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Water and Sewer Advisory Committee May Meeting Agenda (minutes)

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TOWN OF BEDFORD New Hampshire 
 
 
Water and Sewer Advisory Committee 
May 14, 2026, Meeting Minutes –  
 
 
The Water and Sewer Advisory Committee held its regular monthly meeting at BCTV, 10 
Meetinghouse Road, Bedford, NH on Thursday, May 14, 2026. 
 
Attendees: 
Erica Douglas (Environmental Coordinator), Danielle Evansic (Chairperson- 
Resident), Becky Hebert (Planning Director), Richard Moore (Resident). 
 
Absent: 
Scott Bourcier (Resident), Mike Sills (Resident), Phil Greazzo (Town Councilor– 
Alternate) Michael Strand (Town Council Liaison). 
 
 
1. 
Roll Call 
 
The meeting was called to order at 8:31am by Chairperson, Danielle Evansic and 
began with roll call then went into the approval of minutes from the February 12, 
2026, meeting. 
 
2. 
Approval of Minutes – February 12, 2026, Meeting 
 
Ms. Evansic asked if we had enough people present to approve the minutes from the 
February 12, 2026, meeting. Ms. Douglas responded by saying “I don’t think we do.” 
Ms. Evansic then said, “We have the minutes, we just don’t have enough people to 
approve them so we will table that until the next meeting to approve those.” She then 
continued saying, “the next item on the agenda is the flow metering update, but I’d 
actually like to bump that so we could discuss the Greenfield Parkway, so we can 
respect our guest’s, that you brought in, time, so can we jump to the Greenfield 
Parkway discussion?” 
 
3. 
Greenfield Parkway Sewer Defect Discussion 
 
 
Ms. Douglas began, “Yes, let me just start by saying, Greenfield Parkway is a low 
pressure sewer system, it was put in in the 90’s, we’ve been going and finding defects, 
a lot of defects over the years. Archie has been out onsite, doing a lot of work out 
there, and has uncovered even more. So, we have Brian Desfosses, our Director of 
Public Works, and Archie Jackson, our Roads Coordinator, here to speak on that.” 
 
Ms. Evansic commented about getting used to the idea of the 90’s now being 
considered vintage but acknowledged that something that was put in the 90’s is 30 
years old now. As Mr. Desfosses and Mr. Jackson approached the microphones, Ms. 
Evansic asked, “And low pressure means this is a gravity system, right?” 

 
 
