been happening for many years and it is a shame for 
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volunteers to put in so much time on the committee.  All agreed this software may in the end be a more 
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proactive tool.  P. Amato asked where is the school input?  K. Finnell said he will do his best to answer 
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that stating the Superintendent and School Business Administrator have been invited to use this 
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platform, they were included at the very beginning of this process with all Department Heads, when 
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Kyle reached out to the School Board Chair and asked who would be representing the School District on 
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the CIP Committee, he was told they are already over extended and did not want to further stress the 
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Board.  They have developed their own CIP process; the last Kyle has seen they met in late June and 
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have not met since then and he has not gotten any updates.  K. Finnell has one informal meeting with the 
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Superintendent in mid-August and at that time she indicated they only have one project for the short 
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term moving forward and he has not received any information or numbers related to that project so he 
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cannot really speak to it but he is hopeful that numbers will be provided so that it can be included.  T. 
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Finan said so there is one project that they would have on the CIP? K. Finnell clarified that there is one 
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project that they would bring to the voters in 2027.  M. Thornton indicated the Town is doing its best to 
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identify the needs and until the School meets with the Town to identify all the needs in town, we will not 
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get to a clear outcome.  T. Finan sees this as a disservice to the Town and he would love to see their 
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report so that we can look at both CIPs (School and Town).  In the conversation with the Superintendent, 
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K. Finnell stressed that he would like to get the town and school synchronized so that we can be 
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supportive and a spreadsheet would be helpful.  K. Finnell had been told that there would be a line of 
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communication but he has not heard from anyone during the summer.  Because of that, we will circle 
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back now that we have a Finance Director that has been getting oriented and attending the CIP meetings 
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and she will be assisting in the cleanup of some of the financials; remembering this is a new tool and the 
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Department Heads submitted information on projects without the assistance of a Finance Director in the 
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beginning so Kyle has been learning but is not a Finance person but he is doing his best. Based on the 
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urgency scores from the CIP Committee we are trying to go back into the requests and anything that 
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scored less than a 5, which ends up being six projects that will be looked at and will try to push those out 
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to future years to try to address that concern of a really heavy hit in tax year 2027 and 2028. 
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J. Langdell asked if there will be a report produced in the end that goes out several years similar to what 
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the Planning Board used to get?  K. Finnell responded that the historical CIP report had 3 tables attached 
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to it, Anticipated Impact to Taxpayers, in talking with ClearGov they will give the town access to new 
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functionality to test it out and allow us to go in and build out that table that we are accustomed to seeing, 
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add those categories and then run a single report for all of those projects to see the anticipated tax impact 
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year to year since the cost is not necessarily the impact year to year.  The software is still very new and 
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something that Kyle and Jennifer the Finance Director will work through and because of that we may 
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not have a draft CIP to present to the Planning Board until October since it will take a couple weeks to 
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get through that. Additionally, with ClearGov the CIP report can be generated but there will still be a 
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need to provide some of the tables that ClearGov is not set up to generate.  P. Amato asked if the 
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progress and status is available throughout the year with the budgeting module?  K. Finnell responded 
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that there is “Budget Tracking” so that once it is approved through the CIP, those financials are 
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transferred into the Budget Tracking piece.  We are not yet trained on that portion, but in year two there 
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will be training done in order to utilize that module. J. Langdell asked if that can also be used to track 
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any Government Projects?  K. Finnell answered that would be very helpful and he will explore that.  P. 
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Amato asked if ClearGov will be used for the Town Budget this year?  C. Labonte said that was the 
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intent however, with the disruption of the computers in July 2026, K. Finnell is unsure if that will 
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happen in 2026 or 2027.  Additionally, K. Finnell mentioned that another new software the Town is 
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launching this year, BS&A, is the Accounting software that goes live in December 2026. 