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Mr. Jackson responded by saying, “No, it’s actually pumped. I will try to explain it the 
best I can.” Archie then introduced himself and stated his title as well explaining, “I 
work directly under Brian and oversee our roads program every year. We’ve been 
working for the past few years in the Greenfield Parkway area but recently and in 
particular, we’re working on the southern section of Liberty Hill Road, or going to be, 
from Meadow to the Merrimack line. We’re also working on the other side of Liberty 
Hill Road in the Adam’s and Bailey’s Green neighborhood. As a part of that process, we 
do our best to recon utilities and things, so we don’t have to tear the road up hopefully 
after we’ve redone it, that is the goal. We did a bunch of drainage work over there but, 
in the process, we had our vac truck crew from our sewer department come down to 
the Greenfield Parkway area and vac out a total of 6 sewer structures. Within those 
structures in that system, there are valves and clean outs typically, that’s what we’ve 
been finding. This system is a pressurized system, in that every home actually has its 
own pump. It is considered low pressure, there is no singular pump station, however, 
every home acts as its own pump station. So, the drain manholes should not have any 
sewer in them, there are no inverts, they are basically a pipe through and through 
with a valve and a cleanout. The two that we found on Liberty Hill Road, and vacced 
out, one of them was in okay condition, the second one is the end of the line on that 
system and it’s the most northern point in the system on Liberty Hill. That structure 
when we vacced it down, we found that the thrust blocks were made of kiln dried 
wood, not concrete or blocks and the end-cap was actually duct taped onto the pipe. 
They are all press on fittings; there are no mechanical joints to any of the valving or 
any of the pipes. Obviously as you can probably imagine, having a hard stop on any 
cap or end structure is very, very important. In addition to that, all the valves should 
also be supported in that same manner, and they are not. They basically have wood 
stacked on top and in some cases, they have nothing. The other side of the road, we 
found very similar condition as far as thrust blocks and things like that, however, 
there on Adam’s Green in particular, there’s what started to be what appears to be a 
loop system but it’s not, it actually ends about 150 feet apart on either side on the 
back side of Adam’s Green. We found one structure in the driveway, cleaned it out, it 
had a wheel valve on the bottom of it, and then a clean out but the cap was not 
actually installed in the cleanout, it was just a blue thread cover protecting the 
threads. So, we knew we had to make a repair there pretty instantly, we located 
another structure that had been buried, and that structure was actually full of sewage, 
which should not be happening in a pressurized system. So, we sucked that down, 
found that, the belief is that, that wheel valve is not functioning, it is not fully closed, 
and allowing sewage to weep by, and again the cap was missing in the cleanout. So, 
what this all leads to is a very important situation that needs to be addressed. And in 
addition to all that, the bolts on the valves are very, very rusty, they are not stainless 
steel, back when that was constructed that wasn’t a common practice, however those 
need to be changed as well and there is a risk of the top of the valve actually coming 
off during that process. So, that’s kind of what I’ve observed. As for a solution I will 
leave that to Becky and Brian, but just to make you aware, it is a pretty serious 
situation what we’ve been finding and observing in the manholes.” 
 
Mr. Defosses then added, “Our reason for being here today, is to inform the committee 
but also present the fact that there are some things that need to be done urgently, 

 
 
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short order, so that we can maintain the integrity of the system and have it serve for a 
number of future years, but at the same time, and Erica will speak to this, there needs 
to be a bit more of a longer term plan.” He continued, “Thank you for letting us update 
you, if you have any questions, we are happy to answer them.” 
 
Ms. Evansic asked, “So was that a standard of construction, 30 years ago, to use wood 
in there instead or was this kind of like, meeting the bare minimum of requirements, 
kind of construction?” 
 
Mr. Jackson answered, “meeting the bare minimum of requirements, at best. Any 
thrust block should be made of a solid surface and have significant weight. So when 
we do watermain they actually set 500lb blocks, and in a sewer construction like this, 
again, it should be some form of concrete block or brick that is wedged in between the 
end of the pipe and the structure and then under the valves, it needs to be a 
permanent structure, so something of brick or concrete block or something like that 
would be the standard, and probably should have been the standard back then.” 
 
Mr. Defosses added, “At that time we did not have the robust inspection program that 
we currently do.” Mr. Jackson continued, “We had a lot of hired engineers, not town 
employees doing the inspections.” 
 
Ms. Evansic asked, “So does this feed into the Manchester system or the Merrimack?” 
 
Mr. Jackson replied, “This one goes to Merrimack, there’s a pump station at that side 
of Liberty Hill at the town line and that feeds to Merrimack.” 
 
Ms. Evansic then asked, “and this was installed by the developer and inspected, or 
how did this come about?” 
 
Mr. Jackson responded by saying, “It was definitely installed by the developer, as far 
as inspection,” Mr. Defosses then also answered by saying, “There were inspection 
reports, I have seen some of them, specifically regarding the sewer, I think the records 
are spotty at best, so we don’t have a really great history but I do know that there 
were inspectors on site, but as Archie indicated, they were not town inspectors, they 
were third party inspectors. I do believe that there were some negotiations back and 
forth during the road acceptance phase and the project acceptance phase, but 
ultimately the town did accept the road and did accept the sewer system, so it is 
absolutely currently our issue to contend with.” 
 
Ms. Evansic responded by asking, “How many residents are on this system?” 
 
Mr. Defosses said, “Quite a few,” Mr. Jackson also responded with, “Definitely quite a 
few, I don’t have an exact number, but I do believe it’s in excess of 300.” 
 
Mike Tranque told the committee that it’s about 350 homes.  
 
Ms. Evansic then directed her attention to Ms. Hebert and Ms. Douglas, stating those 
were all the questions she had on this topic. 
Ms. Hebert then added, “I just wanted to say that this incident supports the inspection 
program that we have today and emphasizes the need for quality inspections by town 
employees or trusted third party inspectors that are managed by DPW. Do you need a 
recommendation from this committee to move forward with an emergency fix and 
then a long term evaluation or just a long term evaluation?” 
Ms. Douglas responded by saying, “Theres a several things that we are looking at right 
now. Theres a few things, as Archie described that need immediate fixes in there that 
we will be looking to do. And then we’re looking at, the first phase would be this is 
obviously a lot bigger than something that we can handle so getting a consultant in 

 
 
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that does an entire inspection of the entire system and can make a recommendation 
on what would be short term fixes and then a recommendation on what a long term 
plan would be for this project and this sewer system.   Obviously, there were a lot of 
issues in the original construction so there’s not a lot of faith in what was put in the 
ground, we can only go in and inspect the manholes. I know that we have found 
Ferncos on this line so we’re not confident in what’s there. So, there’s a couple of 
approaches, after talking with a couple different consultants, on how an investigation 
would take place is, they can investigate what can be seen. Because this is a low 
pressure system, Archie actually already spoken to some people on how we can 
inspect that, it is very, very difficult, seeing that all 350 homes are actually on their 
own pump stations, so trying to coordinate an inspection with all 350 homes and 
turning those off and not using the water and not using their sewer system, while we 
go in and camera all of that is very complicated. It’s a 2 ½ inch pipe, so it would be 
very difficult to camera that and that is just going to show us the inside, it’s not going 
to show us the type of fittings that were used. So, a long term approach, where our 
options kind of are, to come up with a game plan of future design and how we’re going 
to replace it or it’s a sit and wait and let it blow up, each individual time, and then 
repair it. We don’t love that idea of sitting back and not doing something so this would 
also include looking at the cost of what a long term fix actually is for the system and 
then what we need to do for the short term to get there. We’re looking at putting in a 
CIP project this year for the engineering consultant to do a full inspection of what’s 
visible in the system.”  
 
Ms. Evansic then stated, “Yes, with a low pressure system, as you guys fix the one 
weeping valve, you’re going to increase pressure at other valves and check valves, 
you’ll end up chasing problems.” 
 
Mr. Jackson responded to Ms. Evansic stating, “Yes, it could. The visible fixes that Erica 
is referring to, it’s each and every manhole in the system, addressing and evaluating 
all the valving, and repairing all the thrust block and support mechanism within the 
structures. That’s the stuff they will be able to inspect and will be able to give us 
immediate repairs on. Like Erica said, the unknown is the pipe in the ground that we 
can’t see. That’ll be more of the long term fix, addressing the issue.” 
 
Ms. Hebert then asked, “Can this wait a year for the budgeting process and CIP?” 
 
Mr. Jackson replied by saying, “The problem is, every time we pop a different cover, 
and suck it down with our vac truck, we are seeing things of an immediate nature 
need to be addressed. That end cap on that one structure that I said is held on by duct 
tape, that needs to be addressed, there needs to be a thrust block installed on that. We 
are aware of it so we really should get it addressed by a contractor who is capable of 
doing that, and while they are in there, they should secure the valve and replace the 
bolts on the top as well. I would say there are some critical things that need to be 
addressed in the near future, and then some of the other stuff could definitely wait a 
year without a doubt. Sorry, I wish I had better news.” 
 
Ms. Evansic joked, “So you’re telling me that duct tape is not an appropriate solution?” 
 
The room laughed as did Mr. Jackson when he replied, “No ma’am it is not.” 
 