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J. Langdell asked if the two software products (ClearGov and BS&A) talk to each other?  K. Finnell 
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responded that they do, when we upload the data from ClearGov to BS&A they have to essentially code 
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where the numbers are (ESR).  The current system (MUNIS) does not line up with what the DRA wants 
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us to have so we are considering pausing the budgeting rollout until next year.  P. Amato confirmed that 
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ClearGov is a budgeting tool? And BS&A is an Operational Tool to do the Accounting? K. Finnell 
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agreed and until we get BS&A cleaned up and recoded to match the DRA, he does not see ClearGov 
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being used for Operational or Personnel for this year but we were already underway with Capital so we 
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are pushing through with CIP and getting Department Heads used to the platform since the platform will 
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be very similar.  P. Amato asked about this year’s CIP and this list shows projects for this year, were the 
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other projects for future years?  The guidance that K. Finnell gave Department Heads was to provide 
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him with all past projects and projects not adopted or put to future years, knowing that ClearGov can put 
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projects into future years he felt it would be easier.  C. Labonte said thank you to Kyle Finnell to taking 
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on the CIP project and understands that it is a lot to take on in one year.  K. Finnell explained that he and 
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the Finance Director Jennifer need to sit down to review the projects and determine what can be pushed 
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off to another year or years.  He did not have that information at the CIP Committee meetings so the 
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scorings were based on what was presented and he has left the scorings and arrangement to the Finance 
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Director and Community Development Director.  T. Finan indicated that after this year, going forward 
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that should not be on those two people.  K. Finnell agreed and stated that going forward that information 
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will be built into the CIP. 
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C. Labonte asked about Project DPW3 that has a price of $5.6 million? K. Finnell said that is the total 
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over the number of years.  The Director is presenting the $5.6 million over a number of years for paving.  
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K. Finnell indicated he will show how the projects can be filtered out by year to get a better grasp on the 
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yearly cost; new users put in the total for one year, but that does not show the tax impact for taxpayers it 
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just shows the total cost; that is where Kyle and Jennifer need to go through to clean up the data that was 
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submitted to the CIP this is currently a living document that needs cleanup work.  J. Langdell also would 
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like to have the Capital Reserve Funds identified for any projects that have them.  A list of the projects 
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that have a Capital Reserve Fund and a list of the Capital Reserve Funds and balances; this will be 
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needed for Town Meeting as well, said J. Langdell.  K. Finnell just saw that list last night and will try to 
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include it in the final report.  K. Finnell said the Finance Director is hoping budget numbers will be 
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complete next week.  K. Finnell is hoping to have a draft CIP by the third week of September to have a 
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look before the first public hearing. T. Finan asked if there are two public hearings needed? K. Finnell 
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answered he believes historically there have been two public hearings. T. Finan commented it sounds 
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like there is a lot on Kyle’s plate, would it be better to have the first public hearing later in October? K. 
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Finnell said if the Board is okay with having only one public hearing, that would be okay for him. K. 
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Finnell said he is anticipating having the draft CIP for the Planning Board Work Session October 6. P. 
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Amato said if there is only one meeting to review the draft CIP it needs to be ready to go.  T. Finan 
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noted that there could always be a public hearing at a joint meeting with the BOS. 
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Paul Amato asked C. Labonte how comfortable is the BOS with the to date spent numbers versus the 
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budget? It is hard to create a budget if you don’t know the spent to date numbers.  C. Labonte said that is 
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hard to answer; starting with having a lot of changes whether software changes, some different things so 
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burn rates might not have been available or distributed timely so we would look forward to seeing those 
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burn rates.  One year ago, there was a burn rate each month and then that faded off, there is a burn rate 
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for every department by line item; so we have been working through new staff, new processes, new 
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software to get a more detailed, accurate report to know where we are.  P. Amato that is so you can start 
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on next year’s budget.  C. Labonte state that happens behind the scenes at the Town Administrator level.  