Ms. Evansic then asked, “So do we need to come across with here, what are we looking 
for?” 

 
 
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Ms. Douglas responded by saying, “I think we just wanted to inform you, then we are 
looking for your support in generating a CIP project.” 
 
Ms. Evansic then asked, “Is there an ability to get funding from state grants or 
anything along those lines to support this?” 
 
Ms. Douglas replied by saying, “Yes, we will definitely look into that, we are always 
looking into what money is available, we’ll see if there’s any SRF funding.” 
 
Ms. Evansic asked resident Richard Moore if he had any questions on the topic. 
 
Mr. Moore replied, “Yes, I was wondering a couple things, the pipes that you can’t see, 
that are buried, what’s the material, and did I hear that they are only 2 ½ inches?” 
Mr. Jackson replied “Yes, Erica can speak more to the carrying capacity. In sewer 
systems, they are sized for flow and to make things move, so sizing is very important. 
This system, she’ll speak to that because there’s a couple different things going on. For 
the most part, what we have seen in the holes is PVC material, it’s a plastic pipe and I 
believe most of it is SDR35, but we have seen some other pipe structures in there that 
are a different color and you can’t really see what they are without investigating them. 
Most of our investigation at this point has been from on top of the ground because it is 
a confined space entry. So, the repairs that we just made over on Adam’s Green, the 
contractor who’s doing the work over there, actually had a pipe crew onsite that day 
so they had all the safety gear they needed to go down and make those repairs, we 
were lucky in that way that day. Again, you’re going to need somebody who is a 
competent contractor to restrain the valves, has the safety equipment, and can go 
down in these structures. Our guys just don’t have the experience. We are working on 
obtaining the equipment, but we aren’t there yet either.” 
Mr. Moore then asked, “Is that size and material typical of what you people use for 
that?” 
Ms. Douglas responded, “Yes, but it does really depend on the area. There was a study 
done on Greenfield Parkway that indicated that the system may be somewhat 
oversized in some areas, and that 2 inches would have been a little bit better, to help 
with some scouring, but it wasn’t going to make a huge deal, in the long term of the 
pipe. But yeah, that is fairly standard for this type of development for sizing.” 
Mr. Moore then asked, “The material, is that known for longevity?” 
Ms. Douglas responded by saying, “If everything had been installed correctly, we 
would expect this development to last a lot longer than it is. I know on some services 
they’ve seen pool fittings out there, that is absolutely not standard and not 
appropriate to be putting on there. Fernco fittings don’t go on pressurized pipes. A lot 
of the things that Archie has seen out there is not appropriate, it’s not standard, and 
it’s not helpful to the long term health of this system and making it a system that 
would last 60, 70, 80 years.”  
After a pause, Ms. Evansic then asked if anyone had anything else to ask or add. 
Mr. Defosses said, “I would just like to thank the committee again for their support 
and willingness to talk about these issues. I personally would like to thank both public 
members for volunteering to help us in this, it is important to us, again, thank you 
very much.” 
Ms. Evansic then thanked both Mr. Defosses and Mr. Jackson for spending the morning 
with us. 

 
 
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Ms. Evansic then addressed Ms. Douglas and asked, “Do you need us to vote on 
anything or just say, go forth-” 
Ms. Douglas responded, “We don’t need a vote, I’d say just go forth.” 
Ms. Evansic responded by saying, “Alright, well as soon as you are ready, we can move 
on to the flow metering update.” 
 
4. 
Flow Metering Update  
 
 
Ms. Douglas began by saying, “So what I wanted to do is, we installed 17 flow meters 
in our sewer system this last February. We don’t have the full set of data; we just have 
preliminary right now. Flow Assessment hasn’t gone through and done the cleaning 
up of the data and correlating it to the rain gauges that we have out there, but like I 
said we have 17 flow meters throughout the system, we have a rain gage at the siphon 
station, and we have another rain gage at McKelvie Middle School. And so, I just 
wanted to give you a general idea of what we are seeing, mostly along the 
interceptor.” She continued, “So if we look at site S12, so this is the graph with flow 
over time and here we have the next 12 weeks of data. It’s not bad for our system, we 
are definitely seeing in-flow and infiltration, when we go back through, we’ll correlate 
that to rain days and high river days to get a better understanding of what’s 
happening right there. But we do see a general diurnal pattern of the morning peaks, 
the daytime peaks, all the way down to at nighttime. At nighttime we’re seeing general 
averages going down to around 20,000 gallons at nighttime which is a general 
indicator of what our in-flow and infiltration would be. As we see those peaks, in the 
system again, we will correlate those to rain days, those will be indication of in-flow 
from a rain event. There is also some industry on that line so we have to go back 
through but those are really good indications that we do have, not a horrible amount 
of in-flow and infiltration but we do have some affecting our system. So, it’s just 
something that we’ll have to stay on top of. The other flow meters in the ground will 
help us narrow down where those areas are, and we’ll be able to do very targeted and 
specific projects, anywhere from lining, sealing up manholes, those types of things.” 
 
Ms. Evansic then asked, “Site S12 is where?” 
 
Ms. Douglas responded by saying, “Site S12 is, this guy on the map, right here, we have 
route 3 coming down, we have the Merrimack River on our right, right across from the 
wastewater treatment plan right here in Manchester, and our siphon station is just 
north of it. So that is on our southern interceptor line, we’re grabbing everything 
pretty much but Hawthorne Drive in this meter. We do have another meter that is a 
little bit closer to our siphon station, but they’ve had to move it around a couple of 
time, they have to clean up the data before it’s really helpful to see what’s going on 
there.  
 
Ms. Evansic then asked, “So it’s a mix of residential and industry on that line?” 
 
Ms. Douglas responded, “Yes.” 
 
Ms. Evansic then asked, “And the units in the graph, it says access units?” 
Ms. Douglas replied, “Those are the preliminary flow in MGD.” They then continued, 
“So the other meter is in our northern interceptor. We looked at a couple that are a 
little bit closer to the siphon station, but because of some of the bends in the line, we 
wouldn’t have gotten some great data, so we worked with Flow Assessment, and we 

 
 
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settled on N6. And then again, you can see we have our diurnal pattern, high peaks in 
the daytime and lower flows in the evening. We do have probably around 60-200,000 
gallons of infiltration in this line. We will have to obviously again correlate it to rain 
days and high water tables to be able to get a better understanding of what’s 
happening. We do have a decent amount of meters on a lot of these legs coming off of 
our northern interceptor so we’ll be able to help narrow down where a lot of that is 
coming from or determine if it really is coming from the interceptor being so deep and 
along the Merrimack River. So, I just wanted to give you guys a little snapshot of what 
we are seeing, we were able to get them in, we have a good 12 weeks of data right 
now. We were able to get some great wet weather, even though it has been a dry year, 
so I think we’ll be able to get a lot out of having these flow meters in the ground and 
be able to start tackling so in-flow and infiltration in the system and all of that will 
directly affect our billing with Manchester as our flow rate drops down, so will our 
sewer bills.” 
Ms. Evansic then stated, “Just to give a recap on why this is important, when we look 
at this graph this is telling us how much water is flowing through these sections at any 
specific time of day. When we look at the lowest part, that means that at that day the 
minimum amount of flow was still there. So even at 2 in the morning when you think 
everybody should be sleeping, we still get, like you said, 200,000 gallons running 
through that system. And again, like you said it’s right along the river, that could be 
infiltration from the water table, or it could be water coming in from manholes or 
other seepage/infiltration. And the reason that this is even more important is because 
Manchester is working to eliminate this on their side.” 
Ms. Douglas responded, “Correct, even more so, they have CSOs, so they have a 
combined system. We’re very lucky we don’t have that; we’re not dealing with catch 
basins that are hooked up to our sewer. So, they are dealing with massive and massive 
amounts of flow heading to their wastewater treatment plant that then can’t be 
handled by their wastewater treatment plant so then they have their overflows. I 
think they’ve spent almost $500 million, and I think they plan on spending a lot more 
than that moving forward. So it is a massive amount of money they’re spending, and 
also as they start separating those CSOs, our bills are proportional to what their flow 
is and to what their TSS and their BOD is, so as their flow rates drop down, if we don’t 
start tackling these in-flow and infiltration problems, ours will just keep going up and 
so we’ll start seeing higher bills. So, we are trying to be proactive, making sure that we 
are not paying for clean water coming in that should be staying in the water table or 
heading down to the river, especially as Manchester is tackling these projects.”  
Ms. Evansic then clarified, “We basically split the cost of cleaning the water so if they 
are pulling out stuff that doesn’t need to be cleaned, our proportion of what goes 
through is rising, and so we are going to see that rise on our end. Which it is a good 
thing in the end, that they are processing the right water, but it doesn’t help the bills 
at home.” Ms. Douglas agreed, stating, “Exactly.” Ms. Evansic then asked if there were 
any other questions. 
Mr. Moore responded, “Well I’m glad to hear that we don’t have the CSOs because that 
was my first thought when you were saying that water was getting into the system, 
but this water shouldn’t be getting in at all.” 