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P. Amato added that they need to know that the numbers are good enough.  The tax rate will be set fairly 
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soon in October and the State needs accurate numbers (burn rates) to decide what the tax rate it.  Not 
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necessarily the expenses but the revenue, we can’t exceed the numbers.  But P. Amato asked how do 
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you know you are not exceeding the budgeted number if you don’t have your burn rates? C. Labonte 
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said as a municipality, you cannot exceed what is budgeted.  J. Langdell said but it has happened, not in 
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Milford, but it has happened. C. Labonte said he has to trust the Finance Department for those numbers.  
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P. Amato noted that as Selectmen, that Board is fiscally responsible.  The last burn rate seen by C. 
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Labonte showed that the burn rate was not out of whack. 
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K. Finnell wanted to show members what the CIP document from the new software generates.  It would 
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give a one-year report and then it can also give the full 6-year breakdown with funding sources (which 
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needs clean up). Once all the data is cleaned up, T. Finan commented it looks like it will be great. Once 
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the data is alright, the document can be public facing so members can go into it to get comfortable with 
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the new layout. K. Finnell asked the Board if it would be okay with getting read-only access? The CIP 
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Committee was granted more interactive access.  His one request would be that members not use the 
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Comment Feature as was recommended by NHMA. J. Langdell asked if the comment feature can be 
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turned off?  K. Finnell said it cannot, but he will look into that to see if there is another way to keep it 
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read only. C. Labonte said in the past the town used capital reserve funds for bigger projects and now we 
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have changed to inconsistent use of them, is there a function in ClearGov that can utilize those Capital 
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Reserve Funds with the budget? K. Finnell answered that he and Jennifer are looking to find that 
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function in the system.  J. Langdell said it seems like the previous Finance Director used that ability to 
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select ClearGov.  M. Thornton asked if one of the functions of ClearGov was that the public could go in 
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to look at the numbers in the “Budget Book”? K. Finnell said yes that is one of the features that attracted 
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the Town to this software. 
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T. Finan asked if consensus of the Board is to only hold one CIP public hearing?  J. Langdell said yes it 
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seems that as long as that one public hearing is a complete hearing. All concurred. There were no other 
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comments on the CIP. 
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B. Amended New Hampshire RSA 79-E Discussion  
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S. Robinson asked if there was someone planned to come in to talk to the Board on 79E?  T. Finan 
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responded that there was a plan, but Kyle had an intern do some work for him on this.  K. Finnell provided 
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the background on the 79-E which was adopted in Milford in 2017 and also some new processes that are 
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now in effect thanks to House Bill 1103 which the town may be interested in adopting.  Currently the 79E 
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program allows tax relief for meeting the criteria. With the passage of HB 1103, the town is able to allow 
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additional criteria.  K. Finnell read the current language in HB1103. There is an upcoming Webinar 9/17 
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at noon; speaking to this new language so we will be getting guidance on how we can implement the 
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changes.  The current 79E in Milford is limited to only the downtown area.  With HB1103 there is more 
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flexibility in what the town can adopt.  C. Labonte said now if there is new housing built, the town needs 
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to decide how that bill can be implemented in Milford. Also if new housing is built, who ends up getting 
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the tax benefit?  Is it the developer, the builder, the owner?  K. Finnell offered that 79E is there and there 
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are projects that would not happen if it were not for 79E; the town needs to make sure that the program is 
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good for the town. The webinar is on September 17.  K. Finnell noted that we will send out that link for 
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anyone to join.  J. Langdell would like to see the ability for this bill to open up more housing availability.  
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K. Finnell pointed out that Keene has opened up a lot of the provisions of this bill to include mixed use, 
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and going to the maximum of tax relief, over time the district has built out according to the 79E regulations.  
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They area not re-zoning, they are only expanding it.  J. Langdell asked how Keene defines Affordable 
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Housing?  K. Finnell said he will find that out.   
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P. Amato asked how this will be incorporated into the schedule? T. Finan maybe we take a look at what 
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is available and take small portions? J. Langdell asked if the Board wants to take a look at the Zoning first.  