 
 
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Ms. Douglas agreed, stating, “Correct, we have a bunch of different ways water could 
be accessing the system. It could be poor plumbing in a commercial building, that 
their roof drains are actually hooked up  to the sewer and not to go out to the 
drainage, it could be a broken cap on a clean out for a house service, it could be 
infiltration coming into the line from root penetration, it could be manholes, one of 
the biggest issues in manholes is hydrogen sulfide, that come from, one of the main 
sources besides general wastewater composition is FOG, fats, oils and grease. We’ve 
had a lot of issues with those in the past, so that deteriorates the concrete in the 
manholes and that allows for water penetration. So if the manhole is still in decent 
shape, you can go in and line that and seal it up, there are some great programs that 
do that now, so you are still able to keep that manhole structure, you don’t have to dig 
it up, you are not replacing it, you are just lining it and you’re sealing all that water 
out. Manholes are one of the biggest causes of infiltration. It could also be just poor 
drainage around the site that’s just draining down towards the sewer manhole, so 
there is a lot of different things that could be the cause of this. This right now is the 
first step in figuring out what our issues are, where our issues are, and then, if we 
need to do some more investigations, smoke testing and other types of things to really 
narrow down what those sources of I&I are. We actually just started doing our 
manhole inspections, so we’ve been finding a lot of issues with fats, oils, and grease, 
we’ve sent out a few letters already for non-compliance and we’ve had a really good 
response from those restaurants to get things fixed up. It’s funny we found one 
manhole that had no brick structure no inverts or anything in it and it had probably 
been like that for 30 years. So, we are trying to do more investigative work to tackle 
these issues as we find them.” 
Ms. Evansic then asked Ms. Douglas, “And I think you said earlier that there is 17 of 
these flow meters?” 
Ms. Douglas responded, “Yes, there’s 17 plus the one we are keeping over at Alpine 
Court to help address those issues that we’ve been having over here and help indicate 
whenever it may be some, grease is getting stuck in the line.” 
Ms. Evansic stated, “So basically this is the first step, here’s what you found, let’s see if 
we can figure out where we’ve got big troublemakers.” 
Ms. Douglas agreed, stating, “Exactly. And last year I couldn’t put in a flow meter right 
at the siphon station, we have that north interceptor coming down and the south 
interceptor coming up and it created a bit of a swirling pattern before it headed 
straight into the siphon which just wasn’t great for a flow meter but we did put a level 
sensor in there and that has been really helpful to kind of see what’s happening in that 
manhole. We have seen a little bit of surcharging. We also have seen some very weird 
increases in flow and then some drop off, so I’m hoping the rest of these flow meters, 
once we get the full data, we’ll be able to figure out what’s actually happening in the 
system and where that is coming from, because we are seeing anywhere from 30-31 
inches and it’s a 30 inch pipe, and then all of a sudden it would drop off around a 
holiday or something, to 25 inches, and you expect it to come right back up again but 
it wasn’t. It would gradually start increasing over a month or two period and this 
keeps happening in the system. Having these in here is really giving us an 
understanding of what our system is doing, why it’s doing that and there’s a lot of 
questions that we’ll be able to answer with this data.” 

 
 
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Ms. Evansic then asked the group if there were any other questions on this topic. 
Mr. Moore responded by asking, “These sites you gave us the plots for, how inclusive 
of our system is this? 
Ms. Douglas responded, “That’s a great question. So that takes probably about 90% of 
all the flow that goes through to Manchester. So, it’s just this main line off of 
Hawthorne that’s not being captured, and a couple of these housing complexes. From 
the southern side and then on the northern side it’s just this little section right here on 
a couple of manholes. It’s capturing 90% so that’s giving us a really good indication of 
what’s happening with the entire system and then those other flow meters, like I said, 
will help us narrow it down.” 
Mr. Moore thanked Ms. Douglas for her response and Ms. Evansic asked Ms. Hebert if 
she had anything to add and she responded by saying no.  
Ms. Evansic then asked, “is there anything else that we had in the agenda that we 
haven’t talked about? We just had the flow metering and Greenfield Parkway?” 
She then acknowledged Mr. Desfosses, and he responded by saying, “Thank you 
madam chair, I did want to update the committee on something that I had discussed at 
our last meeting, and it was in reference to the sewer sleeve that runs across Route 
101. I was recently contacted by the property owners that are potentially looking to 
develop their property, and they did inquire about what the mechanism would be to 
move forward with that request. I basically indicated to that property owner that they 
should approach this committee and that they should probably look to have some sort 
of MOU develop with the town. So that would probably be this committee as a first 
step and then to the town council so that a memorandum of understanding could be 
generated. It would allow them to move forward with their development if in fact this 
committee and the town decide that’s appropriate. And if it was considered to not be 
appropriate then it would at least let them know what their options are. And so again, 
I just want you to have that in the back of your minds, that will likely be a topic of 
discussion at our next meeting. Thank you.” 
 
Ms. Evansic thanked Mr. Desfosses. 
 
5. 
Set the Next Meeting Date – August 6th, 2026 
 
Ms. Evansic then proceeded, “Okay so the last item on our agenda is setting out next 
meeting date, August 13th or August 20th, what is the conflict with Poles and Wires?” 
Ms. Douglas responded by saying, “So Poles and Wires starts at 9:15am?” asking Ms. 
Hebert.  
Ms. Hebert stated, “It usually starts at 9am.”  
Ms. Douglas continued saying, “Oh at 9. When we moved our meeting last time, it 
obviously only gives us 30 minutes, so if we move to the first Thursday or third 
Thursday of the month there’s no other conflicts. Then we can keep the time at 8:30, 
which was at the request of BCTV to help them out a little bit. Does anyone have any 
preference to the first or the third of the month, our next meeting normally would be 
August 13th, but I think it would be August 6th, or the 20th would be our other two 
options.” 
Ms. Evansic responded by saying, “I am not a fan of the 20th, I would rather do the 6th 
personally.” 

 
 
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Ms. Douglas then said, “We will start moving the meetings to the first Thursday of the 
month if everybody is okay with that.” 
Everyone agreed. Ms. Evansic concluded the meeting by saying, “That is our agenda, 
so can I get a motion to adjourn?” 
Mr. Moore said, “So moved.” 
Ms. Hebert responded by seconding the motion. All were in favor, and the meeting 
was adjourned at 9:09am.