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K. Finnell suggested this is just an introduction, maybe start with looking at the maps, that includes 
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water/sewer, then a map with zones and look at housing opportunities.  By using the maps to start, we can 
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identify what aligns the most to allow provisions.  He understands that this is just the beginning of the 
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conversations.  J. Langdell indicated there is a lot of information out there and would it be beneficial to 
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invited Conservation, EDAC, BOS, and have it upstairs.  A. Ciardelli thanked Kyle for the information 
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and feels it is a great start to create our thoughts and bring that back to the next meeting to discuss.  There 
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are a lot of layers to this, so everyone needs to read it over again and then schedule a Charrette to further 
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reach out.  Kyle commended the Intern, Ryan, that supported Community Development and provided a 
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lot of this information for tonight’s meeting.   
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C. Downtown Improvement Program Update.   K. Finnell summarized a memo to the Chair of the 
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status of this project.  The Preliminary Engineering Phase is just being concluded.  The Cost estimates are 
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being compiled and in an update provided this morning.  DOT is still waiting on traffic data.  The BOS 
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needs those details to make decisions.  There are two sections of the Downtown, Middle Street to Putnam 
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and Nashua Street to School St.  Expanding the Wadleigh Library parking is another element. And the 
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parking lot on South Street/Clinton Street is another element.  The Final Prelim plans downtown oval cost 
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construction is estimated is $2.3 million, the Library Parking Lot will be $846,000 and the South/Clinton 
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Street parking lot will be $343,000.  The recommendation from town staff is similar to what as presented 
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to the BOS last night, based on the estimates and including a generous contingency, the town must decide 
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whether to advance the project in full as designed and programmed or otherwise to lower certain elements 
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to remove costs and more closely align with the funding cap. Without the DOT costs, town staff cannot 
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identify items that could be removed or amended, the was clarified this morning with the DOT project 
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manager; we are not at risk of losing any of these funds as that cap is set. Unfortunately, understanding 
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inflation and the rising costs of materials, the longer this project goes out, the less that buys us. K. Finnell’s 
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understanding is that if the town were to begin to remove elements in order to find cost savings, DOT does 
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not think that the town would be at risk of losing those funds in full. That was the guidance he and town 
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staff heard today on the call that everything here is designed for pedestrian and traffic safety so if were 
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were to start to remove things we would not be at risk of losing program critical elements. K. Finnell will 
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do his best to get that in writing. A. Ciardelli asked if the elements of the project include the Wadleigh 
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parking and the South Street parking areas or is it just the oval? J. Langdell answered that the original 
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monies that Milford got were part of the original Oval and Nashua Street project to be used for the oval 
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and Nashua Street improvement but there was additional money for that too. South Street, meaning from 
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the crosswalk here at the corner of Café on the Oval down to before the railroad crossing. T. Finan asked 
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if the suggestion is that the South Street parking lot is to add to the project cause people would be walking 
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back and forth to the oval? A. Ciardelli said he is just suggesting, well they are not on this plan. J. Langdell 
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said it is not on that plan. A Ciardelli indicated that we are partly over budget because of the Wadleigh 
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parking lot and the South Street parking lot.  J. Langdell said that is one of her questions she had, where 
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is the plan that shows what Milford is requesting as part of the $343,000 to do a parking lot at the corner 
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of South Street and Clinton Street? K. Finnell indicated it is on sheet 24 of the total package, the very last 
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sheet. J. Langdell found the 11x 17” sheet in the middle of the table. P. Amato does not think they can do 
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what we want to do to the Oval if you don’t add more parking; we are trying to make it safer and prettier 
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but we can do it with less parking. J. Langdell said she agrees and feels the Wadleigh parking is far more 
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important than the South/Clinton Street parking. 
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Janet Langdell said there are a lot of suggestions and this is the first pick of what we want to do for public 
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safety but there are many ways to provide public safety and walkability using different types of structures 
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that may be less costly to put in play. Seeing how we are $1.4million off, she thinks that VHB could come 
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back with suggestions.  C. Labonte explained that the are other options, such as taking out the trip hazard 
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brick running along the sidewalk and replacing it will a colored concrete in lieu of the bricks; just that 
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change would reduce the costs significantly. Further, C. Labonte suggested having a sit down with 
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Planning Board, BOS, EDAC and VHB to flush out some of the items to save costs, but until we have 
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costs from DOT we are spinning our wheels. J. Langdell stated that these costs are causing budget 
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constraints at the town level, and Concord needs to know that. K. Finnell shared that in conversations with 
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VHB, they expressed that they are willing to provide a cost estimate for each element of the project to 
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analyze what can be put off or amended.  J. Langdell asked if that is a push of a button on is that going to 
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take months? K. Finnell said they asked for some lead time on that and he will coordinate with Greg this 
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week to make it very clear what the Board is looking for so that he can provide that before the joint 
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meeting.  J. Demontigny stated that he imagines it will take about a week to break out each of the items 
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with cost estimates. J. Langdell said the lack of communication with the State and that the town asked for 
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this before in July and we still do not have it, which is why we need to get back with our consultant. 
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Andrea Kokko, resident, said it was 2022 when she was part of the design plan and she has not followed 
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it but at that time, DOT was regularly talking to Concord and every time there was a squabble about how 
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ridiculous is a crosswalk because people could not agree, so DOT would send recommendations, the 
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consultant would say no you have to stay with these items and then the town added the Wadleigh parking 
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because so much parking was being lost and at the tail end South Street came into play due to the 
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possibility of more grant money if that was added. There were also some questions on that South Street 
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site about drainage.  J. Langdell remembers that timing and was under the impression that the drainage 
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issues had been addressed. K. Finnell’s understanding of the required monitoring of the ground water 
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because of the brownfield funding that cleaned up the site, those monitoring wells have to be accessible 
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through October 2027. The plan as presented identifies at least 3 to monitor so that the environmental 
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monitoring can still be conducted. If this site is not developed until after October 2027, those wells should 
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not be adjusted, there would not longer be a need for them. J. Langdell asked if it is still considered a 
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Brownfields area?  K. Finnell said yes because of the monitoring wells. J. Langdell said there may be 
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monies available through NRPC that could be explored for that. K. Finnell is not sure that a municipal lot 
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would qualify but he can explore that. We have completed the two phases of clean up and he was under 
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the impression that there were no further monies available. 
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Andrea Kokko, resident, asked when the town receives the cost estimates for this type of work, how does 
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the town go about getting the contractors, is the town capable to get bids on the work or do we have to use 
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a consulting firm or does the town hire the consulting firm to do the hiring?  The understanding of K. 
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Finnell is that VHB is the consultant and they would not be the construction engineer. J. Langdell asked 
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if the town would be the project manager is it at the State level?  K. Finnell need to clarify that. A. Kokko, 
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resident, compared what the estimate for a condominium roof as compared to the actual costs was very 
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different, so we need to be careful with any estimated numbers being put out there, when the numbers 
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may not be as bad as what is being portrayed. She believes that the first thing to go from this project will 
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be the South Street parking lot.  The Wadleigh is favored with an Oval improvement. 
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Justin Demontigny responded to the questions from Andrea Kokko about who will get the costs from 
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contractors? C. Labonte believes that will be done by the State. J. Langdell said they usually will have the 
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local engineers review the plans and provide estimates; the process she has seen is that the local engineer 
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will review the plans and then it goes to the State who questions some of the numbers.  C. Labonte asked 
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if the Oval was done with the same monies 25 years ago? Who was that project manager? J. Langdell 
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thinks the funding source at the time may have been different.  P. Amato would like to see the Wadleigh 
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Parking done first before the Oval gets broken into.  K. Finnell commented that the Wadleigh Parking 
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would be done first so that the new gained parking spaces will be ready to accommodate the disruptions 
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to the Oval. 
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Chris Labonte indicated that the Swing Bridge work will be done in 2028 and if this project goes into 
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2028, we are looking at gridlock in Milford; we should look at the time here. P. Amato offered maybe 
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looking at doing one of the parking lots in 2027, the State does not have anything to do with either parking 
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lot. K. Finnell offered that through the project, there are engineered plans for both projects, but for the 
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construction phase, DOT does not have a lot of say when it comes to the parking lots.  P. Amato said he 
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just did work on a parking lot that is significantly bigger than South Street, it was taken down 12”, put 
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loam and gravel in and drainage, paved and striped it for under $200,000 in two weeks. C. Labonte asked 
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if any foundation was removed, since the South Street lot still has a foundation under the asphalt.  P. 
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Amato said why would it need to be removed? It is just asphalt going over it, if something happens you 
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just dig it up.  So, if one of the parking lots can be taken out of the Oval project and gets put on a Warrant, 
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said J. Langdell, that would get this much closer to the $1.4 million.  J. Demontigny has been looking at 
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the estimates and said the cost of a changeable electronic sign is in the estimates for $80,000, maybe we 
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could get a better price locally, or just buy one for that money.  This entire project has been reviewed, and 
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re-reviewed by the Town Engineer, Director of DPW and Community Development staff, it is not just the 
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Board sitting here tonight. 
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In terms of next steps, the recommendation was made to the Select Board and they seem amenable that 
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upon receipt of DOT comments they would review and look forward to collaborating with the Planning 
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Board to schedule a joint meeting; he recommended that other Boards be invited especially members of 
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EDAC with whom are property owners or business owners that would be directly impacted by the project. 
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K. Finnell has heard clearly and thinks it is important and necessary to invite VHB, Engineering 
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Consultant, to be present, he will do his part to get that next piece coordinated with them. J. Langdell 
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noted invite the Library Trustees to that meeting too and should be done in the Town Hall Auditorium. K. 
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Finnell noted to invite them as well, so we can discuss things.  J. Langdell asked if this presentation could 
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be put on the Active Projects Page of the Website. K. Finnell responded that the plans are on the Planning 
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Board and Select Board pages and he will take the action to add them to the Active Projects page. C. 
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Labonte asked at what point to any business owners affected or property owners affect get notified? K. 
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Finnell said during any Right of Way hearings there will be public hearings and those owners and 
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Planning Board Work Session minutes 09.01.2026 ~ APPROVED 
 
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businesses would be notified, and those abutters would be identified by DOT.  K. Finnell noted that his 
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predecessor Camille Pattison and Greg Bakos at the State of NH, have met multiple times and he has 
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access to those notes and distributions of abutters.  J. Langdell feels it might be appropriate to send out an 
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e-mail to those to alert them of what will be coming up. 
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D. Other Business.                                                                                                              
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The town has coordinated a Site Walk with the Conservation Commission tomorrow evening for MD’s 
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Trash Removal for the Major Site Plan Application coming before the Planning Board September 15, 
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2026. This is a public site walk hosted by the Conservation Commission and there can be no discussion 
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of the plan, nor decisions made at the Site Walk. 
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3. Other Business:.   
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T. Dolan asked that all members please respond when asked about being present at a meeting or not, it is 
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critical that Administration know who is or is not planned for attendance. Kindly please confirm your 
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attendance, it is slipping a lot lately. Do not REPLY all just sent a quick “I will be there” or “I will not be 
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there”. 
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4. Meeting Minutes Approval:  
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T. Finan asked for a motion to approve the minutes from 8/18/2026. A. Ciardelli made the motion and J. 
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Demontigny seconded. All were in favor with none opposed and C. Labonte abstaining. Motion passed. 
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5. Future Planning Board Meeting Dates: 09/15/2026 MD’s Trash & 10/06/2026 Work Session.  
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6.  Adjournment:  
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T. Finan asked for a motion to adjourn the meeting. P. Amato made the motion to adjourn at 8:56 pm; A. 
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Ciardelli seconded. All were in favor with none opposed and no abstentions. Meeting adjourned at 8:56 
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pm.  
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Respectfully submitted by: Darlene Bouffard 
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_____________________________________________                                                    Date: _________  
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Signature of the Chairperson/Vice-Chairperson:    
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